Request for Proposals Biosolids Management Contract€¦ · NOTICE TO BIDDERS Sealed proposals for...

Request for Proposals

Biosolids Management Contract

Fox River Water Reclamation District

NOTICE TO BIDDERS

Sealed proposals for the removal, transportation, and disposal of dewatered anaerobically digested

biosolids from the Fox River Water Reclamation District (FRWRD) will be accepted until 2:00PM,

November 26, 2019 at the District’s main office located at 1957 N. LaFox, South Elgin, IL 60177. At

that time the proposals will be opened and publicly read.

The bid is for the disposal of approximately 20,000 wet tons per year of anaerobically digested

biosolids from the District’s Albin D. Pagorski Water Reclamation Facility. Bids for a three (3) year

contract and five (5) year contract are requested. The Fox River Water Reclamation District reserves

the right to reject any or all bids and to waive any irregularities or informalities. Unless otherwise

rejected, the award of the contract shall be made to the lowest responsible and qualified bidder.

The complete Request for Proposals may be obtained from FRWRD at no cost. All questions

concerning this proposal shall be directed to FRWRD’s Laboratory Manager, Jack Russell, at 847-429-

4056. The Request for Proposals may also be downloaded from the FRWRD website at

http://www.frwrd.com/downloads-community-resources/#bidproposal-notices. All proposals

submitted shall be valid for a period of sixty (60) days beyond the opening date.

FRWRD hereby notifies all bidders that it will affirmatively ensure that the contract entered into

pursuant to this advertisement will be awarded in compliance with the Equal Employment Opportunity

provisions of the Illinois Human Rights Act.

http://www.frwrd.com/downloads-community-resources/#bidproposal-notices

TABLE OF CONTENTS

1. Introduction .................................................................................................................................. 1

2. Scope of Service .......................................................................................................................... 1

3. General Specifications ................................................................................................................. 7

4. Proposals ...................................................................................................................................... 9

Quotation Sheet ............................................................................................................................. 13

Appendix A – Chemical Analysis ................................................................................................. 15

Appendix B – Radium Analysis ................................................................................................... 21

Appendix C – Land Application Permit ........................................................................................ 23

Appendix D – Volatile Solids Reduction Data……… .................................................................. 31

Appendix E - April 2014 Email from Jeff Hutton ......................................................................... 33

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1. INTRODUCTION

1.0 Background

The Fox River Water Reclamation District (FRWRD) operates three wastewater treatment plants in

Elgin, Illinois with a current annual average flow of approximately 25 MGD and a total design average

flow of 37.75 MGD. The solids processing for all three facilities takes place at the Albin D. Pagorski

(ADP) Water Reclamation Facility. The solids processing includes anaerobic digestion followed by

dewatering via belt filter presses. The ADP facility has a covered storage building and an additional 8

uncovered beds where the dewatered biosolids are temporarily stored prior to disposal. FRWRD is

seeking to enter into an agreement for the disposal of approximately 20,000 wet tons of biosolids per

year.

1.1 Purpose

The intent of this Request for Proposals (RFP) and the resulting Sludge Management Contract is to

obtain the services of a professional biosolids management firm to be responsible for all aspects of the

FRWRD Biosolids Management Program. This includes site permitting, transportation of biosolids,

and land application of biosolids in full compliance with all state and federal regulations. It is the

intent of FRWRD that as much of the biosolids as possible be land applied, however, an alternate

disposal option must be available to FRWRD when needed. The contract shall be awarded to the

lowest responsible and qualified bidder (contractor) whose proposal satisfies all the requirements of

this RFP.

2. SCOPE OF SERVICE

2.0 Estimated Quantities and Quality

FRWRD currently produces Class B biosolids that have been dewatered to approximately 15% total

solids. These biosolids are temporarily stored in a covered storage building or in uncovered beds prior

to disposal. FRWRD estimates that approximately 20,000 wet tons of biosolids per year will need to

be disposed of under this contract.

The FRWRD laboratory performs chemical analysis of our biosolids, which will be supplied to the

contractor. The results of all the analysis performed from January 2018 through September 2019 are

included in Appendix A. FRWRD’s land application permit and NPDES permit both require that

metals analysis be performed quarterly. The 503 regulations require metals analysis every other

month. Therefore, metals analysis will be performed every other month. The FRWRD laboratory will

also perform nutrient analysis monthly. The biosolids analysis will be reported to the contractor within

30 days from the end of each month. Included with the monthly analysis, FRWRD will supply a

completed NANI form and a signed Certification Statement certifying that our biosolids have met the

vector attraction reduction and pathogen requirements of 40 CFR Part 503 for land application of Class

B biosolids.

