REQUEST FOR PROPOSAL (RFP) FOR PROCUREMENT AND ...

RFP – Procurement and Implementation of Trade Finance Solution

Private & Confidential

REQUEST FOR PROPOSAL (RFP)

FOR

PROCUREMENT AND IMPLEMENTATION OF

TRADE FINANCE SOLUTION BOI/HO/IT/TF/20-21/RE1 Dated 01/03/2021



Table of Contents

1.INVITATION TO BID ...................................................................................................... 5

2.INTRODUCTION .......................................................................................................... 12

3.PRE-ELIGIBILITY CRITERIA ...................................................................................... 12

4.TERMS AND CONDITIONS OF CONTRACT (TCC) ................................................... 12

5.SCOPE OF WORK ...................................................................................................... 13

5.1. GENERAL ............................................................................................................... 13

5.2. IMPLEMENTATION ................................................................................................. 15

5.3. TECHNICAL AND FUNCTIONAL SPECIFICATIONS, INSPECTION AND PERFORMANCE EVALUATION .................................................................................... 15

5.4. SYSTEM COMMISSIONING & DELIVERABLES – ................................................ 17

5.5. TRAINING ................................................................................................................ 17

5.6. SERVICE LEVEL AGREEMENT ............................................................................. 19

5.7. PERFORMANCE ..................................................................................................... 20

5.8. PENALTIES: ............................................................................................................ 21

5.9. BID COMPLIANCE .................................................................................................. 22

5.10.SOFTWARE LICENSING ....................................................................................... 23

5.11.SUPPLY AND MAINTENANCE OF THIRD PARTY SOFTWARE ......................... 23

5.12.HARDWARE ........................................................................................................... 23

5.13.DEGAUSSING ........................................................................................................ 24

5.14.TESTING ................................................................................................................. 24

5.15.WARRANTY ........................................................................................................... 24

5.15.1.SOFTWARE ......................................................................................................... 24

5.15.2.ALL PRODUCT WARRANTY .............................................................................. 25

5.16.MAINTENANCE & SUPPORT ................................................................................ 25

5.17.SYSTEM & SECURITY AUDIT ............................................................................... 27

5.18.SOFTWARE AUDIT, RECTIFICATION AND RE-AUDIT ....................................... 27

5.19.CAPABILITY OF THE SOFTWARE: ...................................................................... 27

5.20.DISASTER RECOVERY – DR ................................................................................ 28

5.21.FACILITY MANAGEMENT SERVICES .................................................................. 28

5.22.ORDER CANCELLATION ...................................................................................... 29

5.23.SOLICITATION OF EMPLOYEES .......................................................................... 30

6.COST OF BIDDING ..................................................................................................... 30



7.BIDDING DOCUMENTS .............................................................................................. 30

8.BID PRICES ................................................................................................................. 31

9.BID SECURITY ............................................................................................................ 32

10.SUBMISSION OF BID ............................................................................................... 32

11.DEADLINE FOR SUBMISSION OF BIDS ................................................................. 35

12.MODIFICATION AND WITHDRAWAL OF BIDS ....................................................... 35

13.OPENING AND EVALUATION OF BIDS .................................................................. 36

14.AWARDING OF CONTRACT .................................................................................... 37

15.CONTACTING THE BANK ........................................................................................ 38

16.PERFORMANCE SECURITY .................................................................................... 39

17.PRE-BID MEETING ................................................................................................... 39

18.CONTRACT PERIOD ................................................................................................ 39

ANNEXURE-A ................................................................................................................ 66

ANNEXURE-B ................................................................................................................ 68

ANNEXURE-C ................................................................................................................ 70

ANNEXURE-D ................................................................................................................ 71

ANNEXURE-E ................................................................................................................ 72

ANNEXURE-F ................................................................................................................. 74

ANNEXURE–G ............................................................................................................... 79

ANNEXURE–H ............................................................................................................... 80

ANNEXURE–I ................................................................................................................. 81

ANNEXURE–J ................................................................................................................ 86

ANNEXURE-K ................................................................................................................ 87

ANNEXURE–L ................................................................................................................ 89

ANNEXURE-M ................................................................................................................ 91

ANNEXURE–N ............................................................................................................... 94

ANNEXURE-O ................................................................................................................ 95

ANNEXURE–P ................................................................................................................ 96

ANNEXURE–Q ............................................................................................................... 98

ANNEXURE–R ............................................................................................................. 100

ANNEXURE-V .............................................................................................................. 101

ANNEXURE –W ............................................................................................................ 105

ANNEXURE-X .............................................................................................................. 114



ANNEXURE-Y .............................................................................................................. 115

ANNEXURE-Z ............................................................................................................... 116

ANNEXURE-AA ............................................................................................................ 116

ANNEXURE-BB(GFR) .................................................................................................. 116

ANNEXURE-TF(AS A SEPARATE SHEET) ................................................................ 116



1. Invitation to Bid

PART – I

1.1. This Request For Proposal (RFP) is to invite proposals for Supply, Installation,

Implementation, Maintenance and Support for Trade Finance Solution as per the

Scope and Technical Specification mentioned in this RFP.

