Request for Proposal - "SARAH A. JØRSTAD" -...

of 42

Request for Proposal Rezik Corporation: National Managers Conference & Anniversary Dinner Dance Thursday, May 17, 2012 to Sunday, May 20, 2012

Elite Events

Request for Proposal

Attn: Lucie Arnout, Vice President of Communications

Submitted by: Legacy Elite Events

Thursday, March 1, 2012

of 42


Elite Events

Legacy Elite Events 1 Blue Jays Way, Suite 1850

Toronto, ON M5V 1J1 www.legacyeliteevents.com

416 852 9254 [email protected]

Lucie Arnout Vice President of Communications The Rezik Corporation 130 King Street West The Exchange Tower Toronto, ON M5X 1E3 Dear Ms. Lucie Arnount, Established in August 1985, Legacy Elite Events has had a long track record of successful high profile events. Our team is comprised of 50 very capable, hardworking, innovative and experienced individuals who have always demonstrated a commitment to excellence on behalf of our clients, many of whom are a part of Canada’s Fortune 500 and members of the government. We have built strong relationships across Canada, especially in the Toronto area, with many large and quaint venues, catering companies, entertainment management groups and more. Our roster of clients and corporate partners include: Suncor Energy Birks Condé Nast International Sun Life Financial Transcontinental Publishing Donald Trump Royal Bank of Canada SNC Lavalin Juno Awards George Weston Fairmont Royal York G20 Summit Manulife Financial Toronto Dominion Bank Mars Inc. Onex Magna International Research In Motion We are proud to have received several awards over the years from organizations including the Ontario Professional Planners Institute and the International Business Awards. Our events have been known for being some of the most elegant, unique and memorable experiences. Trust Legacy Elite Events with your next function because we focus on client confidentiality and high standards of success. Our mission is to bring your vision to life. We strive for excellence with all of our projects and promise our clients reliable, high quality services. We make you this very same promise and look forward to working with you. Best regards, Zeenat Salimi Sarah A. Jorstad Chief Executive Officer Chief Operations Officer

of 42


Elite Events

Table of Contents

Agency Profile o Contact Information 5

Executive Summary o Background 6 o Business Objectives 6 o Guest List 7 o Date Selection & Rationale 8 o Theme & Rationale 8

National Managers’ Conference – Agenda o Day One 9 o Day Two 9 o Day Three 12 o Day Four 12

National Managers’ Conference – Highlights 13

Anniversary Gala Dinner o Date and venue 18 o Venue set-up style 18 o Head Table format 19 o Seating plan 20 o On-Site protocol for Lieutenant Governor 21 o Reception and Dinner Menu 21 o Décor and entertainment 22 o Event Agenda 23 o Budget 25

Program Grid 26

Appendix o 1.0 Research 27 o 2.0 Trump International Hotel & Tower Toronto® Hotel Amenities 27

2.1 Guest Rooms 27 2.2 Meeting Space 27 2.3 Spa 28 2.4 STOCK Restaurant 28 2.5 In Room Dining 28

o 3.0 Transportation 31 o 4.0 Metro Toronto Convention Centre (MTCC) 32

4.1 Meeting Rooms 32

4.11 Speaker Session & Buffet Luncheon 32

4.12 Breakout Sessions 33 4.2 Menus

4.21 Executive Brunch Buffet 33

4.22 Working Lunch Buffet 34

of 42


Elite Events

Table of Contents (continued)

o 5.0 O & B Canoe Restaurant & Bar 35

5.1 Testimony 35 5.2Lunch Menu 35

o 6.0 Sultan’s Tent 36 6.1 Photo 36 6.2 Dinner Menu 37

o 7.0 Hippo Tours Toronto 39 o 8.0 360 Restaurant CN Tower 39

8.1 Description 39 8.2 Menu 40

o 9.0 Andrew’s Charter 40 9.1 Catering for lunch 41

o 10.0 Toronto City Pass 41 o 11.0 Décor sample 42

of 42


Elite Events

Agency Profile Legacy Elite Events is an event planning company focused on high profile events in the Greater Toronto Area. We are comprised of a team of two executive employees and 48 associates. The services that we offer include:

Venue Selection: Includes itinerary creation, hotel selections, travel from and to locations, security and other venue information

Catering: Includes staffing, food and beverage management, external vendor selection, tasting opportunities

Audio Visual Production: Includes photography/videography services, stage lighting and design

Budget Development and Management:

To assist you in understanding the financials for your desired event execution ; offers comparative pricing analysis upon request

Risk and Issue Management: Contingency planning for compromising situations

Entertainment/Speaker Referential:

Extensive network of contacts to suit your needs

Contact Information

Zeenat Salimi, Chief Executive Officer Legacy Elite Events

1 Blue Jays Way, Suite 1850 Toronto, ON M5V 1J1

www.legacyeliteevents.com Phone: 416 852 9254 x 5248

[email protected]

Sarah A. Jorstad, Chief Operations Officer Legacy Elite Events

1 Blue Jays Way, Suite 1850 Toronto, ON M5V 1J1

www.legacyeliteevents.com Phone: 416 852 9254 x 9613

[email protected]

of 42


Elite Events

Executive Summary Background: This event celebrates the 100th milestone of the Rezik Corporation whose business has specialized in engineering with the most patent applications worldwide. Through the company’s commitment to exceptional product quality and social responsibility they have thus leveraged their technological developments to preserve their positive corporate philosophy and highest corporate standards. Canada was the first country outside of Switzerland that the Rezik Corporation established itself in. Over the past 100 years the Rezik Corporation has established its mark on every continent within almost 50 countries. The most recent and exciting initiative has developed through their new division Industrial Technology that came from an acquisition of the Swiss Pak Group. The additional business focal points include Automotive Technology, Consumer Goods and Security Systems. The company believes in high quality where their actions, services and products in accordance with the interests and safety of society and the environment. The corporation has sought environmental protection since 1973 and established the Rezik Foundation to promote: health care, international understanding, welfare, education and training art, culture and science. This noble pursuit that the Rezik Corporation practices and prides itself upon is more than worthy of a celebration to their 100th year. The four day event consists of two major functions – the National Managers’ Conference and the Anniversary Gala Dinner taking place in the Greater Toronto Area. Business Objectives: Overall:

