GOVERNMENT OF JHARKHAND

DEPARTMENT OF WOMEN, CHILD DEVELOPMENT AND SOCIAL

SECURITY

(DIRECTORATE OF SOCIAL WELFARE)

REQUEST FOR PROPOSAL

TENDER DOCUMENT FOR SUPPLY OF UNIFORM

(SAREE) FROM MANUFATURERS/PROCESSOR ONLY

FOR THE ANGANWADI HELPERS IN ALL 24

DISTRICTSOF THE STATE THROUGHREVERSE

AUCTION MODEOF NeML PLATFORM

DIRECTORATE OF SOCIAL WELFARE 2nd FLOOR, ENGINEERS’ HOSTEL,

H.E.C., SEC-III, DHURWA, RANCHI - 834004 JHARKHAND

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Government of Jharkhand Department of Women, Child Development and Social Security

(Directorate of Social Welfare) Engineers’ Hostel, 2nd Floor, Sector-III, H.E.C, Dhurwa, Ranchi – 834 004

(Ph. - 0651- 2400749 / Fax - 2400893) Email: dsw_jharkhand15@yahoo.com

Tender Reference no.: 02/Procurement/Social Welfare/AWH/2018-19 Date: 02.03.2019 NAME OF THE WORK: TENDER DOCUMENT FOR SUPPLY OF UNIFROM

(SAREE) FROM MANUFACTURERS/PROCESSOR ONLYFOR THE ANGANWADI HELPERS IN ALL 24 DISTRICTS OF THE STATE THROUGH REVERSE AUCTION MODE OF NeML PLATFORM

NAME OF PURCHASER : DIRECTOR SOCIAL WELFARE JHARKHAND, RANCHI DATE OF PUBLICATION OF REQUEST : 2nd March 2019 FOR PROPOSAL ON DEPARTMENTAL WEBSITE AND IN LEADING NEWSPAPER LAST DATE AND TIME FOR SUBMISSION : 22nd March 2019 OF HARD COPY OF THE TECHNICAL PROPOSALIN A SEALEDENVELOPE BY SPEED POST/COURIER AT NeML OFFICE MUMBAI POSTAL ADDRESS OF NCDEX eMARKETS : NCDEX eMARKETSLTD LTD MUMBAI 101 & 101T, 1ST FLOOR AKRUTI CORPORATE PARK L.B.S. MARG, KANJUR MARG (WEST) MUMBAI-400078 PH.NO. 022-48810555 LAST DATE FOR REGISTRATION OF THE : 22nd March 2019 BY NeML TECHNICALLY QUALIFIED SUPPLIERS/ BIDDERS WITH NCDEX, e-Markets Limited (NEML) LAST DATE FOR SUBMISSION OF : 25th March 2019 EMD AT NCDEX BANK ACCOUNT

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TENDER DOCUMENT FOR SUPPLY OF UNIFROM (SAREE) FROM

MANUFACTURERS/PROCESSOR ONLY FOR THE ANGANWADI HELPERS IN ALL

24 DISTRICTS OF THE STATE THROUGH REVERSE AUCTION MODE OF NeML

PLATFORM

INSTRUCTIONS TO TENDERERS

Tenders are invited online through reverse e-auction mode in the prescribed format from manufacturers/

processor only for supply of Uniform (Saree) with blouse and petticoat on rate contract basis to be

supplied in all 224 ICDS Projects functioning in 24 districts of State of Jharkhand through 2 tier system

1. Earnest Money Deposit in the shape of deposit in the shape of Electronic fund transfer to the notified NeML escrow account.

2. Technical bid (i) The manufacturer must have processing capacity of 1,00,000 meters per day

of cloth. The bidder should submit a certificate issued by office of the Textile Commissioner or

Pollution Control Board of the concerned State/Centre or any Govt institute/body authorised to

do it (ii) ISO 9001 and ISO 14001 certificate of the manufacturer (iii) The manufacturer must

submit environmental certificate issued by Textile committee Lab, Ministry of Textile, Govt of

India for not using harmful substance in manufacturing of the fabric (iv) Up-to-date sale tax return

for FY 2017 - 2018 (v) Up-to-date income tax returns for FY 2017 - 2018 (vi) Proof of sound

financial capability of the bidder a) Audited Account of FY 2016-17 & 2017-18 b) Balance sheet

of FY 2016-17 and FY 2017-18 c) Profit &loss of FY 2016-17and 2017-18. vii) Average Turnover

of Bidder of last 3 years i.e. FY 2015-16, FY 2016-17 and FY 2017-18 should be Three Crores

Rupees Only.The bidder should furnish profit and loss statement, Balance sheet, auditor's report

and bankers certificate in support of its Financial standing & capability to perform the contract

(viii) Receipt of sample submitted (ix) Up to date Pollution control certificate of the manufacturing

unit from Pollution Control Board of the concerned State/Centre.

Quantity to be supplied: 71762 Saree with blouse piece for AWHs and 71762 stitched

matching petticoat (Specifications attached in Annexure A)

3. Financial bid

Financial Evaluation will be done after opening of technical bid and through Reverse Auction

Process.

Only those bidders who qualifies the technical bid will only be allowed to participate in reverse e

auction on NeML platform.

4. Clarification of Bidding Documents

A prospective bidder requiring any clarification of the bidding documents may notify

the Buyer in writing at the Buyers mailing address as indicated in the bidding

documents (dsw_jharkhand15@yahoo.com). The Buyer may respond in writing to any

request for clarification of the bidding documents which it receives no later than 15

days prior to the deadline for submission of bids prescribed by the Buyer. NEML to be

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kept in loop for any such clarifications to avoid communication gaps and

understandings.

5. Amendment of Bidding Documents

5.1 At any time prior to the deadline for submission of bids, the Buyer may, for any reason,

whether at its own initiative or in response to a clarification requested by a prospective

bidder, modify the bidding documents by amendment. Any amendment to tender

document will be published on the official website of the department before

conduction of reverse e- auction. All participants shall note the same. Nonreceipt of

communication regarding any amendment either by fax/ email is not a valid reason

for not participating in the tender. All participants are advised to rely on publication

of any such amendment/ clarification/ change on e-auction schedule etc on the official

website of Department rather than depending on other mode of communication from

the Department.

5.2 All prospective bidders who have received the bidding documents will be notified of

the amendment in writing or by fax or by email and will be binding on them.

5.3 In order to allow prospective bidders reasonable time in which to take the amendment

into account in preparing their bids, the Purchaser, at its discretion, may extend the

deadline for the submission of bids. Accordingly, necessary corrigendum will be

issued and published on the official website of department.

SCHEDULE TO THE INVITATION OF TENDER

(Tender for Uniform (Saree) (refer 'A' for technical specifications) 6. Earnest Money

(a) Rs. 6,00,000 (Rs. Six Lakhs) shall be remitted to NeML notified escrow account through electronic fund transfer at least one working day prior to conduct of e-auction.

(b) The amount of earnest money will be forfeited if the bidder withdraws his bid after

the e-auction or if the bidder fails to furnish performance security after awarding of contract.

(c) The EMD will be held by NeML till the time the successful tenderer submits the

Performance Security/ Security deposit to the Department. The EMD of successful tendered will be refunded on confirmation of submission of Performance security/ Security Deposit to the Department. The EMD will be refunded by NeML to the successful supplier after deduction of Transaction charges and applicable GST on transaction charges

7. Quotation Price

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(a) All duties, taxes and other levies payable shall be included in the item's rate.

(b) Rates are to be quoted on NeML e-auction platform.

(c) The rates quoted for each Uniform (Saree) with blouse piece and petticoat shall be fixed for the duration of the contract and shall not be subject to adjustment. Bidders will have to bid for entire product i.e. saree with blouse piece and petticoat in this tender.

(d) The bidder must keep the fact in their mind that the quantity mentioned in the

schedule of requirement is a tentative approximation of requirement for the above mention period.

(e) Rates are F.O.R. destinations at CDPOs office/ Godowns situated in the respective

districts.

(f) The bidders must be authorized by the manufacturer/processor to supply the goods offered by the bidder.