1.2. The bidder would be required to provide the software solution and implement and

integrate the same as per the Bank’s requirement mentioned in the scope of this

RFP .

1.3. Bank invite offers in sealed envelopes for supply, installation, customisation,

implementation of Trade Finance Solution with all dependent suits(if any).

1.4. Bank expects the vendor to offer best in class solution with competitive pricing

and highest security safeguards.

1.5. Objective and purpose of the bank through this RFP is to invite technical and

commercial bids for selection of service provider for providing Trade Finance

Solution for integrating with Bank’s existing interface/applications

1.6. The main objective of this project is:

i) to procure the complete end to end solution including requisite software

along with end to end integration support

ii) Bidder has to supply and install and configure all the required software etc

for the successful implementation of the proposed solution at both DC & DR

sites of the Bank and renewal thereafter on mutual agreement

iii) creating and managing environments for Integration testing and UAT (User

Acceptance Testing

It is hereby clarified that the Bid/ response to the RFP should be submitted in the

exact format given herein without making any changes/alterations to the RFP

document. Any change/alteration made to the RFP document by the participant would

make his Bid / response to the RFP void and the same shall be liable to be rejected

by the Bank without further going to the merits of the tender. It is also clarified that

in case of any difference/change between Bid/ response to the RFP document

submitted by the participant and the RFP document maintained by Bank of India

(Bank), the RFP document maintained by Bank of India would be considered as

authentic and binding on the participant.



iv) To integrate Trade Finance Solution with Bank’s existing

interface/application as required by the Bank

v) Keeping in view the Bank’s existing and futuristic requirement, the deployed

solution should be Scalable & Highly available. The proposed solution should

meet the current and futuristic requirement of the Bank.

vi) It may also be noted that all the activities in the IT operation are subject to

audit /inspection by Security Auditors and compliance audit of the software

deployment. Selected Bidder must take same into consideration while

delivering the desired services

1.7. Important Dates for RFP

Date and Time of commencement of

inspection / Sale of Bid Document

01/03/2021

Cost of the Tender document Rs.50,000/-

Bid Security Rs. 10,00,000/-

Last date for submitting Pre-Bid

clarification ONLY THROUGH

E-MAIL., if any

06/03/2021

Email : [email protected]

[email protected]

[email protected]

Pre-Bid Meeting of interested Bidders 09/03/2021

at Head Office, IT Department (address

given below)

Last Date and Time for Receipt of

Bids at Bank of India(Address as

given below)

22/03/2021 till 3.00 p.m

Date and Time of opening of

Technical Bids

Will be intimated separately.

Date, Time & Place of opening of Price Bids

Will be intimated separately.

Contact Person Ms. Misty Kashyap

Manager (IT)

Phone : 022 – 6131 9855/9870

Ms.Malathi.V

Senior Manager (IT)

Phone: 022 – 6131 9852

Shri Vijay Sawant

Senior Manager (IT)

Phone: 022 – 6131 9852

mailto:[email protected]



1.8. Other Important Conditions

i. Please note that all the information desired needs to be provided. Bids shall

be treated as non-responsive if incomplete information is provided.

ii. A two envelope bidding procedure (Technical Bid & Price Bid) will be

followed. Technical Bid and Price Bid should be in two separate sealed

covers in a third sealed cover.

iii. All Bids should be accompanied by Bid Security as specified in the Bid

document.

iv. A non-refundable bid amount of Rs.50,000/-(Rs. Fifty Thousand only) to be

paid by means of a demand draft / pay order favouring "Bank of India - )”

payable in Mumbai.

v. Bank reserves the right to change the dates mentioned above / below or in

the RFP, which will be published on Bank’s web-site.

vi. The bidder shall quote the best competitive price in the commercial bid as

Bank is not opting for Reverse Auction for this particular RFP. Based on the

assessment on the basis of technical capabilities, eligibility criteria and

commercial bid submitted by the Bidder, the successful bidder will be

decided.

vii. This point stands deleted.

viii. The Contract will be awarded to L1 vendor. However, if the vendor fails to meet

contractual obligations and/or not able to implement the solution within stipulated

Address for Communication and

submission of bid.

The General Manager,

Bank of India,

I.T. Department,

8th Floor, Star House-2,C-4,G-Block,

Bandra Kurla Complex,

Bandra East, Mumbai – 400 051.

Fax Number: 022 – 6668 4890

Bid Document Availability RFP document is available in Bank’s

website (www.bankofindia.co.in) and the

same can be downloaded.

http://www.bankofindia.co.in/



timeframe, the Bank shall also be entitled to award the contract to L2 bidder , if L2

bidder is willing to provide solution at L1 price .L2 bidder will have to accept the

purchase order at the rate finalized for L1.

PART-II

1.9. Disclaimer

1.9.1. The information contained in this Request for Proposal (RFP) document or

information provided subsequently to bidder(s) or applicants whether

verbally or in documentary form by or on behalf of Bank of India (Bank), is

provided to the bidder(s) on the terms and conditions set out in this RFP

document and all other terms and conditions subject to which such

information is provided.

