CSIR RFP No. 951/11/06/2021 Page 1 of 40

Request for Proposals (RFP)

The provision of services to undertake a study entitled “Promotion of circular economy in the textile and

garment sector for the CSIR

RFP No. 951/11/06/2021

Date of Issue 28 May 2021

Closing Date 11 June 2021 @ 16:30

Place Email to tender@csir.co.za

Enquiries Strategic Procurement Unit E-mail: tender@csir.co.za

CSIR business hours 08h00 – 16h30

TABLE OF CONTENTS

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SECTION A – TECHNICAL INFORMATION 2

1 INTRODUCTION 3

2 BACKGROUND 3

3 INVITATION FOR PROPOSAL 5

4 PROPOSAL SPECIFICATION 5

5 FUNCTIONAL EVALUATION CRITERIA 11

6 ELIMINATION CRITERIA 11

7 NATIONAL TREASURY CENTRAL SUPPLIER DATABASE (CSD) REGISTRATION 11

SECTION B – TERMS AND CONDITIONS 13

8 VENUE FOR PROPOSAL SUBMISSION 13

9 TENDER PROGRAMME 13

10 SUBMISSION OF PROPOSALS 13

11 DEADLINE FOR SUBMISSION 13

12 AWARDING OF TENDERS 14

13 EVALUATION PROCESS 14

14 PRICING PROPOSAL 14

15 VALIDITY PERIOD OF PROPOSAL 15

16 APPOINTMENT OF SERVICE PROVIDER 15

17 ENQUIRIES AND CONTACT WITH THE CSIR 15

18 MEDIUM OF COMMUNICATION 16

19 COST OF PROPOSAL 16

20 CORRECTNESS OF RESPONSES 16

21 VERIFICATION OF DOCUMENTS 16

22 SUB-CONTRACTING 17

23 ENGAGEMENT OF CONSULTANTS 17

24 TRAVEL EXPENSES 17

25 ADDITIONAL TERMS AND CONDITIONS 18

26 CSIR RESERVES THE RIGHT TO 18

27 DISCLAIMER 19

DECLARATION BY TENDERER 20

28 ANNEXURE A 21

SECTION A – TECHNICAL INFORMATION

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1 INTRODUCTION The Council for Scientific and Industrial Research (CSIR) is one of the leading scientific

research and technology development organisations in Africa. In partnership with national and

international research and technology institutions, CSIR undertakes directed and

multidisciplinary research and technology innovation that contributes to the improvement of

the quality of life of South Africans. The CSIR’s main site is in Pretoria while it is represented

in other provinces of South Africa through regional offices.

2 BACKGROUND

The National Cleaner Production Centre South Africa (NCPC-SA) was initially established as

a joint initiative between the Department of Trade and Industry (the dti), Switzerland, Austria,

United Nations Industrial Development Organisation (UNIDO) and the Council of Scientific and

Industrial Research (CSIR). The NCPC-SA is currently funded primarily by the dti and aims at

assisting South African industry through the adoption of Resource Efficiency and Cleaner

Production (RECP) principles. This supports the dti’s initiative on promoting South Africa’s

industry growth and global competitiveness as well as the Department of Environmental Affairs

(DEA) National Cleaner Production Policy and Strategy, and is aligned with the Industrial

Policy Action Plan (IPAP) and works in partnership with the dti’s relevant sector desks.

The NCPC-SA offers companies subsidised assessments, using industry sector and thematic

specialists, to assess their processes and facilities in order to identify opportunities for saving

through the implementation of RECP improvement options. These options are typically aimed

at assisting the company to reduce its current resource utilisation in terms of energy, water

and materials, as well as minimisation of waste.

The CSIR’s NCPC-SA assists industry to reduce resources in four thematic areas: energy;

water; waste; and materials, and in each of these thematic areas, the NCPC-SA runs a flagship

project. In waste, we have a project entitled “Promotion of circular economy in the textile and

garment sector through the sustainable management of chemicals and waste in Lesotho,

Madagascar and South Africa” with the Global Environmental Facility (GEF) and UNIDO.

The United Nations Industrial Development Organization (UNIDO) is the specialised agency

of the United Nations that promotes industrial development for poverty reduction, inclusive

globalization and environmental sustainability.

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The Environment Branch under the Program Development and Technical Cooperation is

responsible in contributing to inclusive and sustainable industrial development by improving

the environmental performance, resource productivity and safety of existing, as well as by

supporting the creation of new industries providing environmental goods and services. It does

so by promoting industrial resource efficiency to strengthen green industry and improve the

effective use of natural resources including in particular materials and water; by assisting

developing countries and countries with economies in transition to achieve the objectives of

and compliance with the Multilateral Environmental Agreements; and by working to reduce the

release of industrial pollutants in the environment. Under the Environment Department is the

Industrial Pollution Mitigation (PTC/ENV/IPM) which is responsible for supporting developing

countries and countries with economies in transition to implement the Stockholm Convention

(SC) on Persistent Organic Pollutants (POPs) and related industrial development aspects.

UNIDO plays a leading role in the implementation of the Stockholm Convention on POPs.

Since the Convention opened for signature in 2001, UNIDO became one of the principal

agencies assisting developing and economies in transition countries to meet their obligations

under the Stockholm Convention. Within the context of the global development and

sustainability agenda and in particular the Stockholm Convention on Persistent Organic

Pollutants, UNIDO is promoting the Circular Economy concept for the sustainable

management POPs chemicals and wastes as part of the Organization’s contribution towards

the achievement of the sustainable development goals especially SDG 9: Industry, Innovation

and Infrastructure. The UNIDO Circular Economy concept aims to reduce the environmental

footprint; generate increased income; minimize wastes; and reduce resource dependency.