It is important to note that the total phosphorus concentration of the final cake shown in Appendix A

will increase over the next 2 - 3 years. There are three construction projects occurring at FRWRD that

are designed to achieve lower phosphorus concentrations in the final effluents at two of our treatment

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plants. The phosphorus removed from the wastewater will end up in the final cake resulting in

significantly higher phosphorus levels in the biosolids being land applied.

The only analysis not performed by the FRWRD laboratory is the analysis for combined (226 + 228)

radium. This analysis is performed yearly by a contract laboratory. FRWRD will sample for

combined radium yearly and will report the results of the combined radium to the contractor within 10

days after receiving those results from the contract laboratory. All the radium results for FRWRD’s

biosolids from 2015 to present are shown in Appendix B.

2.1 Schedule of Operation

All biosolids will be removed from the ADP facility at the following address:

Albin D. Pagorski Water Reclamation Facility

100 Purify Drive

Elgin, IL 60120

Normally, biosolids shall be removed from the plant Monday through Friday from 7:00AM to 5:00PM.

Biosolids shall be removed from the ADP facility on days mutually agreed upon between the

contractor and FRWRD’s Operations Manager.

2.2 Equipment and Transportation

Transport vehicles shall be the type(s) approved for this application by FRWRD. General

requirements for vehicles hauling biosolids are that the hauler is licensed to transport special waste,

that the vehicles have watertight bodies, and that they are properly equipped and fitted with seals to

prohibit spillage or drainage. The contractor’s equipment for loading and transport shall be compatible

with FRWRD’s loading area. Equipment shall be maintained in a condition acceptable to FRWRD.

The loading and transport vehicles shall be cleaned as often as necessary to prevent the deposit of

biosolids on the exterior of the vehicle or on the roadways. This cleaning shall include, but is not

limited to external surfaces, wheels, and undercarriages. Cleaning of the loading area shall be done at

least at the end of every business day.

Vehicles shall be loaded within all legal weight limits. It shall be the sole responsibility of the

contractor and his drivers to monitor the load of each truck to ensure a legal weight. FRWRD reserves

the right to bar any driver who disregards the above requirements.

All haul routes to any permitted disposal site in any jurisdiction shall be determined in accordance with

all applicable federal, state and local laws, ordinances, permits, rules, and regulations (“Laws”). Said

Laws shall be strictly adhered to by the contractors and his employees, agents, and subcontractors.

The contractor shall transport biosolids in accordance with Title 35 of the Illinois Administrative

Code-Part 391, Subpart C. Any violation of environmental regulations, weight regulations, or traffic

laws shall be the sole responsibility of the contractor, who shall indemnify, hold harmless and defend

FRWRD from any penalty or sanction, civil, or criminal, imposed by reason of any such violation of

environmental regulations, weight regulations, or traffic laws.

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The contractor is responsible for supplying the end loader and any other necessary equipment for

loading the biosolids into the trucks. The end loader may be stored overnight at the ADP facility along

with a single trailer. FRWRD assumes no responsibility or liability for equipment or vehicles stored

overnight at our facilities.

Subsequent to the awarding of the contract, but prior to the first removal of biosolids from our

facilities, the contractor shall meet with FRWRD’s Operations Manager to be instructed in the proper

procedures for the staging of trucks, weighing of empty trucks, loading of trucks, and weighing of full

trucks. It is the responsibility of the contractor to ensure that all truck drivers follow the procedures

laid out by FRWRD’s Operations Manager.

2.3 Determination of Quantity Removed

The quantity of biosolids loaded on a vehicle will be recorded as mutually agreed upon by FRWRD’s

Operations Manager and the contractor. The contractor shall provide to FRWRD a copy of a load

sheet for each vehicle used for disposal which details at least the following information:

- date of removal

- truck number

- driver name

- each time truck left the ADP facility

- each weight of full truck

- each weight of empty truck

- weight of biosolids removed

2.4 Spills and Clean-Up

The contractor shall keep his hauling route, equipment, and work area neat and clean, and shall bear all

responsibility for the cleanup of any spill which occurs during the transportation of biosolids. The

contractor shall notify FRWRD immediately should any spill occur which violates any permit

condition or applicable regulation of any entity having jurisdiction over the contractor’s operation.

The clean-up of any biosolids which are dumped, spilled, or discarded in any location other than the

site authorized for that purpose shall be the sole responsibility of the contractor and conducted by the

contractor, or at his sole expense, in accordance with all applicable Laws.

2.5 FRWRD’s Permits

FRWRD has a land application permit (2015-SC-59903) and a supplemental permit (2015-SC-59903-

1). The supplemental permit is for the application of biosolids on ice/snow covered ground. Both of

these permits are shown in Appendix C. Both permits expire on June 30, 2020. Ninety days prior to

the land application permit expiration, FRWRD will submit an application for the renewal of the

permit. FRWRD expects the permit to be renewed with similar requirements as the current permit.