1.9.2. Each Bidder acknowledges and accepts that the Bank may, in its sole and

absolute discretion, apply whatever criteria it deems appropriate in the

selection of organisations, not limited to those selection criteria set out in

this RFP document

1.9.3. This RFP is neither an agreement nor an offer in respect of the services.

The provision of the services is subject to observance of selection process

and appropriate documentation being agreed between the Bank and any

successful bidder as identified by the Bank after completion of the selection

process. The RFP is only an invitation by Bank to the interested parties for

submission of bids.

1.9.4. The purpose of this RFP is to provide the bidder(s) with information to

assist the formulation of their proposals. This RFP does not claim to contain

all the information each bidder may require. The RFP document contains

statements derived from information that is believed to be true and reliable

at the date obtained but does not purport to provide all of the information

that may be necessary or desirable to enable an intending contracting party

to determine whether or not to enter into a contract or arrangement with

Bank in relation to the provision of services. Neither Bank nor any of its

directors, officers, employees, agents, representative, contractors, or

advisers gives any representation or warranty (whether oral or written),

express or implied as to the accuracy, updating or completeness of any

writings, information or statement given or made in this RFP document.

Neither Bank nor any of its directors, officers, employees, agents,

representative, contractors, or advisers has carried out or will carry out an

independent audit or verification or investigation or due diligence exercise

in relation to the contents of any part of the RFP document.



1.9.5. Each bidder should conduct its own investigations and analysis and should

check the accuracy, reliability and completeness of the information in this

RFP and where necessary obtain independent advice. Bank makes no

representation or warranty and shall incur no liability under any law, statute,

rules or regulations as to the accuracy, reliability or completeness of this

RFP. Bank may in its absolute discretion, but without being under any

obligation to do so, update, amend or supplement the information in this

RFP.

1.9.6. Subject to any law to the contrary, and to the maximum extent permitted

by law, Bank and its directors, officers, employees, contractors,

representatives, agents, and advisers disclaim all liability from any loss,

claim, expense (including, without limitation, any legal fees, costs, charges,

demands, actions, liabilities expenses or disbursements incurred therein or

incidental thereto) or damage (whether foreseeable or not) (“Losses”)

suffered by any person acting on or refraining from acting because of any

presumptions or information (whether oral or written and whether express

or implied), including forecasts, statements, estimates, or projections

contained in this RFP document or conduct ancillary to it whether or not

the Losses arises in connection with any ignorance, negligence,

casualness, disregard, omission, default, lack of care, immature

information, falsification or misrepresentation on the part of Bank or any of

its directors, officers, employees, contractors, representatives, agents, or

advisers.

1.9.7. Bank reserves the right to reject all or any of the Bids during the RFP

process and / or before awarding the contracts without giving reasons

whatsoever or cancels the entire process without assigning reasons

thereto. In the event of cancellation of the process, EMD will be returned.

However, bid fee will be forfeited

1.9.8. Confidentiality of RFP-

The RFP document is confidential and is not to be disclosed, reproduced,

transmitted, or made available by the bidder to any other person. The RFP

document is provided to the Bidder on the basis of the undertaking of

confidentiality given by the Recipient to Bank. Bank may update or revise

the RFP document or any part of it. The Recipient accepts that any such

revised or amended document will be subject to the same confidentiality

undertaking. The Recipient will not disclose or discuss the contents of the

RFP document with any officer, employee, consultant, director, agent, or



Other person associated or affiliated in any way with Bank or any of its

customers or suppliers without the prior written consent of Bank.

1.10. Terminologies and Abbreviations –

AMC Annual Maintenance Contract

ATS- Annual Technical Support

API Application Program Interface

ATS Annual Technical Support

EMD Earnest Money Deposit

ITB Instructions to Bidder

NBG National Banking Group

ZO Zonal Offices

RFP Request for Proposal

SI System Integrator

SRS Software Requirement Specification

UAT User Acceptance Testing

SCB- Scheduled Commercial Bank

PSB- Public Sector Bank

PSU- Public Sector Unit



2. Introduction

About Bank of India Bank of India was founded on 7th September, 1906 by a group of eminent

businessmen from Mumbai. The Bank was under private ownership and control till July

1969 when it was nationalized.

The Bank has more than 5100 branches in India spread over all states/ union territories

including specialized branches using “Finacle” as the Core Banking Solution. Bank,

presently is using version 7.0.25. These branches are controlled through 54 Zonal

Offices (ZOs) under 8 National Banking Groups (NBGs)

Presently Bank has overseas presence in 22 foreign countries spread over 5 continents

– with 60 offices including 5 Subsidiaries, 5 Representative Offices and 1 Joint Venture,

at key banking and financial centers viz., Tokyo, Singapore, Hong Kong, London,

Jersey, Paris and New York. The Bank is listed in both NSE & BSE.

Bank has sponsored 3 Regional Rural Banks with about 2550 plus branches and has

7 Training Centres across India.

Bank invites Bids from the bidders who are eligible as per criterion given under eligibility

criteria.

3. Pre-eligibility Criteria

The bidder should participate in the tender process only if they fulfill the Pre-eligibility

criteria mentioned in Annexure-F failing which their Bid documents will not be

processed further.