To carry through a high standard of quality with every detail To encourage opportunities for relationship and knowledge building To ensure that our high profile client and their guests are treated optimally

National Managers’ Conference:

To promote innovation and future planning To allow Frank Hess to meet the Global Managers and share company developments with

the guests To ensure a high degree of networking and feedback

Anniversary Dinner Dance:

To appropriately demonstrate celebration of the company’s history (past, present, and future) in addition to their worldwide scope and strong group of employees

To ensure a high level of formality

of 42


Elite Events

Guest List

National Managers’ Conference [36]

Global Managers [6]:

Ditmar Durkin, Vice President of Corporate Development – Geneva

Eliza Crosscreek, Vice President of Corporate Development – London

Juan Moreno, Vice President of Corporate Development – Madrid

Roland Mutu, Vice President of Corporate Development – Cape Town

Justin Rosworth, Director of Design and Packaging – Paris

Sergio Aramini, Director of Engineering – Rome Canadian Executives [30]:

Frank Hess, President

Henry Rickson, Vice President of Corporate Development

Gloria Rodrigues, Vice President of Human Resources

Roger van Amstel, Vice President of Operations

Jeff Smart, Vice President of Finance

Lucie Arnout, Vice President of Communications

Monica Jaggi, Vice President of Automotive

Rolf Gardner, Vice President of Consumer Goods

Shamus O’Reilly, Vice President of Security Systems

Wolfgang Rexton, Vice President of Packaging

Adrian Flores, Director of Sales

Peter Conrad, Director of Engineering

Bruce Johnston, Director of Sales

Hayes Donald, Director of Engineering

Michael Vortin, Director of Engineering

Rusty Weber, Director of Sales

Monica Rivers, Director of Sales

David Cameron, Director of Design

Alexis Stevens, Regional Manager – Vancouver

Howard Martin, Regional Manager – Vancouver

Oscar Chavez, Regional Manager – Vancouver

Alyssa Chow, Regional Manager – Vancouver

William Mackay, Regional Manager – Toronto

Paul Smitt, Regional Manager – Toronto

Justin Lewis, Regional Manager – Toronto

Ashifa Jumani, Regional Manager – Toronto

Gilles Boisvert, Regional Manager – Montreal

Rita Moretti, Regional Manager – Montreal

Karen Tesky, Regional Manager – Montreal

Isabelle Fortin, Regional Manager – Montreal

of 42


Elite Events

Guest List Continued…

Anniversary Dinner Dance [232]

[200] 100 employees from Corporate office plus spouses/guests

[16] Regional Managers from out of town attending National Managers’ Conference , plus spouses/guests

[12] Global Guests attending National Managers’ Conference, plus spouses/guests

[2] Julia Watson, Managing Director of The Karl Rezik Foundation and her husband, Paul

[2] Lieutenant Governor and his wife

Date Selection and Rationale The date of the event will be Thursday, May 17, 2012 through to Sunday, May 20, 2012. We have chosen this date because we can anticipate favourable weather conditions for Toronto. As per the Weather Network Canada, the average temperature in May is 14.2 degrees Celsius ; average high is 18.5 degrees Celsius; low of 9.9 degrees Celsius. We also are capable of tying in the traditional Canadian celebration of Victoria Day which celebrates our roots with the British Empire. We are happy to present this date because it ties in our celebratory objective to which we will be able to also celebrate the worldwide business model of the Rezik Corporation.

*See Appendix 1.0

We chose the dates based upon the knowledge that international attendees will be able to return to their country with a full free day to spare before the workweek and further responsibilities of those important people commence again. We also took into consideration that local or Canadian domestic individuals may seek to return home on the Sunday with time still available to spend at home with the family. The National Managers’ Conference will be held on the Thursday and Friday allowing the Anniversary Dinner Dance festivities to commence on the Saturday evening.

Theme and Rationale Being a leader in quality engineering since 1886, The Rezik Corporation’s 100 year Anniversary Gala will highlight the company’s dedication to innovation, quality and success starting at its roots. The theme of the gala will mainly focus on Swiss heritage and the Rezik Corporation’s strong, historical bond with Canada. The logo for the Anniversary Gala will be a chocolate ribbon with the Canadian and Swiss flags on each end, tied in a bow so as to “tie” the two countries together, with a slogan underneath which reads “100 Golden Years.” The Gala will also incorporate traditional Swiss delicacies including delis, cheese, and chocolate fountains. Elegant ice sculptures engraved with the gala logo will be placed at each entrance. The gala colours will be white, gold and red with touches of chocolate brown.

of 42


Elite Events

National Managers’ Conference - Agenda

Day 1 - Thursday May 17, 2012

Arrival and Registration at Trump International Hotel & Tower Toronto® at 1 p.m.

AFTERNOON MEETING

Time: 2 to 5 p.m. Location: Trump International Hotel & Tower Toronto®

325 Bay Street, Toronto, Ontario, Canada M5H 4G3 Ballroom III (Room capacity – 50 Classroom style)

Facilitator: Franz Hess Welcome Speech and introduce Global Managers - 30 minutes Frank discusses product development– 45 minutes Frank discusses global operations – 45 minutes Frank discusses new division – 45 minutes Adjournment 15 minutes Confirm next meeting

RECEPTION DINNER

Time: 6:30 to 7:30 p.m. [Pre-dinner reception]

7:30 to 9:00 p.m. [Formal dinner] 9:00 to 11:00 p.m. [Post-dinner reception]

Restaurant: STOCK™ restaurant on the 31st floor of Trump International Toronto o Already pre-booked the private dining loft reception [reception style 200 people] o Already pre-booked the sky loft patio [seating 16 guests but we will open it as a

reception area to accommodate more] o Dining area booked for private use of full restaurant for event [maximum seating

for140 guests]

Day 2 – Friday, May 18, 2012

EMPLOYEES

BREAKFAST

Location: Trump International Hotel & Tower Toronto® 325 Bay Street, Toronto, Ontario, Canada M5H 4G3

Time: At leisure In room dining.

of 42


Elite Events

TRANSPORTATION

8:45-10 a.m. 6 shuttle limousine rotations travelling to Metro Toronto Convention Centre o Accommodates latecomers

CONFERENCE [SPEAKER SESSION]

Time: 9:30 a.m. to 12:15 p.m.