These objectives are achieved through a combination of strategies that promote the

development of green products that are non-toxic, has longer life span and are recyclable;

cleaner production techniques use few resources, minimize waste and prevent pollution; better

services to extend product’s life span; and incorporate waste recovery, reuse, recycling and

remanufacturing. UNIDO adopts a value chain and life cycle assessment approaches that will

ensure that hazardous chemicals and materials are removed and/or separated from industrial

wastes to enhance their recyclability; thus contributing to Circular Economy.

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This project is strategic for the Centre, as it is anticipated that the company will use the

recommendations to enhance their current resource efficiency and cleaner production

performance, and this document serves to provide the Terms of Reference for the work to be

undertaken by the specialist.

3 INVITATION FOR PROPOSAL

Proposals are hereby invited for service providers to undertake A Study entitled “Promotion of

circular economy in the textile and garment sector with focus on (1) Gender Mainstreaming,

(2) Development of an Environmental and Social Management Plan (ESMP), (3) Climate risk

screening and (4) Analysis of COVID-19 impacts, risks and necessary adaptation and

mitigation strategies

4 PROPOSAL SPECIFICATION

All proposals are to be submitted in a format specified in this enquiry (if applicable). However,

tenderers are welcome to submit additional / alternative proposals over and above the

originally specified format. The focus of this tender will be on the promotion of circular

economy in the textile and garment sector with focus on Gender Mainstreaming, Development

of an Environmental and Social Management Plan (ESMP), Climate risk screening and

Analysis of COVID-19 impacts, risks and necessary adaptation and mitigation strategies

to CSIR

This Request for Proposals requires interested Service Providers to submit a portfolio of

evidence, outlining activities and experience in the field of Environmental and Social

Management, Gender mainstreaming, Impacts of COVID in current environmental climate as

well as Climate Risk Screening.

Use the information in the Table below as a guide for the portfolio of evidence required:

Criteria Elements of Detail

1. Organisational Profile and Service Offering Provide a summary of key services and offerings. Attach relevant supporting as appendices.

2. No. of Project / Technical members State project team (i.e. no of technical staff)

3. Period Company in Existence State number of years in existence

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Criteria Elements of Detail

4. Environmental and Social Management Experience

i. Indicate knowledge and experience in transferring knowledge on environmental and social issues.

ii. Indicate knowledge and exposure to specialised concepts (i.e. ESMP, gender mainstreaming, COVID impact, etc.)

iii. State number of related assessments undertaken and the success of individual projects.

iv. Indicate competence and capability with regards to mentioned focus areas.

5. Consultant Qualifications Provide overview of qualifications i.e. Environmental related qualifications, and attach CV’s of key technical staff.

6. Industry Experience List experience within the industry sectors supported by the NCPC-SA, especially the Clothing and Textile sector.

7. Resource Efficiency and Cleaner Production Assessment approach and methodology

In detail outline how the project will be rolled out using NCPC-SA standard approach and methodology.

8. BBBEE Rating Specify BBBEE level contributor, include copy of certificate

9. References Provide a min of 3 contactable references

The overall purpose of the study is as follows:

A) To develop an Environmental and Social Management Plan (ESMP) by:

Reviewing relevant UNIDO documents (refer to Annexure B to F) on the requirements for

Environmental and Social Safeguards.

Reviewing relevant GEF documents (refer to Annexures B to F) on the requirements for

Environmental and Social Safeguards and Indigenous people.

Reviewing relevant literature related to Textile and Garment sector, with a particular focus on

South Africa.

Identify any potential social and environmental risks that will require special attention during

the implementation, identify the level of risk and probability and propose methodology for

developing an ESMP.

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Ensuring that the methodology complies with social and environmental regulatory

requirements and UNIDO/GEF environmental and social safeguards policies and procedures.

The methodology applied should specify the literature to be reviewed, including the relevant

national policies and requirements, identify stakeholders to be interviewed/consulted, specify

site visits to be consulted and define timeline of development of the ESMP.

Developing an Environmental and Social Management Plan (ESMP) that includes:

A clear description of the identified environmental and social risks with indication of

impact and probability rating;

A clear description of environmental and social impact mitigation and management

measures/actions;

Details on environmental and social monitoring to be conducted during project

implementation;

A plan to assess and build capacity to implement the proposed environmental and

social management plan; and

A stakeholder consultation and communication plan tailored to the ESMP.

Incorporating relevant measures and actions from the ESMP to the project work plan.

b) In consultation with the International Gender expert:

Review relevant UNIDO and GEF documents on the requirements for gender mainstreaming

Review relevant literature related to the Textile and Garment (TG) sector and women in South

Africa.

Assess and identify potential gender-differentiated impacts of the project.

Collect sex-disaggregated baseline data that could be used to monitor potential gender

impacts.

Define gender-disaggregated indicators that could be used to monitor progress on gender

mainstreaming throughout the project.

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Identify government agencies, NGOs, community-based organizations, and women’s

associations or groups whose work focuses on gender and the specific area of intervention

that can be utilized during project preparation and implementation and assess their capacity.

c) Climate risk screening:

Identify the hazards;

Assess vulnerability and exposure;

Rate the risk;

Identify measures to manage the risk.