This RFP is open to all System Integrators (SI) / Original Equipment Manufacturers

(OEM) / Application / Service Providers having presence in India or their authorized

representative in India, provided firms fulfill the minimum qualification criteria as

mentioned in bid document. In case of authorized representative, a letter of

authorization to this effect from their OEM must be furnished.

4. Terms and Conditions of Contract (TCC)

TCC are as per Appendix-1



5. Scope of Work

5.1. General

1) to supply complete end to end solution including requisite software along with

end to end integration support , including all the functionalities as mentioned in

this RFP

2) Bidder has to supply, install and configure all the required software etc for the

successful implementation of the proposed solution at both DC & DR sites of

the Bank and renewal thereafter on mutual agreement

3) creating and managing environments for Integration testing and UAT (User

Acceptance Testing

4) Provide specific tools and utilities required for implementation of Trade Finance

Solution in production, development and test environment without any extra cost

to bank

5) The Bidder shall be responsible for Supply, Installation, Integration, Rollout,

Operational configuration, failover testing and Maintenance of and Trade

Finance Solution in the Bank

6) Enable suitable information security / cyber security and secure configuration in

respect of the components, and utilities in the system, as per requirement of the

bank from time to time

7) Not disclose or use any information and data generated during Solution

integration such as user details, sensitive information like Power on

Authentication credentials & Proof of Identity credentials, queries, responses,

statistical data, and so forth, with any third party.

8) Bidder shall be responsible for complete designing and sizing of the solution as

per the business requirements

9) Vendor will be responsible to respond to emergency events on urgent basis as

per the SLA



10) Vendor shall provide complete technical training to Bank officials by the

MANUFACTURER on solution design, design, configuration, operation,

maintenance, management and administration of the solution

11) Bidder will configure the server and software to enable integration with the

Bank’s existing application/interface and any other interface/application in future

12) The bidder shall provide the architecture of the proposed solution include

features and functionality designed to minimize impact on production servers,

applications, and network bandwidth and ultimately the end user of the

production.

13) The bidder should be responsible for resolving any compatibility issues with

existing hardware & software infrastructure during deployment and maintenance

of the Solution.

14) The bidder shall be responsible for free of cost up gradation of the software in

the Bank as and when the same arrives in the market during the subscription

15) In case the solution offered has End of Life / Support already announced or

announced by OEM/principal vendor/IPR owner during contract period, the

service provider (Bidder) has to ensure that the same will be supported till the

validity of the contract / or replace / upgrade the same on its own cost without

any disruption in the ongoing business

16) The Bidder shall manage the complete Solution for a period of 05 years.

17) The bidder shall be responsible for re-installation, relocation, configuration/Re-

configuration/Tuning of new/existing hardware/software for operational and

failover testing of Software

18) The bidder shall be responsible for generation and submission of necessary

documents required during various phases of project viz. planning, installation,

commissioning, rollout, acceptance testing, project diagrams and other reports

etc. All such documents shall commence only after the same is approved by

Bank

19) The bidder shall review the policies and procedures of the Bank and shall

configure the software in such a way so as to offer the answer/solution to the



customer within the purview of Bank’s policy keeping in view the best industry

practice.

20) The bidder shall provide detailed drawing of the installed setup after completion

of the project. This will also include the printout of important configuration

settings of the servers.

21) The bidder should provide a detailed plan describing methodology for

implementing the solution

22) The Bidder shall be responsible for all patches/updates required in the offered

solution for smooth installation of solution without any extra cost to the Bank.

23) Bidder would be responsible for the installation, support and management of

the database

24) Bidder shall be responsible to customize the software with respect to the Bank’s

requirement.

25) Bidder is required to set up DR without any extra cost to the Bank

26) Bidder shall be responsible for addressing VAPT issues during the contract

period. All the necessary patches related to OS, Database and application etc

for addressing the VAPT issues should be installed by the Bidder. Details are

mentioned under section: Maintenance and Support

27) Bidder should comply with all the guidelines issued by RBI/IBA/Govt of India

and any other regulatory authority issued from time to time.

5.2. Implementation

Bidder has to implement the Trade Finance Solution for all the

application/interface/corporates as per the Bank requirement. However, there is no

restriction on the number of corporates/customers integrated with the Trade

Finance Solution.

5.3. Technical and functional specifications, Inspection and Performance Evaluation

Technical and functional specifications are as per Annexure TF.



The Bank reserves its right to carry out technical inspection, reference site visit and

performance evaluation (benchmarking) of proposed software for solution offered

by short-listed Bidders, as per the discretion of the Bank.

Bidder shall be required to do POC at the Bank premises, if required by the Bank

at no extra cost for which hardware will be provided by the Bank

Bidders are also required to do presentation showcasing their software capability

as part of their technical evaluation.

The tender is being issued to the Bidders whose role as tender respondent is

reiterated below:

The Bidder is expected to propose solution which are integrated.

