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Research & Sponsored Projects 101

Office of Research & Sponsored Projects

University of Texas at El Paso

September 26th, 2006

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Introduction

Welcome & Introductions

Roberto Osegueda, Vice President for Research Office of Research & Sponsored Projects (ORSP)

Presenters

Flo Dick, ORSP Claudine Riccillo, ORSP Ahsan Choudhuri, Mechanical & Industrial Engineering

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Agenda

Welcome & introductions - Roberto Osegueda, VP for Research

Overview of ORSP services – Claudine Riccillo

Electronic tools for funding searches & resources - Claudine Riccillo

Writing your first proposal - Flo Dick

How to process your proposal - Claudine Riccillo

Understanding roles & responsibilities - Claudine Riccillo

Research integrity & ethics - Ahsan Choudhuri

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Overview of Services

Research communication Develop international research initiatives Provide research & sponsored projects metrics Funding opportunities notification & search engines Proposal writing assistance Review of RFP (request for proposal) Proposal budget development, preparation & tools Proposal submission- electronic & paper Training on pre & post award processes Award negotiation & set up of accounts Contract negotiation Research integrity training Coordination with Institutional Advancement Office Intellectual property & technology transfer

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Overview of Services

Administrative oversight of awards Expenditure review Time & effort reporting Budget transfers Cost sharing Sub recipient agreements Close-out Compliance & audit assistance

Compliance in research issues, review, assistance & training Human subjects Radioactive, recombinant DNA Animal use & care Bio-safety Conflict of interest Certifications & assurances

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Electronic Tools For Funding Searches & Resources

Guide to Discovery

Bugs in Our Guts - How Probiotics Keep Us Healthy

 

CSA Illumina CSA Illumina is designed to provide a simple, more user-friendly approach to searching for novice users while maintaining powerful options for users who require them. The interface provides access to more than 100 databases published by CSA and its publishing partners.

MultiSearch MultiSearch, the federated searching solution on the CSA Illumina platform, empowers the librarian through direct access to the administrative module. This unique capability offers the librarian the opportunity to create subject-specific groups, easily designate login links, and maintain the search tool without additional technical support. MultiSearch creates awareness of approved, quality resources with the ease of an everyday search engine.Test drive MultiSearch now.

Databases & Collections 100 full-text and bibliographic databases published by CSA and its publishing

  News Features COS Funding Opportunities™ Now Available COS Funding Opportunities™ is now available through CSA Illumina, allowing researchers to secure funding vital to their work. As the world’s most comprehensive funding resource, this database provides more than 22,000 records worth over $33 billion, with opportunities across all disciplines, worldwide.COS Funding Opportunities™ provides: A comprehensive, reliable single resource for funding information. Tools to easily search and track opportunities. Relevant opportunities for nearly every person or group in your institution. More about COS Funding Opportunities™.   

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Community of Scholars Databases

  CSA is a worldwide information company, serving as a guide to

researchers to help them be more effective in their work by enabling and expediting discovery, aiding the management and organization of quality information and providing tools to assist in its subsequent dissemination. CSA specializes in publishing and distributing, in print and electronically, 100 bibliographic and full-text databases and journals in four primary editorial areas: natural sciences, social sciences, arts & humanities, and technology.

Community of Scholars: http://0-www.csa.com.lib.utep.edu/htbin/dbrng.cgi?username=paso&access=paso408&db=scholar-universe-set-s

COS Funding Opportunities: http://0-www.csa.com.lib.utep.edu/htbin/dbrng.cgi?username=paso&access=paso408&db=funding-set-c

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IRIS – Illinois Researcher Information Service

Subscribe and Renew | Search Tips | Off-Site Use| An Eye on IRIS | FAQ | UIUC Library | About IRIS | HOME   Save Time ..... Find Grants   IRIS Database Search the IRIS Database for funding opportunities in every field from agriculture to zoology, or view

upcoming deadlines in 25 subject areas. Look to see if you are at a subscribing institution. IRIS Alert Service Receive automatic email notifications of new grant opportunities as they are posted to the site through the

IRIS Alert Service. Expertise Service Create electronic bios and search for colleagues in your field with the IRIS Expertise Service. Administrator Menu Need IRIS usage reports for your institution? Here's where to get them. IRIS - Illinois Researcher Information Service - is available free of charge to the

University of Illinois at Urbana-Champaign community. Subscriptions are available to other colleges and universities for a low annual subscription fee. If you are on a campus of a subscribing institution, you can access IRIS to search for grant opportunities. If your institution is not a subscriber, you can try IRIS for 1 month free, by having a representative such as your librarian, Research Officer, Grants Administrator, etc., contact us.