D) Analysis of COVID-19 impacts, risks and necessary adaptation and mitigation strategies

(refer to Annexure F)

It is anticipated that the following DELIVERABLES will be key to the successful completion of the

study:

Development of project activity plan and schedule for the study to be undertaken.

Environmental and Social Management Plan (ESMP)

Report summarizing the result of the Gender assessment

Report on Climate risk screening delivered

Report on COVID 19 impact and risk assessment

Presentation of the Final Study Report

A close-out report summarising the study

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In addition to the above generic portfolio guide, the application submission will be assessed against following competencies and skill

sets, to determine the suitability of Service Provider to meet the requirements of the NCPC-SA:

i. Good written communications and presentation of facts

ii. Well versed in report writing (technical)

iii. Good command of the English language.

It is anticipated that the work will commence upon acceptance and signing of a contract with an appropriate specialist

appointed by the CSIR’s NCPC-SA, and it is expected that the study will be completed within two (2) months of

commencement of the project, depending.

The table below outlines the sequence of completion along with estimated commencement dates, and also the amount of

days budgeted for each:

Activity Assessment Estimated

Commencement Date Amount of Project Days Completion Date

Inception Meeting 28 June 2021 0.5 28 June 2021

Develop an Environmental and

Social Management Plan (ESMP) 28 June 2021 10 09 July 2021

Gender Mainstreaming

Assessment 12 July 2021 5 16 July 2021

Climate Risk Screening 19 July 2021 5 23 July 2021

Analysis of COVID-19 impacts,

risks and necessary adaptation

and mitigation strategies

26 July 2021 5 30 July 2021

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The Consultant will provide the CSIR’s NCPC-SA with projected schedules of the proposed activities with projected times

scales and reporting deadlines to keep the CSIR’s NCPC-SA informed of progress.

All reports issued and presented will be completed under the CSIR’s NCPC-SA brand, and the final report and feedback

meetings will be concluded within 1 week of desktop study completion.

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5 FUNCTIONAL EVALUATION CRITERIA

5.1 The evaluation of the functional / technical detail of the proposal will be based on the

following criteria:

Criteria Weight

Proposal Structure 5%

Project Team Clothing and Textile Sector Exposure 10%

Waste thematic experience with focus on Development of an Environmental and Social Management Plan (ESMP)

40%

Gender Mainstreaming exposure 10%

Knowledge of COVID-19 impacts, risks and necessary adaptation and mitigation strategies

10%

Approach and Methodology 10%

Planning 10%

Scheduling 5%

5.2 Proposals with functionality / technical points of less than the pre-determined minimum

overall percentage of 70% and less than 50% on any of the individual criteria will be

eliminated from further evaluation.

5.3 Refer to Annexure A for the scoring sheet that will be used to evaluate functionality.

6 ELIMINATION CRITERIA

Proposals will be eliminated under the following conditions:

Submission after the deadline;

Proposals submitted at incorrect location/address/email address

7 NATIONAL TREASURY CENTRAL SUPPLIER DATABASE (CSD) REGISTRATION

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Before any negotiations will start with the winning bidder it will be required from the winning

bidder to:

be registered on National Treasury’s Central Supplier Database .Registrations can be

completed online at: www.csd.gov.za;

provide the CSIR of their CSD registration number; and

A valid certified copy of a B-BBEE Certificate or valid sworn affidavit must be

submitted to be considered for this tender. B-BBEE certificate must be issued by

SANAS accredited agency or a valid sworn affidavit in line with DTI regulations.

(RSA suppliers only).

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SECTION B – TERMS AND CONDITIONS 8 VENUE FOR PROPOSAL SUBMISSION

All proposals must be submitted to tender@csir.co.za. The title and the RFP number must be

clearly stipulated on the subject.

9 TENDER PROGRAMME

The tender program, as currently envisaged, incorporates the following key dates:

Issue of tender documents: 28 May 2021

Last date for submission of queries: 04 June 2021

Closing / submission Date: 11 June 2021

Estimated contract duration (in months/years) Three (3) Months

10 SUBMISSION OF PROPOSALS

10.1 All proposals must be submitted electronically to tender@csir.co.za

10.2 Respondents must use the RFP number as the subject reference number when submitting

their bids.

10.3 The e-mail and file sizes should not exceed a total of 30MB per e-mail.

10.4 The naming/labeling syntax of files or documents must be short and simple

10.5 All documents submitted electronically via e-mail must be clear and visible.

10.6 All proposals, documents, and late submissions after the due date and time will not be

evaluated.

NB: NO HARD COPIES OR PHYSICAL SUBMISSIONS WILL BE ACCEPTED

11 DEADLINE FOR SUBMISSION

Proposals shall be submitted at the email address mentioned above no later than the closing

date of 11/06/2021 during CSIR’s business hours. The CSIR business hours are between

08h00 and 16h30.

Where a proposal is not received by the CSIR by the due date and stipulated place, it will be

regarded as a late tender. Late tenders will not be considered.

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12 AWARDING OF TENDERS

12.1 Awarding of tenders will be published on the National Treasury e-tender portal or the CSIR’s

tender website. No regret letters will be sent out.

13 EVALUATION PROCESS

13.1 Evaluation of proposals

All proposals will be evaluated by an evaluation team for functionality, price and B-BBEE.

Based on the results of the evaluation process and upon successful negotiations, the CSIR

will approve the awarding of the contract to successful tenderers.

A two-phase evaluation process will be followed.