Hardware proposed should be sized properly and sizing should be certified by

the application OEM. Hardware for the application including OS and Database

(SQL and Oracle)only will be provided by Bank. Any other software need to be

provided by bidder. Installation of Database will be the responsibility of the

bidder. Bank will provide only software. All related OEM’s support for database

need to be provided by the Bidder.

Sizing of the hardware to done by the bidder in such a manner that the proposed

solution is available in high availability mode

Solution should be able to throttle the network bandwidth and CPU cycles so that

the same can be provided dedicatedly to primary application processes.

Module List and Projected Yearly Volume-

S.No Module List Projected Yearly Volume(2020-21)

1 Import& Export LC and Guarantees/Standby LC)

41000

2 Shipping Guarantees 5

3 Collections 80000

4 Bills Financing 40000

5 Clean Payments 11,25,000

Please note that these projections are tentative and yearly growth is approximately 10%



5.4. System Commissioning & Deliverables –

To supply, commission, install/re-install, test, configure/reconfigure and maintain &

provide supports for the Solution

Following should be delivered to the Bank:

i. Software Package with system document after customization

ii. User & Quick reference manuals

iii. Training and Documentation

iv. Licenses

v. Facility Management/HelpDesk/Technical Support

All copies should be delivered in hard & soft media. Source code for customized

application and documentation of the solution shall be the property of the Bank from

the start of the contract period. Bank would guarantee that it would not use the

source code for commercial purposes and would be willing to sign suitable legal

documents in case the vendor/bidder so desires. Should the bidder fail to customize

the software the bank reserves the right to modify the software to suit business

requirements without any additional liability whatsoever.

Any gaps identified during product demonstration, functional requirements

specifications study, system testing, user acceptance testing, business process re-

engineering and pilot implementation should be included by the bidder as

implementation efforts. Bank will not pay the bidder any additional charges for all

such customizations. Bidder shall take up all such amendments as required by the

Bank on a priority basis as decided by the bank.

Trade Finance Solution should be updated with all the latest information related to

Bank's existing as well as newly introduced products and services at any point of

time.

5.5. Training

The selected bidder will provide training to Bank’s officials for using and managing

the solution, Purpose of these training is to enable the officials to handle the day to

day system operation and achieving better productivity and efficiency across the

organization. The Bidder will accordingly plan for the training program for the Bank

to achieve optimum utilization of the solution. Training infrastructure would be

provided by the Bank. The Bank will decide the place of Training.



The bidder will primarily arrange for following broad level of training programs and

prepare a training plan. Training schedule will be mutually decided and has to be

completed before final acceptance of the project.

Training program should not restrict the number of participants in a batch. Bank will

decide on the participants and they will attend the same either being present in

person or through Video Conferencing from remote locations.

a) Executive Awareness Program: Awareness training program will be arranged

for senior executives, as decided by the Bank.

b) Application Management and Administration training (Technical): A

comprehensive technical training for IT Officers/Personnel will be provided by

bidder primarily (but not limited to) on the following topics.

System Administration and User Management

Creation of document category

Designing workflow

Designing and implementation of Robotic Process Automation

Management of servers, storage, database and security

Management of software/s

Backup & Recovery Operations

Troubleshooting

c) End User Level Training - End user level training need to be provided primarily

on the model of “Train the Trainers” at Mumbai on the solution, but not limited

to the following topics.

Alert/reminder configuration

Scanning Scanning/Image processing/OCR/Storing/Retrieval and all

other related user level functionalities available in the solution.

Trouble shooting at the user level

Ad-hoc report generation

Easy adoption by the user

User Management

Interpretation of the error message

Basic user awareness and system usage

d) Training on Development – Bidder to arrange for comprehensive technical

training primarily on development of work flow solutions, report writing,

dashboards etc. for one batch on the following topics

Workflow solutions / Business Process Management

Integration between various programs / applications with solution

Linkage between various programs and modules of applications

software



Program coding

Report writing

e) Bidder should provide eLearning module which can be integrated with Banks’

eLearning module

f) The number of participants and training schedule including the place will be

decided by the bank, from time to time, during the contract period. Training

infrastructure like class room, PCs for participants will be provided by the Bank.

Lodging and Boarding at Training Centre for the Trainer shall be provided by

the Bank.

Bidder will quote unit rate for each training type and will arrange for additional

training during the contract period as and when required by the Bank. Bank

will make additional payment at the unit rate quoted by the bidder.

Training will include:

1. Training Material in English and Hindi to be provided.

2. User manuals in English and Hindi, including the customization, specifically

done for Bank of India.

3. Standard Operating Procedure (SOP) for administration will be prepared by the

bidder and deliver to the Bank. Bidder will update the documents as and when

required during the contract period.

4. Bank reserves the right to make copies of these materials and distribute to as

many users of the bank as it desires without additional cost implications.