11:00 to 11:15 a.m. [Intermission] Location: Metro Toronto Convention Centre

255 Front Street West, Toronto, Ontario, Canada M5V 2W6 Event: Full-Day Conference [Speaker session] Meeting Room: Room 101 [North Building] Seating: Theatre style – maximum 270

9:30-10:15 – Speaker Re: Automotive Technology 10:15-11:00 – Speaker Re: Industrial Technology 11:00-11:15 – Intermission 11:15-11:45 – Speaker Re: Consumer Goods 11:45-12:15 – Speaker Re: Security Systems

LUNCHES

1. Time: 12:35 to 1:45 p.m.

12:30 p.m. Limousine transportation to restaurant [5 minute drive] 1:45 p.m. Limousine transportation back to convention centre

Event: Group lunch for managers as per RFP Location: Canoe Restaurant & Bar [Global Managers]

255 Front St West, Toronto, ON M5V 2W6, Canada

2. Time: 12:15 to 2:00 p.m. Event: Lunch for Rezik Employees and Speakers Location: Metro Toronto Convention Centre

255 Front Street West, Toronto, Ontario, Canada M5V 2W6 Meeting Room: Room 101 [North Building] *Lounge and Bar Seating: Theatre style – maximum 270 Not formal seating areas; lunch will be buffet style

CONFERENCE [BREAKOUT SESSIONS]

Time: 2:00 to 4:00 p.m. Location: Metro Toronto Convention Centre

255 Front Street West, Toronto, Ontario, Canada M5V 2W6 Meeting Rooms: [South Building] Room 706; Room 710

of 42


Elite Events

Seating: Classroom style Room 706: Maximum 50

o Facilitated by Ditmar Durkin, Eliza Crosscreek, Juan Moreno o Attended by 15 Rezik Corporation employees o Attended by Frank Hess from 2-3 p.m.

Room 712: Maximum 50 o Facilitated by Roland Mutu, Justin Rosworth, Sergio Aramini o Attended by 14 Rezik Corporation employees o Attended by Frank Hess from 3-4 p.m.

RETURN TO HOTEL

4:15-5:00 6 shuttle limousine rotations travelling to hotel

DINNER

6:30 to 7:00 p.m. 5 coach buses transporting guests to dinner Location: Sultan’s Tent

49 Front St E, Toronto, ON M5E 1B2, Canada 7:00-9:30 p.m. – enjoy dinner and show

*Entire restaurant reserved for private party* 9:30 to 10:00 – 5 coach buses shuttle guests back to hotel

SPOUSE/GUEST DAY PROGRAM

10:00 – Depart to Hippo Tours via 3 coach buses 10:30 a.m. to 12:00 – 90 minute Hippo Tours buses [book 4 tour buses to accommodate 160

people] *See Appendix 7.0 12:00 to 12:30 – ensure all guests are accounted for; transport group via 3 coach buses 12:30 to 2:00 – lunch at CN Tower 360 restaurant *See Appendix 8.0 2:00 to 4:00 – meet for departure to one of three destinations

o One bus to ROM o One bus to Eaton’s Centre o One bus to Hockey Hall of Fame

4:15 to5:00 – ensure all guests are back at hotel

DINNER




of 42


Elite Events

Day 3 – Saturday, May 19, 2012

BREAKFAST



ACTIVITY 1 – Private Yacht Trip

9:30 a.m. – 2 coach buses to shuttle guests to Harbourfront Marina *See Appendix 9.0 10 a.m. to 3:00 p.m. – enjoy lunch catering *See Appendix 9.1

o Relaxing tour of Toronto Island 3:00 – arrive at port and return to hotel

ACTIVITY 2 – Individual Excursions

Provided complimentary City Pass to engage in activities of their choice *See Appendix 10.0

ACTIVITY 3 – Out of City

. 8:00 a.m. – 2 coach buses leave to Niagara Falls 10:00 – Arrive to Niagara Falls –Individual day of excursion 2:00 – Depart from Niagara Falls 4:00 – Arrive at Hotel

ANNIVERSARY DINNER DANCE

*See page 20*

Day 4 – Sunday, May 20, 2012

BREAKFAST



DEPARTURE

Must check-out by 11 a.m.

of 42


Elite Events

National Managers’ Conference – Highlights Date: Thursday, May 17, 2012 Event: Afternoon Conference Time: 2:00 to 5:00 p.m. Meeting Room: Ballroom III Meeting Room size: 37’ x 32’ 1,184 Seating: Classroom style – maximum 50 The Thursday conference will be held in the hotel that guest will be staying at the five-star Trump International Hotel & Tower Toronto®. We have chosen this venue because it offers state of the art facilities upon its recent 2012 unveiling and its ideal location with views of Toronto’s skyline. The hotel is a striking facility to emphasize luxury and modernity with an unmatched reputation for excellence. The hotel boasts 261 guest rooms, where our team has researched and set aside 245 of them for the guests of the Rezik Corporation’s events from Thursday through Saturday nights. We have reserved an additional 12 rooms for contingency planning purposes to ensure that all guests will have space in the hotel. Rooms will be assigned based upon superiority in the company, meaning that Frank Hess, Canada’s Rezik President, and the Lieutenant Governor will be given the best rooms, followed by the Global Managers, all Canadian Vice Presidents and so on. Rooms available at Trump International Hotel & Tower Toronto® include Presidential Suites [4,000 square feet], Grand Deluxe Suites [900 square feet], Deluxe Suites [750 square feet], and Superior & Deluxe Guest Suites [550 square feet]. (*See Appendix 2.1) Check-in time is the traditional 1:00 p.m. so attendees are expected to have sought their lunch prior to arrival at the hotel on Thursday. We encourage that the first day’s activities be held at the hotel because of the amenities available for the conference, spa for spouses/guests and dining. Having the activities this day in one location allows for the settling into the hotel, especially after long plane rides, and ease of convenience to one’s belongings in their room to change from conference to dinner/reception. We have chosen to host the first conference in Ballroom III which seats a maximum of 50 people in classroom style. We envision the set-up similar to that on the right of this page. Tying in the business objective of innovation, the speaker will discuss future developments with the company. As per the Request for Proposal that was submitted to Legacy Elite Events, we recommend this be the opportunity to which Frank Hess addresses the Global Managers and Canadian Executives. (*See Appendix 2.2) The three hour period is a sufficient amount of