The first phase includes evaluation of elimination and functionality criteria

The second phase includes the evaluation of price and B-BBEE status.

Pricing Proposals will only be considered after functionality phase has been adjudicated

and accepted. Only proposals that achieved the specified minimum qualification scores for

functionality will be evaluated further using the preference points system.

13.2 Preference points system

The 80/20 preference point system will be used where 80 points will be dedicated to price

and 20 points to B-BBEE status.

14 PRICING PROPOSAL

14.1 Pricing proposal must be cross-referenced to the sections in the Technical Proposal. Any

options offered must be clearly labelled. Separate pricing must be provided for each option

offered to ensure that pricing comparisons are clear and unambiguous.

14.2 Price needs to be provided in South African Rand (excl. VAT), with details on price elements

that are subject to escalation and exchange rate fluctuations clearly indicated.

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14.3 Price should include additional cost elements such as freight, insurance until acceptance,

duty where applicable.

14.4 Only firm prices* will be accepted during the tender validity period. Non–firm prices**

(including prices subject to rates of exchange variations) will not be considered.

*Firm price is the price that is only subject to adjustments in accordance with the actual

increase or decrease resulting from the change, imposition, or abolition of customs or excise

duty and any other duty, levy, or tax which, in terms of a law or regulation is binding on the

contractor and demonstrably has an influence on the price of any supplies, or the rendering

costs of any service, for the execution of the contract;

**Non-firm price is all prices other than “firm” prices.

14.5 Payment will be according to the CSIR Payment Terms and Conditions and final payment

will ONLY be made on acceptance of the reports by UNIDO.

15 VALIDITY PERIOD OF PROPOSAL

Each proposal shall be valid for a minimum period of three (3) months calculated from the

closing date.

16 APPOINTMENT OF SERVICE PROVIDER

16.1 The contract will be awarded to the tenderer who scores the highest total number of points

during the evaluation process, except where the law permits otherwise.

16.2 Appointment as a successful service provider shall be subject to the parties agreeing to

mutually acceptable contractual terms and conditions. In the event of the parties failing to

reach such agreement CSIR reserves the right to appoint an alternative supplier.

16.3 Awarding of contracts will be announced on the National Treasury website and no regret

letters will be sent to unsuccessful bidders.

17 ENQUIRIES AND CONTACT WITH THE CSIR

Any enquiry regarding this RFP shall be submitted in writing to CSIR at tender@csir.co.za with

“RFP No 95111/06/2021 - The provision of services to undertake A Study entitled “Promotion

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of circular economy in the textile and garment sector with focus on Gender Mainstreaming,

Development of an Environmental and Social Management Plan (ESMP), Climate risk

screening and Analysis of COVID-19 impacts, risks and necessary adaptation and mitigation

strategies to CSIR ” as the subject.

Any other contact with CSIR personnel involved in this tender is not permitted during the RFP

process other than as required through existing service arrangements or as requested by the

CSIR as part of the RFP process.

18 MEDIUM OF COMMUNICATION

All documentation submitted in response to this RFP must be in English.

19 COST OF PROPOSAL

Tenderers are expected to fully acquaint themselves with the conditions, requirements and

specifications of this RFP before submitting proposals. Each tenderer assumes all risks for

resource commitment and expenses, direct or indirect, of proposal preparation and

participation throughout the RFP process. The CSIR is not responsible directly or indirectly

for any costs incurred by tenderers.

20 CORRECTNESS OF RESPONSES

20.1 The tenderer must confirm satisfaction regarding the correctness and validity of their

proposal and that all prices and rates quoted cover all the work/items specified in the RFP.

The prices and rates quoted must cover all obligations under any resulting contract.

20.2 The tenderer accepts that any mistakes regarding prices and calculations will be at their

own risk.

21 VERIFICATION OF DOCUMENTS

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21.1 Tenderers should check the numbers of the pages to satisfy themselves that none are

missing or duplicated. No liability will be accepted by the CSIR in regard to anything arising

from the fact that pages are missing or duplicated.

21.2 One electronic copy (email only) of each proposal (Technical and Financial) must be

submitted. In the event of a contradiction between the submitted copies, the hard copy shall

take precedence.

21.3 Pricing schedule and B-BBEE credentials should be submitted with the proposal, but as a

separate document and no such information should be available in the technical proposal.

22 SUB-CONTRACTING

22.1 A tenderer will not be awarded points for B-BBEE status level if it is indicated in the tender

documents that such a tenderer intends sub-contracting more than 25% of the value of the

contract to any other enterprise that does not qualify for at least the points that such a

tenderer qualifies for, unless the intended sub-contractor is an exempted micro enterprise

that has the capability and ability to execute the sub-contract.

22.2 A tenderer awarded a contract may not sub-contract more than 25% of the value of the

contract to any other enterprise that does not have an equal or higher B-BBEE status level

than the person concerned, unless the contract is sub-contracted to an exempted micro

enterprise that has the capability and ability to execute the sub-contract.

23 ENGAGEMENT OF CONSULTANTS

The consultants will only be remunerated at the rates:

23.1 Determined in the "Guideline for fees", issued by the South African Institute of Chartered

Accountants (SAICA); or

23.2 Set out in the "Guide on Hourly Fee Rates for Consultants", by the Department of Public

Service and Administration (DPSA); or

23.3 Prescribed by the body - regulating the profession of the consultant.

24 TRAVEL EXPENSES

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24.1 All travel expenses for the CSIR’s account, be it directly via the CSIR’s travel agent or

indirectly via re-imbursements, must be in line with the CSIR’s travel policy. The following

will apply:

24.1.1 Only economy class tickets will be used.

24.1.2 A maximum of R1400 per night for accommodation, dinner, breakfast and parking will be

allowed.