(g) Three sets of sample for the Uniform (Saree) with blouse piece and Petticoat is to

be submitted before the 18th March 2019 by 5:00 PM The samples are to be submitted in the Office of Director, Social Welfare, Jharkhand, Ranchi and a receipt obtained from that office should be attached in the Technical Bid. Any tender document not submitted with acknowledgement receipt shall not be considered. No sample shall be accepted after due date and time.

8. Validity of quotation 8.1 The successful bidder will have to sign a rate contract agreement with the undersigned

which will be effective for a period of one year from the date of signing of agreement. The supply order may be placed with them at different time intervals for the said period.

8.2 Bids shall remain valid for 150 days from the date of e-auction. A bid valid for a shorter

period shall be rejected by the Purchaser as non-responsive. 8.3 In exceptional circumstances, the Buyer may solicit the bidder’s consent to an

extension of the period of validity. The request and the responses thereto shall be made in writing (or by fax). The bid security provided under Clause 6 shall also be suitably extended. A bidder may refuse the request without forfeiting its bid security. A bidder granting the request will not be required nor permitted to modify its bid.

9. Condition for supply

(a) Delivery: On order of supply from the office of Director, Social Welfare the material should reach the final destination (224 Project Offices) and handed over within 90 days.

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(b) Any delay in the period mentioned above in 9(a) will attract deduction in payment of ordered value in below mentioned ways:

(i) For a delay of upto 10 days - 1% (ii) For a delay from 11 days to 19 days - 1.5% (iii) For a delay of 20 days and above - 2% + 0.1% per day in excess of 20 days

10. Inspections and Test 10.1 The supplier shall permit the buyer or its representative(s) to inspect its manufacturing

unit/ principal place of business and the supplier's accounts and records relating to the performance of the contract.

10.2 The Buyer or its representative(s) shall have the right to inspect and/or to test the

Goods to confirm their conformity to the Contract specifications at no extra cost to the Buyer. Assistant Director, Procurement or a team of Officers designated by the Director, Social Welfare, Jharkhand, Ranchi will inspect the goods at the point of final dispatch or/and final delivery and issue a certificate that the goods are in conformity with the specification. Inspection shall be carried out as per Technical Specification. The Buyer shall notify the Supplier in writing in a timely manner of the identity of any representative retained for this purpose.

10.3 The inspections and tests may be conducted on the premises of the Supplier or its

subcontractor(s), at point of delivery and/or at the Goods final destination. All reasonable facilities and assistance, including access to drawings and production data – shall be furnished to the inspectors at no charge to the Buyer.

10.4 (i) Should any inspected or tested Goods fail to conform to the specifications, the

Buyer may reject the goods and the Supplier shall either replace the rejected Goods or make alterations necessary to meet specification requirements free of cost to the Buyer.

(ii) The Buyer’s right to inspect, test and, where necessary, reject the Goods after the

Goods’ arrival at final destinations (224 Project Offices) shall in no way be limited or waived by reason of the Goods having previously been inspected, tested and passed by the Buyer or its representative prior to the Goods shipment.

(iii) Nothing in this Clause shall in any way release the Supplier from any warranty

or other obligations under this Contract. 11. Packing 11.1 The Supplier shall provide such packing of the Goods as is required to prevent their

damage or deterioration during transit to their final destination as indicated in the Contract. The packing shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit and open storage. Packing case size and weights shall take into consideration, where appropriate, the remoteness of the Goods’ final destination and the absence of heavy handling facilities at all points in transit.

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11.2 The packing, marking and documentation within and outside the packages shall comply strictly with such special requirements as shall be provided for in the Contract including additional requirements, if any, specified in any subsequent instructions ordered by the Purchaser.

11.3 Packing Instructions: The Supplier will be required to make separate packages for each

Consignee. Each package will be marked on three sides with proper paint/indelible ink, among other things, the following:

i) Project ii) Contract No. iii) Supplier’s Name, and iv) Packing list reference number. 12. Insurance The Goods supplied under the Contract shall be fully insured against loss or damage

incidental to manufacture or acquisition, transportation, storage and delivery. For delivery of goods at final destinations, the insurance shall be obtained by the Supplier in an amount equal to 110% of the value of the goods from “warehouse to warehouse” (final destinations) on “All Risks” basis including War Risks and Strikes. Costs of insurance will be included in the bid price mentioned in the financial bid.

13 Warranty 13.1 The Supplier warrants that the Goods supplied under this Contract are new, unused.

The Supplier further warrants that the goods supplied under this Contract shall have no defect arising from design, materials of workmanship (except in so far as the design or material is required by the Purchaser's Specifications).

13.2 The Buyer shall promptly notify the Supplier in writing of any claims arising under

this warranty. 14. Termination for Default 14.1 The Buyer may, without prejudice to any other remedy for breach of contract, by

written notice of default sent to the Supplier, terminate the Contract in whole or part:

(a) if the Supplier fails to deliver any or all of the Goods within the period(s) specified in the Contract, or within any extension thereof granted by the Purchaser; or

(b) if the Supplier fails to perform any other obligations(s) under the Contract. (c) if the Supplier, in the judgment of the Purchaser has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

For the purpose of this Clause: “Corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution. “Fraudulent practice” means a misrepresentation of facts in order to influence the procurement process or execution of the contract to the detriment of the

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Purchaser, and includes collusive practice among bidders (prior to or after Bid submission) designed to establish Bid prices at artificial non-competitive levels and to deprive the purchaser of the benefits of free and open competition.

14.2 In the event the Buyer terminates the Contract in whole or in part, pursuant to Clause

14.1, the Buyer may procure, upon such terms and in such manner as it deems appropriate, Goods or Services similar to those undelivered, and the Supplier shall be liable to the Buyer for any excess costs for such similar Goods or Services. However, the Supplier shall continue the performance of the Contract to the extent not terminated.

15. Termination for Insolvency The Buyer may at any time terminate the Contract by giving written notice to the

Supplier, if the Supplier becomes bankrupt or otherwise insolvent. In this event, termination will be without compensation to the Supplier, provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the Purchaser.

16. Force Majeure 16.1 For purpose of this Clause "Force Majeure" means an event beyond the control of the

Supplier and not involving the Supplier's fault or negligence and not foreseeable. Such events may include but are not limited to acts of the Buyer either in its sovereign or contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

16.2 If a Force Majeure situation arises, the Supplier shall promptly notify the Buyer in

writing of such conditions and the Cause thereof. Unless otherwise directed by the Purchaser in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. However the Supplier shall not be liable for forfeiture of its performance security, liquidated damages or termination for default, if and to the extent that, its delay in performance or other failure to perform its obligations under the Contract is the result of and event of Force Majeure.

17. Performance Security/ Security Deposit 17.1 Within 7 days of the receipt of notification of award from the Buyer, the successful

bidder shall furnish the performance security in accordance with the Conditions of Contract. Performance Security shall be in the form of Bank Guarantee/F.D.R ( as per section V) to be submitted at the time of signing of agreement. Performance Security/Security Deposit to be deposited to the Department.

17.2 NeML platform facilitates either award of contract to L1 or Forfeiture in case of non

adherence to terms. A fresh e-auction can be conducted if L1 doesn’t comply. Accordingly above Clause can be modified.

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17.3 The proceeds of the performance security shall be payable to the Buyer as

compensation for any loss resulting from the Supplier’s failure to complete its obligations under the Contract.

17.4 The Performance Security shall be denominated in Indian Rupees and shall be in one

of the following forms:

(a) A Bank guarantee or irrevocable Letter of Credit, issued by a nationalized/scheduled bank located in India acceptable to the Buyer, in the form provided in the bidding documents or another form acceptable to the Purchaser,

(b) A Bank Guarantee/FDR in favour of Director, Social Welfare, Jharkhand, Ranchi

payable at Ranchi.

17.5 The performance security will be discharged by the Buyer and returned to the Supplier not later than 60 days following the date of completion of the Supplier’s performance obligations to the satisfaction of Purchaser, including any warranty obligations, unless specified otherwise.

17.6 Within 7 days after the Supplier’s receipt of Notification of Award, the Supplier shall

furnish Performance Security to the Purchaser for an amount of 5% of the contract value, valid upto 60 days after the date of completion of performance obligations including warranty obligations.

