Research Grants & Contracts Office Research Seminar Dept of Management Craig Bryce.

Research Grants & Contracts Office

Research SeminarDept of Management

Craig Bryce

Summary

Research Grants & Contracts Office (RGCO) Funding Schemes FEC and Costing (briefly!) Internal procedures for approving

applications Finding further information

Peter WestleyDirector of Finance

Liz FrancisHead of RGCO

Craig BryceDeputy Head

Sharon BellResearch Accounts Officer

Rassi PelpolaResearch Accounts Assistant

George EyreResearch Support Officer

Marion BarthramResearch Grants Assistant

Theresa BallCosting & Pricing

Accountant

Research Grants & Contracts Office structure






George EyreResearch Support

Officer

Marion BarthramResearch Grants

Assistant

Theresa BallCosting &

PricingAccountant

Applications






Rassi PelpolaResearch Accounts Assistant Marion Barthram

Research Grants Assistant

Project Accounting

Theresa BallCosting &

PricingAccountantGeorge Eyre

Research Support Officer







George EyreResearch Support Officer

Marion BarthramResearch Grants Assistant

Theresa BallCosting & Pricing

Accountant

•School of Business, Economics & Informatics•Psychological Sciences•Psychosocial•Social Policy & Education•All EU grants

•School of Arts•Biological Sciences•School of SSHP (rest of)

Research Grants & Contracts Office structure – Dept of Management

Research Grants & Contracts Office (RGCO)

The RGCO, part of Finance Dept, provides administrative, financial and support services related to externally funded research projects

Pre award: funding information, help with applications, approval, contract negotiation

Post award: project accounting, approval of posts, allocation of overheads, financial reporting, contracts with partners

Policy development Management information Training and events

Help with Applications Costing - salaries and overhead-type costs – done

on web-based costing system pFACT Approval – done using workflow system on pFACT Electronic submission – may need to set up an

account, e.g Research Council’s Joint Electronic Submission (Je-S) system

Contractual arrangements Copies of previously successful applications for

most schemes

Research Funding at Birkbeck

2009/10 – 209 applications (33%) Income £10,170,194 in 2009/10 (12.5%) Jan ‘11 contract value £52,006,414 66 different funding bodies 162 active research projects, throughout all Schools

Management 2009/10 - 4 applications (75%) Income 2009/10 – £76k 5 Active projects, Contract value £268k

Research Funding at Birkbeck

Funder Type No. of apps

% of apps

Successful Unsuccessful Unknown % to date

Research Councils, Royal Soc, British Academy

115 55% 28 75 12 24%

UK Based Charities 46 22% 12 27 7 26%

UK Govt 12 6% 8 1 3 67%

UK Industry , Commerce

3 1% 2 1 67%

EU 23 11% 12 10 1 52%

Overseas & Other 10 5% 6 3 1 60%

Total 209 68 117 24 33%

Funding Information

Economic & Social Research Council Leverhulme Trust British Academy Others…

ESRC (1)

Research Grants Scheme £200k > £2m Recently changed – no small applications <£200k

considered Up to 5 years duration Flexible re subject area as long as within ESRC's remit 80% FEC No closing dates Apply via Je-S 6 sides of A4 for research proposal Most decisions within 26 weeks

ESRC (2)

Recent revisions to Funding Schemes, “fewer but more flexible research schemes”

Future Leaders scheme Will replace postdoctoral fellowship and first grants scheme. “More information will be available shortly”

Large grants and centres will be integrating large grants and centre competitions “more information will be available shortly”

http://www.esrc.ac.uk/funding-and-guidance/funding-opportunities/

ESRC (3) - Fellowships Professorial Fellowships

support leading social scientists working in the UK Fellow given freedom to pursue their own innovative and creative research

agendas Provides;

Fellow’s time (up to 60%) additional research assistance costs PhD studentship

Up to 3 years 80% FEC Usually announced in October, closing date in December, peer

review February to April, interviews are in May and decisions made by end of July. Awards are expected to commence the following October at the earliest.