24.1.3 No car rentals of more than a Group B will be accommodated.

25 ADDITIONAL TERMS AND CONDITIONS

25.1 A tenderer shall not assume that information and/or documents supplied to CSIR, at any

time prior to this request, are still available to CSIR, and shall consequently not make any

reference to such information document in its response to this request.

25.2 Copies of any affiliations, memberships and/or accreditations that support your submission

must be included in the tender.

25.3 In case of proposal from a joint venture, the following must be submitted together with the

proposal:

Joint venture Agreement including split of work signed by both parties;

The original or certified copy of the B-BBEE certificate of the joint venture;

The Tax Clearance Certificate of each joint venture member;

Proof of ownership/shareholder certificates/copies; and

Company registration certificates.

25.4 An omission to disclose material information, a factual inaccuracy, and/or a

misrepresentation of fact may result in the disqualification of a tender, or cancellation of any

subsequent contract.

25.5 Failure to comply with any of the terms and conditions as set out in this document will

invalidate the Proposal.

26 CSIR RESERVES THE RIGHT TO

26.1 Extend the closing date;

26.2 Verify any information contained in a proposal;

26.3 Request documentary proof regarding any tendering issue;

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26.4 Give preference to locally manufactured goods;

26.5 Appoint one or more service providers, separately or jointly (whether or not they submitted

a joint proposal);

26.6 Award this RFP as a whole or in part;

26.7 Cancel or withdraw this RFP as a whole or in part.

27 DISCLAIMER

This RFP is a request for proposals only and not an offer document. Answers to this RFP must

not be construed as acceptance of an offer or imply the existence of a contract between the

parties. By submission of its proposal, tenderers shall be deemed to have satisfied themselves

with and to have accepted all Terms & Conditions of this RFP. The CSIR makes no

representation, warranty, assurance, guarantee or endorsements to tenderer concerning the

RFP, whether with regard to its accuracy, completeness or otherwise and the CSIR shall have

no liability towards the tenderer or any other party in connection therewith.

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DECLARATION BY TENDERER

Only tenderers who completed the declaration below will be considered for evaluation.

RFP No: 951/11/06/2021 I hereby undertake to render services described in the attached tendering documents to CSIR in

accordance with the requirements and task directives / proposal specifications stipulated in RFP

No 951/11/06/2021 at the price/s quoted. My offer/s remains binding upon me and open for

acceptance by the CSIR during the validity period indicated and calculated from the closing date

of the proposal.

I confirm that I am satisfied with regards to the correctness and validity of my proposal; that the

price(s) and rate(s) quoted cover all the services specified in the proposal documents; that the

price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and

rate(s) and calculations will be at my own risk.

I accept full responsibility for the proper execution and fulfilment of all obligations and conditions

devolving on me under this proposal as the principal liable for the due fulfilment of this proposal.

I declare that I have no participation in any collusive practices with any tenderer or any other person

regarding this or any other proposal.

I accept that the CSIR may take appropriate actions, deemed necessary, should there be a conflict

of interest or if this declaration proves to be false.

I confirm that I am duly authorised to sign this proposal.

NAME (PRINT) …………………………. CAPACITY ……………………….

SIGNATURE ……………………………. NAME OF FIRM ………………………….….

DATE ……………………………….

WITNESSES 1 …….……………………………

2 ……….………………………… DATE: .…………………………..

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28 ANNEXURE A

Functional Factor Criteria Description Scoring Weight (%)

Proposal Structure

Proposal submission should be reader friendly and apply a logical flow

No submission - 0

Scattered sequence of proposal-5

A logical flow of proposal-10

5%

Project Team Clothing and Textile Sector Exposure

Min 5 projects of similar nature

completed in the past 5 years

e.g. Project description, Name of client, Location, Year, Contract value, Name of Project Manager, Status (completed / in progress)

NB –The list must be relevant to the project and must include experience in the clothing and textile sector

No list of projects – 0

List of projects are not relevant-3

1 to 3 list of relevant projects - 5

4 to 7 list of projects relevant to the scope – 7

> 7 list of projects relevant to the scope – 10

10%

Waste thematic experience with focus on Development of an Environmental and Social Management Plan (ESMP)

Reference letters/References from previous clients of similar projects. (Reference letters must be written by the clients where the work was done. Reference letter from other team members or professional service providers will not be accepted)

No reference letters - 0

Reference letters are not relevant-3

1 to 3 reference letters - 5

4 to 7 reference letters – 7

> 7 reference letters - 10

40%

Gender Mainstreaming exposure

Reference letters/References from previous clients of similar projects. (Reference letters must be written by the clients where the work was done. Reference letter from other team members or professional service providers will not be accepted)

No reference letters - 0

Reference letters are not

relevant-3

1 to 3 reference letters - 5

4 to 7 reference letters – 7

> 7 reference letters - 10

10%

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Knowledge of COVID-19 impacts, risks and necessary adaptation and mitigation strategies

A clear indication that the impacts of COVID-19 is well understood

A clear indication that the risks and necessary adaptation and mitigation strategies is well understood

