Requirements Contracts: Geotechnical Engineering Services-Various Projects Citywide

as of February 15, 2018

$13.9billion

current portfolio

value

$14billion

expected

by 2020

billion

completed

since 1996$21

509active

infrastructure

portfolio

448active

public buildings

portfolio

4341projects completed

since 1996

Jean M. Jean-Louis

Assistant Commissioner

Safety & Site Support

Welcome

Welcome

This non-mandatory pre-proposal conference is for the

Professional Services Requirements Contracts for:

Geotechnical Engineering Oversight for

Various Projects Citywide

FMS ID: PW311S17A PIN: 8502018VP0037P-38P

Introduction of Key Staff

Introduction of Key Staff

➢ Office of Environmental & Geotechnical Services (OEGS)

▪ Jean M. Jean-Louis, LEED AP BD+C, CIAQM – Assistant Commissioner

▪ Sandra Roberto – Director

▪ Richard Meserole – Section Chief

▪ Dominique Watson & Rasheda Brown – Contract Administrators

➢ Agency Chief Contracting Office (ACCO)

▪ Nicholas Mendoza – Agency Chief Contracting Officer

▪ Stephen Malusa – Deputy ACCO

▪ Andrew Cammock – Director (Professional Contracts)

▪ Audry Thompson – Contract Manager (Professional Contracts)

➢ Minority/Women-owned Business Enterprise (M/WBE)

▪ Yamina Youb – M/WBE Compliance Analyst

➢ HireNYC

▪ Donna Pope – Director of PLA

Agency Overview

Brief Overview of DDC – Jean M. Jean-Louis

o DDC consists of three primary divisions: Public Buildings, Infrastructure, and Safety

& Site Support.

o The Public Buildings Division serves various clients such as NYPD, FDNY, DSNY,

NYPL, DPR, DOT, DOC, Courts, DCAS, and Cultural Institutions.

o The Infrastructure Division serves DEP and DOT and manages projects related to

the installation, replacement, and upgrade of water mains, storm and sanitary

sewers, and roadways. Safety & Site Support receives the majority of work from

DEP and DOT. Occasionally, Safety & Site Support will be tasked with non-capital

work such as federal recovery efforts or mayoral initiatives. Such work will be paid by

change order to the contract to increase the capacity.

o The Safety & Site Support Division serves Infrastructure and Public Buildings

primarily through support services during all project phases. Services include

topographical surveys, geotechnical reporting, laboratory analysis, quality assurance,

construction safety, environmental studies and permitting.

Scope and Purpose

Overview: Geotechnical Engineering Services Contract

➢Provide geotechnical engineering services and laboratory testing citywide including, but

not limited to:

▪ Supervision and Special Inspections – oversight of Land & Marine subsurface

investigations including:

• Test borings;

• Bedrock coring;

• Test pits;

• In-situ testing (permeability, percolation, etc.);

• Laboratory Testing and Data Analysis

▪ Geotechnical reports – record drawings, data, and recommendations including:

• Geotechnical data reports (soils, bedrock, forensic concrete, etc.);

• Geotechnical reports including foundation analyses and recommendations

as they pertain to the construction of public structures and infrastructure;

• Preconstruction survey reports including ambient vibration monitoring and

building condition surveys;

• Photo logs.

Scope and Purpose (continued)

Overview: Geotechnical Engineering Services Contract

➢This is a WORK ORDER based contract, in which multiple projects will be assigned simultaneously

on a Rotation Basis.

➢ Attachment 3 Labor titles and Laboratory testing required.

▪ Staffing Requirements: (ARTICLE 5.2.1)

• One (1) Contract Executive

• One (1) Senior Geotechnical Engineer;

• Two (2) Geotechnical Engineers (Primary Inspector)

• Twelve (12) Supplemental Inspectors for Geotechnical borings;

• Three (3) Junior Staff Engineers;

• Three (3) CADD operators.

❖ A valid Professional Engineer’s license issued by NYS Education Department is required for

Contract Executive, Senior Geotechnical Engineer and Geotechnical Engineer.