of 42


Elite Events

time for Frank to “discuss product development, familiarize managers with the scope of the company’s operations globally and discuss the business plan for the new division, Packing Technology… and discuss the feasibility of future global conference opportunities.” Afterwards at 7:00 p.m. the reception/dinner will commence which allows Frank to further meet the Global Managers, as requested in the Rezik Corporation RFP. While Rezik employees are in the conference, their guests/spouses are encouraged to attend The Trump International Toronto’s Quartz Crystal Spa™. The hotel boasts two levels to this spa and wellness centre located on the 31st and 32nd floor. It offers body treatments, therapies, heated pool, fully-equipped health club, juice bar and a Spa Attaché™ to guide guests. Provided in each room is a $500 gift certificate to this spa to accommodate services at the spa for the Rezik employee and the guest/spouse. (*See Appendix 2.3) Date: Thursday, May 17, 2012 Event: Reception/Dinner Location: Trump International Hotel & Tower Toronto® 325 Bay Street, Toronto, Ontario, Canada M5H 4G3 Time: 6:30 to 7:30 p.m. [Pre-dinner reception]

7:30 to 9:00 p.m. [Formal dinner] *See Appendix 2.41 9:00 to 11:00 p.m. [Post-dinner reception]

Restaurant: STOCK™ restaurant on the 31st floor of Trump International Toronto Already booked the private dining

loft reception [reception style 200 people]

Already booked the sky loft patio [seating 16 guests but we will open it as a reception area to accommodate more]

Dining area booked for private use of full restaurant for event [maximum seating for140 guests] (*See Appendix 2.43)

The restaurant chosen for this evening is STOCK™ on the 31st floor of Trump International Toronto because of their exquisite menu that is designed to complement “Chef Todd Clarmo’s exceptional menu. STOCK™ also offers one of the country’s most impressive lists of organic, natural and bio-dynamically produced, sustainable wines, local craft beers and cherry blossom infused vodka – designed exclusively with an artisanal distiller for STOCK and Suits Lobby Lounge.” This

of 42


Elite Events

specialization in food and beverage brings together our business objective again for quality. Our pre- and post- dinner receptions are to exhibit the exquisite appetizers, hors d'oeuvres, special drinks and desserts. We also want to foster communication amongst Rezik employees and guests/spouses because they will need to feel comfortable with spending time and interacting together in the following days. This also gives Frank another opportunity to meet people. Another reason that we encourage the total of a total of 3 hour reception is to accommodate late-comers, and early sleepers while still providing the opportunity to mingle. Attendees will be encouraged to stay because STOCK™ offers so many specialty snacks, drinks and treats. In particular, STOCK™ presents a Chocolate Lab by Owner Inna Levitan with the help of chocolate alchemist and Pastry Chef, David Chow (See Appendix 2.42). Location: Trump International Hotel & Tower Toronto® 325 Bay Street, Toronto, Ontario, Canada M5H 4G3 Date: Friday, May 18, 2012 Event: Breakfast Time: At leisure In room dining. *See Appendix 2.5 We encourage that breakfast this day should be at leisure. Guests can use their complimentary $300 room service voucher to order their breakfast. We have chosen a leisurely breakfast because Rezik Corporation employees have to arrive to the Metro Toronto Convention Centre by 9:30 a.m., therefore individuals can move at their own pace. Breakfast items including coffee, tea, muffins, bagels and so on will also be available at the Metro Toronto Convention Centre. Also, the spouses/guests will have some extra time to ease into the day before the day’s program commences. Rezik employees attending the National Managers’ Conference will be provided limousine transportation to the venue. A rotation of 6 vehicles will be available making rounds for each group when the individuals are available for departure.

Date: Friday, May 18, 2012 Event: Full-Day Conference [Speaker session] *See Appendix 4.11 Location: Metro Toronto Convention Centre

255 Front Street West, Toronto, Ontario, Canada M5V 2W6 Time: 9:30 a.m. to 12:15 p.m. 11:00 to 11:15 a.m. [Intermission] Meeting Room: Room 101 [North Building] Seating: Theatre style – maximum 270 On the next day we have chosen to go into a full day of business development which will begin with a Speaker Session from external specialists. We have chosen to have room 101 set up for the

of 42


Elite Events

presenters. This room offers extraordinary space for our needs, and also has a joint bar and lounge for lunch afterwards. Our second choice would be the prestigious John Bassett Theatre for this presentation, though admittedly oversized for our particular needs boasted over 1,000 seats. The only appeal to the John Bassett Theatre is the theatre style is already constructed with a stage and all. However, the Metro Toronto Convention Centre offers those services that will allow room 101 to transform to the elegance that we require with appropriate staging, A/V and so on. Legacy Elite Events is of the opinion that it would be best to choose a venue for these presentations that is not too large. The specialists that will be attending are leaders in their fields with specified lecture-style presentations that do not warrant audience participation. Similar to an event like the notable TED talks, these presentations will empower new modes of thinking in terms of the Rezik Corporation departments. We encourage Frank to have a sit-down prior to the National Managers’ Conference with the speakers to ensure that he is on the same page with the speakers and can provide further guidance for the messages. This session will feature a 15 minute intermission for guests to get up and move around a bit, located in the lounge and bar of room 101. As discussed in the breakfast section, food and beverages will be provided. Servers will be ensuring a constant rotation of the food to guarantee freshness. We have chosen the Executive Breakfast Buffet (*See Appendix 4.21) as offered by the Metro Toronto Convention Centre. See Appendix for further menu details. Date: Friday, May 18, 2012 Event: Group lunch for managers Location: Canoe Restaurant & Bar *See Appendix 5.0