FRWRD will request that the supplemental permit also be renewed at that time. There is no guarantee

that the supplemental permit will be renewed at that time. The supplemental permit was obtained in an

emergency situation in 2015 and Illinois regulations indicate that this type of permit is only issued

under emergency situations. Should the supplemental permit renewal be denied, and FRWRD finds

itself in another weather related emergency situation where there is insufficient winter storage capacity

for our biosolids, FRWRD will request from the Illinois EPA another supplemental permit for

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application on ice and snow. In 2015, FRWRD formally requested a supplemental permit on

December 2 and it was issued by the Illinois EPA on December 15.

State of Illinois rules indicate that a sludge that is land applied should be biologically stabilized with a

percent volatile solids of 65%. FRWRD’s final cake volatile solids are typically over 70%. This is

due to the fact that FRWRD’s raw sludge volatile solids are unusually high. Therefore, FRWRD easily

achieves the minimum 38% volatile solids reduction required for land application, but still does not

reach 65% volatile solids in the final cake.

FRWRD’s volatile solids reduction data from January 2018 through September 2019 are given in

Appendix D. The data shows that FRWRD’s biosolids consistently meet the minimum requirement of

38% volatile solids reduction. It is important to note that the data in Appendix D was collected with

only partial anaerobic digestion capacity. FRWRD has been rehabilitating our anaerobic digesters over

the past couple of years and that project is now almost complete. When all FRWRD’s digesters are

on-line beginning in 2020 the volatile solids reduction will be higher, reducing the percent volatile

solids in the final cake.

FRWRD has worked with the Illinois EPA in the past to demonstrate that our biosolids are fully

digested and can be treated as a fully digested sludge. One example of this is the email from Jeff

Hutton shown in Appendix E. In April of 2014, FRWRD supplied Mr. Hutton with volatile solids

reduction data from which he concluded that the sludge was fully digested and should be treated as

such in regards to land application rules.

FRWRD will supply the Illinois EPA with the necessary volatile solids reduction data whenever

requested to do so by the Illinois EPA or the contractor.

2.6 Biosolids Removal

The ADP facility has a covered storage building and an additional eight (8) uncovered beds for the

temporary storage of biosolids. An aerial view of the biosolids storage facilities at the ADP is shown

in Figure 1. There is approximately 10,000 cubic yards (150 days) of total storage. Since it is the

intent of FRWRD to have as much biosolids as possible land applied, FRWRD will work with the

contractor by temporarily storing biosolids in these facilities until the contractor’s fields are ready for

land application. However, FRWRD’s capacity for storage of biosolids is limited and the contractor

must begin removing biosolids when the FRWRD Operations Manager determines that capacity is at

80% and gives notice to the contractor that biosolids removal must commence.

During the months of April through November, the contractor shall begin removing biosolids within

ten (10) business days of being contacted by FRWRD’s Operations Manager (via phone and email)

that capacity is at 80%. If storage is at less than 80% capacity, the contractor may coordinate with the

FRWRD Operations Manager to remove solids if the contractor’s fields are available for biosolids

applications.

The contractor must remove biosolids at the direction of the Operations Manager. The Operations

Manager may direct that:

- biosolids in one, several, or all beds be removed.

- biosolids removal operations be halted due to sloppy conditions or inclement weather.

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- biosolids spills in the roadways or loading area be cleaned.

Generally, unless conditions are sloppy, FRWRD’s Operations Manager will seek to have as much of

the biosolids removed as possible. The contractor shall remove all remaining biosolids from the ADP

facility between November 1 and December 15 of each year to enable FRWRD to prepare all the beds

for winter storage.

It is the intent of FRWRD to temporarily store biosolids onsite in the months of December through

March each year. However, since land application in early April is weather dependent, the contractor

shall remove biosolids in the winter months whenever the contractor’s fields permitted for ice and

snow are available (and FRWRD has a valid permit for ice/snow application).

The following conditions apply for the months of December through March of each year:

- When FRWRD’s Operations Manager determines that biosolids storage is at 80% capacity, he

will notify the contractor by phone and via email to remove all the biosolids in half of the

covered storage building. It is estimated that half of the storage building is approximately 2800

cubic yards.

- The contractor will have 10 days to comply with FRWRD’s Operations Managers instruction.

- If the contractor has fields available that are permitted for land application on ice and snow

(and FRWRD has a valid permit for ice/snow application), such fields can be utilized for the

disposal of the biosolids. See Appendix C for FRWRD’s current supplemental permit for

application on ice and snow.

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- If for any reason the contractor is unable to land apply on ice and snow, the contractor must

find an alternate disposal option at no additional cost to FRWRD. The amount of biosolids

required to be disposed of by the alternate disposal option will be limited to a maximum of

2000 wet tons per year.