Knowledge Exchanges/Placement Fellowships private, public and civil society sectors

ESRC (4) Research Seminars - multi-institutional groups of academic

researchers, PG students and non-academic users who meet regularly to exchange information and ideas with the aim of advancing research within their fields non-fEC and are limited to £15,000 travel and expenses for speakers and participants secretarial costs stationary postage copying and telephone hire of rooms and facilities. Another £3k available if strong case for

enhancing knowledge transfer impact for non academic users and/or the inclusion of international academics at events and/or the holding of

events abroad. WILL be running 2011/12 details tba 2009 – 146/41 – 28%

ESRC (5) Decision process

Submission via JeS

Checked by Shared Services Centre (SSC), allocated to ESRC Officer for eligibility check

Once accepted, proposal sent to reviewers from ESRC’s Peer Review College

Proposal scoring below 4 rejected, those above 4 allocated to 2 members of the Grant Assessment Panel

PIs given 10 days to respond to Reviewers comments (max 2 A4)

Grant Assessment Panel meet and agree prioritisation list, considered by Grants Delivery Group and final decisions made.

Feedback sent with decision letters, scores of <4 receive 3or4 anonymous reviewer comments, scores >4 reviewer comments plus comments of 2

panel members.

ESRC award rates

ESRC Responsive mode; 2009/10 – Standard Grants 682/94 – 14%

Small Grants 653/124 – 19% 2010/11 - Standard Grants 304/41 – 13%

(to date) Small Grants 178/44 – 25%

Birkbeck responsive mode Success rate for 09/10: 6/2 (33%) Success rate for 08/09: 5/2 (40%) Success rate for 07/08: 8/2 (25%) Success rate for 06/07: 8/4 (50%)

Leverhulme Trust (1)

Research Project “support for innovative and original research projects of high

quality and potential, the choice of theme and the design of the research lying entirely with the applicant”

Up to 5 years; < £500k for research assistance, PhD Students, replacement teaching, other direct costs

Most awards ~250k for 3 years Any topic 2 stage application process, outline must be accepted prior

to submitting full application (up to 12 weeks) full appl deadlines Sept, Dec and March

Leverhulme Trust (2) Research Fellowship

open to experienced researchers up to £45k research expenses ‘over and above normal living costs’ including reasonable

replacement teaching 3 – 24 months Next round announced Sept ‘11

Major Research Fellowship Open well-established and distinguished researchers Provides a replacement staff member to cover the period of the Fellowship

and £5k p.a. expenses. 2 –3 years 4.00pm on 6 May 2011 (result December)

Early Career Fellowship 2 year award, Trust pays up to 50% of the employment cost (up to max of

£23k), plus research expenses up to £6,000 pa, deadline 10 March

Leverhulme Trust (3)

Success Rates Research grants

2007 – Outline – 43%, Full – 47%, Combined – 20% 2008 – Outline – 44%, Full – 49%, Combined – 22% 2009 – Outline – 48%, Full – 39%, Combined – 19%

Research Fellowships 2007 – 18% 2008 – 16% 2009 – 15%

Major Research Fellowships 2007 – 14% 2008 – 13% 2009 – 14%

Early Career Fellowship 2007 – 13% 2008 – 12% 2009 – 13%

British Academy (1)

Small Grants primary research in the humanities and social sciences up to £7,500 direct costs, up to 2 years applications assessed equally on their merits, with no preference

as to mode of enquiry for clearly defined, discrete piece of research with an identifiable

outcome FINAL deadline: 23 March

BA Research Development Awards (BARDA) Up to £150,000 FEC, up to 3 years scheme is currently suspended

Conference Support and O/S Conference Grants Final deadlines 16th & 2nd March – scheme scrapped

British Academy (2) Postdoctoral Fellowships

3 years support for outstanding early career researchers. 2-stage application, deadline: October

applicants are expected to be at an early stage of their academic career. Provides fellow’s salary plus limited research expenses and FEC costs (directly

allocated costs, including mentor’s time, estates, and indirect costs).