255 Front St West, Toronto, ON M5V 2W6, Canada Time: 12:35 to 2:00 p.m. 12:30 p.m. Limousine transportation to restaurant [5 minute drive] *See Appendix 3.0 We have chosen Oliver & Bonacini’s Canoe Restaurant & Bar for the managers because it sits high atop the TD Bank Tower on the 54th floor, offering a breathtaking view of the city. This restaurant is critically acclaimed and said to have the allure likewise to dining in New York City (*See Appendix 5.2). The restaurant offers a fantastic range of lunch dishes for the individuals to enjoy and is headed by Chef Anthony Walsh and Chef John Horne who have created inspired regional Canadian cuisine (*See

Appendix 5.2).

Date: Friday, May 18, 2012 Event: Lunch for Rezik Employees and Speakers *See Appendix 4.11 Location: Metro Toronto Convention Centre

255 Front Street West, Toronto, Ontario, Canada M5V 2W6 Time: 12:15 to 2:00 p.m. Meeting Room: Room 101 [North Building] *Lounge and Bar

of 42


Elite Events

Seating: Theatre style – maximum 270 Not formal seating areas; lunch will be buffet style

For the Rezik Corporation Employees and the Speakers, Legacy Elite Events proposes having the Buffet Style Working Luncheon (*See Appendix 4.22) provided by the Metro Toronto Convention Centre. There will not be formal seating areas set up because we anticipate that employees will be mingling and can return to eat at their seats from before. We also anticipate that employees may want to walk around after sitting for so long, so the informality allows them to do so.

Date: Friday, May 18, 2012 Event: Full-Day Conference [Breakout sessions] *See Appendix 4.12 Location: Metro Toronto Convention Centre

255 Front Street West, Toronto, Ontario, Canada M5V 2W6 Time: 2:00 to 4:00 p.m. Meeting Rooms: [South Building] Room 706; Room 710 Seating: Classroom style

Room 706: Maximum 50 Room 712: Maximum 50

We have chosen these rooms because they are the some of the smallest available in the Metro Toronto Convention Centre and are all located near each other. We will set it up classroom style so that the Managers can lead the session effectively. The most effective way to run these breakout sessions is to have intimate groups lead by the 6 Global Managers and Frank Hess. Three managers will be assigned to a group of 15, and another to a group of 14. This intimate experience will encourage conversation among the group. Frank will spend one hour with each group. The objective of these sessions is to obtain feedback from the master session that was held in the morning, and to answer to questions, concerns and/or that employees may have regarding the company’s operations and future plans. Date: Friday, May 18, 2012 Event: Dinner Location: The Sultan’s Tent & Café Moroc *See Appendix 6.0

49 Front St E, Toronto, ON M5E 1B2, Canada Time: 7 to 9:30 p.m. *Private Part Booking We have chosen to take the managers and spouses to the Sultan’s Tent to truly experience a wonderful facet of Canadian culture – the multiculturalism. This is a famed establishment quite popular in the Toronto area because of the delicious food and fabulous entertainment.

of 42


Elite Events

*See Appendix 6.1




Anniversary Gala Dinner Date: Saturday, May 19, 2012 Event: Anniversary Gala Dinner Location: Atlantis Pavilions 955 Lakeshore Blvd. West, Toronto, Ontario, Canada M6K 3B9 Time: 7:00 p.m. to 11:30 p.m. Room: Metropolitan Ballroom Room size: 5,600 sq. ft. Seating: Banquet dinner and dance – maximum 350 Venue: Rezik Corporation’s Anniversary Gala Dinner will be held on May 19, 2012 in the Metropolitan Ballroom of the Atlantis Pavilions. Beautifully set and surrounded by Lake Ontario, this location features 30 ft. floor-to-ceiling windows which allow guests to enjoy spectacular views of the Toronto skyline. We feel this venue ties in perfectly with the theme and ambience we are hoping to deliver. Budget inclusions:

Ballroom rental from 5:00 p.m. to 12:00 a.m. Security personnel Venue Staff Podium with microphone, and A/V technician Access to the rooftop patio

Along with the breathtaking views of the city which provide the perfect atmosphere, the layout of the ballroom itself is ideal for the gala dinner. It provides ample space for comfortable seating, a large dance floor and waiters who will be walking around with platters of hors d’oeuvres. The venue also has a fully equipped bar, a stage where the band will be able to set up, a projection screen which will display pictures and videos highlighting Rezik Corporation over its 100 years. (See appendix for floor plan and seating plan.) At the end of the night the 30 ft. windows will display a spectacular 15 minute lightshow of fireworks to bring the gala to a special and celebratory end.

of 42


Elite Events

Event Set-up Banquet style with rounds of 10 Dance floor Reception desk at entrance Head table Podium Minimal bar stools for seating Stage with band Projection screen

Head Table Seating Plan We decided that a small head table would work better than one seating all of the Global Managers. Instead, we chose the 3 most important persons at the gala and their seated them with their spouses. The head table will be located along the right side of the stage and looking onto the dance floor. This table will seat 6 people including the Lieutenant Governor and his wife, President Frank Hess and his wife, and Managing Director Julia Watson and her husband. The wife of President Frank Hess will be seated on the far left side of the table with the President seated next to her, to his right will be the Lieutenant Governor. Seated on His Honour’s right will be his wife, Ruth Ann Onley, and to her right will be Julie Watson and her husband. Adjacent to the head table will be a rectangular table seating the Vice-Regal Party. Directly across the dance floor from this will be another table seating the 6 National Managers and their spouses. The rest of the tables will be rounds of 10 seated guests and will be scattered across the ballroom with ample space in between and cleared areas towards the exits allowing guests to get in and out easily.

of 42


Elite Events

of 42


Elite Events

Protocol for Lieutenant Governor

The Honourable Lieutenant Governor of Ontario, David C. Onley will be attending the Anniversary Gala Dinner alongside his wife and his Vice-Regal Party which will include security, his Chief of Staff and Aide De Camp (AdeC). To accommodate his needs, the lieutenant governor will arrive in a wheelchair accessible limousine and move about the gala in a motorized scooter. We have confirmed that all entrances, washrooms, and floors at the Atlantis Pavilion – excluding the mezzanine, which will not be used – are wheelchair accessible and meet the Ontario accessibility standards.

