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REQUEST FOR PROPOSALS: IMMIGRANT ASSISTANCE PROGRAMS GRANTS
I N F O R M A T I O N P A C K E T # 2 0 1 6 - 0 1
Date Issued: March 1, 2016
Pre-proposal Conference: March 7, 2016
Proposals Due: 5:00 p.m. PST, March 18, 2016
CITY AND COUNTY OF SAN FRANCISCO
OFFICE OF CIVIC ENGAGEMENT & IMMIGRANT AFFAIRS
I M M I G R A N T A S S I S T A N C E P R O G R A M G R A N T S :
TABLE OF CONTENTS
I. Overview p 2
II. Notice of Availability of Funds p 4
III. Schedule p 6
A. Introduction and Background
B. Immigrant Assistance Grants Program Purpose and Priorities
C. Funding Period
D. Proposal Categories and Availability of Funds
E. Eligibility and Use of Funds
F. Review Process, Schedule and Selection Criteria
G. Protest Procedures
V. Application Form
A. Attachment A
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I. OVERVIEW This overview is intended to assist applicants with the Request for Proposal (RFP) process and introduce the focus of the San Francisco Immigrant Assistance Programs Grants. Please read this section carefully, along with the RFP, to determine whether your organization and proposed project align with the strategic goals and priorities of the program as outlined in this document. These goals and priorities, as well as each applicant’s demonstrated expertise to achieve outcomes will be the basis upon which all funding decisions are made. The Office of Civic Engagement & Immigrant Affairs (OCEIA) is accepting proposals for Immigrant Assistance Programs Grants, a competitive grant opportunity for nonprofit and community- based organizations based in San Francisco to plan and develop a set of programs and services for immigrant communities of San Francisco. This grant opportunity will focus on supporting specific vulnerable immigrant populations and addressing targeted needs of local immigrant communities, as identified across several different categories. The program will provide up to $335,000 annually in grants in four categories:
1. Language Access Data & Technology Solutions
2. Deferred Action Application Fee Assistance
3. Labor Immigrant Assistance
4. Irish Immigrant Community Needs Assessment & Capacity Building
Applications are due by 5:00 p.m. PST on March 18, 2016.
The Request for Proposal ("RFP") process will select San Francisco non-profit, community-based organizations ("CBOs") with expertise in one or more of the identified program categories.
All program activities must be conducted in San Francisco and will be focused on, but not limited to, areas of the city with the highest concentration of immigrants or undocumented individuals. Applicants should propose activities that leverage their own ability to reach and motivate targeted populations while employing innovative, relevant and creative approaches.
Selected applicants must demonstrate the cultural and linguistic competence, credibility and capacity to reach, assist and motivate targeted populations and communities to action. As determined by OCEIA, selected applicants must coordinate closely with the City and other program partners to achieve outcomes that will benefit targeted populations and all San Francisco residents.
Costs incurred by applicants in responding to this RFP are entirely the responsibility of the applicants and will not be reimbursed.
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Pre-proposal Workshop: Organizations are encouraged to attend the following pre-proposal session: Date: Monday, March 7, 2016, from 1:00pm – 2:30pm PST Location: 50 Van Ness Avenue, San Francisco This is not a required meeting; however the pre-proposal workshop is intended to assist potential applicants, describe the scope of services sought through this RFP, respond to questions, review RFP requirements and application processes, and explain other administrative requirements.
All questions and answers addressed at the workshop or submitted by 5:00 p.m. PST on Wednesday, March 9, 2016 will be posted at OCEIA’s website www.sfgov.org/oceia, by 5:00 p.m. PST on Friday, March 11, 2016.
OCEIA will not respond to questions submitted after the above deadline. To ensure that all applicants have access to the same information, OCEIA staff members are not permitted to answer RFP content questions via telephone or in person.
All proposals must be submitted electronically in MSWORD or PDF format to [email protected] and received by OCEIA no later than 5:00 p.m. PST on Friday, March 18, 2016. An email response will be sent within 24 hours to confirm receipt of completed proposals submitted on time. Applicants to this program bear the sole responsibility for ensuring that all submitted proposals, including attachments and application forms, are complete, accurate and received on time. Incomplete proposals or proposals sent after 5:00 p.m. PST on the due date or thereafter will not be accepted — no exceptions.
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II. NOTICE OF AVAILABILITY OF REQUEST FOR PROPOSALS
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IV. REQUEST FOR PROPOSALS #2016-01 FOR IMMIGRANT ASSISTANCE PROGRAMS GRANTS
General terms used in this RFP:
“Applicant” refers to any entity submitting a proposal to this Request for Proposals (“RFP”). “Grantee” refers to the applicant awarded an agreement for services under this RFP. “City” refers to the City and County of San Francisco. The Office of Civic Engagement & Immigrant Affairs (“OCEIA”), a division of the City Administrator’s Office/General Services Agency (“CAO/GSA”), is the authorized city department
responsible for overseeing all Language Access programs and grants.
For the purposes of this program, the term “Hard-to-Reach (HTR) populations” refers to individuals that are Limited English Proficient (LEP); individuals with low levels of literacy or formal education; and groups that are least likely to respond to mainstream English-language communications and media.
“Deferred Action” or “DACA” refers to the original Deferred Action for Childhood Arrivals program, which was first announced by the Obama Administration on June 15, 2012 and implemented on August 15, 2012. DACA provides the opportunity for undocumented immigrants who came to the United States before as children to receive temporary relief from deportation and work authorization.
“Expanded DACA” refers to the revised DACA program that includes the new eligibility criteria announced by President Obama on November 20, 2014, expanding the program’s reach to a larger number of potentially eligible individuals as part of a broader set of Executive Actions.1
“DAPA” refers to Deferred Action for Parental Accountability, a new program announced on November 20, 2014, that allows undocumented parents of U.S. citizens and legal permanent residents to receive temporary relief from deportation and work authorization.1
“LEP” refers to Limited-English Proficient individuals: those for whom English is not a primary language and who have difficulty speaking, understanding, reading, or writing English.
“LPR” refers to Legal Permanent Residents or “green-card” holders.
A. INTRODUCTION AND BACKGROUND
I m m i g r a n t A s s i s t a n c e I n i t i a t i v e s i n S a n F r a n c i s c o The Office of Civic Engagement & Immigrant Affairs (OCEIA) is a policy, compliance, direct services and grantmaking office that promotes civic participation and inclusive policies to
1 Program not yet in effect.
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improve the lives of San Francisco’s residents, particularly immigrants, newcomers, underserved and vulnerable communities. OCEIA seeks to bridge cultural, linguistic and economic barriers to ensure that San Francisco’s diverse residents have equal access to city services and opportunities to participate and contribute in meaningful ways to the success of the community and to the city. OCEIA’s integrated civic engagement and immigrant assistance programs involve out-of-the-box, street-smart, relevant and creative approaches to engage, inform and mobilize the public, and ensure equity, inclusion and meaningful civic participation. OCEIA focuses on building community capacity and voice by: 1) bridging linguistic and cu