No knowledge on COVID-19

displayed - 0

An understanding on the

impacts of COVID-19

displayed-5

An understanding of the

impacts, risks and adaptation

and mitigation strategies is

displayed-10

10%

Approach and Methodology

A clear indication on the steps applied to carry out the project

No approach and methodology-0

Methodology included is not clear-5

Clearly spelled out methodology-10

10%

Planning A proper project plan submitted on

how the project will be carried out

A Gantt chart should be submitted

No project plan-0

Project plan without Gantt chart-5

Project plan and Gantt chart-10

10%

Scheduling

A clear indication on the relevant meetings to be held

The service provider is to provide a list of targeted market to represent the project

No meeting schedule-o

Meeting schedule without target market-5

Meeting schedule and target market indicated-10

5%

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29 ANNEXURE B: GEF Environmental and Social Safeguards Policy & UNIDO

Environmental and Social Management Plan

Global Environmental Fund (GEF)

https://www.thegef.org/sites/default/files/documents/gef_environmental_social_safeguards_policy

.pdf

https://www.thegef.org/sites/default/files/documents/guidelines_gef_policy_environmental_social_

safeguards.pdf

UNIDO

https://www.unido.org/sites/default/files/files/2018-02/AI.2017.4_ESSPP_18July2017.pdf

Annexure C: Environmental and Social Management Plan (ESMP): Recommended

template

1. Project Description

In this section, a brief description of the project should be provided, as this indicates the relevant

context for the ESMP. The location of all project actions should be described and a map showing

their location provided. Basic information on the environment at these locations should also be

included as this helps provide the environmental context to which the environmental management

plan applies.

Additionally, the main outcomes of the environmental and social risk screening that was done at

the concept/PIF level, such as environmental and social (E&S) risk category and identified E&S

issues should be defined.

2. Policy, legal, and administrative framework

In this section, a brief description of the relevant national policy, legal, and administrative

framework which could define/help shape issues/risks that need to be included into the EMSP,

should be provided.

Additionally, compliance with applicable international, national and local policies laws,

regulations, safeguards, performance safeguards, policies, procedures should be indicated.

3. Environmental and social risks and mitigation measures

In this section, information about the relevant environmental and social risks that were identified

during the project preparation period (PPG) should be provided. Since ESMP should serve as an

CSIR RFP No. 951/11/06/2021 Page 24 of 40

active tool, additional risks that are identified during the project implementation should be

included as they are identified.

For each identified risk, mitigation measure should be briefly described including the conditions

under which the measure is required (for example, continuously or in the event of contingencies).

The mitigation measures should be accompanied by, or referenced to, project design and

operating procedures which elaborate on the technical aspects of implementing the various

measures. Additional information, such as technical details of the mitigation technology, location

of the potential E&S impact, timelines, responsibility and cost of the mitigation measure should be

included.

CSIR RFP No. 951/11/06/2021 Page 25 of 40

The table format provided below is recommended:

E&S

risks

Mitigating

Measure

Technical

details of the

mitigation

technology,

process,

equipment,

design and

operating

procedures

Location Timeline,

including

frequency,

start and

end date

Responsibility Cost of Mitigation

(If Substantial; to be

covered by the GEF

grant or non-UNIDO

co-financing)

Risks identified

during the PIF

preparation and

verified during

the project

preparation(PPG)

Additional risks

identified during

the project

implementation

CSIR RFP No. 951/11/06/2021 Page 26 of 40

CSIR RFP No. 951/11/06/2021 Page 27 of 40

4. Capacity development

In line with the overall project strategy on capacity development, the ESMP should detail a plan to

assess and develop implementation capacity. This will involve determining if there is sufficient

capacity within the responsible organizations or institutions for implementing the ESMP. If not, a

determination should be made as to whether it will be possible to develop the appropriate

capacity and, if so, at what cost and in what timeframe.

The capacity development section of the ESMP will include the following subsections:

a. Recommended management arrangements for the project, including structure,

roles, responsibilities, and authorities;

b. Designated specific personnel, including management representative(s), with well-

defined and clearly communicated lines of responsibility and authority;

c. Required oversight and human and financial resources.

If needed, the capacity development section of the ESMP will outline a plan for strengthening

capacities of UNIDO staff, Project Executing Organization staff, and contractors with direct

responsibility for activities relevant to the environmental and social sustainability of the proposed

project.

The capacity development plan will have the following components:

a. Identification of capacity needs

b. Development of a capacity development plan to address defined needs

c. Monitoring and evaluation of capacity development plan

5. Communication

Please complete this section of the ESMP in line with the following clarification: As part of the

GEF Annual Monitoring Report (AMR), UNIDO will annually communicate implementation

progress on issues that involve ongoing risk to or impacts on the project stakeholders, and on

issues that the consultation process or grievance mechanism has identified as of concern to

those stakeholders. The ESMP will be disclosed on the UNIDO public website, under the

following link: https://open.unido.org/index.html

In addition, a stakeholder engagement plan, which outlines the various consultation types,

purposes, participation, reporting, and timing, should be developed and included in the ESMP.

The table format provided below is recommended:

Consultation Purpose Participants Lead/Chair Reporting Schedule

Initial Project Start up:

Project

Overview

CSIR RFP No. 951/11/06/2021 Page 28 of 40

Project

Organization

Project

Schedule

Social and Env

Impacts

ESMP

Public

consultation

& site visit

Adjusting of

mitigation

measures, if

necessary;

Impact of

replacing and

updating

activities;

Comments and

suggestions

Public

consultation

& site visit

Effectiveness of

mitigation

measures;

Impacts of

project

implementation;

Comments and

suggestions.