The media will be alerted that the Lieutenant Governor is attending the Gala Dinner through a press release and will be invited to attend and take promotional photographs. All requests for media photographs will need to be approved by His Honour’s AdeC and Chief of Staff.

Franz Hess and his wife will be greeting His Honour upon his arrival. Prior to the official entrance of the Lieutenant Governor and his accompanying Vice-Regal Party, a standard text will be announced to all attendees. The Lieutenant Governor will be the last to enter the gala and as a sign of respect, the audience should rise and applaud upon his entrance. When His Honour reaches his seat, the band will play a piano version of the Vice-Regal Salute.

For the remainder of the gala, The Lieutenant Governor will be seated at the right-hand of his host, Franz Hess. Staff of the Lieutenant Governor will be seated at tables adjacent to His Honour and a security officer will also be seated at the nearest exit should an immediate departure be necessary. During dinner, the Lieutenant Governor will be served first, keeping in mind that His Honour David C. Onley is allergic to garlic.

The Lieutenant Governor will be the first to leave the gala. Upon His Honour’s departure, the exit route will be cleared and President Franz Hess and his wife will accompany the Lieutenant Governor to his limousine to say farewell.

Sample Reception and Dinner Menu

Hors D’oeuvres

Swiss Platter Smoked Ham, Smoked Bacon, Cheese, Pate de Foie, Tomato Provencal served with Bread and Butter

Assorted Sausages Cervelat, Veal bratwurst and Hungarian Sausage served with Homemade Sauerkraut, Rosti and

sautéed Baguio Beans

Cheese Fondue Comes with toasted homemade five-grain bread, broccoli, cauliflower, and a fruit and nut platter

Soups

Creamy Swiss Onion Soup

of 42


Elite Events

Cream of Broccoli Soup

Seafood Chowder Soup

Salad

Garden Fresh Mixed Vegetable Salad

Leaves of Romaine with caesar vinaigrette, parmesan cheese shavings and herb croutons

Grilled Portobello Mushrooms with goat cheese and roasted red pepper served over five leaf lettuce with a tangerine balsamic

vinaigrette

Entrées

Chicken Breast stuffed with crabmeat in a sweet paprika sauce

Filet Mignon glazed with Dijon mustard and topped with sauce choron (béarnaise sauce with tomato)

Almond Crusted Salmon with basil vermouth sauce

Beef Tenderloin with choice of mushroom sauce, sauce café de Paris, or curry sauce

Dessert

Swiss Chocolate Cake a la Mode

White Chocolate Brownie

New Yorker Cheesecake

Apple Crumb

Décor

The Anniversary Gala Dinner theme incorporates the Rezik Corporation’s Swiss heritage and its

strong ties with Canada. It also aims to commemorate the history of the corporation, celebrate its

present, and highlight its bright future ahead. The gala’s décor will play a big role in demonstrating

this theme through everything from its elegant chandeliers, beautiful centerpieces and extravagant

ice sculptures.

of 42


Elite Events

The table setting will incorporate a subtle, shiny gold tablecloth draping under a simple brown linen

cloth. Alongside nicely folded red napkins will be white and gold china plates set with gold chargers

and gold cutlery. The centrepieces for each table will be tall crystal vases adorned with an array of

red flowers and white trilliums – the official flower of Ontario – to help tie in the theme. The seating

will be comfortable and stylish Canadian lumber chairs with chocolate brown ribbons tied in the

shape of a bow around them. Every table will be set with 5 candles and a bottle of wine. The

windows will be left open as to show the view of the Toronto skyline however there will be red raw

silk drapes pulled to either side of all windows.

During the reception guests will be asked to pick up white place cards which will have their names

written on them in gold calligraphy. In return for picking up their place card or attending the gala,

the guest will then receive a gift. The gift will be a small brown box wrapped in a red ribbon, with a

gold plated pen inside engraved with the Rezik logo, company name and the words “Celebrating 100

Years.”

Entertainment

For musical entertainment we will be using Canadian talent, specifically instrumentalists from

Toronto. A professional pianist will play during the reception, upon the arrival of the Lieutenant

Governor and during dinner. The band will be a Jazz Quartet playing classics after the awards

ceremony. For the main act, we’ve selected famous Canadian Jazz artist Michael Bublé to woo our

guests and get the dance started. He will be performing a collection of his hits as well as some

classics. Throughout the night, several speakers including the Lieutenant Governor will take the

podium to make speeches. There will be a slideshow displaying the Rezik Corporation’s growth over

the last hundred years and an awards ceremony to honour the employees. Finally, there will be

fireworks displayed at the end of the night over the Toronto skyline which guests will be able to see

through the large windows in the Metropolitan Ballroom or, if they prefer, we have requested access

to the rooftop balcony so that they are able to view and enjoy them from up there.