In the event of any correction of defects or replacement of defective material during

the warranty period, the warranty for the corrected/replaced material shall be extended to a further period of 12 months and the Performance Bank Guarantee for proportionate value shall be extended 60 days over and above the extended warranty period.

17.7 In the event of any contract amendment, the Supplier shall, within 7 days of receipt of

such amendment, furnish the amendment to the Performance Security, rendering the same valid for the duration of the Contract, as amended for further period of 60 days thereafter.

18. Evaluation of quotation By submitting the Financial Bid on online NeML e-auction platform, the tenderer

agrees to terms/ conditions/ specifications of the tender. Item rate shall be inclusive of all taxes including GST and others such as transportation etc.

19 Qualification Criteria

i. Technical bid (a) The manufacturer must have processing capacity of 1,00,000 meters per

day of cloth. The bidder should submit a certificate issued by office of the Textile Commissioner

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or Pollution Control Board of the concerned State/Centre or any Govt institute/body authorised

to do it (b) ISO 9001 and ISO 14001 certificate of the manufacturer (c) The manufacturer must

submit environmental certificate issued by Textile committee Lab, Ministry of Textile, Govt of

India for not using harmful substance in manufacturing of the fabric (d) Up-to-date sale tax

return for FY 2017 - 2018 (e) Up-to-date income tax returns for FY 2017 - 2018 (f) Proof of

sound financial capability of the bidder i) Audited Account of FY 2016-17 & 2017-18 ii)

Balance sheet of FY 2016-17 and FY 2017-18 iii) Profit &loss of FY 2016-17and 2017-18. iv)

Average Turnover of Bidder of last 3 years i.e. FY 2015-16, FY 2016-17 and FY 2017-18 should

be Three Crores Rupees Only. The bidder should furnish profit and loss statement, Balance

sheet, auditor's report and bankers certificate in support of its Financial standing & capability to

perform the contract. (g) Receipt of sample submitted (h) Up to date Pollution control certificate

of the manufacturing unit from Pollution Control Board of the concerned State/Centre.

ii. The bidder shall furnish data to support that he has financial capability and production capacity to perform the contract and complete the supplies within the stipulated delivery period. For this, he should also submit a bank solvency certificate of Rs 1 crore.

iii. Average Turnover of Bidder of last 3 years i.e. FY 2015-16, FY 2016-17 and FY 2017-18 should be Three Crores Rupees Only Substantiated by documents, audit reports, etc. and should furnish profit and loss statement. Balance sheet and auditors report for, bankers certificate etc, in support of its financial standing & capability to perform the contract.

iv. Notwithstanding anything stated above the purchaser reserves the right to assess bidders capability and capacity to perform the contract should circumstances warrant such an assessment in the overall interest of the purchaser.

v. Tenderers shall not be eligible to bid on online electronic platform provided by NeML, if EMD of Rs. 6,00,000 is not remitted to NeML notified escrow account at least one working day before e-auction. Access to the online platform shall be restricted to only those technically qualified suppliers who comply with remittance of EMD.

vi. Tenders not submitted as per the above prescribed manner will be treated as invalid.

vii. Bidder shall submit an affidavit that he/his firm is not under a declaration of in eligibility for corrupt and frandent practices or for any other cause by Government of Jharkhand and/or GoI.

viii. The tenderer should attached the piece of sample as per specification mentioned in annexure with the certificate issued by Government approved biological testing laboratory or any other NABL accredited laboratory or specification along with test report of the submitted piece of sample meeting all the parameters of the specifications issued by textile committee of Ministry of Textile, Govt of India.

ix. Bidder who covered under Jharkhand Procurement Policy 2014 will be exempted from EMD. Necessary valid certificate should be enclosed with the documents.

20. Submission of samples

i. The Uniform (Saree) including the blouse (material) and Petticoat should not cause any kind of bodily harm to the person wearing it and the nature of finishing and colour should be permanent i.e. it is to be specifically ensured.

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ii. The successful bidder should submit a Pre-dispatch Inspection Report (PDI) issued by textile committee of GoI / State Govt. undertaking agency after proper laboratory examination of the materials (Saree with Blouse) and Petticoat. The successful bidder should also submit 25 sample of the approved Saree with Blouse before dispatching to the project.

21. Award of contract The Buyer will award the contract to the bidder whose quotation has been determined

to be substantially responsive and who has offered the lowest evaluated quotation price on rate contract for the respective schedule.

(a) Notwithstanding the above, the buyer reserves the right to accept or reject any

quotation and to cancel the bidding process and reject all quotations at any time prior to the award of the contract.

(b) The bidder whose bid is accepted will be informed of the award of contract by the buyer. The terms of the accepted offer shall be incorporated in the purchase order.

(c) Since the agreement will be a rate contract agreement the purchaser will have liberty to increase, decrease or even part supply order distributed over the rate contract period.

(d Payment shall be made after delivery of the goods in satisfactory condition and confirmation report by the concerned District Social Welfare Officers or incharge District Social Welfare Officers regarding receipt of the goods.

The bidders will submit technical proposal in the sealed envelope at the office of

NCDEX e markets limited, 101 & 101T,First floor,Akruti Corporate Park, LBS Marg Kanjur Marg (West Mumbai), 400078 within the stipulated time :

a. 2nd March 2019 tender document uploaded on NEML and directorate

Website (www.socialwelfarejhar.gov.in) and ( www.neml.in)

b. 11th March 2019: Pre Bid Meeting at Directorate Social Welfare Office, at

11:30 AM

c. Sample Submission:18th March 2019 at Directorate Social Welfare office by

5:00 Pm

d. Last date of Technical Proposal submission in sealed envelope to NEML

Office :22nd March 2019 by 4:00 PM.

e. Evaluation of documents by NEML and submission of proceedings to the

directorate by 22nd March 2019 by 6:00 PM

f. Issue of log in credential to eligible suppliers after directorate approval 23rd

March 2019.

g. EMD Deposition in NeML account by 25th March 2019

h. Financial Bid and submission of bid history by 25th March 2019.

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22. Cost of Bidding Document Registration as per NeML procedures. 23. Resolution of Disputes 23.1 The Buyer and the supplier shall make every effort to resolve amicably by direct

informal negotiation any disagreement or dispute arising between them under or in connection with the Contract.

23.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by

such mutual consultation then either the Buyer or the Supplier may give notice to the other party of its intention to commence arbitration, as hereinafter provided, as to the matter in dispute, and no arbitration in respect of this matter may be commenced unless such notice is given.

23.3 Any dispute or difference in respect of which a notice of intention to commence arbitration has been given in accordance with this Clause shall be finally settled by arbitration. Arbitration may be commenced prior to or after delivery of the Goods under the Contract.

23.4 Notwithstanding any reference to arbitration herein, the parties shall continue to

perform their respective obligations under the Contract unless they otherwise agree. 23.5. The Directorate can reserve a right to appoint Principal Secretary as arbitrator and

his decision will be binding upon both the parties. 24 Applicable Law and Jurisdiction 24.1 The Contract shall be interpreted in accordance with the laws of the Union of India. 24.2 In case of a legal dispute the jurisdiction for its settlement will be that of a Court of

Law having Jurisdiction at Ranchi.

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SECTION-II ANNEXURE A

Schedule of Specification of Finished Uniform (Saree)

1 Length of Saree 636 cm

Width of saree 113 cm

2 Fibre identification (IS-667:1981 Ra 2008)

Warp Polyster

Weft Polyster

3 Blend Composition %

Polyster 100%

4 Dimensions (in CMS)

Width 113 (minimum)

Length 630 cm (minimum)

5 Weight (g) Sq. Meter ( TC/LAB/TM-03) 53.2gm/minimum

6 Weight (g) meter IS1964-201 IRA 2006 60 gm/minimum

7. Threads/inch (IS-1963-1981 RA 2004)

Warp 73 minimum

Weft 67 minimum

8 Count of Yarn (TC/LABTM-02)

Warp 86.5 D (with a tolerance of ± 2%)

Weft 83.0 D (with a tolerance of ± 2%)

9 Twist per meter (TPM)

Warp 2000 (minimum)

Weft 2000 (minimum)

10 Fastness

Color Fastness to Sunlight 4 (standard)

Color Fastness in Washing 4 (standard)

4 (standard)

4 (standard)

11 Color Fastness to rubbing Dry 4 (standard)

Wet 3/4 (standard)

Note:

1. Colour and Design of Uniform (Saree)to be procured for Anganwadi helpers will be as follow:

Anganwadi Helpers– The base colour of the Saree will be biscuit (beige) along with blue border.