Expert

workshop

or press

conference

Comments and

suggestions on

impacts;

public opinions

Addressing

Community

Concerns

Consultation on

Grievance

Procedure

CSIR RFP No. 951/11/06/2021 Page 29 of 40

30 ANNEXURE D –Gender

Global Environmental Fund (GEF)

Policy on Gender Equality (2018). Available at:

https://www.thegef.org/sites/default/files/documents/Gender_Equality_Policy.pdf

Guidelines on Gender Equality (2018). Available at:

https://www.thegef.org/sites/default/files/documents/Gender_Equality_Guidelines.pdf

GEF Policy Series - GEF Policy on Gender Equality (2018). Available at:

https://www.thegef.org/publications/gef-policy-series-gef-policy-gender-equality

GEF Guidance on Gender Equality (2018). Available at:

https://www.thegef.org/sites/default/files/publications/GEF%20Guidance%20on%20Gender.pdf

Gender Equality Action Plan (2015). Available at: https://www.thegef.org/publications/gender-

equality-action-plan

Roadmap for Gender Equality (2014). Available at:

https://www.thegef.org/sites/default/files/publications/GEF_Roadmap_to_Gender_Equality_web-

ready_%282%29_1.pdf

Mainstreaming Gender at the GEF (2013). Available at:

https://www.thegef.org/publications/mainstreaming-gender-gef

UNIDO

Strategy for Gender Equality and the Empowerment of Women (2020-2023). Available at:

https://www.unido.org/sites/default/files/files/2019-

11/UNIDO%20Gender%20Strategy%20ebook.pdf

Gender Equality and the Empowerment of Women: An Overview (2016). Available at:

https://www.unido.org/sites/default/files/2016-10/16-05551_Gender_new_eBook_0.pdf

CSIR RFP No. 951/11/06/2021 Page 30 of 40

31 Annexure E: Climate risk screening

https://stapgef.org/sites/default/files/publications/Climate%20Risk%20Screening%20web%20post

ing.pdf

https://stapgef.org/sites/default/files/documents/GEF%20AGENCY%20RETREAT%20Mar-

Apr%202020.pdf

https://stapgef.org/sites/default/files/documents/How%20the%20GEFSEC-

STAP%20screen%20for%20climate%20risk%20-%20Bierbaum%20FINAL.pdf

32 Annexure F: GEF’S RESPONSE TO COVID-19

https://www.thegef.org/sites/default/files/council-meeting-

documents/EN_GEF_C.58_Inf.07_GEF%27s%20Response%20to%20COVID-19.pdf

CSIR RFP No. 951/11/06/2021 Page 31 of 40

33 ANNEXURE B: GEF Environmental and Social Safeguards Policy & UNIDO

Environmental and Social Management Plan

Global Environmental Fund (GEF)

https://www.thegef.org/sites/default/files/documents/gef_environmental_social_safeguards_policy

.pdf

https://www.thegef.org/sites/default/files/documents/guidelines_gef_policy_environmental_social_

safeguards.pdf

UNIDO

https://www.unido.org/sites/default/files/files/2018-02/AI.2017.4_ESSPP_18July2017.pdf

34 Annexure C: Environmental and Social Management Plan (ESMP): Recommended

template

6. Project Description

In this section, a brief description of the project should be provided, as this indicates the relevant

context for the ESMP. The location of all project actions should be described and a map showing

their location provided. Basic information on the environment at these locations should also be

included as this helps provide the environmental context to which the environmental management

plan applies.

Additionally, the main outcomes of the environmental and social risk screening that was done at

the concept/PIF level, such as environmental and social (E&S) risk category and identified E&S

issues should be defined.

7. Policy, legal, and administrative framework

In this section, a brief description of the relevant national policy, legal, and administrative

framework which could define/help shape issues/risks that need to be included into the EMSP,

should be provided.

CSIR RFP No. 951/11/06/2021 Page 32 of 40

Additionally, compliance with applicable international, national and local policies laws,

regulations, safeguards, performance safeguards, policies, procedures should be indicated.

8. Environmental and social risks and mitigation measures

In this section, information about the relevant environmental and social risks that were identified

during the project preparation period (PPG) should be provided. Since ESMP should serve as an

active tool, additional risks that are identified during the project implementation should be

included as they are identified.

For each identified risk, mitigation measure should be briefly described including the conditions

under which the measure is required (for example, continuously or in the event of contingencies).

The mitigation measures should be accompanied by, or referenced to, project design and

operating procedures which elaborate on the technical aspects of implementing the various

measures. Additional information, such as technical details of the mitigation technology, location

of the potential E&S impact, timelines, responsibility and cost of the mitigation measure should be

included.

CSIR RFP No. 951/11/06/2021 Page 33 of 40

The table format provided below is recommended:

E&S

risks

Mitigating

Measure

Technical

details of

the

mitigation

technology,

process,

equipment,

design and

operating

procedures

Location

Timeline,

including

frequency,

start and

end date

Responsibility

Cost of

Mitigation

(If

Substantial;

to be

covered by

the GEF

grant or

non-UNIDO

co-

financing)

Risks identified

during the PIF

preparation and

verified during

the project

preparation(PPG)

Additional risks

identified during

CSIR RFP No. 951/11/06/2021 Page 34 of 40

the project

implementation

CSIR RFP No. 951/11/06/2021 Page 35 of 40

9. Environmental and social sustainability monitoring

In this section the monitoring program of the identified E&S risks, should be described. The

monitoring program should clearly indicate the linkages between risks/impacts identified,

measurement indicators, detection limits (where appropriate), and definition of thresholds that will

signal the need for corrective actions.