5.6. Service Level Agreement

a. The purpose of this Service Level Agreement (hereinafter referred to as SLA) is to

bring clarity in defining the levels of service to be provided by the successful bidder

to Bank during this contract. SLA defines the terms of the successful bidder’s

responsibility in ensuring the timely delivery of the deliverables and the correctness

of the same based on the agreed Performance Indicators as detailed in the

Agreement. This section defines various Service Level Indicators which will be

considered by the Bank in the Service Level Agreement with Successful bidder.

b. The successful bidder has to comply with all Service Level Agreements (SLAs) as

mentioned in this RFP to ensure adherence to project timelines, quality and

availability of services. Also, Bidder has to ensure compliance with the Bank’s

Policies.

c. Penalties shall not be levied on the successful bidder in case non-compliance to

the SLA has been solely due to reasons beyond the control of the vendor.



d. Interactions with the customer should be done as per the Bank’s policy.

Information /queries should be replied as approved by the Bank Officials.

SLA definition and measurement

i) Timeline and Penalty for delay in project implementation

The System should be delivered as per following schedule from date of placement

of Order and vendor should give a certificate that all modules have been deployed

in the Bank’s server.

Bank reserve the right to cancel the order at any time if the product is not delivered

as per scheduled delivery date and claim 10% cost of the order value as penalty.

The vendor shall implement the Service(s) as per the schedule specified below:

S.NO Phase of the Project Duration /Schedule

1 Delivery of Software

Licenses

2 weeks from date of Purchase order

(PO)

2 Software deployment

,installation and end point

changes( if any ) including

Database

4 weeks from date of Purchase order

3 Integration and

Implementation

8 weeks from the date of PO

Please note that the implementation of any module should be completed within 5

weeks of Bank’s intimation of the same.

However, notwithstanding the schedule given above, Bank reserves the right to

cancel the order at any given point of time, if vendor fails to meet any of the

milestones, except for reasons beyond the control of the bidder.

Vendor has to guarantee minimum system uptime of 99.5% and should execute

Service Level Agreement (SLA) for the same. The vendor has to provide proper

evidence to support their claim of capability to provide these services. Further

premium support should be provided directly from OEM.

5.7. Performance

Bidder/SI has to ensure proper sizing of hardware and in no case it should be

undersized or oversized. Sizing of the hardware has to be done in such a way



that the average daily (8 am to 8 pm) CPU and Memory utilization should be

between 20%-70%.

5.8. Penalties:

a) Penalty due to delay in Services

S.N Item Expected Timeline Penalty Max. Penalty

Threshold of Delay

1 Delivery and installation of software.

Within 4 weeks from the date of Purchase Order.

1% of the software license value of the PO for every week delay

10% the PO Value

Ten weeks from the date of Purchase Order

2 Implementation of first module

Within 8 weeks from the date of Purchase Order

1% of implementation value of the module

10% of implementation value for that module

90 days after installation

Bank reserves the right to Cancel the Purchase Order, Terminate the Contract, Forfeit the Performance Bank Guarantee and Blacklist the Vendor, in case the Vendor exceeds the threshold limit of Delay for item above. Bank, at its sole discretion, may exercise any or all of the options against the Vendor, in such circumstances.

b) Penalty due to Absence of Onsite Engineer

i) During the Implementation period

In the absence of the engineer, suitable replacement is to be provided on immediate basis. In case of absence of or absolute absence (when no replacement is provided), penalty would be deducted @1% of the Implementation Cost, for each day, up to a maximum of 10%.

ii) If Bank avails Onsite Technical support-

In the absence of the engineer, suitable replacement is to be provided on immediate basis. In case of absolute absence (when no replacement is provided), penalty would be deducted @1% of the ATS Cost, for each day, up to a maximum of 20%.

iii) For Facility Management Services

In absence of the required number of manpower as per the Purchase order, Rs.300/- will be deducted for the absence of per engineer per day. Maximum penalty in this case will be 10% of the FMS cost.



iv) Penalty Due to downtime

The Bank expects an uptime of 99.5% for the complete solution on monthly basis. In case the uptime is not maintained with the uptime as stipulated, Bank shall charge the penalties as under:

Uptime Penalties (on monthly basis) (in Rs)

< 99.5% up to 99% 5000/-

< 99% up to 98% 10000/-

< 98% up to 97% 15000/-

< 97% 20000/-

v) Penalty due to Non resolution of the software issues

In case of any call raised with the vendor for issues related with the

software, it should be resolved as per the below table:

Type of the

issue

Resolution

Time

Penalty

Critical Issue 4 hrs Rs 100 per hour exceeding 4 hr

High 8 hrs Rs 100 per hour exceeding 8 hr

Medium 12 hrs Rs 100 per hour exceeding 12 hr

Low 24 hrs Rs 100 per hour exceeding 24 hr

SLA will be monitored on Monthly basis. Penalty due to downtime, during five years of contract period will be deducted from any subsequent payment to be made to the Vendor.

Penalty are not mutually exclusive of each other i.e. each type of penalty can be levied simultaneously. Maximum deducted penalty of one type will not affect any other type of penalty i.e. both types of penalties can be levied up to their maximum limit simultaneously.

5.9. Bid Compliance

It is responsibility of bidders to ensure that all the items quoted are complying with

the technical requirement. Further, they have to ensure that all the required

items/license which in their opinion are needed to make the system operational, are

included in their technical bid and appropriately accounted in the commercial bid.



Bank will not pay any additional charges once the L1 bidder is decided on the basis

of price quoted.