The sample of the Sarees can be seen at the office of the Directorate of Social Welfare, 2nd Floor Engineers Hostel, Dhurwa, Ranchi , 834004

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Stitched Petticoat Specification

Fabric of Petticoat: 100% cotton

Count of Fabric :30'sx30's

Epi ( ends per inch): 88 x ppi 55 ( picks per inch)

GSM: 100Min

Tensile Strength: 25kgf ( warp)

20 kgf( weft)

TPM : 400

Stitching Style :Readymade "KALI" style

No: of Kali: 06( six minimum)

Length of Petticoat: 38"( Minimum)

+ 2" folding in lower side

Waist of Petticoat: 36"( Minimum) with

fasten fabric belt

Lower Peripheral: size of lower peripheral of petticoat

should be minimum 52"

Colour of Petticoat: Matching with base colour of saree

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Consignee Destinations (Annexure-B)

LIST OF CONSIGNEES AND DISTRIBUTION OF UNIFORM (SAREE)

Division Name of District

Sl. No.

Consignee & Name of the Project

No. of Anganwadi

Helpers

South Chotanagpur

Ranchi 1 Lapung 102

2 Ranchi Sadar 331

3 Angara 152

4 Chanho 129

5 Mandar 144

6 Namkum 173

7 Bero 242

8 Ratu 87

9 Bundu 108

10 Tamar 208

11 Ormanjhi 131

12 Burmu 153

13 Sonahatu 159

14 Kanke 221

15 Silli 151

16 Nagri 98

Total 2589

Khunti 17 Khunti 169

18 Arkee 115

19 Murhu 109

20 Rania 75

21 Torpa 122

22 Karra 175

Total 765

Gumla 23 Basia 128

24 Bishunpur 107

25 Bharno 95

26 Chainpur 112

27 Dumri 135

28 Ghaghra 169

29 Kamdara 106

30 Raidih 124

31 Sisai 147

32 GumlaSadar 216

33 Palkot 115

Total 1454

Simdega 34 Simdega 225

35 Kurdeg 125

36 Jaldega 130

37 Thethaitangar 151

38 Bano 132

39 Bolwa 48

40 Kolebira 116

Total 927

Lohardaga 41 Bhandra 119

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Division Name of District

Sl. No.

Consignee & Name of the Project

No. of Anganwadi

Helpers

42 Kisko 127

43 Kuru 154

44 LohardagaSadar 128

45 Senha 151

Total 679

North Chotanapur

Hazaribagh 46 Hazaribagh Sadar 91

47 Keredari 86

48 Hazaribagh Rural 155

49 Chouparan 168

50 Katkamsandi 179

51 Barkagaon 148

52 Ichak 150

53 Bishnugarh 175

54 Barhi 120

55 Churchu 83

56 Barkatta 197

57 Padma 61

58 Dadi 81

Total 1694

Ramgarh 59 Ramgarh 87

60 Patratu 281

61 Mandu 277

62 Gola 157

63 Chitarpur 91

64 Dulmi 109

Total 1002

Chatra 65 Huntergunj 160

66 Simaria 171

67 Pratappur 119

68 Chatra Rural 193

69 Tandwa 125

70 Itkhori 197

Total 965

Bokaro 71 Bokaro Steel City 177

72 Chandankyari 320

73 Gomiya 293

74 Petarwar 176

75 Nawadih 168

76 Kasmar 108

77 Chas (Rural) 307

78 Chas (Town) 140

79 Jaridih 127

80 Bermo 163

81 Chandrapura 156

Total 2135

Dhanbad 82 Topchanchi 138

83 Jharia-Jorapokhar 186

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Division Name of District

Sl. No.

Consignee & Name of the Project

No. of Anganwadi

Helpers

84 Dhanbad 369

85 Tundi 180

86 Nirsa 404

87 Gobindpur 254

88 Baliyapur 165

89 Baghmara 407

Total 2103

Giridih 90 GiridihSadar 203

91 Jamua 222

92 Bengabad 146

93 Gandey 172

94 Pirtand 119

95 Dumri 224

North Chotanapur

96 Bagodar 153 97 Birni 186

98 Dhanwar 264

99 Deowari 182

100 Tisri 87

101 Ganwa 134

102 Giridih (urban) 118

103 Saria 137

Total 2347

Kodarma 104 Kodarma 205

105 Satgawan 102

106 Jai Nagar 175

107 Markacho 102

108 Domchach 136

Total 720

Palamu Palamu 109 Patan 254

110 Chhatarpur 163

111 Hariharganj 121

112 Lesliganj 134

113 Husainabad 248

114 Daltonganj Rural 157

115 Manatu 75

116 Panki 221

117 Bisrampur 268

118 Chainpur 291

119 Daltonganj (urban) 89

120 Nowdihabazar 82

121 Tarhasi 104

122 Haidernagar 81

Total 2288

Latehar 123 Latehar 182

124 Chandwa 129

125 Balumath 192

126 Barwadih 126

127 Garu 78

18

Division Name of District

Sl. No.

Consignee & Name of the Project

No. of Anganwadi

Helpers

128 Manika 95

129 Mahuadanr 111

Total 913

Garhwa 130 Meral 187

131 Majhiaon 106

132 Ranka 172 133 Bhandaria 79

134 Nagarutari 204

135 Bhawnathpur 186

136 Dhurki 83

137 Garhwa 232

138 Kandi 81

Total 1330

Kolhan East Singhbhum

139 Jamshedpur Sadar 188

140 Golmuri – Jugsalai 204

141 Patamda 118

142 Dumaria 91

143 Dhalbhumgarh 134

144 Ghatsila 135

145 Chakulia 152

Kolhan 146 Musabani 102

147 Behragoda 215

148 Potka 253

149 Boram 96

Total 1688

West Singhbhum

150 SadarChaibasa 161

151 Tantnagar 87

152 Manjhari 85

153 Jhinkpani 73

154 Tonto 79

155 Majhgaon 101

156 Kumardungi 81

157 Jaggannathpur 150

158 Barajamda 118

159 Khutpani 107

160 Chakradharpur 268

161 Bandgaon 118

162 Sonua 169

163 Goelkera 139

164 Manoharpur 194

165 Hatgamharia 93

Total 2023

Saraikela 166 Rajnagar-Govindpur 203

167 Adityapur 248

168 Saraikela 118

169 Kharsawan 166

170 Kuchai 129

171 Chandil 162

19

Division Name of District

Sl. No.

Consignee & Name of the Project

No. of Anganwadi

Helpers

172 Nimdih 129

173 Ichagarh 117

174 Kukdu 77

Total 1349

Santhal Pargna Dumka 175 Masalia 197

176 Gopikander 99

177 Kathikund 96

178 Dumka 236

179 Jarmundi 243

180 Ramgarh 228

181 Saraiyahat 214

182 Raneshwar 171

183 Shikaripara 235

184 Jama 217

Total 1936

Jamtara 185 Jamtara 242

186 Kundhit 111

187 Nala 205

188 Narayanpur 183

189 Karmatanr-Vidyasagar

136

190 Fatehpur 131

Total 1008

Deoghar 191 Mohanpur 166

192 Palajori 172

193 Karraon 85

194 Madhupur 243

195 Sarwan 166

Santhal Pargna 196 Sarath 187

197 Deoghar 210

198 Devipur 110

199 DeogharCum Jasidih 125

200 Margomunda 61

Total 1525

Godda 201 Boarijore 152

202 Poraiahat 285

203 Sunderpahari 124

204 Godda (Rural) 280

205 Pathargama 153

206 Mahagama 257

207 Meharma 222

208 Thakurgangti 146

209 Basantrai 118

Total 1737

Pakur 210 Pakur 277

211 Hiranpur 123

212 Littipara 142

213 Amrapara 107

20

Division Name of District

Sl. No.