- FRWRD shall be entitled to a credit of $500 for each calendar day delay in commencing

biosolids removal beyond the tenth (10th) calendar day after notification that removal is

required.

2.7 Land Application

It is the sole responsibility of the contractor to obtain the necessary permits for all sites receiving

biosolids for land application and for any off-site interim storage facilities. Prior to commencing any

work, the contractor shall obtain and furnish FRWRD copies of all the necessary approvals and permits

required by all government units and regulatory agencies for the transportation and land application of

biosolids.

The general requirements, site restrictions, management practices, record keeping requirements, and

reporting requirements contained in the following documents shall be strictly adhered to by the

contractor:

1. IEPA Permit No: 2015-SC-59903 Fox River Water Reclamation District – Land Application of

Sewage Sludge including supplemental permit No. 2015-SC-59903-1 (see Appendix C).

2. Title 40: Protection of the Environment, Part 503 – Standards for the use or Disposal of

Sewage Sludge

3. Title 35 of the Illinois Administrative Code, Part 391: Design Criteria for Sludge Application

on Land

4. Title 32 of the Illinois Administrative Code, Part 330.40(d): License Exemption – Radioactive

Materials other than Source Material.

Any and all soil testing, or pH adjustment of the soil, necessary for the land application of biosolids is

the sole responsibility of the contractor.

The contractor shall assure that FRWRD, or its representatives, shall be afforded the right of access to

all permitted sites where FRWRD biosolids are being land applied, however, in no event shall

FRWRD be obligated to inspect the site for the contractor’s compliance with the Law or assume the

contractor’s liability for such compliance.

The contractor shall provide FRWRD’s Laboratory Manager with copies of all monthly reports filed

with the Illinois Environmental Protection Agency. These reports must identify the parcels of land

receiving biosolids, the application rate of biosolids, and the cumulative loading rates of all required

parameters. The report must also contain all the signed certification statements for management

practices and site restrictions which are required in the 40 CFR Part 503 regulations.

The total and dry weight of biosolids applied to each parcel must be included in each report, including

the dates in which the biosolids were applied.

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2.8 Alternate Disposal Option

Should it be necessary for the contractor to apply an alternate disposal option (such as landfilling) the

contractor shall supply FRWRD with the following information:

- The dates in which biosolids were removed from FRWRD.

- The total number of loads removed from FRWRD for each day that biosolids removal

occurred.

- The total wet tons of each load.

- The alternate disposal method.

- The name of the landfill (if applicable) where the biosolids were disposed.

This information shall be supplied to FRWRD within 1 month (30 days) of utilizing the alternate

disposal option. Note, no additional payment will be made for utilizing an alternate disposal option.

2.9 Payment

Payment shall be made on the basis of actual wet tons hauled. The contractor shall submit invoices to

FRWRD on a monthly basis for the previous calendar months activity. The invoices shall show the

number of wet tons hauled from the ADP facility for the given month. Each invoice shall be

accompanied by a current waiver of lien including an affidavit disclosing any subcontractors to be paid

and corresponding lien waivers all in a form as approved by FRWRD. The invoices will be subjected

to verification and approval by FRWRD and in the event that no discrepancies exist, will be paid

within thirty (30) days of approval of the submitted invoices and waiver of liens.

2.10 Contract Period

It is the intention of FRWRD to award this contract for a period of either three (3) or five (5) years

beginning on or about December 31, 2019.

3. GENERAL SPECIFICATIONS

3.0 Employment Discrimination

During the performance of the contract, the contractor shall agree that he will not discriminate against

any employee or applicant for employment because of race, color, religion, sex, national origin,

ancestry, age, order of protection status, marital status, physical or mental disability, military status,

sexual orientation, or unfavorable discharge from military service; that he will post in conspicuous

places, available to employees and applicants for employment, notices setting forth nondiscrimination

practices, and that he will state, in all solicitations or advertisements for employees placed by or on

behalf of the contractor, that he is an equal opportunity employer.

3.1 Insurance Requirements

The contractor shall carry the following insurance and, prior to commencing any work, shall provide

FRWRD proof of said insurance:

A. Worker’s Compensation (Statutory)

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B. Comprehensive General Liability

Each Occurrence $ 1,000,000

General Aggregate $ 2,000,000

Products-Comp/Ops $ 2,000,000

C. Comprehensive Automobile Liability

Combined Single Limit $ 1,000,000

D. Umbrella or Excess Liability $ 5,000,000

E. Pollution $ 3,000,000

Prior to start of work, the contractor shall deliver to FRWRD a certificate of insurance indicating the

minimum coverage to be provided as shown above with FRWRD listed as additionally insured.

A guarantee that thirty (30) days notice to FRWRD prior to the cancellation of, or change in, any such

insurance shall be endorsed on each policy and shall be noted on each certificate. If any of the

insurance is cancelled, the contractor shall not resume operations until new insurance is in force.

