REQUEST FOR QUALIFICATIONS Harrison Tower …...2020/07/23 · contracting services for the...

REQUEST FOR QUALIFICATIONS Harrison Tower

1621 Harrison Street, Oakland

Pre-Construction and General Contracting Services

Introduction:

Oakland Affordable Housing Preservation Initiatives (OAHPI) is a California nonprofit public benefit corporation that was established in 2010. Since its inception, the primary purpose of OAHPI has been to manage approximately 1,600 Section 8 units on 250 sites

in Oakland, California thus providing critically-needed affordable housing for the City’s diverse population. In 2018, OAHPI expanded its operations to include the redevelopment of several senior public housing projects and portions of its scattered-site portfolio in order to permanently preserve the properties as high quality affordable

housing resources for residents of the City of Oakland. OAHPI is committed to enhancing and preserving its existing affordable portfolio as well as expanding opportunities for high quality affordable housing for Oakland’s low- and extremely-low income residents.

Request for Qualifications:

OAHPI is soliciting qualifications from a prime contractor with a California Class B General

Building Contractor’s License (“Contractor”) to provide pre-construction and general contracting services for the renovation of Harrison Tower, a 101 unit, high rise affordable senior property located in downtown Oakland at 1621 Harrison Street (“Project”). The scope of the renovation will include substantial rehabilitation of the residential apartments

and residential common spaces as well as the installation of seismic and structural upgrades to the whole building (including the foundation, garage and the Oakland Housing Authority’s commercial office spaces on the first two levels).

OAHPI Representative: Courtney Sharif, 1805 Harrison Street, 2nd Floor Oakland, CA 94612

Email: [email protected] RFQ Issued: Monday, July 27, 2020

1801 Harrison Street, Oakland, CA 94612

mailto:[email protected]

Request for Qualifications Harrison Tower


Bidders Conference: Wednesday, August 12th at 10:30am via Zoom

Pre-Registration is required. Register in advance for this meeting:

https://oakha-org.zoom.us/meeting/register/tJYkc-yoqDoiHNB4t8YiuGQ4S28Yk-5hG9nS

After registering, you will receive a confirmation email containing information about joining the meeting.

Deadline for Questions: Questions concerning this Request for

Qualifications may be sent by email to

[email protected] no later than Monday, August 17, 2020 at 10:00am.

Responses to questions will be posted here within

five (5) business days.

http://www.oakha.org/WorkingOHA/Open-RFPs-and-bid-status/Pages/Active-Bids.aspx

Submission Deadline: Submissions must be sent by email to

[email protected] no later than Wednesday,

September 9, 2020 at 10:00am

I. Property Description and Details:

Harrison Tower, located at 1621 Harrison Street, Oakland, consists of one 13-story apartment building for low-income seniors. The building was completed in 1972 on a 0.477 acre parcel, and contains 101 dwelling units. For further building information and details, please see Attachment A.

II. Existing Design Documents: See Attachment B

1. Initial Needs Assessment Report, Saida Sullivan Design Partners, 8/20/19

2. Seismic Risk Assessment PML Report, Miyamoto International, 9/30/19









3. Geotechnical Investigation, Langan Engineering and Environmental Services, 4/8/20

4. Phase 1 Environmental Site Assessment, Rincon Consultants, Inc., 6/28/19

5. Pre-Renovation Hazardous Materials (lead / asbestos / PCB) Inspection Report,

Kellco Services, 1/30/20

6. Rehabilitation Schematic Plans by Saida Sullivan + Design Partners, 5/8/20

III. Scope of Work:

The rehabilitation scope of work generally entails the residential tower only, with the exception of the seismic and structural upgrades that will be undertaken throughout the entire structure, including the first two levels that contain the Oakland Housing Authority’s

administrative headquarters, the garage, and foundation. The construction budget is approximately $32M. The major rehabilitation scope items include, but are not limited to the following:

Seismic retrofit and structural upgrades throughout the residential tower, first two office commercial floors, garage and foundation;

Environmental remediation of any contaminated soils and groundwater;

Accessibility upgrades to all residential units and residential common areas;

Lead and asbestos abatement;

Remove and replace all unit fixtures, finishes and equipment (to the extent the budget allows);

Update all mechanical and electrical systems;

Remove and replace all residential windows and window railings; and

Reconfigure and renovate the residential common areas including the property management offices, resident lounges, computer / media room, and rooftop courtyard

(to the extent the budget allows). The Contractor’s Scope of Work includes two phases: Phase 1: Pre-Construction and Phase 2: Rehabilitation / Construction.