Consignee & Name of the Project

No. of Anganwadi

Helpers

214 Maheshpur 286

215 Pakuria 166

Total 1101

Sahebganj 216 Borio 156

217 Pathna 156

218 Taljhari 150

219 Berhait 230

220 Berharwa 249

221 Rajmahal 184

222 Sahebganj 152

223 Udhawa 236

224 Mandro 90

Total 1603

Grand Total 35881

Total Qty to be procured 35881x2=

71762

21

SECTION V: PERFORMANCE SECURITY FORM To: ______________________________ (Name of Purchaser) WHEREAS …………………………………………………………. (Name of Supplier) hereinafter called “the Supplier” has undertaken, in pursuance of Contract No………………….. dated ……………20 ….. to supply …………………………………………………………… (Description of Goods and Services) hereinafter called “the Contract”. AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with the Supplier’s performance obligations in accordance with the Contract. AND WHEREAS we have agreed to give the Supplier a Guarantee: THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplier, up to a total of ……………………………………………………… (Amount of the Guarantee in Words and Figures) and we undertake to pay you, upon your first written demand declaring the Supplier to be in default under the Contract and without cavil or argument, any sum or sums within the limit of ………………………………….. (Amount of Guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until the …………….. day of …………….20 …..

Signature and Seal of Guarantors

…………………………….

………………...…….…….

………………..…….…….

Date ………………20….

Address ………………….

………………...………….

………………..………….

22

EVALUATION OF TECHNICAL PROPOSAL & FINANCIAL/PRICE BID BY NeML

1.1 The bidders will submit technical proposal in the sealed envelope at the office of NCDEX

e Markets Ltd, 101 & 101T,1ST Floor Akruti Corporate Park L.B.S. Marg, Kanjur Marg (West)

Mumbai-400078 within the stipulated time. The NCDEX e Markets Ltd will evaluate the

submitted technical proposals of the participating bidders.

1.2 After evaluation of the technical proposals, the Director/Tender Committee/Competent

Authority, Social Welfare shall be informed about the whole technical evaluation

proceedings. Post satisfactory approval from the Director/Tender

Committee/Competent Authority, Social Welfare, NeML shall issue login Id and

password to the bidders for participating in reverse auction process. The NCDEX e

Markets Ltd after evaluating the technical proposal and completion of Reverse Auction

Mode will intimate bid history to Director/Tender Committee/Competent Authority,

Social Welfare for taking the final decision.

1.3 The bid shall be typed or written in indelible ink and shall be signed by the bidder or a

person or persons duly authorized to bind the bidder to the contract. The latter

authorization shall be indicated by written power-of-attorney accompanying the bid. All

pages of the bid, except for unamended printed literature, shall be initiated by the person

or persons signing the bid.

1.4 Any interlineations, erasures, or overwriting shall be valid only if they are initialed by the

person or persons signing the bid.

1.5 Telex or Facsimile quotations are not acceptable.

2. DOCUMENTS TO BE FURNISHED ALONG WITH APPLICATION FOR REGISTRATION

2.1. The Uniform (Saree) Manufacturer should submit copy of Registration Certificate. In case of partnership firm, the suppliers should submit copy of registered Partnership Deed in case of partnership firm, Registration Certificate in case of firm/ limited company/ Cooperative Society.

2.2. An undertaking on the letterhead of the firm, regarding

2.2.1. Not having been prosecuted for violation rules / law under Essential Commodities Act or any such others law or orders there under in any court of law.

2.2.2. Not having been black listed by any organization or Government for non-performance of contractual obligation

2.3. The Tenderer shall enclose a self-certificate in Annexure 4in the format given at the time of making a price bid.

2.4. Income tax returns for assessment year 2018-19.

2.5. Audited Balance sheet of previous three years i.e. FY 2015-16, FY 2016-17and FY 2017-18 2.6. Average Turnover of Bidder of last 3 years i.e. FY 2015-16, FY 2016-17 and FY 2017-18

should be Three Crores Rupees Only.

2.7. Bank account details of firm along with IFSC code, Branch details, address shall be furnished in the letterhead of the firm.

2.8. All the above documents as may be applicable shall be enclosed to application for registration and for enrolling as participant on NCDEX e Markets Ltd. The existing

23

members (TCM, CP) of NCDEX e Markets Ltd who have renewed the membership for the year 2018-19 need not pay registration fee to NCDEX e Markets Ltd.

2.9. A D.D/Electronic fund transfer in favor of NCDEX e Markets Ltd, payable at Mumbai for Rs. 5000 plus applicable GST towards registration charges in any of the following NCDEX e Markets Accounts for participation in e-auction shall be enclosed along with the application separately

A/c Name - NCDEX e Markets Ltd Bank Account

Bank Name Bank Account Name Exchange Dues Account IFSC Code Branch

Name HDFC Bank NCDEX e Markets Ltd 00990690013050 HDFC0000060 Fort Axis Bank NCDEX e Markets Ltd 004010202176820 UTIB0000004 Fort State Bank of India NCDEX e Markets Ltd 30760958792 SBIN0011777 Fort

2.10. The application for registration with relevant Annexure can be downloaded from the website www.socialwelfarejhar.gov.inRequests for forwarding applications through post / couriers will not be entertained.

2.11. The interested applicants may also visit website www.neml.in for any relevant information regarding enrolment as participant on NCDEX e Markets Ltd. Interested participants can also contact the Customer Service Group on below phone numbers (022)

48810555 or Email: askus@neml.in

2.12. Three sets of samples for the Uniform (Saree) with Petticoat is to be submitted before the due date and time fixed for technical document submission. The samples are to be submitted in the Office of Director, Social Welfare, Jharkhand, Ranchi by 18th March till 05:00 PM and a receipt obtained from that office should be attached in the Technical Bid. Any tender not submitted with acknowledgement receipt shall not be considered. No sample shall be accepted after due date and time. 3. EVALUATION OF APPLICATION FOR REGISTRATION

3.1 The last date of receipt of applications shall be up to 4:00 PM of 22nd March 2019 and the tentative date for online e-auction through reverse auction mode is 25th March 2019. The details will be communicated on the Departmental website and, also on the NCDEX website.

3.2 The registration for the year 2018-19 shall be kept open until 4:00 PM till 22nd March of 2019. The applications received after the due date will also be scrutinized on periodic basis and the eligible suppliers will be allowed to participate in subsequent e-auctions conducted if any, subject to condition that the eligible suppliers should have been issued with User ID and Password by NCDEX e-Markets Ltd, one day prior to date of e-auction. Further notice will be published in the departmental websitewww.socialwelfarejhar.gov.in.

3.3 Such registered suppliers are eligible to participate on electronic bidding system (e-auction) conducted by NCDEX e-Markets Ltd as and when scheduled as per the terms and conditions of tender. The electronic auction platform will scrutinize the financial bids and bid winners will be declared based on the lowest offer in respect of specified requirements after due evaluation of competitiveness of the lowest bid and needful approval by Directorate of Social Welfare, Jharkhand.

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4. SCHEDULING OF E-AUCTIONS

4.1 Based on the requirements under this scheme, Directorate of Social Welfare through will notify NCDEX e Markets Ltd to schedule the auctions. Further such details will be posted on the website of Department of Women, Child Development and Social Security(www.socialwelfarejhar.gov.in). Neither the Directorate of Social Welfare nor NCDEX e Markets Ltd will individually intimate to the registered suppliers regarding the e-auction schedule.

4.2. All registered suppliers are eligible to participate in e-auctions subject to terms and conditions detailed in this document.

5. PROCESS OF ELECTRONIC AUCTION SYSTEM ON NCDEX e Markets Ltd. Platform

5.1. The NCDEX e Markets Ltd after scrutiny of application for registration will enroll the applicants on the platform subject to certain eligibility criteria as prescribed by the exchange. They will be allotted with member ID and password. Each eligible bidder would be provided Escrow Account for Depositing EMD with NeML.

5.2. The registered suppliers with such member ID and password are eligible to participate in the electronic bid system i.e. e-auction.

5.3 The NeML in consultation with Directorate of Social Welfare will schedule the auctions and such details viz. e-auction calendar will be published in the Administration portal www.socialwelfarejhar.gov.in.

5.4 The schedule of e-auction will be intimated to the registered tenderer through email. However, Empaneled suppliers are advised to rely on the information published in the Administration portal www.socialwelfarejhar.gov.inrather than depending on email alone. Mere non-receipt of email will not be a valid objection for not participating in the e-auction.