Cancellation of insurance constitutes a breach of contract.

3.2 Hold Harmless Clause

The contractor shall, to the fullest extent permitted by laws, indemnify, hold harmless and defend

FRWRD, its officers, employees and agents against all claims, costs, losses, and damages arising out

of or resulting from any claim, or action, legal or equitable, brought by any such owner, occupant or

other person or entity against FRWRD, its employees and agents or any other party indemnified

hereunder to the extent caused by or arising from the contractor’s performance of the work or a breach

of the contract with FRWRD.

3.3 Assignments

The contractor shall not assign, transfer, convey, or otherwise dispose of the contract or his right to

execute it or his right, title or interest to it or any part thereof, or assign any of the monies due under

the contract, without the prior written consent of FRWRD.

3.4 Termination

FRWRD shall have the right to terminate the contract upon thirty (30) days written notice for non-

performance of contract terms and conditions or if the contractor fails to comply with all applicable

Laws.

3.5 Performance and Payment Bonds

The contractor shall furnish Performance and Payment Bonds in an amount equal to 20% of the

estimated annual contract amount. The bonds shall be submitted for approval by FRWRD and shall be

secured from a surety or sureties satisfactory to FRWRD. FRWRD will accept the bonds with a period

of one year provided that the bonds are renewed annually prior to expiration. Annual renewals must be

provided for the duration of the contract.

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3.6 Financial Statement

The apparent low bidder is required to supply a recent financial statement to FRWRD prior to signing

the final contract. FRWRD reserves the right to require any additional information necessary to

determine the financial integrity of the apparent low bidder.

3.7 Safety Policy

A copy of the apparent low bidder’s safety policy and manual are required to be supplied to FRWRD

prior to the signing of the final contract.

4. PROPOSALS

4.0 Bidders Questions and Suggestions

Bidders shall promptly notify FRWRD of any ambiguity, inconsistency, or error which they may

discover upon examination of the Request for Proposals.

All requests for interpretation or clarification shall be directed to the Laboratory Manager, Jack Russell

at 847-429-4056 or [email protected]. To be given consideration, all requests and comments must

be received at least seven (7) calendar days prior to the due date for the receipt of proposals.

Any and all interpretations and modifications to the Request for Proposals will be in the form of

written addenda, which will be emailed to all prospective bidders and posted to the District’s website.

All addenda shall become part of the Request for Proposals. Each bidder shall acknowledge that he

has received all addenda issued at the bottom of the first page of the two page Quotation Sheet.

4.1 Information about the Bidder

Bidders must provide the following information and documentation with their proposal documents:

A. Name of company (or other business entity) making offer and names of all persons having an

equity or ownership interest in the company or business, irrespective of whether such person is

involved in the management or operation of the company or business.

B. Type of business entity (e.g., corporation or partnership – submit certificates of good standing,

articles, bylaws, etc.).

C. Place(s) of incorporation.

D. Name(s), address(es), and function(s) to be performed by any and all subcontractors, partners,

or consultants to be involved in the performance of the contract work.

E. Name, location, and telephone number of the representative to contact regarding all matters.

F. Inventory of Illinois permitted sites and storage facilities which bidder may use during the

current calendar year; for each site list size in acres and location. Identify those sites which are

permitted for land application on ice and snow. Also identify any sites for which there are

mailto:[email protected]

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phosphorus limitations. If sites are already committed for subsequent years, that information

may be added, at the bidder’s discretion.

G. Address of office and/or equipment maintenance building where this project will be managed

and administered from, and the number of years in business at that location.

H. References of at least five (5) similar and current projects performed involving the long-term

contract hauling, and disposal via land application of de-watered cake biosolids that FRWRD

may contact regarding the work performed. References shall include a listing of a specific

contact person, contact title, contact phone number, and duration of such performance.

References shall be used as a means of demonstrating suitable current expertise and capacity

for work performed under this environmentally sensitive contract.

I. Number of years and experience in the business of land applying non-hazardous waste products

from municipalities and industries in the State of Illinois.

J. Name(s) of staff agronomist(s) who will perform the agronomic and technical reporting

requirements of this project.

K. Ancillary service capabilities (mobile de-watering, management of liquid biosolids, etc).

L. A listing of any fines or violation notices issued against the bidder within the past five (5) years

by any federal, state, or local regulatory agency.

4.2 Method of Determining Price

Bidders shall submit a firm unit price per wet ton of biosolids disposed. The unit price shall include all

costs, including but not limited to: direct costs, indirect costs, mobilization, loading, transport, storage

charges, disposal charges, use of the alternate disposal option if necessary, overhead, and profit to the

contractor in fulfillment of this contract.