Resources for Grants * U.S. Federal Government Departments, Agencies, and Institutes (via FedWorld)

* Grants.gov* Catalog of Federal Domestic Assistance (CFDA)* FedBizOpps* Federal Demonstration Partnership (FDP)* The Foundation Center

- Private Foundations- Corporate Grantmakers

* National Council of University Research Administrators (NCURA)* Texas Research Administrators Group (TRAM)

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Writing Your First Proposal

Begin early - three to six months is not too early.

Be innovative—if your idea isn’t brand new, find an angle that is.

Do your homework, so that you know where your project fits and you can find your own niche.

Call a program officer. Summarize your project and get feedback on it.

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Writing Your First Proposal

Contact ORSP as early as possible to start working on your budget and deal with things like Human Subjects.

Follow guidelines to the letter.

Write clearly, succinctly, and correctly. Graphics help.

Provide enough detail so that your reader knows what you are talking about.

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Writing Your First Proposal

Give yourself time for someone to read and critique your proposal. Revise on the basis of that input.

Do not rush the submission project. Electronic submission may make things slower, not faster.

If you don’t get funded, make sure you get your reviews and use that input in developing your next proposal.

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Processing Your Proposal

University proposal transmittal form

Approvals & routing Chair – Dean – Director ORSP Review & approvals

Electronic submissions of proposals

Copying & mailing the proposal

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Roles & ResponsibilitiesFrequently Asked Questions

Who can be a PI at UTEP?

Faculty, tenure & non-tenure track Full-time staff Full-time, multiple-year lecturers Emeritus faculty Instructors Dean’s can provide exceptions to these criteria

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Roles & ResponsibilitiesFrequently Asked Questions

What is a Sponsored Project?

Funding is provided by external source The project binds the University to a specific

scope of work & reports or other deliverables are required

Billing, or report of expenditures are required The project has a specified performance period The project has budgeted costs Acceptance of terms & conditions are required to

obtain award

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Roles & ResponsibilitiesFrequently Asked Questions

Who will help me with my proposal or award? Research Administrators Research compliance staff Pre award Coordinator Technology transfer staff

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Roles & ResponsibilitiesFrequently Asked Questions

What is my role as a PI when submitting a proposal?

Propose budget based on actual costs Be cognizant of current & pending support Arrange for additional space, if necessary Obtain special approvals

[DNA, radiation safety, hazardous waste, human subjects, animal subjects]

Complete transmittal form, route & get signatures for proposal through the administrative process

Understand cost-sharing Disclose conflict-of-interest, if appropriate

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Roles & ResponsibilitiesFrequently Asked Questions

What is my role as PI once I receive an award?

The Principal Investigator (PI) of a sponsored project is responsible for Conducting the programmatic work Fiscal stewardship of sponsor funds Adhering to sponsor and university policies Research integrity Ensuring university policies for intellectual property,

human Subjects, animal care and use & bio-safety are followed, if applicable to the project

Reporting

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Roles & ResponsibilitiesFrequently Asked Questions

How do I get my grant transferred? ORSP responsibilities

Provide guidance & technical support PI responsibilities

Provide information, complete PI process requirements

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Understanding Policies & Regulations

Time & Effort Reporting Budget Transfers Export Control * Student Stipends Agency Approvals Cost Sharing Close-Out Requirements

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Research Integrity & Ethics

Dr. Ashan Choudhuri

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Where to Get More Information

ORSP website Agency links ORSP handbooks Forms Links to IRB & Technology Transfer Grant writing websites

ORSP Office ext. 5680

ORSP Staff

Other university websites

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Questions?