OAHPI will negotiate separate contracts for each phase with the selected Contractor and reserves the right not to award a contract for the Rehabilitation / Construction Phase if an agreement is unable to be reached within a reasonable timeframe and/or performance

during the Pre-Construction Phase is not deemed satisfactory in the sole discretion of OAHPI. If OAHPI elects to enter into an agreement with the Contractor for the Rehabilitation / Construction Phase, then Contractor’s fee for services rendered during



the Pre-Construction Phase shall be deemed to be incorporated as part of Contractor’s overhead / profit under the parties’ agreement for the Rehabilitation / Construction Phase.

OAHPI’s standard forms of agreement for Preconstruction Services and Construction are attached as Attachment E, Legal Documents. Bidders, by submitting a bid, agree to

enter into a contract with OAHPI substantially in the form accompanying this Request for

Qualifications, including all payment / performance bonds and insurance requirements. Phase 1: Pre-Construction

Estimated Duration: 14-16 months

During the Pre-Construction Phase, Contractor will be expected to provide the following

services, including, but not limited to:

1. Attending regular meetings with the Design Team (architect, engineers and

construction manager) and OAHPI staff.

2. Participating in the development / modification of the plans and specifications for the Project and advise on cost implications of design alternatives, constructability,

schedule and logistical concerns.

3. Providing full and complete project cost estimates (including unit prices) during the Schematic Design phase and at the 100% Design Development, and 50%

Construction Documents milestones. 4. Participating in the value engineering process at the above design milestones by

analyzing and proposing design and construction alternatives.

5. Reviewing plans and specifications as they are developed throughout the Pre-

Construction Phase and providing written comments including comprehensive constructability reviews during the Schematic Design phase as well as at 100%

Design Development, 50% Construction Documents and 90% Construction Documents phases.

6. Submitting a comprehensive bid for the Rehabilitation / Construction work based on

the final architectural and engineering plans and specifications that will become the

Schedule of Values exhibit to the AIA A102 Guaranteed Maximum Price contract (see Attachment E).

Phase 2: Rehabilitation / Construction

Estimated Duration: 16 months



During the Rehabilitation / Construction Phase, Contractor will be expected to provide the

following services, including, but not limited to:

1. Assisting OAHPI with obtaining all necessary building & utility permits.

2. Entering into contracts with all selected subcontractors.

3. Overseeing, managing and coordinating all subcontractors to ensure timely execution.

4. Soliciting and coordinating with design / building subcontractors for work, including, but not limited to, work with respect to fire alarm, fire sprinklers, ERRCS, and solar / photovoltaics.

5. Developing and maintaining logistics plans and detailed schedules of all construction activities.

6. Facilitating weekly, bi-weekly or monthly meetings, as agreed, with the owner, owner’s

construction manager(s), architect, and other consultants as necessary, to keep the team informed and to maintain the project schedule.

7. Maintaining clear and detailed logs that include, but are not limited to: Requests for

Information (RFI), Pending Change Orders, Change Order Requests, Change Orders, Contract Buy Outs, Submittals, Allowances, and Owner Directives.

8. Utilizing appropriate document controls.

9. Reviewing and resolving subcontractor RFIs, Submittals and Requests for Change Orders prior to presenting such requests to OAHPI.

10. Providing detailed written construction status reports pursuant to a weekly or monthly schedule, as agreed.

11. Pre-purchasing long-lead materials and equipment, if necessary.

12. Assisting with Green Building certifications, if necessary.

13. Enforcing all OSHA, CalOSHA and client-specific safety rules and regulations.

14. Mitigating delays and additional costs.

15. Assuring overall quality controls of the Project.



16. Complying with HUD Section 3 requirements and Davis Bacon, including submission

of reports and certified payrolls.

17. Obtaining final building permit sign-offs.

18. Facilitating the closeout of the Project including providing an organized binder of all

product warranties and manuals, as well as fully detailed as-built plans in a timely

manner.

19. Providing new building facilities and equipment training to OAHPI’s property

management and maintenance staff.

20. Addressing warranty issues in a timely, systematized manner.

IV. Proposal Contents: Include responses to each of the following in your

proposal response following the same outline format and numbering as

below.

1) A cover letter introducing the Contractor signed by a representative from the

Contractor that is authorized to execute a contract.