The price shall remain firm until December 15, 2020, then, and on each subsequent December 15th of

the contract period, the unit price shall be adjusted by the latest yearly percentage change in the CPI-U.

For the purposes of this document the CPI-U is defined as the United States Average Consumer Price

Index (unadjusted) for All Urban Consumers for All Items.

The 20,000 wet tons per year of biosolids production at the ADP facility is an estimate only and

FRWRD makes go guarantees as to the actual yearly weight of biosolids disposed.

Bidders must submit prices for a three (3) year contract and a five (5) year contract. FRWRD reserves

the right to accept either contract term.

4.3 Bid Bond

Each proposal must be accompanied by a bid bond in the form of a bidder’s bond, bank draft, cashier’s

check, or certified check, payable to the Fox River Water Reclamation District. The amount of the bid

bond shall be equal to the cost for applying six thousand (6000) wet tons of biosolids (10% of the

estimated total contract amount for a three (3) year contract).

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4.4 Quotation Sheet

Bids shall be submitted on the enclosed two (2) page quotation sheet. Clearly indicate the price per

wet ton in the space provided.

Bidders are asked to acknowledge all the addenda on the quotation sheet.

4.5 Proposal Format

Those interested in submitting a proposal must submit the following information by the date specified

in the Request for Proposals:

A. A completed Quotation Sheet

B. Bid bond as required in Section 4.3

C. All information requested in Section 4.1

D. Bidders shall include a second complete copy of their proposal to FRWRD.

4.6 Proposal Submissions

Prior to submitting a proposal it is recommended that the bidder visit the Albin D. Pagorski facility to

thoroughly familiarize himself with the existing conditions and the biosolids handling and loading

facilities. Visits can be arranged by calling the Laboratory Manager at 847-429-4056 or the Operations

Manager at 847-429-4068.

Proposals shall be sealed and clearly labeled “PROPOSAL FOR THE BIOSOLIDS

MANAGEMENT PROGRAM” and either mailed or delivered to:


1957 N. LaFox

South Elgin, IL 60177

Proposals must be received before the proposal opening time stated in the Request for Proposals.

Proposals will be logged in and publicly opened at the time specified. Bidders, their authorized agents,

and other interested parties are invited to be present however, attendance at the opening is not

mandatory.

Bidders using a private delivery service or the US Postal Service must allow time to ensure receipt of

their proposals prior to the public opening of valid proposals. Proposals or unsolicited amendments to

proposals received by the Fox River Water Reclamation District after the start of the public opening

will not be considered.

FRWRD will not be responsible for any expense incurred by a firm in preparing and submitting a

proposal. All proposals shall provide a straight-forward concise delineation of capabilities to satisfy

the requirements of this request. Emphasis should be on completeness and clarity of content.

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The contents of the proposal submitted by the successful bidder and this Request for Proposals will

become part of any contract awarded as a result of these specifications. The successful bidder will be

expected to sign a contract with FRWRD.

4.7 Evaluation of Proposals

The evaluation of proposals and bidders presenting them will be carried out by FRWRD staff.

Selection factors include:

A. cost of services (price per wet ton)

B. currently permitted facilities available to perform the services

C. credentials, references, and related experience

D. FRWRD’s judgement as to the bidders ability to successfully complete the proposed scope of

services.

FRWRD reserves the right to interview any or all bidders to determine, to the sole satisfaction of

FRWRD, the bidders knowledge, understanding and technical expertise in implementing and abiding

by all USEPA 40 CFR Part 503 regulations and all applicable IEPA regulations pertaining to the

disposal of biosolids in Illinois. FRWRD reserves the right to disqualify any or all bidders based on

this condition.

FRWRD reserves the right to reject any and all proposals and to waive any informalities or

technicalities in bidding. FRWRD reserves the right to reject any proposal from bidders who have

been delinquent or unfaithful in any former contract with the Fox River Water Reclamation District.

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QUOTATION SHEET

2019 BIOSOLIDS MANAGEMENT PROGRAM

________________________________________ (bidder) hereby agrees to provide the

requested biosolids management services as defined in the Request for Proposals at the

following unit price per wet tons:

Unit Price ($)

per wet ton

Class B

Biosolids

3 Year

Contract

Unit Price ($)

per wet ton

Class B

Biosolids

5 Year

Contract

Hauling and Disposal of 20,000

wet tons of FRWRD biosolids

annually with CPI annual

adjustment in contract price

The following addenda receipt is hereby acknowledged:

Addendum Addendum

Date Number

Bidders must mark N/A if no

____________ ___________ addenda have been issued.

Bidders are encouraged to call

____________ ___________ the FRWRD Laboratory

Manager to confirm their

____________ ___________ receipt of all addenda prior to

submitting a Quotation Sheet.

