Research and KT Presentation to School of Computing, 19 th November 2010 Melissa Johnson, Finance...
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Transcript of Research and KT Presentation to School of Computing, 19 th November 2010 Melissa Johnson, Finance...
Research and KT
Presentation to School of Computing,
19th November 2010
Melissa Johnson, Finance [email protected], ext 3309
Cindy Roch, Faculty Office [email protected], ext 2600
Wendy Mullee, RKTS [email protected], ext 6202
Finance Department
Mrs Melissa Johnson
Accountant (Research and Commercial)
[email protected], ext 3309
November 2010
Finance Department – Research Section Responsiblities
• Pre Award
• Post Award
• Provision of Management Information
• Guidance on Research Activity
Preparing the proposal - Finances
• Difference between cost and price
• Identifying fEC
• Directly Incurred• Directly Allocated• Indirect Costs• Exceptions
How much of the fEC do sponsors fund?
• Research Councils
• Charities
• European Commission
• UK Government / Health Authorities
• Industry and all other sponsors
• Ownership of IP, ability to publish
What if fEC is not met?
• Some sponsors limit amount of funding
• Dean’s approval
• Effect on other activities (eg Teaching)
• HEFCE requirement – each activity sustainable in it’s own right
• Non financial reason (REF, foot in door, other benefits)
Preparing the proposal
• Follow the Process for each faculty (Research website - http://www.rkts.port.ac.uk/research_support/)
• Speak to Cindy Roch
• Identification of activity and routing
• Identify the resources
• Allow plenty of time
• Peer review
Preparing the proposal
• Is a contract required rather than standard sponsor T&Cs
• Determination of price
• Obtain approval within faculty
• Who can sign off bids
• Make a note of the deadline and inform relevant parties
• Electronic application?, Registration?, Central Approval?
University or UPEL
• University is a charity
• University of Portsmouth Enterprise Limited for commercial activity
• Finance department decides on routing as it is primarily a Corp Tax decision
• If research goes through UPEL the income still counts towards the REF
Research in context
• 2009/10 Provisional Figures– Total University + UPEL Income £169m
• Total External Research / KTP / Fellowship Income £7.0m
• 4% of total university income
• Total growth in R/K/F income since 07/08 – £1.1m (19%)
Current Hot Topics
• Impact of the CSR / Browne Review
• Future of government departments / quangos (HEFCE, RCs)
• Cut to QR funding?
• Russell Group pressure (concentration of research funding)
• Research Sustainability – £2.1bn deficit (UoP £8m deficit - 38% of costs)
• Future cuts to FEC recovered through research councils?
• Asset sharing with other faculties / universities?
Finance Department – Research Section Contacts
• Location – University House, 1st Floor• Generic Email address
– [email protected]• Members of staff
– Accountant – Mrs Mel Johnson (3309)– Senior Accountancy Assistants
• Mrs Sonia Reeves (3133)• Mrs Jo Penney (3186)• Mrs Elaine Hooke (3186)• Miss Jemma Best (3135)
– Accountancy Assistants • Miss Carly Prior (3133)
ContractsWhat are they, why do we need them and what can they
do for you?
19 November 2010
Wendy Mullee
Senior Contracts Officer
Research & Knowledge Transfer Services
Research & Knowledge Transfer Services
Overview
• Contracts/issues RKTS can advise on• The importance of contracts• Types of contracts• Anatomy of a contract• Key provisions
Research & Knowledge Transfer Services
Role/Remit
• To negotiate contracts related to research activity and research-led knowledge-transfer but also teaching and teaching led agreements– KT = application of University knowledge– Negotiate best terms for University (and
researcher!)– Contracts advisor to Finance/Directorate
Role/Remit
• To manage the University’s Intellectual Property– Knowledge arising from research activity– IP generated by staff is owned by the
University– Protection: patents, trademarks, copyright– Exploitation of IP (licensing, spin-out activity)
Research & Knowledge Transfer Services
Research & Knowledge Transfer Services
RKTS Contracts Support for:
• Research arrangements– Sponsored research projects (incl. studentships), especially commercial– Academic collaborations (incl. FP7)– Subcontracts– Material transfer agreements (MTAs)
• Confidential exchange of information• Teaching and Teaching-led contracts• Consultancy/ provision of University services
– UPEL has standard terms– Finance decide UPEL vs University
• Development and commercialisation of University IP– Licences– Options & Assignments
Research & Knowledge Transfer Services
No RKTS Contracts Support for:
• Purchasing agreements
– Unless specifically relate to commercialisation projects
• Contracts of Employment• Collaborative Programme Office’s MoUs
– As defined by Collaborative Programmes Office - UoP awards
• BUT always willing to advise on IP issues
Research & Knowledge Transfer Services
Rubbish IN = Rubbish OUT
• A good contract should be fit for purpose• One size does NOT fit all! There are no ‘standard contracts’ only
model contracts, which can be used as a starting point, based on project specifics.
• Basic letters don’t give enough protection or information • In order to negotiate meaningful terms:
– Need to be properly informed of the purpose– For research projects informed by Principal
Investigator• Resources and personnel being utilised in project• Project goals/deliverables• IP issues – background, likely results
Contracts from the other side!
• The sponsor’s terms and conditions:If you are presented with the other side’s
contract:– Remember no such thing as a free lunch!– Do you understand it? – Ask for changes.
• Indemnity• Law• Publication• Intellectual property
Research & Knowledge Transfer Services
Anatomy of a Contract
• Date – Effective Date vs date contract is made• Parties – legal entities, making the contract• Recitals – set the scene• Definitions (capitalised terms)• Clauses – main terms and conditions (organised under
headings)• ‘Boiler plates’
– Jurisdiction– Force majeure
• Signatures• Schedules/Annexes – part of agreement
Research & Knowledge Transfer Services
Research & Knowledge Transfer Services
IP ownership
• Who will own the results?
• What rights does each party have to use the results?
• Be careful about agreeing to give all results away, without retaining any rights to use… may need them for future research!
• Think about what expertise and know-how UoP are bringing to the project… this should not be part of the results to be transferred!
Research & Knowledge Transfer Services
Confidentiality and Publication
• If working with industry, they will want to keep their information confidential
• Employees have a duty of confidentiality– BEWARE: students are not employees!– Third party collaborators/subcontractors are not UoP employees
• Are (any/all) results confidential?• Publication – are there any restrictions?
– Studentships: there is a Uni requirement for a thesis to be published (after 2 years)
• PI needs to be familiar with publication terms and confidentiality arrangements - they are responsible for managing project
Research & Knowledge Transfer Services
Contact Us
Research & Knowledge Transfer Services
Purple Door, 28 Guildhall Walk, Portsmouth PO1 2DD
[email protected], Tel: 6191
www.port.ac.uk/research/researchandknowledgetransferservices/
Contracts & IPR Manager: [email protected] , ext: 6203
Senior Contracts Officer: [email protected], ext: 6202
Contracts Assistant: [email protected], ext: 6191