2) Contractor’s Statement of Qualifications (Attachment C)

3) A single narrative of the Contractor’s expertise and experience with EACH of the

following:

o A description of the Contractor’s services during the Pre-Construction phase,

especially the process for obtaining cost estimates. Include the methodology

for securing cost estimates, what internal or external resources would be

utilized, how long it typically takes to gather and present the cost estimates,

and the level of detail provided in the cost estimates;

o Sample cost estimate;

o General approach to occupied residential rehabilitation work including a

discussion of any project systems and procedures the Contractor employs to

maintain clear project oversight and quality control throughout the project;

o Approach to working in a building occupied with a diverse group of elderly

residents, many of whom do not speak English as their first language, and



establish and maintain strict rules of engagement by all laborers and

subcontractors to ensure that required health and safety measures are

maintained, construction impacts are minimized, and residents are treated with

utmost respect;

o Significant structural and seismic upgrades to a Type 1 structure;

o Affordable residential projects that are financed with Federal and State of

California housing funds;

o Green building certifications, materials and energy efficient systems including

solar thermal and photovoltaic systems;

o A detailed description of the Contractor’s ability to maintain project schedules,

track project costs and all project documentation, anticipate issues, effectively

troubleshoot problems to minimize any project impacts, and manage RFI’s,

submittals, and change order requests and directives;

o Samples of the Contractor’s typical project schedule, payment application and

job cost tracking tool(s), and RFI, submittals and COR logs; and

o Any photographs to highlight particular projects of note in Attachment D.

4) A detailed table (see Attachment D, Contractor’s Project Experience Table) that

itemizes the Contractor’s project experience as the prime or general contractor

described in #2 above in the past 10 years. Include the project name, location,

owner’s / sponsor’s name, basic description of the scope of rehabilitation, building

type, and the date of construction completion.

5) Resumes of Contractor’s key personnel (Principal in Charge, Project Manager,

Superintendent, etc.) who will be assigned to this Project and a description of his/her

relevant experience with comparable occupied rehabilitation of affordable housing

projects. Specify if different staff will be assigned during the Pre-Construction and

Rehabilitation / Construction Phases. Include resumes of all assigned staff.

6) Most recent (audited, if available) financial statements, including balance sheet and

income and expense statements.

7) An estimated rehabilitation construction schedule indicating durations of activities. For

the purposes of this hypothetical schedule, assume a September 15, 2021 start date.

8) Proposed Overhead / Profit fee. Specify if there are different fees that are added to

subcontractors’ invoices, change orders, insurance, or any other type of invoices. The

selected contractor will be expected to maintain these fees for the GMP.



9) An itemization of all anticipated General Conditions based on the following

assumptions (these are assumptions only for the purposes of developing the

Contractor’s anticipated General Conditions and should not be construed as

commitments from OAHPI):

o 16 month rehabilitation period

o Approximately 5,000 s.f. of semi-secured space in the garage can be provided.

This space can be used for materials storage (additional security may need to

be provided by Contractor), staging and/or work space for job site personnel.

o Space can be made available by the Owner for Owner/Architect/Contractor

meetings

o Power and water are be provided in all units

10) Proposed Pre-Construction Services fee. If OAHPI is satisfied with the Contractor’s

services during the Pre-Construction Phase and elects to proceed with the Contractor

for the Rehabilitation / Construction Phase, then the Contractor’s fee for services

rendered during the Pre-Construction Phase shall be deemed to be incorporated as

part of Contractor’s overhead / profit under the parties’ AIA agreement for the

Rehabilitation / Construction Phrase. In either case, the Pre-Construction Services

fee will be paid upon the presentation of approved invoices during the pre-construction

period.

11) Five (5) professional references.

V. Submission Guidance & Requirements:

Email proposals, before the deadline, to the OAHPI representative identified on the

first page of the RFP.

Only qualified vendors with relevant and comparable rehabilitation experience will be

considered. At a minimum a vendor must be licensed to perform the scope of work in

the City of Oakland and the State of California and maintain adequate insurance

coverage.

A Bidder’s Conference will be held on Wednesday, August 12th at 10:30am. Pre-

Registration is required – see Page 2 for more information.



Questions? All questions must be submitted in writing to the OAHPI representative

listed on Page 1 by 10:00am on Monday, August 17, 2020. Written responses will be

posted here within five (5) business days.

http://www.oakha.org/WorkingOHA/Open-RFPs-and-bid-status/Pages/Active-

Bids.aspx

Final proposals are due by 10:00am on Wednesday, September 9, 2020.