____________ ___________

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Name of Company: ____________________________________________________________

Address: _____________________________________________________________________

______________________________________________________________________

City, State, Zip: ________________________________________________________________

Telephone Number: ____________________________________________________________

Fax Number:___________________________________________________________________

SIGNED AND SEALED This ___________ day of _____________________ , 2019

____________________________________________________

By: (Signature)

_____________________________________________________

Printed Name of Signer

_____________________________________________________

Title

Bidders are encouraged to review the Request for Proposals, in particular Section 4 for

instructions on how to submit a complete proposal.

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Appendix A

Chemical Analysis of

The Fox River Water Reclamation District

Biosolids Cake

January 2018 – September 2019

16


Chemical Analysis of Final Cake

Month

Total

Solids

(%)

Volatile

Solids

(%)

pH

(S.U.)

Fecal Coliforms

(#/100ml)

Ammonia

Nitrogen

(mg/kg)

TKN

(mg/kg)

January, 2018 13.2 75.9 8.1 106,000 7510 58,600

February, 2018 14.0 76.4 8.2 83,000 8480 62,200

March, 2018 13.5 75.4 8.7 101,000 8370 63,800

April, 2018 14.6 76.8 8.5 131,000 8360 65,000

May, 2018 13.3 78.7 8.2 185,000 9020 65,800

June, 2018 14.2 72.7 8.7 163,000 9260 58,700

July, 2018 13.7 71.7 8.1 228,000 9610 59,200

August, 2018 16.1 75.3 8.0 247,000 6360 55,600

September, 2018 14.3 69.1 8.4 240,000 8220 60,000

October, 2018 14.6 74.6 8.9 209,000 6830 57,200

November, 2018 14.6 75.7 8.3 202,000 7460 58,000

December, 2018 14.7 77.6 8.3 174,000 9280 59,400

January, 2019 14.1 79.6 7.6 217,000 6400 61,900

February, 2019 13.2 80.6 8.1 229,000 7250 65,500

March, 2019 14.0 78.4 8.2 189,000 7340 58,900

April, 2019 13.6 76.3 8.0 107,000 7720 67,200

May, 2019 14.6 75.9 8.1 127,000 7900 58,000

June, 2019 16.7 73.2 8.3 72,600 7180 58,000

July, 2019 16.6 73.0 8.4 114,000 6800 57,400

August, 2019 17.6 71.1 8.2 150,000 6200 51,900

September, 2019 17.8 73.4 8.0 285,000 5090 53,700

Average 14.7 75.3 8.3 170,000 7650 59,800

17



Month Nitrate

(mg/kg)

Organic

Nitrogen

(mg/kg)

Total

Nitrogen

(mg/kg)

Phosphorous

(mg/kg)

Phenols

(mg/kg)

Cyanide

(mg/kg)

January, 2018 6 51,100 58,600 18,900 7.2

February, 2018 9 53,700 62,200 18,500 2.14

March, 2018 11 55,400 63,800 18,200

April, 2018 10 56,600 65,000 20,200

May, 2018 9.5 56,800 65,800 19,300 4.1 1.58

June, 2018 12 49,500 58,700 18,500

July, 2018 7 49,600 59,200 18,000

August, 2018 10 49,200 55,600 17,200 17.6 3.44

September, 2018 14 51,800 60,000 18,000

October, 2018 12 50,400 57,200 16,400

November, 2018 9 50,500 58,000 16,700 8.0 2.64

December, 2018 26 53,100 59,400 15,500

January, 2019 13 55,500 61,900 16,400

February, 2019 18 58,300 65,600 16,600

March, 2019 12 51,500 58,900 18,200 10.6 2.15

April, 2019 22 59,500 67,200 20,300

May, 2019 15 50,100 58,000 19,000 37.0 2.41

June, 2019 12 50,800 58,000 17,600

July, 2019 10 50,600 57,400 20,700

August, 2019 7 45,700 51,900 19,700

September, 2019 8 48,600 53,700 16,500 10.4 < 1.0

Average 12 52,300 59,800 18,100 13.6 2.4

18



Month Arsenic

(mg/kg)

Cadmium

(mg/kg)

Chromium

(mg/kg)

Copper

(mg/kg)

Lead

(mg/kg)

Manganese

(mg/kg)

January, 2018 3.6 < 4 39.9 663 23.2 551

February, 2018

March, 2018 5.7 < 4 641 27.6

April, 2018

May, 2018 3.1 < 4 30.3 604 17.0 390

June, 2018

July, 2018 5.9 < 4 37.3 671 31.4 562

August, 2018

September, 2018 6.3 < 4 685 29.9

October, 2018

November, 2018 4.3 < 4 34.8 657 25.5 547

December, 2018

January, 2019 3.8 < 4 34.2 590 21.4 526

February, 2019

March, 2019 3.4 < 4 518 18.5

April, 2019

May, 2019 < 8 < 4 48.0 586 21.5 527

June, 2019

July, 2019 < 8 < 4 46.7 593 28.7 625

August, 2019

September, 2019 < 8 < 4 714 30.4

Average 4.5 < 4 38.7 629 25.0 533

19



Month Mercury

(mg/kg)