‘New’ British Academy Mid-Career Fellowship Scheme aim is to free applicants from normal teaching and administrative commitments support outstanding individual researchers with excellent research proposals, and to

support outstanding communicators awards to individuals employed at UK universities, particularly to support mid-career

scholars normally within no more than 15 years from the award of their doctorate 6-12 months duration It is not expected that the total value of an award will exceed £200,000 FEC Deadline 9 March 2011 35 per year

British Academy (3) Full list

British Academy/Leverhulme Trust Senior Research Fellowships and Thank-Offering to Britain Fellowship

British Academy Research Development Award Scheme (BARDAs) British Academy Wolfson Research Professorships Conference Support Country-specific Agreements International Partnerships Mid-Career Fellowships Overseas Conference Grants Postdoctoral Fellowships Small Research Grants Special Funds UK-Latin America and the Caribbean Link Scheme Visiting Scholars

Europe Research mainly funded via 7th Framework Programme

Co- operation - Collaborative Research Programme Collaborative/multi-national requirement Call driven

Ideas - Frontier Research (European Research Council) Starting Grants (call opens July ’11)

1.5m€ over 5 years PI must have PhD awarded in last 2 - 12 years PI expected to spend min 50% of time on project (funded)

Advanced grants 2.5m€ over 5 years SSH deadline 6 April No PhD time eligibility but “only exceptional research leaders” PI with track record of significant research achievements in the last 10 years PI expected to spend min 30% of time on project (funded)

People - Marie Curie Schemes 'mobility' requirement

Others….

Over the last 3 years the School has submitted applications to;

ACAS, AHRC, BBSRC, British Academy, CIMA, ESRC, EPSRC, EU, Health Research Council of New Zealand, JISC, Leverhulme Trust, National Maritime Museum, Natural England, NESTA, NORFACE, Nuffield Foundation, Royal Academy of Engineering, Royal Society, Technology Strategy Board, OMII-UK, UEFA.

Research Professional - http://www.researchprofessional.com

Preparing a good proposal Guidance notes on constructing a good proposal to the ESRC Research Grants Scheme:

http://www.esrc.ac.uk/funding-and-guidance/guidance/applicants/how-to.aspx Part 1 Allow yourself time

Study your funding source Read the rules Discuss your application Justify your costings

Part 2 Content and presentation

Part 3 Dissemination and impact Check the details If you are successful If you are unsuccessful

EPSRC: Preparing a Proposal: http://www.epsrc.ac.uk/funding/apprev/preparing/Pages/default.aspx

NERC: How to win money for research: http://www.nerc.ac.uk/funding/application/howtowin.asp

Full Economic Costing (fEC) Introduced by the Government in 2005 Used as basis to cost research projects, but

very few funders will pay 100% of FEC Research Councils pay 80% of FEC Other funders pay according to their own

terms and conditions We use pFACT to calculate the FEC

What makes up fEC?

Directly Incurred (DI) costs Directly Allocated (DA) costs Indirect costs Exceptional items: e.g. project studentships

Research Councils will pay 80% of DI, DA and Indirect Costs; 100% of Exceptional Items

College Approval procedures - pFACT

Set out in the College's Financial Regulations, as approved by Governors

All external research grants must be authorised for submission through the pFACT system.

All approval stages to be completed prior to submitting to the funding body

RGCO – webpage http://www.bbk.ac.uk/rgco/researchgrants/application/authorization.shtml

College Approval procedures - pFACT

The application should only be submitted once all the stages have been completed.

Each approver should be given at least three clear working days (that’s NINE days prior to deadline).

Paper applications that require institutional signatures should be passed to the RGCO at the same time that the applicant completes their stage of the pFACT sign-off

http://pfact.bbk.ac.uk/login.aspx

Contact information

Research Grants Office: www.bbk.ac.uk/rgco

Craig Bryce: extn 3141 [email protected]

Sharon Bell: extn 3139 [email protected]

Financial statements and reports

www.bbk.ac.uk/rgco

Research Grants & Contracts Office Research Seminar Dept of Management Craig Bryce.

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Transcript of Research Grants & Contracts Office Research Seminar Dept of Management Craig Bryce.