Agenda

Anniversary Gala Dinner: Saturday May 19, 2012

5:30 p.m. : Guests Arrive Reception Begins

6:00 p.m. : Lieutenant Governor’s Arrival

6:05 p.m. : Announcements and introductory text read

6:10 p.m. : Pianist Plays Vice-Regal Salute

of 42


Elite Events

6:15 p.m. : Introductions and Speech by Lieutenant Governor

6:30 p.m. : Speech by President Franz Hess

6:50 p.m. : First Course of Dinner Served to Lieutenant Governor

7:00 p.m. : First Course Served to Guests

Piano Performance

7:10 p.m. : Main Course Served to Lieutenant Governor

7:20 p.m. : Main Course Served to Guests

8:00 p.m. : Dessert Served

8:30 p.m. : Speech by Guest Speaker Julia Watson

8:40 p.m. : Awards Ceremony

9:00 p.m. : Band Performance

Guests are invited to dance

9:45 p.m. : Michael Buble Performance

Fireworks

10:00 p.m. : Lieutenant Governor’s Departure

10:15 p.m. : Closing Speech by Franz Hess

10:30 p.m. : Gala Comes to an End

of 42


Elite Events

of 42


Elite Events

Program Grid

of 42


Elite Events

Appendix 1.0 Research "Statistics: Toronto, ON." Www.theweathernetwork.com. Web. 25 Feb. 2012. <http://www.theweathernetwork.com/statistics/temperature/cl6158350/caon0696>. 2.0 Trump International Hotel & Tower Toronto® Hotel Amenities 2.1 Guest Rooms

2.2 Meeting Space

of 42


Elite Events

2.3 Spa

2.4 STOCK restaurant 2.41 Dinner menu

FROM FARMS AND FIELDS

all our beef is hand selected from our butcher and is USDA regulated. Once run by the Amish, this federally inspected farm is located at the foot hills of

Pennsylvania where the cattle roam free. Wild mushroom soup (vegan)

porcini, wild mushrooms, truffle Chicken pelmeni soup

mini dumplings, chicken broth, fresh chilies Burrata & fire roasted sweet peppers (vegetarian)

aged balsamic, basil, extra virgin olive oil Arugula & cellar roots salad (vegetarian)

artisan chèvre, toasted walnuts, orchard fruit, minus 8 vinegar STOCK caesar

smoked pork belly, aged provolone crostini, caesar vinaigrette

of 42


Elite Events

Steak tartare hand chopped canadian prime

INSPIRED BY THE SEA

6 oysters on the half shell mp cocktail sauce, horseradish, chili vodka

Colossal tiger shrimp cocktail house horseradish ketchup, chili aioli

Blue crab & avocado guacamole spiced lavash crisps

Fresh poached lobster salad watercress, asparagus, tomato, radish, potato, greek yogurt dressing

Grilled octopus golden fingerlings, gaeta olives & cured lemon

Caviar 30g/50g/125g premium canadian sturgeon black caviar, radish, brioche, red onion, crème fraîche

MAINS

Baked organic coho salmon red & white organic quinoa, steamed asparagus, fennel & blood orange crudo

Chitarra & lobster guitar string pasta, atlantic lobster, fresh tomato sauce, chili, extra virgin olive oil

Skin roasted spigola mediterranean bass, grilled artichokes, peperonata

Braised rabbit & potato gnocchi picholine olives, bacon, white wine, onions, fresh herbs

Ricotta ravioli & wild mushrooms sautéed locally grown varietals, charred leeks, perigord truffle

Beef short ribs cabernet braised with mushrooms, pearl onions, tomatoes

SIMPLY PREPARED

Filet mignon 8oz /12oz New york strip 12oz Bone-in ribeye 32oz

Wagyu striploin steak 10oz French cut provimi veal chop 14oz

Grilled lamb chops Organic ½ chicken

of 42


Elite Events

2.42 Chocolate Lab

2.43 Capacity

> From: [email protected]

> Date: Wed, 29 Feb 2012 05:57:46 -0500

> Subject:

> To: [email protected]

>

> Hi sarah

> Thank you for you interest in Stock. For a sit down dinner we can

> accommodate 140 guest in the dinning. As for a stand up reception, I

> would say about 200 guests. The sky patio is not open yet, but are

> expecting it will seat 12-16 guests. If have any other questions I will

> be happy to answer them for youm

>

> Kind regards

> Hiral

From: [email protected]

To: [email protected]

Subject: Private Dining Loft & Sky Patio Capacity

Date: Wed, 29 Feb 2012 01:22:17 -0400

Hello,

of 42


Elite Events

2.5 In Room Dining

3.0 Transportation

I am doing some research and was wondering what the capacity is for

reception style within the private dining loft and the sky patio. Additionally,

how much dining space is available in the restaurant itself?

of 42


Elite Events

4.0 Metro Toronto Convention Centre 4.1 Meeting Rooms 4.11 Speaker Session & Buffet Luncheon

of 42


Elite Events

4.12 Breakout Sessions

4.2 Menus

4.21 Executive Brunch Buffet

of 42


Elite Events

4.22 Working Lunch Buffet

of 42


Elite Events

5.0 O&B Canoe Restaurant & Bar 5.1 Testimony

5.2 Lunch Menu

of 42


Elite Events

6.0 Sultan’s Tent 6.1 Photo

of 42


Elite Events

6.2 Dinner Menu

First Course

HARIRA A hearty tomato based broth, with chickpeas, kidney beans, lentils and a blend of Moroccan spices.

CITRUS MARINATED OLIVES Our blend Moroccan, Lebanese and Greek olives finished with French herbs, zatar spice and toasted

sesame. DUCK CONFIT SALAD

Baby lettuces and chopped romaine, dressed with a Champagne-pomegranate vinaigrette, tossed with fresh fine cut vegetables, cherry tomatoes and tangerines. Garnished with a toasted crostini.

Please add $4.95 BOUEF BOURGOGNE

Tenderloin & sirloin tips roasted with celery, carrots, onions and mushrooms. Served over garlic mashed mini-red potatoes. A traditional French stew from Burgundy. Please add $5.95

Second Course

CAFÉ GREENS

Baby lettuces, dressed with Champagne and pomegranate vinaigrette, topped with fresh fine cut vegetables, cherry tomatoes and balsamic cremini mushrooms.