Molybdenum

(mg/kg)

Nickel

(mg/kg)

Potassium

(mg/kg)

Selenium

(mg/kg)

Zinc

(mg/kg)

January, 2018 1.3 15.4 32.6 1310 5.8 645

February, 2018

March, 2018 1.1 13.6 49.2 5.5 581

April, 2018 1.0

May, 2018 1.0 12.7 30.6 1620 5.7 557

June, 2018

July, 2018 1.2 13.6 36.7 1400 6.4 674

August, 2018

September, 2018 1.0 14.6 32.0 6.4 743

October, 2018

November, 2018 0.8 14.6 33.2 1170 7.2 709

December, 2019

January, 2019 0.6 13.3 35.1 1410 6.2 611

February, 2019

March, 2019 0.9 11.7 31.4 5.2 515

April, 2019

May, 2019 0.8 15.7 36.4 1840 < 16 579

June, 2019

July, 2019 1.0 15.3 37.2 1230 < 16 722

August, 2019

September, 2019 1.1 17.8 41.0 < 16 839

Average 1.0 14.4 35.9 1430 6.1 652

20



Month Antimony

(mg/kg)

Barium

(mg/kg)

Beryllium

(mg/kg)

Iron

(mg/kg)

Silver

(mg/kg)

Thallium

(mg/kg)

January, 2018 < 8 1340 < 4 23,100 4.0 < 4

February, 2018

March, 2018 17,700

April, 2018

May, 2018 < 8 1280 < 4 15,800 < 4 < 4

June, 2018

July, 2018 < 8 3670 < 4 15,300 < 4 < 4

August, 2018

September, 2018 18,200

October, 2018

November, 2018 < 8 500 < 4 14,800 < 4 < 4

December, 2018

January, 2019 < 8 1250 < 4 14,000 < 4 < 4

February, 2019

March, 2019 19,100

April, 2019

May, 2019 < 8 1060 < 4 24,100 < 4 < 4

June, 2019

July, 2019 < 8 991 < 4 27,200 < 4 < 4

August, 2019

September, 2019 29,300

Average < 8 1580 < 4 19,900 < 4 < 4

* The values in the above tables (except for the averages) represent a single analysis of a composite

sample collected in that particular month.

21

Appendix B

Radium Analysis of


Biosolids Cake

2015 – 2019

22


Radium Analysis of Final Cake

Month Radium 226

(pCi/g)

Radium 229

(pCi/g)

Combined Radium

(pCi/g)

8/4/2015 2.922 4.04 6.962

8/2/2016 3.525 3.564 7.089

9/7/2017 3.640 2.957 6.597

9/6/2018 3.825 3.828 7.653

7/31/2019 2.712 3.864 6.576

Average 3.325 3.651 6.975

23

Appendix C


Land Application Permit

2015-SC-59903

and

Supplemental Permit

2015-SC-59903-1

31

Appendix D

Volatile Solids Reduction Data

for


Biosolids

January 2018 – September 2019

32


Volatile Solids Destruction Data

Month

Raw Sludge

Volatile solids

(%)

Digested Sludge

Volatile Solids

(%)

Volatile Solids

Destruction

(%)

January, 2018 86.3 74.2 54.3

February, 2018 84.8 74.2 50.2

March, 2018 84.3 73.0 52.7

April, 2018 85.7 73.7 54.4

May, 2018 83.2 73.2 45.7

June, 2018 82.5 70.1 52.1

July, 2018 84.1 70.2 55.5

August, 2018 85.0 71.7 53.1

September, 2018 83.9 70.4 51.6

October, 2018 85.0 71.2 55.3

November, 2018 86.4 72.5 58.1

December, 2018 85.2 74.3 53.3

January, 2019 85.8 76.0 51.3

February, 2019 85.3 75.9 49.1

March, 2019 84.4 75.0 45.9

April, 2019 83.9 73.7 48.4

May, 2019 81.5 71.5 45.1

June, 2019 83.4 71.3 50.8

July, 2019 84.5 71.0 50.7

August, 2019 85.0 71.0 53.7

September, 2019 83.0 71.2 47.1

33

Appendix E

April 2014 Email

From

Jeff Hutton

Request for Proposals Biosolids Management Contract€¦ · NOTICE TO BIDDERS Sealed proposals for...

Documents

Transcript of Request for Proposals Biosolids Management Contract€¦ · NOTICE TO BIDDERS Sealed proposals for...