The table format provided below is recommended:

E&S

risks

Param

eters

to be

measu

red

Monito

ring

method

s and

proced

ures

used

(e.g.

sampli

ng)

Timing/F

requenc

y of

measure

ment

Detecti

on limit

Definiti

on of

thresh

olds

Sampli

ng/mo

nitorin

g

locatio

n

Responsi

bility

Risks

identified

during

the PIF

preparati

on and

verified

during

the

project

preparati

on(PPG)

Additiona

l risks

identified

during

CSIR RFP No. 951/11/06/2021 Page 36 of 40

the

project

implemen

tation

CSIR RFP No. 951/11/06/2021 Page 37 of 40

10. Capacity development

In line with the overall project strategy on capacity development, the ESMP should detail a plan to

assess and develop implementation capacity. This will involve determining if there is sufficient

capacity within the responsible organizations or institutions for implementing the ESMP. If not, a

determination should be made as to whether it will be possible to develop the appropriate

capacity and, if so, at what cost and in what timeframe.

The capacity development section of the ESMP will include the following subsections:

d. Recommended management arrangements for the project, including structure,

roles, responsibilities, and authorities;

e. Designated specific personnel, including management representative(s), with well-

defined and clearly communicated lines of responsibility and authority;

f. Required oversight and human and financial resources.

If needed, the capacity development section of the ESMP will outline a plan for strengthening

capacities of UNIDO staff, Project Executing Organization staff, and contractors with direct

responsibility for activities relevant to the environmental and social sustainability of the proposed

project.

The capacity development plan will have the following components:

d. Identification of capacity needs

e. Development of a capacity development plan to address defined needs

f. Monitoring and evaluation of capacity development plan

11. Communication

Please complete this section of the ESMP in line with the following clarification: As part of the

GEF Annual Monitoring Report (AMR), UNIDO will annually communicate implementation

progress on issues that involve ongoing risk to or impacts on the project stakeholders, and on

issues that the consultation process or grievance mechanism has identified as of concern to

those stakeholders. The ESMP will be disclosed on the UNIDO public website, under the

following link: https://open.unido.org/index.html

In addition, a stakeholder engagement plan, which outlines the various consultation types,

purposes, participation, reporting, and timing, should be developed and included in the ESMP.

The table format provided below is recommended:

Consultation Purpose Participants Lead/Chair Reporting Schedule

Initial Project Start up:

Project

Overview

CSIR RFP No. 951/11/06/2021 Page 38 of 40

Project

Organization

Project

Schedule

Social and Env

Impacts

ESMP

Public

consultation

& site visit

Adjusting of

mitigation

measures, if

necessary;

Impact of

replacing and

updating

activities;

Comments and

suggestions

Public

consultation

& site visit

Effectiveness of

mitigation

measures;

Impacts of

project

implementation;

Comments and

suggestions.

Expert

workshop

or press

conference

Comments and

suggestions on

impacts;

public opinions

Addressing

Community

Concerns

Consultation on

Grievance

Procedure

CSIR RFP No. 951/11/06/2021 Page 39 of 40

35 ANNEXURE D –Gender

Global Environmental Fund (GEF)

Policy on Gender Equality (2018). Available at:

https://www.thegef.org/sites/default/files/documents/Gender_Equality_Policy.pdf

Guidelines on Gender Equality (2018). Available at:

https://www.thegef.org/sites/default/files/documents/Gender_Equality_Guidelines.pdf

GEF Policy Series - GEF Policy on Gender Equality (2018). Available at:

https://www.thegef.org/publications/gef-policy-series-gef-policy-gender-equality

GEF Guidance on Gender Equality (2018). Available at:

https://www.thegef.org/sites/default/files/publications/GEF%20Guidance%20on%20Gender.pdf

Gender Equality Action Plan (2015). Available at: https://www.thegef.org/publications/gender-

equality-action-plan

Roadmap for Gender Equality (2014). Available at:

https://www.thegef.org/sites/default/files/publications/GEF_Roadmap_to_Gender_Equality_web-

ready_%282%29_1.pdf

Mainstreaming Gender at the GEF (2013). Available at:

https://www.thegef.org/publications/mainstreaming-gender-gef

UNIDO

Strategy for Gender Equality and the Empowerment of Women (2020-2023). Available at:

https://www.unido.org/sites/default/files/files/2019-

11/UNIDO%20Gender%20Strategy%20ebook.pdf

Gender Equality and the Empowerment of Women: An Overview (2016). Available at:

https://www.unido.org/sites/default/files/2016-10/16-05551_Gender_new_eBook_0.pdf

CSIR RFP No. 951/11/06/2021 Page 40 of 40

36 Annexure E: Climate risk screening

https://stapgef.org/sites/default/files/publications/Climate%20Risk%20Screening%20web%20post

ing.pdf

https://stapgef.org/sites/default/files/documents/GEF%20AGENCY%20RETREAT%20Mar-

Apr%202020.pdf

https://stapgef.org/sites/default/files/documents/How%20the%20GEFSEC-

STAP%20screen%20for%20climate%20risk%20-%20Bierbaum%20FINAL.pdf

37 Annexure F: GEF’S RESPONSE TO COVID-19

https://www.thegef.org/sites/default/files/council-meeting-

documents/EN_GEF_C.58_Inf.07_GEF%27s%20Response%20to%20COVID-19.pdf