▪ Scope of Services: (ARTICLE 6)

• Geotechnical data reports (soils, bedrock, forensic concrete, etc.);

• Geotechnical reports including foundation analyses and recommendations as they

pertain to the construction of public structures and infrastructure;

• Preconstruction survey reports including ambient vibration monitoring and building

condition surveys.

Scope and Purpose (continued)

Overview: Geotechnical Staff- Primary & Supplemental Boring Inspectors & Junior

Staff Engineers➢Role & Responsibilities of the Geotechnical Primary /Supplemental Boring Inspector (Article

6.2)

▪ Manage the subsurface field investigation of Land & Marine subsurface investigations

including:

• Oversee the clearance of utilities and drilling operations conducted by the driller

• Ensure that all regulatory permits (DOT/DEP/811/DEC)are valid and onsite daily;

• Ensure the Maintenance and Protection of Traffic (MPT) (vehicular and pedestrian) in

accordance with the latest version of the FHWA MUTCD & NYCDOT, prior to the start of

work;

• Accurately describe soil & rock cores, measure and record groundwater levels in testpits,

boreholes and monitoring wells periodically;

• Oversee and record In-situ testing (permeability, percolation, vane shear, etc.);

• Photograph pre- and post drilling operations.

➢ Role and Responsibilities of the Junior Staff Engineers

• Perform pre-construction survey and vibration analysis

• Prepare boring logs

• Provide general office engineering support

Scope and Purpose (continued)

Overview: Contract Executive, Senior Geotechnical Engineer &

Geotechnical Engineer

➢ Role and Responsibility of the Contract Executive • Serve as the main Point of Contact for the Contract

• Manage Work Order Letter and ensure timely completion of assigned projects

• Manage and execute contract Staffing Plan

• Manage Contract Administration (attend monthly progress meetings, accident reporting,

administration and invoice submission)

➢ Role and Responsibility of the Senior Geotechnical Engineer • Review, sign and seal all Draft and Final Record of Borings (ROB’s) prior to submission to

DDC

• Ensure quality assurance of all Geotechnical reports and ROB’s

➢ Role & Responsibility of the Geotechnical Engineer • Manage the subsurface field investigations and Deliverables including:

o Coordinate with DDC Section Chief and schedule boring inspectors to ensure

coverage

o Manage field investigations, laboratory submittals and results and ROB development

o Provide a Weekly Summary on individual project progress (borings & footage)

o Manage and ensure quality assurance control of all deliverables.

Nicholas Mendoza

Agency Chief Contracting Officer (ACCO)

Ana Barrio

Acting Commissioner

Helpful RemindersInquires

➢ All inquiries must be submitted via email no later than Tuesday, May 1, 2018.

Submission Deadline

➢ Proposals due by 4:00 P.M. on Tuesday, May 8, 2018

➢ DDC entrance is 30th Place between 47th Avenue and Thomson Avenue

Acknowledgement of Addenda (Attachment 5)

➢ All addenda shall become part of the requirements of the RFP. The proposer

should complete Attachment 5 and any individual issued addendum as instructed

on the form.

Helpful Reminders

Contract Terms

Terms

➢ 3 Year (1095 CCD’s), $3 million capacity

➢ 2 Year (730 CCD’s) renewal option with $1.5 million capacity increase

Contract Terms

Proposals Package Contents (RFP-11)

The proposal package should consist of the following THREE SEPARATE packages:

➢ Technical Proposal (1 original and 4 copies)

Delivered in a sealed envelope clearly-marked “Technical Proposal” including:

• Items listed in section IV B of the RFP

• Completed Forms 330 for the Prime and its Subconsultant(s)

• Statement of Understanding and Certification (Attachment 1)

• Completed and Notarized Proposer’s Certification of Compliance with Iran

Divestment Act (Attachment 2)

• Acknowledgement of Addenda (Attachment 5)

• Signed Individual Addenda (if applicable)

Proposal Package Contents

Proposals Package Contents (RFP-11) continued

➢ Schedule B: M/WBE Utilization Plan (1 original) (Attachment 6)

▪ In a separate sealed envelope, clearly marked as “Schedule B: M/WBE

Participation Plan” (Schedule B, Part II) or;

▪ The Approved Waiver of M/WBE Participation Requirement (Schedule B,

Part III).