HUMMUS & ZAALOUK A trio of hummus including; traditional, black bean and roasted red pepper, accompanied by our own

mixture of roasted eggplant and tomato puree. Garnished with fresh cilantro and served with pita. FEKKOUS

A vibrant salad of cucumber, tomato, apple and chickpeas with a citrus mint dressing. MAFTOUL

Hand rolled “Moroccan Cigars”, hot crispy pastry stuffed with a mixture of mildly spiced beef, cashews and raisins. Topped with a our chipotle aioli.

CHÈVRE BRULÉE Sugar flamed imported aged Rondin de Poitu goat cheese, served with red onion jam

and a port cassis syrup. Garnished with a garlic infused crostini. Please add 3.95 B’STILA

A classic Moroccan pastry both savory and sweet, filled with chicken, eggs, almonds, caramelized onions and saffron, lightly sprinkled with powdered sugar and cinnamon . Please add 4.95

SEAFOOD BRIOUATS Shrimp, calamari & salmon stewed with butter, onions, garlic, cilantro and Moroccan spices.

Wrapped in rich phyllo pastry and baked to a golden brown. Please add 5.95 MOROCCAN CRAB CAKE

A delicious mixture of crab, blended with mixed spices, sweet peppers and toasted bread crumbs, served

with chermoula emulsion, roasted red pepper harissa and garnished with crispy frog legs. Please add 5.95

of 42


Elite Events

PHYLLO WRAPPED JUMBO SHRIMP Two jumbo shrimp wrapped in phyllo pastry and baked until golden brown.

Served with horseradish cocktail sauce and our own chermoula emulsion. Please add 6.95

Third Course Entrée

APRICOT LAMB TAGINE Slow braised lamb stewed with dried apricots, onions, carrots, Moroccan spices and garlic. Served

over a bed of fluffy couscous accented with chicken broth and preserved butter. MANGO SALMON

A Pan Seared 8-ounce fillet of salmon, topped with mango salsa. Served with saffron basmati rice and traditional Moroccan root vegetables.

CHICKEN MARRAKESH Boneless thighs stewed in a chicken & fennel broth with Moroccan spices & cinnamon, smothered in

honey-buttered onions, apricots and prunes served over a bed of fluffy couscous accented with chicken broth and preserved butter.

KESKESU CASABLANCA Traditional Moroccan root vegetable mixed with seasoned “Casablanca” style vegetables, stewed

in our own Moroccan tomato-curry sauce and served over fluffy couscous accented with preserved butter.

BRAISED LAMB FEAST Slow braised lamb shank, with a rich prune demi glace, topped with preserved lemon and toasted

almonds. Served over fluffy white couscous accented with chicken broth and preserved butter.

Accompanied by tradtional Moroccan root vegetables. MOROCCAN BEEF SHORT RIB

Tender fall off the bone beef, braised with Moroccan spices. Finished with a rich red wine demi-glace. Served with Yukon gold-parsnip mash, accompanied by mini Casablanca vegetables.

LA PRISE DU JOUR

A fresh and exciting selection from the sea. Ask your server for details and pricing. Please add ***priced daily***

STEAK FRITES A 10-ounce New York strip loin, topped with caramelized shallot confit, zatar butter and

served with our house cut Moroc frites. Please add 9.95 SEAFOOD ROYALE

Fresh seared shrimp, Moroccan octopus, mussels and calamari tossed with leeks, peppers, fennel, oven cured tomatoes

and roast garlic. Served over a bed of saffron rice in a vibrant lobster broth, finished with a touch of cream.

Served with traditional Moroccan root vegetables. Please add 9.95 FILET MIGNON

An 8-ounce tenderloin, topped with a green peppercorn demi-glace and served with Yukon gold potato-parsnip mash accompanied by mini Casablanca vegetables.. Please add 14.95

of 42


Elite Events

RACK OF LAMB A full (7-8 bone) rack, grilled to perfection, and topped with a sauce of honey,

candied ginger confit and Herbs de Provence. Served with Yukon gold potato-parsnip mash accompanied by mini Casablanca vegetables. Please add 19.95

Fourth Course Dessert

Our desserts are accompanied by our traditional Moroccan mint tea service

MOROCCAN TREATS Traditionally made Moroccan sweets accompanied with Latshin, a light and refreshing traditional desert of fresh orange slices sprinkled with powdered sugar and cinnamon

BRULÉE ROYALE A rich and flavourful crème brulée, topped with lightly crushed pistachios. Please add 3.95

CHOCOLATE OASIS A decadent blend of semi-sweet chocolate and butter, smothered in powdered sugar. Please add 4.95

7.0 Hippo Tours Toronto 8.0 360 Restaurant CN Tower 8.1 Description 360 The Restaurant at the CN Tower, one of Toronto's finest, features unforgettable food combined with a magnificent revolving view of Toronto more than 351 metres (1,151 ft) below. 360 offers market-fresh cuisine, featuring regional ingredients to ensure an incomparable culinary experience. Elevation is complimentary with the purchase of a main course. At 351 metres (1151 ft.), this “cellar in the sky” is the highest in the world. Created to resemble a typical underground wine cellar, ours features precision climate and humidity controls, redwood racks, double

of 42


Elite Events

cherry doors, a 9,000 bottle storage capacity and a tasting table. 360 features an award-winning wine selection of over 550 international and Canadian wines. Peter George leads the culinary team at the award-winning 360 The Restaurant at the CN Tower, one of Toronto’s finest dining experiences, located at the top of the world’s tallest building and Canada’s Wonder of the World. 8.2 Menu Lunch menu currently unavailable * 360 Restaurant is closed for Lunch beginning January 9th, reopening spring 2012. 360 will continue to be open for dinner daily. 9.0 Andrew’s Charter

of 42


Elite Events

9.1 Catering for lunch 10.0 Toronto City Pass

of 42


Elite Events

11.0 Décor Idea

Request for Proposal - "SARAH A. JØRSTAD" -...

Documents

Transcript of Request for Proposal - "SARAH A. JØRSTAD" -...