5.5 The registered suppliers shall take adequate care and are solely responsible to obtain details of the schedule of e-auctions through the website of Directorate of Social Welfare in their own interest, rather than depending on other mode of information sources.

5.6 The registered suppliers need to deposit Rs. 6,00,000 as EMD (Earnest Money Deposit) with the NCDEX e-Markets Ltd accounts to participate in the e auctions. The EMD shall be transferred to Escrow Account provided to eligible bidder by NeML by way of RTGS or Electronic Fund Transfer only. No interest shall be payable for the EMD deposited with NCDEX e Markets Ltd.

5.7 The bidder member should intimate NCDEX e Markets Ltd for the transfer of funds through the CSTracker Module- https://cst.neml.in in the prescribed manner (Contact Customer Service Group on 022-48810555).

5.8 The bidders shall be allowed by NCDEX e Markets Ltd to bid only if the requisite EMD amount is available in the Common EMD Account of NCDEX e Markets Ltd. The amount deposited as E.M.D (Margin Money) would determine the bidding capacity of the bidder.

5.9 Only the EMD (Margin Money) of the lowest bidder would be blocked by NCDEX e Markets Ltd. EMD (Margin Money) of the unsuccessful Bidder(s), including those whose bid(s) are not accepted due to non-fulfilment/not meeting the conditions attached to the bid(s), shall be returned by NCDEX e Markets Ltd on the withdrawal request made by

25

the bidder through CS Tracker Module- https://cst.neml.inlatest by one day from the day of such request after the conclusion of e-Auction.

5.10 In case, if any bid is received 3 minutes prior to the scheduled auction closing time then the auction schedule shall be extended for 5 minutes over and above the schedule auction closing time. There shall be maximum 3 such extensions.

5.11 The bidders shall place their bids online on NeML Platformhttps://market.neml.inthe online trading system made available by NeML as per the terms and conditions of the E-Auction.

5.12 Price to be quoted in the rate per unit of Uniform (Saree with blouse piece and stitched Petticoat) in Indian rupees, as per the quality specified. The evaluation and finalization of bids received shall be made on the basis of the lowest price quoted by the bidders for the quantity put for bidding.

5.13 The price quoted shall be per piece of Uniform (Saree with blouse piece and stitched

Petticoat). The basis for the lots earmarked for bidding are:

a) Inclusive of cost of product, all incidental expenditure, transaction charges payable to NeML, Custom duty, Excise duty, cess, Education cess, taxes including CGST/GST/Octroi/Fee if any, payable for giving delivery at designated point.

b) Inclusive of cost of packing as mentioned in the supply agreement.

c) Including transportation charges and/or any other taxes or charges applied till the delivery to designated districts selected and mentioned in the supply agreement.

5.14 Evaluation and Comparison of Bids: The lowest rate (L-1) bidder, from the bidders who have offered the rate will be identified by NeML. The Director Social Welfare Jharkhand, Ranchi has the authority to accept or reject it. The participating bidder whose bid is the lowest shall not have any right for award of the contract unless such lowest bid is approved by Director Social Welfare Jharkhand, Ranchi.

5.15 The Bids of all Bidders who have participated in the E-Auction must remain valid up to 150 days from the date of award of contract. A bid valid for a shorter period shall be rejected by the purchaser as non- responsive.

5.16 During an auction session, a bidder may modify his bid downwards to a reduced value less than the existing lowest bid. No cancellation of Bids shall be allowed during an auction session. The lowest valid bid received on the platform will be communicated to The Director Social Welfare Jharkhand, Ranchiby NCDEX e Markets Ltd. The Directorate of Social Welfare Jharkhand, Ranchiafter evaluation of bids will communicate regarding acceptance/rejection of the lowest bid (if found not competitive). The lowest valid bid once approved by Director of Social Welfare Jharkhand, Ranchiwill be declared as successful L-1bidder and the same will be communicated by e-mail to the successful bidder by Directorate of Social Welfare Jharkhand, Ranchi. The Directorate of Social Welfare Jharkhand, Ranchi Affairs reserves the right, without giving any reason, to accept or to reject all or any bid including lowest bid.

5.17 The final results of the E-Auction as approved by Directorate of Social Welfare Jharkhand, Ranchi are binding on all bidders. Any requests for cancellation of bids received either during the auction session or after the conclusion of an auction session shall not be accepted. Failure to accept award of supply contract by the successful supplier shall result in the forfeiture of the EMD (Margin money) and blacklisting from further participation in the e-auctions for a period of three years. The decision of The Directorate of Social Welfare Jharkhand, Ranchi in this regard shall be final.

26

5.18 Any bid placed using the bidder’s username and the password shall be deemed to be an unconditional binding of the bidder to whom such username and the password has been allotted by NeML, inter-alia, for the purpose of the E-Auction and the bidder shall be solely and fully responsible for all the activities that occur under such username and password. The user is therefore advised to check the username and the password before the E-Auction and is advised not to reveal it to anyone else so as to prevent misuse of the same. It is further suggested that Suppliers are requested to change the password frequently to protect from misuse.

5.19 Directorate of Social Welfare Jharkhand, Ranchi& NCDEX e Markets Ltd shall not be responsible for any failure of power, Network, Server, Bandwidth problems, Hosting Server, Internet Connectivity, ISP or otherwise or the slowness to access NCDEX Spot Platform/Exchange Platform https://market.neml.inIn case if e-Auctions cannot be held on scheduled date due to Server problems, the e-Auctions will be rescheduled and will be held on alternative day, the details of such date/s will be notified in the website of Directorate of Social Welfare Jharkhand, Ranchi.

5.20 The Invitation of Bids, the terms and conditions of the E-Auction, Bid of the Successful bidder, Letter/Email Confirmation/Acceptance issued by the Buyer to the successful bidder (herein after called the seller) along with any amendment issued prior to signing of contract shall constitute the Contract between the Seller and Buyer.

5.21 In case of successful bid of the supplier the EMD (Margin Money) will be refunded after execution of Performance security/ Security Deposit by the supplier. Upon confirmation of the same by the Directorate of Social welfare, Jharkhand the EMD refund would be considered subject to deduction of NeML transaction charges (transaction charges of 0.5%) and applicable GST on transaction charges.

5.22 In case of unsuccessful bid of the supplier the EMD (margin money) will be refunded the next working day by the exchange. If supplier wishes to retain the EMD the same would be allowed by the exchange for participation in the subsequent e auctions.

5.23 The successful bidders will be charged transaction charges of 0.5% of the traded value

and applicable GST by NCDEX e Markets Ltd. The EMD (margin money) shall be refunded to the successful bidder after execution/deposition of Bank Guarantee/Security Deposit with purchaser. The transaction charges of 0.5% of the traded value and applicable GST by NCDEX e Markets Ltd will be deducted from the EMD and the balance will be refunded.

5.24 Within 7 days of receipt of communication regarding acceptance of bid by the Directorate of Social Welfare Jharkhand, Ranchi / NCDEX e Markets Ltd the successful Bidder shall furnish/submit an amount equivalent to 5% (five percent) in shape of Account Payee Demand Draft or Bank Guarantee/Security Deposit from any Nationalized Bank / Scheduled Bank having branch in Ranchi. The Bank Guarantee/Security Deposit must be submitted in the prescribed format which will be made available by NCDEX e Markets

Ltd to the successful bidder later on. The bank guarantee/ Security Deposit should be valid up to 60 days after the date of completion of performance obligations including warranty obligations, as per the directorate.

5.25The contract cannot be awarded to L2. Forfeiture of EMD furnished by L1 and initiating action to black list the defaulted supplier. NeML will schedule re-auction as per the instructions of Department.

5.26 NCDEX e Markets Limited is acting only as a service provider for this e-auction and shall not be a party to the contract between the Seller/supplier and the Buyer subsequent to

27

this e-auctions. By bidding in this e-auction, a bidder acknowledges that NCDEX e Markets Limited shall not be held responsible for any loss that he/she/they may suffer as a consequence of this e-auction or non-adherence of these terms and condition.