➢ Doing Business Data Form (1 original) (Attachment 7)

▪ In a separate sealed envelope clearly marked as “Doing Business Data

Form.”

Original book(s) must contain original signatures

Proposal Package Contents (cont’d.)

Technical Proposal Evaluation Criteria

Proposal evaluation criteria can be found in RFP-13 and it is rated as

follows:

✓ 40% - Experience of Firm and Key Personnel

✓ 30% - Technical Approach

✓ 30% - Firm’s Capability

Technical Proposal Evaluation

Helpful Reminders

Helpful Reminders

General Information to Proposers (RFP-15 to RFP-17, Section VI)

➢ Proposers are advised to read the entire section.

Subcontractor reporting (RFP-35)

➢ As of March 2013, the City has implemented a new web-based subcontractor

reporting system through the City’s Payee Information Portal (PIP), available

at www.nyc.gov/pip.

.

Helpful Reminders

➢ PASSPort (RFP–13, Section V)

Procurement and Sourcing Solutions Portal (PASSPort) Disclosure Filing (formerly known

as Vendor Information Exchange System (VENDEX) Forms or Certificate of No Change)

All organizations intending to do business with the City of New York should complete an online

disclosure process to be considered for a contract. This disclosure process was formerly

completed using Vendor Information Exchange System (VENDEX) paper-based forms. In

anticipation of awards, proposers to Requirements Contract for Geotechnical Engineering

Services and Laboratory Testing Services for Various Capital Projects must create online

accounts in the new Procurement and Sourcing Solutions Portal (PASSPort) and file all

disclosure information. Paper submissions, including certifications of no changes to existing

VENDEX packages will not be accepted in lieu of complete online filings.

For more information about PASSPort, please visit nyc.gov/passport.

Helpful Reminders

Minority/Women-owned Business Enterprise (M/WBE) Program

➢ Local Law 1 of 2013

➢ M/WBE Participation: 26%

➢ M/WBE Utilization can be achieved by:

(1) M/WBE Prime,

(2) M/WBE subcontractor(s) , or

(3) Qualified M/WBE Joint Venture

➢ For more information about certified M/WBEs, please visit the Department of Small

Business Service (SBS) website at:

http://mtprawvwsbswtp1-1.nyc.gov/Search.aspx

M/WBE Participation Goals

HireNYC Rider

HireNYC Rider

HireNYC is a suite of initiatives designed to leverage the City’s purchasing power and economic

investments to create employment opportunities for low-income and underserved New Yorkers.

HireNYC: Goods and Services is a hiring process that requires businesses that contract with the City to

share entry and mid-level positions associated with the contract and to interview the qualified candidates.

Requirements apply to all new contracts for goods, services, and construction with a value of one million

dollars or more, solicited on or after October 15th, 2015. On applicable contracts, contractors are required

to:

▪ Enroll through the HireNYC portal website within 30 days after registration of the contract;

▪ Provide information at the HireNYC portal website on all entry- to mid-level job opportunities

arising from a contract that will be performed within New York City;

▪ Interview qualified candidates sourced from the Department of Small Business Services

Workforce 1 for those opportunities;

▪ Provide feedback to Workforce 1 related to referred candidates that were interviewed and

employment information related to referred candidates that were hired, and;

▪ Certify if no applicable employment opportunity related to a contract arose.

HireNYC Rider (cont’d.)

HireNYC Rider (cont’d.)

These requirements will apply throughout the life of the contract. These requirements were designed to

assist contractors with finding employees if openings occur throughout the term of the contract. Though

contractors will be required to interview qualified candidates referred by Workforce 1, contractors will not

be required to hire anyone. For specific information on the program as they relate to DDC contracts,

please contact:

• Donna Pope

PopeD@ddc.nyc.gov

(718) 391-1556

or

• HireNYCSupport@sbs.nyc.gov

RFP Schedule Overview

➢ Question and Clarification deadline: 4:00 P.M., May 1st, 2018

➢ Proposal submission deadline: 4:00 P.M., May 8th, 2018

Contact: Audry Thompson, Thompsona@ddc.nyc.gov

RFP Schedule

Questions and Answers

Q & A

Thank you

Ana Barrio

Acting Commissioner