5.10. Software Licensing

Software licensing should be such that all module are covered in end with 200

concurrent users for each module.

Bank proposes to procure a fully paid-up, irrevocable, non-exclusive license throughout the territory of India or abroad to access, replicate and use software (and other software items) provided by the supplier, including-all inventions, designs and marks embodied therein in perpetuity

All the software modules of the proposed solution must have a general release date

prior to the date of the Bidder’s proposal. None of the proposed software shall be

in alpha or beta version or unreleased as of the date of release of the bid proposal.

In case of any license issue, vendor has to provide alternate license without

any extra cost to the Bank

No open source software should be provided without support.

5.11. Supply and maintenance of third party software

The bidder/SI shall supply, installation and maintenance of Operating System, RDBMS, Application Server, web server etc. Bidder/SI to provide copy of back to back agreement with the respective vendor, where the same is supplied by the bidder/SI.

The service provider will not disclose or use any information and data generated

during sessions such as user details, queries, responses, statistical data, and so

forth, with any third party.

5.12. Hardware

Bidder is required to size the hardware specification as per the requirement

mentioned in this RFP. It is to be ensured that “No oversizing/Undersizing” is done.

Requirement of Servers, OS and SAN storage will be provided by the Bank from its

existing infrastructure. The Bidder will be required to furnish the requirement of

hardware as per the format provided in Annexure K.



Bank has adopted VMware technology for virtualization. Present set up of the

VMware is done on Intel based blade/Rack server(s) using SAN based storage.

Hence, requirement of servers would be provided by the Bank from its VM set up

i.e virtual machines. The solution proposed by the bidder should therefore be

compatible to work with VMs.

The bidder is required to keep in mind the SLAs, timelines, system load, processing

volume and the other performance parameters mentioned in the RFP while arriving

at the final specifications of the hardware.

The Bank proposes to provide infrastructure on Banks Private Cloud. The solution

offered by the bidder should be compatible with on premise private cloud

5.13. Degaussing

If any Hardware brought in by the bidder/SI as part of this project and has the

capability of storing the data, is taken out for repairs or while being taken out of the

Bank after the contract period is over, such hardware has to be degaussed before

it is taken out by the Bank.

5.14. Testing

The Bidder/SI shall assist Bank’s team in developing a comprehensive acceptance-

testing plan for the entire system, including

“Functional tests” to demonstrate that the completed system performs the functions

as is designed to perform,

“Load tests” to demonstrate the ability of the system to perform without degradation

when under maximum traffic load carrying conditions as defined in the

manufacturer’s specifications. This test is meant to check that no bandwidth

choking is done while backing up of data

“Performance tests” demonstrate satisfactory performance during test period.

Functionality and specification testing will also be done as part of performance

testing

The vendor shall conduct the tests, rectify any problems and provide a fully operational,

turnkey system. Obtain from the Bank’s Manager an official, signed document

accepting the system (“Final Systems Acceptance”).

5.15. Warranty



5.15.1. Software

The software products shall be under a warranty of minimum 1 year during which

additions/modifications/bug fixing/security objections shall be done without any extra

charge. Further all upgrades, patches would be provided free of cost during the

warranty period. The warranty period would start from the date of successful

implementation of proposed solution by the successful bidder and its acceptance by

the Bank.

For DB component, OEM/SI should provide same level of support as for the

software/application including patch/bug fix/Telephonic chats etc.

5.15.2. All Product Warranty

Warranty for all products shall start from date of implementation and acceptance

irrespective of date on which software or hardware is delivered to the Bank.

5.16. Maintenance & Support

The bidder/SI shall:

Provide on-going annual maintenance and support services for the implemented

solution

The short listed bidder has to agree to maintain the software products at least

for 4 years (post warranty).

The Bidder shall consider and envisage all services that will be required in

maintaining these facilities.

Bidder shall provide support at all level including Application Software and

Database including installation during the period of the contract

The bidder is expected to provide AMC, ATS / Software Assurance & Warranty

for the software & hardware provided in this bid.

The Bidder must agree that these services and the management of these

services will be provided for all the components of the proposed implementation.

ATS will start after completion of warranty period. ATS should cover trouble

shooting, removing bugs/errors wherever required. All upgrades / updates / new

version releases will be provided during ATS period free of cost. It is

responsibility of the vendor to apply new patches, updates or upgrade whenever

the Bank desires to do so. During ATS/AMC period the vendor will ensure



smooth functioning of system. Vendor will ensure availability of trained

resources onsite as and when required by the Bank

All the support during the warranty /ATS/AMC would be onsite only. In addition,

whenever required bidder will depute engineer at Bank’s location for resolution

of disputes.

All third party tools that are used have to be supported and maintained by the

bidder/vendor/SI.

ATS/AMC would include proper monitoring of the solution. attend to any issue

related to the software during the ATS/AMC

Bidder has to provide support for the Database as well during the ATS/AMC

ATS/AMC would include installation, re-installation, troubleshooting,

performance tuning, performance monitoring, applications of patches, bug

fixing, improvements in presentation and/or functionality and others within a

period mentioned in Service Level Agreement.