5.27 NCDEX e Markets Ltd will be providing e-Auction platform for the purpose of price discovery and shall not take any responsibility whatsoever in connection with any disputes that may arise during the tenure of the tender/contract. Both seller/supplier and buyer shall completely absolve NCDEX e Markets Ltd from any consequences resulting out of this tender and further any disputes between buyer and seller/supplier shall have to be resolved by them as per section 23(Part 1) - Resolution of disputes

28

Annexure 3 ANNUAL TURN OVER STATEMENT

THE ANNUAL TURNOVER OF M/s ................................................ DURING THE THREE YEARS ARE GIVEN BELOW AND CERTIFIED THAT THE STATEMENT IS TRUE AND CORRECT. Sl.No. Year Turn over

Rupees in crore 1. 2017-2018 2. 2016-2017 3. 2015-2016

TOTAL RS _________________ CRORE AVERAGE TURNOVER DURING THE 3 YEARS … RS _________________ CRORE DATE: SEAL: SIGNATURE OF THE TENDERER SIGNATURE OF AUDITOR CHARTERED ACCOUNTANT (With Seal and Membership Number) NAME IN CAPITAL:

29

Annexure 4

SELF DECLARATION FORM a) I/WE ……………………………………………. HAVING OUR OFFICE AT ……………………………………………………………………………. DO HEREBY DECLARE THAT I/WE HAVE CAREFULLY READ ALL THE CONDITIONS OF TENDER DOCUMENT FOR THE SUPPLY OF UNIFORM (SAREE WITH BLOUSE PIECE AND STITCHED PETTICOAT)AS PER SPECIFICATION AND UNDERTAKE TO COMPLETE THE SUPPLY OF THE ORDERED QUANTITY AS PER THE SUPPLY SCHEDULE. I/WE ALSO DO HEREBY UNDERTAKE AND ASSURE THAT I/WE SHALL SUPPLY THE UNIFORM (SAREE WITH BLOUSE PIECE AND STITCHED PETTICOAT) AS PER SPECIFICATION/ TERMS AND CONDITIONS MENTIONED IN THE RFP. b) I/WE HAVE DOWNLOADED THE TENDER FORM FROM THE WEB SITE www.neml.in/ www.socialwelfarejhar.gov.in AND I/WE HAVE NOT TAMPERED / MODIFIED THE TENDER FORM IN ANY MANNER. IN CASE, IF THE SAME IS FOUND TO BE TAMPERED / MODIFIED I/WE UNDERSTAND THAT MY/OUR TENDER WILL BE SUMMARILY REJECTED AND FULL EARNEST MONEY DEPOSIT WILL BE FORFEITED AND I/WE AM/ARE LIABLE TO BE BANNED FROM DOING BUSINESS WITH DEPARTMENT OF INTEGRATED CHILD DEVELOPMENT SERVICES SCHEME AND / OR DIRECTOR SOCIAL WELFARE. DATE: SIGNATURE OF THE TENDERER

30

APPLICATION FORM FOR JHARKHAND SAREE AUCTION

i) Please read the accompanying notes carefully before filling up the form. ii) Please attach all relevant documents along with this application. iii) Please use additional sheets to furnish information, wherever necessary.

--------------------------------------------------------------------------------------------------- 1. NAME OF APPLICANT: _______________________________________________________ 2. Constitution:

❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP FIRM

❑ CORPORATE - Pvt. Ltd.

❑ CORPORATE - PublicLtd – Listed ❑ CORPORATE - Public Ltd – Unlisted

❑ CO-OPERATIVE SOCIETY

❑ GOVT OR GOVERNMENTAL ORGANISATION ❑ OTHERS – PLEASE SPECIFY

3. Date of Birth/Incorporation/Registration: ______________________________ 4. PAN No. _________________ TIN No. _________________

GST No. __________________ 5. Registered Office Address –

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

City and state _______________ Pin _____________________

Tel. _____________________ Fax

_____________________

Email ID _____________________ Contact Person’s Name _____________________

Mobile No. __________________ Designation _____________________

6. Address for Communication

❑ Please tick if the communication address is same as registered office address or else fill in new

address below -

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

City and state _______________ Pin _____________________

31

Tel. _____________________ Fax

_____________________

Email ID _____________________ Contact Person’s Name _____________________

Mobile No. __________________ Designation _____________________ 7. Details of the Individual /Proprietor/ Managing Partner/ Chief Executive /Chairman/ Secretary Name : ______________________ PAN No. ______________________ Address : ______________________ ______________________________________________ ____________________________________________________________________________________________________________________________________________________________________ City and state _______________ Pin

_____________________

Tel. _____________________ Fax _____________________

Email ID _____________________ MobileNo.

________________

8. (A) Name of the stock / commodity exchange(s) on which the applicant is a member. (Please tick

relevant) ❑ NOT MEMBER OF ANY OTHER EXCHANGE ❑ YES, DETAILS AS UNDER 1. _______________________ 2. _______________________ 3. _______________________ 4. _______________________ Membership No. : ______________________ (B) Name of the stock / commodity exchange/s on which any director/dominant promoter/partner is

a member. ❑ NOT MEMBER OF ANY OTHER EXCHANGE ❑ YES, DETAILS AS UNDER 1. _______________________ 2. _______________________ 3. _______________________ 4. _______________________ If yes, Please submit conduct certificates from the respective stock / commodity exchanges for the applicant / partners / director / dominant promoter(s) / Group Company /associate company)

32

9. DETAILS OF THE BANK ACCOUNT OF APPLICANT (Enclose cancelled cheque copy)

A. BANK ACCOUNT NUMBER

___________________________________________

B. BANK NAME

___________________________________________

C. BRANCH CITY AND NAME

___________________________________________

D. IFSC CODE

___________________________________________

E. ACCOUNT TYPE

___________________________________________

DECLARATION - Any mis-statement or misrepresentation or suppression of facts in connection with this application for CP membership or breach of any undertaking or condition of admission of CP membership entails rejection of application or expulsion from membership. I/We hereby state that the above-mentioned particulars and annexures hereto are true, correct and complete to the best of my/our knowledge and information. I / We also state that no relevant material fact has been misstated, misrepresented or suppressed.

Signed and Sealed:

Name :

Designation:

Date :

Place :

Affix Passport size photograph of the Signatory

33

Checklist:

1. Dully Filled and Signed Application Form 2. Bank Account Statement showing account details/ Canceled Cheque 3. A Self Attested Copy of PAN/TIN Card. 4. A Self Attested address proof (Aadhar Card)/ Voter ID Card/ Driving Licence 5. Self-attested Copy of GST Certificate 6. Bank approval letter 7. Signed Risk Disclosure Form 8. Details of Registration and yearly applicable Fee of Rs 5000 + Service Tax(18%) i.e. Rs 5900 in

Below mentioned NeML Account via cheque deposit or NEFT (No Cash Deposit Allowed)

Bank Name Bank Account Name Exchange Dues Account IFSC Code Branch Name

HDFC Bank NCDEX e Markets Ltd 00990690013050 HDFC0000060 Fort

Axis Bank NCDEX e Markets Ltd 004010202176820 UTIB0000004 Fort

State Bank of India NCDEX e Markets Ltd 30760958792 SBIN0011777 Fort

34

(To be executed on Non-Judicial stamp paper of Rs.500/- duly notarised) NeML Membership Declaration This Declaration is executed at ___________ this _________ day of ___________, 201__ To, NCDEX e Markets Limited, Ackruti Corporate Park, Opp. G.E. Gardens, L.B.S. Road, Kanjurmarg West, Mumbai 400078 Hereinafter called “NeML” (which expression shall unless it be repugnant to the context or meaning thereof be deemed to mean and include its successors and assigns); Executed BY Name - __________________ Address - _________________ hereinafter called “The Undersigned” (which expression shall unless it be repugnant to the context or meaning thereof be deemed to mean and include its successors and permitted assigns). WHEREAS NeML has agreed to admit the Undersigned as a Commodity Participant Member in accordance with the General terms and conditions of NeML as amended from time to time. AND WHEREAS NeML has as a precondition to the Undersigned being admitted as a Commodity Participant Member, interalia required the Undersigned to furnish this Declaration as given herein under. Therefore, I/We, the Undersigned being admitted by NeML as a Commodity Participant Member, hereby declares that:-

1. I/We have not violated or prosecuted or charged with any of the offenses made by the

State and/or Central Government including but not limited to The Essential

Commodities Act, 1955, Food Safety and Standards Act, 2006 and The Legal Metrology

Act, 2009 or any other criminal offenses under the Indian Penal Code.

