Research Data Management

Utah Library Association 2015May 14, 2015

Dixie Convention Center, St. George, UT

Presenters

● Rebekah Cummings, J. Willard Marriott Library, University of Utah

● Elizabeth Smart, Harold B. Lee Library, BYU● Becky Thoms, Merrill-Cazier Library, USU● Britt Fagerheim, Merrill-Cazier Library, USU

Overview

● Federal Mandates and Elements of a Data Management Plan

● Data Repositories● File Naming ● Metadata Basics

Why properly manage and share data? ● To help the research team● Promote new discoveries● Promote reproducible research● Higher citation counts● Meets grant requirements● Makes the results of publicly funded research publicly

available

National Institute of Health (2003)

“Data should be made as widely and freely available as possible while safeguarding the privacy of participants, and protecting confidential and proprietary data.”● DMP for all research grants over $500,000 ● All manuscripts must be submitted to PubMed no more

than 12 months after publication.

National Science Foundation (2011)

“Investigators are expected to share with other researchers, at no more than incremental cost and within a reasonable time, the primary data, samples, physical collections, and other supporting material created or gathered in the course of work under NSF grants.” ● All NSF grants must have a data management plan

White House OSTP Memorandum (2013)

Thank you, Daureen!

NEH - Office of Digital Humanities (2014)

● Uses much of the same language as the NSF Directorate for Social, Behavioral, and Economic Sciences.

● Requires a two-page data management plan● For all grants, regardless of award amount

What is in a data management plan? ● Data types and formats● Metadata● Storage and Backups● Intellectual property and usage rights● Archiving and preservation● Ethics and Privacy● Budget● Responsibility

Data Repositories

How do I find a repository that meets my needs?

● Registry of Research Data Repositories (re3data.org)o Includes resources previously listed in Databibo Moving to stewardship of DataCite

Staying Current with Research Data Management

● Scholarly Publishing and Academic Resources Coalition (SPARC)o sparc.arl.orgo sparc.arl.org/issues/open-datao sparc.arl.org/advocacy/national/directive

File Naming and Metadata Basics

Britt Fagerheim & Becky Thoms

Why worry?

How do you currently name files?

Best Practices● Context● Short+● No Generics● Consistency● Documentation

Specifics● Dashes or underscores to differentiate between words

● Avoid special characters (* % $ £ ] { ! @/) and spaces

● Use leading zeros : e.g., 001, 002, 003, etc. will order files up to 999

● Consider how scalable your data file naming policy needs to be: e.g ., don't limit your project number to wo digits, or you can only have ninety nine projects

● Upper case letters can affect ordering – be consistent. Not all systems/software are case- sensitive; assume that TANGO, Tango and tango are the same

Descriptive File NamingKeep file names short and relevant - using sufficient characters to capture enough descriptive informationPlease choose the most appropriate filename from the following list:● labtox_recent_110810_old version.sps● 2010-08-11_bioassay_toxicity_V1.sps● FFTX_3776438656_old.sps

Naming Files by ChronologyIf using a date, use the format Year-Month-Day: YYYY-MM-DD or YYYY-MM or YYYY-YYYY. This will maintain chronological order of your files.Please choose the most appropriate filename from the following list:● 2006-03-24_Attachment● 24 March 2006 Attachment● 240306attch

Metadata: a definition

There was a study put out by Dr. Gary Bradshaw from the University of Nebraska Medical Center in 1982 called “ Growth of Rodent Kidney Cells in Serum Media and the Effect of Viral Transformation On Growth”. It concerns the cytology of kidney cells.

Unstructured Data Structured Data

Title Growth of Rodent Kidney Cells in Serum Media and the Effect of Viral Transformation on Growth

Author Gary Bradshaw

Date 1982

Publisher University of Nebraska Medical Center

Subject Kidney--Cytology

Why create metadata?

Your Turn

Interviewee: Robert “Bob” BennettPlace of Interview: Senator Bennett’s office in Salt Lake City, UtahDate of Interview: 10 May 2013Interviewers: Randy Williams and Ross PetersonRecordist: Randy WilliamsRecording Equipment: Marantz Professional: PMD660Transcription Equipment used: Express Scribe with PowerPlayer foot pedalTranscribed by: Randy Williams, 28 May 2013Transcript Proofed by: Randy Williams, 2 June 2013, Senator Bennett, 17 June 2013 (via Tara Tanner email)Brief Description of Contents: Senator Bennett talks about his efforts to keep President H. W. George Bush from vetoing the CUPCA legislation and keep the Central Utah Project funded; and his work in the Senate.Reference: RW = Randy Williams RP = Ross Peterson BB = Bob BennettNOTE: Interjections during pauses or transitions in dialogue such as “uh” and false starts and stop in conversations are not included in transcribed. All additions to transcript are noted with brackets. TAPETRANSCRIPTION [00:01]BB: [Mic check] [00:10]RW: I am going to start. It is the 10th of May 2013. We are here at the Bennett Group with Senator Bennett, Ross Peterson and Randy Williams,

Thank you!

Questions?