VI. Proposal Evaluation Criteria:

1. Capability (35 points): Contractor’s ability to:

a. Prepare detailed and reliable cost estimates in a timely manner;

b. Undertake a partially-occupied substantial rehabilitation strategically and

methodically;

c. Anticipate issues and if necessary, problem solve and troubleshoot quickly and

with creativity in order to minimize project impacts;

d. Maintain a clear and detailed project schedule;

e. Track project costs and manage all project documentation including RFI’s,

submittals, change order requests, and directives in a clear and organized

fashion;

f. Clearly communicate in writing and verbally; and

g. Work in a building occupied with a diverse group of elderly residents and

establish and maintain strict rules of engagement by all laborers and

subcontractors to ensure that required health and safety measures are

maintained, construction impacts are minimized, and residents are treated with

utmost respect.

2. Contractor’s Experience (35 points): Extent and quality of Contractor’s comparable

and successful multifamily substantial rehabilitation experience with the following:

a. Resident-occupied rehabilitation;

b. Rehabilitation of a Type 1 structure with significant seismic / structural

upgrades;

c. General approach to occupied residential rehabilitation work and the

procedures the Contractor employs to maintain clear project oversight and

quality control throughout the project;

d. Projects that are financed utilizing public funds such as Low Income Housing

Tax Credits and Federal Project-Based Section 8 (from the US Department of

Housing and Urban Development);





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e. Green building certifications, materials and energy efficient systems, including

solar thermal and photovoltaic installations.

3. Extent the Contractor’s proposal provides the best value to OAHPI (30 points)

VII. Selection Process

The Contractor selection process will take place in two steps:

Step 1: A review panel will evaluate all submissions of qualifications based on scoring

criteria that are included in this RFQ. After verification of scoring, a “short list” will be

announced naming four or fewer applicants who will proceed to Step 2 of the selection

process. References can be checked to help inform the selection of firms for the short

list.

Step 2: Short-listed contractors will be interviewed by a selection panel. Short-listed firms

will be provided with the interview questions and interview scoring criteria prior to the

interviews.

The selected Contractor will be the highest scoring applicant based on qualifications

submitted, reference calls, and interviews. Scoring will take into account the firm’s

experience and the experience of individual staff assigned to the Project.

The applicant with the highest overall score, from Step 1 and 2 combined, will be selected

to join the design/construction team, provide services for the Pre-Construction Phase,

and be conditionally awarded a contract for the Rehabilitation / Construction Phase.

VIII. Reservation of Rights:

Representatives of OAHPI can:

Request clarification of responses submitted before the final selection of a vendor

for this project;

Reject any or all responses;

Waive any informality in the selection process;

Terminate this selection process at any time;

Negotiate the fees proposed by bidders for this project;



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Negotiate with a qualified bidder and award a contract for a project with a similar

scope of work within 36 months of the proposal deadline;

Award a contract on a fixed fee or time and material basis, or both;

Award a contract that provides the best value to OAHPI as determined solely by

OAHPI in its absolute discretion;

OAHPI shall not be liable for any expense incurred in relation to the preparation or

submittal of proposals. Such expenses include, but are not limited to, expenses

for preparing the proposal or related information in this RFQ, negotiations with

OAHPI on any matter related to the Proposals, and costs associated with

interviews, meetings, travel or presentations. Additionally, OAHPI shall not be

liable for expenses incurred as a result of OAHPI’s rejection of any Proposal made

in response to the RFQ; and

OAHPI intends to use the attached standard form of agreement Preconstruction

Services Agreement and the AIA A102 (2017) and AIA A201 (2017) for

construction (Attachment E).

IX. Attachments:

Attachment A: Property Description and Details

Attachment B: Existing Design Documents

Initial Needs Assessment Report, Saida Sullivan Design Partners, 8/20/19

Seismic Risk Assessment PML Report, Miyamoto International, 9/30/19

Geotechnical Investigation, Langan Engineering and Environmental Services, 4/8/20

Phase 1 Environmental Site Assessment, Rincon Consultants, Inc., 6/28/19

Pre-Renovation Hazardous Materials (lead / asbestos / PCB) Inspection Report, Kellco Services, 1/30/20

Rehabilitation Schematic Design Plans. Saida Sullivan + Design Partners, 5/8/20

Attachment C: Contractor’s Statement of Qualifications

Attachment D: Contractor’s Project Experience Table

Attachment E: Legal Documents



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Bidders, by submitting a bid, agree to enter into a contract with OAHPI substantially in the form accompanying this Request for Qualifications, including all payment / performance

bonds and insurance requirements.

Preconstruction Services Agreement

AIA A102 (2017)

AIA A201 (2017)

Attachment F: Submission Checklist

REQUEST FOR QUALIFICATIONS Harrison Tower …...2020/07/23 · contracting services for the...

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