2. I/We will comply with the present and any future requirements under the State and

Central Acts and Laws including but not limited to the Essential Commodities Act, 1955,

Food Safety and Standards Act, 2006 and The Legal Metrology Act, 2009

3. I/We will inform and keep NeML informed with regard to any action taken or initiated

against me/us with respect to any non-compliance under the statutory Acts and Laws

likely to impact the my/our obligations for trades conducted on NeML trading platform.

4. I/We confirm that I/We have not been blacklisted by any State or Central Government

or any other organization, governmental or otherwise, for non-performance of any

contractual obligations or violation/breach of statutory Acts and Laws.

5. I/We agree and undertake to defe

35

6. nd and indemnify NeML and keep NeML indemnified and harmless at all times against

any claim, loss or damage including liabilities arising out of failure to comply or violation

or breach of any or all of the Clauses of this declaration.

The Undersigned do hereby confirm that the declaration provided above is true and correct to the best of the knowledge and belief of the Undersigned and that the above undertakings will be binding on our successors and permitted assigns of the Undersigned. Signed sealed and delivered ) by the within named ) being the authorised person ) Dated -

36

NeML RISK DISCLOSURE DOCUMENT [THIS DOCUMENT SHOULD BE READ BY EACH AND EVERY PROSPECTIVE MEMBER AND THEIR CLIENTS BEFORE ENROLLING AS MEMBERS OF NeML AND SHOULD BE READ IN CONJUNCTION WITH THE GENERAL AS WELL AS SPECIAL TERMS AND CONDITIONS OF NCDEX e MARKETS LIMITED (NeML). NeML has not prescribed the merits of participating on the NeML trading platforms but has

prescribed this disclosure document for apprising the members regarding the risks involved with

trading on NeML platform. This brief statement does not disclose all of the risks and other

significant aspects of trading on NeML trading platforms. In light of the risks, the MEMBER

should undertake such transactions only if it understands the nature of the contracts (and

contractual relationships) into which the MEMBER is entering and the extent to which MEMBER

is exposed to risk. The MEMBER should carefully consider whether trading is appropriate for it

in light of his experience, objectives, financial resources and other relevant circumstances.

Trading requires not only the necessary financial resources but also adequate knowledge,

experience and risk assessment and anticipation awareness. In case of any adverse consequences

or loss resulting from execution of contracts, the NeML or any other authority shall not be

responsible and it will not be open for any MEMBER to take the plea that no adequate disclosure

was made or it was not explained the full risk involved by the NeML to the MEMBER. The

MEMBER will be solely responsible for the consequences and no contract can be rescinded on

that account. The MEMBER must ask the NeML to provide full details of the contract i.e., the

contract specifications and the associated obligations, if not provided by NeML. DEPOSITED CASH, FEES AND OTHER MONIES - The MEMBER should familiarize itself with the methodology, process and provisions with which

the deposited money, in form of cash, fees, margins, security deposits, transaction charges or for

any other means, is handled by NeML in general and specifically should make itself aware of the

events in which the deposited money in any form would be lost, eroded, forfeited or lien marked.

The extent to which the MEMBER may recover its money or property may be governed by

specific legislation or local rules in absence of any other contract to the contrary. In some

instances, monies, which has been specifically identifiable as the MEMBER’s own, will be pro-

rated in the same manner as cash in the event of a shortfall of MEMBER. In case of any dispute

with the MEMBER, the same shall be subject to dispute resolution process as stipulated in the

contract or in absence of the same, as stipulated by NeML from time to time. TRANSACTION AND OTHER CHARGES – Before the MEMBER begins to trade, it should obtain a clear explanation of all transaction charges, fees and other charges for which it will be liable. These charges will affect the MEMBER’s net profit (if any) or will increase its loss. TRADING FACILITIES The NeML offers electronic trading facilities, which are computer-based systems for order-

routing, execution, matching, registration or clearing of contracts. As with all facilities and

systems, they are vulnerable to temporary disruption or failure. The MEMBER’s ability to recover

certain losses may be subject to limits on liability imposed by the system provider, the market,

and/or the NeML. Such limits may vary; the MEMBER should ask NeML, for details in this

37

respect, if not already clarified. This document does not disclose all of the risks and other

significant aspects involved in participation on electronic trading platform of NeML. The

MEMBER should, therefore, study all aspects of participation carefully before becoming involved

in it. The MEMBER, hereby acknowledges that he has received and understood this risk

disclosure statement.

SUSPENSIONS AND TERMINATION OF MEMBER Under certain conditions as stipulated in the Membership Undertaking, the General Terms and Conditions of NeML and/or any particular contract, the MEMBER may be barred from participating in any particular trading activity or its Membership may be terminated or suspended, permanently or temporarily, by NeML, on its own or as per instructions received in this regard, with or without assigning any reasons, with or without issuing prior notice, at any point of time. The MEMBER shall make itself aware of all such circumstances under which the MEMBER’s participation could get restricted, barred, terminated or suspended. NO GUARANTEES OF PROFIT The NeML provides no guarantee of profit or of avoiding losses when trading. The MEMBER

has received no such guarantees from the NeML or from any of its representatives. The MEMBER

is aware of the risks inherent in trading and is financially able to bear such risks and withstand

any losses incurred. ADVICE AND RECOMMENDATIONS The NeML will not advise the MEMBER about the merits of a particular Transaction or give him

any form of investment advice and the MEMBER acknowledges that the Services do not include

the provision of investment advice in the underlying commodities. The MEMBER alone will

enter into Transactions and take relevant decisions based on his own judgment. By transacting

on NeML trading platforms, the MEMBER represents that he has been solely responsible for

making his own independent appraisal and investigation into the risks of the transactions. He

represents that he has sufficient knowledge, market sophistication, professional advice and

experience to make his own evaluation of the merits and risks of any transactions. The NeML

gives no warranty as to the suitability of the products traded under the MEMBER Agreement

and assumes no fiduciary duty in its relations with the MEMBER. The NeML will not be under any duty to provide the MEMBER with any legal, tax or other advice relating to any Transaction. The MEMBER should seek independent expert advice if he is in any doubt as to whether he may incur any tax liabilities. The MEMBER is hereby warned that tax laws are subject to change from time to time. CIRCULARS AND NEWSLETTERS The NeML may, from time to time and at its discretion, provide the MEMBER (or in circulars or newsletters which it may post on its Website or provide to subscribers via its Website or the Trading Platform or otherwise) with information, recommendations, news, market commentary or other information but not as a service. Where it does so,

NeML will not be responsible for such information, o NeML gives no representation, warranty or guarantee as to the accuracy,

correctness or completeness of such information or as to the tax or legal consequences of any related Transaction,

38

o the information is provided solely to enable the MEMBER to make his own trading decisions and does not amount to trading advice or unsolicited financial promotions to the MEMBER

o if the document contains a restriction on the person or category of persons for whom that document is intended or to whom it is distributed, the MEMBER agrees that he will not pass it on to any such person or category of persons,

o The MEMBER accepts that prior to dispatch, the NeML may have acted upon it itself to make use of the information on which it is based. The NeML does not make representations as to the time of receipt by the MEMBER and cannot guarantee that he will receive such information at the same time as other MEMBERS.

o It is understood that circulars, guidelines, market commentary, news, or other information provided or made available by the NeML are subject to change and may be withdrawn at any time without notice.

FORCE MAJEURE EVENTS

In case of a Force Majeure Event the NeML may not be in a position to arrange for the execution

of MEMBER’s Orders or fulfil its obligations under the contract or agreement with the MEMBER.

As a result the Member may suffer financial loss. The NeML will not be liable or have any

responsibility for any type of loss or damage arising out of any failure, interruption, or delay in

performing its obligations under the contract where such failure, interruption or delay is due to

a Force Majeure event.

I/We, the Undersigned, have read and understood the above mentioned Risk Disclosure Document and agree and accept, unconditionally and unequivocally, to abide by the contents therein. Dated: Place:

Seal and Signature