ATS/AMC would include Database / Application Software tuning to enhance the

performance of the overall system.

ATS/ AMC would include support of RDBMS / Application Server /Web Server /

System Software Supplied under the project, also would provide the latest

updates, patches / fixes, version upgrades, etc.

ATS/ AMC would include management and administration of the Servers such

as performance tuning of the system as may be needed to enhance system’s

performance and comply with SLA requirements on an ongoing basis.

ATS/AMC would include security management including monitoring security and

intrusions into the system to maintain the service levels. Successful Bidder will

strictly adhere to the Security Policy adopted by the Bank.

ATS/AMC should cover all the modification/changes that may be made in the

forms and format of various business processes.

ATS/AMC would include monitoring and tracking server performance and taking

AMC should provide a mechanism to log/track (online) all change requests.

ATS/AMC would include addressing VAPT issues. Penalty will be applicable as

under in case VAPT issues are not addressed as per the below timeline

Type of issue Resolution timeline Penalty

Critical/High 3 days Rs 200 per day after 3 days



Medium 5 days Rs 200 per day after 5 days

Others 7 days Rs 200 per day after 7 days

5.17. System & Security Audit

Before live implementation of the software solution in production system, the

product may be audited by Bank’s appointed Software Audit firm/in house team.

All audit points raised by the Software Auditor should be complied with by the

selected bidder without any extra charge within the timeline specified by the

bank.

During warranty and ATS/AMC period, bidder needs to comply with security and

system audit observation and remove the audit observation without any extra

cost to Bank within the timeline specified by the bank.

The data transfer through network lines must be encrypted, compressed and be

point-to-point.

The solution should have built in security features and compliant with the

requirements of various regulatory agencies.

It should have high level of reliability with particular emphasis on data integrity

and security.

5.18. Software Audit, Rectification and Re-Audit

The Bank shall get the software audited (before/after going to live run) in-house or

by outside agency as per the Bank’s requirement. The vendor shall extend all sorts

of support required for carrying out the audit of the software. The vendor must rectify

the discrepancies / observations in the system, as per the audit report in

consultation with the Bank. There shall not be any additional charges payable by

the Bank for such rectifications. The software shall be re-audited after rectification

to verify that the recommended modifications have been made by the Vendor.

Bank will bear the expenses for Third Party Audit 5.19. Capability of the Software:

The trade finance solution should provide the features and functionality as per the Functional specification mentioned in this RFP .Solution should have the following capability

Process Risk and Compliance

Comprehensive Reporting Capability



Easy to fully integrate with existing front-end / back-end applications and channels

Advices and Alerts with online client scrollable format selections

An essential component of the implementation will be the integration with BOI’s existing systems and features, not limited to the following:

Core Banking Platform – Finacle

Payment Hub / Middleware

SWIFT Messaging Gateway – SAA

Interfacing with various ERP Solutions of Bank’s Clients.

Active directory/LDAP

SIEM

Other Information Security Tools

LOS

Digital e platform

The solution should be capable/ scalable to take care of future requirement of the Bank.

Solution should be capable of being deployed at various places viz website, mobile

apps, internal portals etc, without any extra cost to the Bank

5.20. Disaster Recovery – DR

To give a DR plan for the solution proposed, bidder need to take a backup of the

Backed up data in LTO/ Hard disk or any other server in DR Site as per the Bank’s

discretion.

The solution should be capable of automatically replicating all data from DC to DR.

Mirroring /RAID Technology should be present to replicate the data

The successful bidder shall undertake to supply, install, provide warranty,

operationalize and support the DR site as desire

Licenses to include installation for DR Site without additional cost. Testing of

minimum iterations as per Bank’s security policy shall be done.

DC is in Mumbai and DR in Bangalore .Backup should be taken as per the schedule

provided by Bank. Data for previous backup Schedule should be available for

recovery at any time

5.21. Facility Management Services

Bank will place order for Facility Management Services for first year along with order

for software. Services will commence from the date of acceptance by the Bank.

Order to subsequent years will be placed after completion of the 1st year. Bank may

interview the candidate before deploying them on site. Profile of onsite engineer

personnel to be submitted along with the bid (without name).



To maintain the complete system (software solution & hardware) for a period of 5

years after implementation by deputing required Diploma holder engineers

preferably in the above mentioned streams with minimum 2 years of experience) as

per the Bank’s working hours

Bank reserves the right to take over by its staff. In such case, the bidder should

continue to extend support service of facility management to such bank staff.

Bidder has to quote the rate for Facility Management as per the BOM. However,

the bank reserves the right to place order or FMS services or vary the number of

resources at its sole discretion. Payment shall be done proportionately for actual

number of days, with day count convention of 300 days. Facility Management

Services can be taken at any of the Bank’s premises.

Bidder supported staff should be well trained to effectively handle queries raised by

the Bank Customer/employees etc. Escalation process should be in place for

unresolved issues

Activities to be done by Facility Management included but not limited to the following

:

Provide L1 application & database support using Standard Operating

Procedure

Perform daily L1 operational activities such as user management

,access management etc

Escalation to L2 OEM support and resolution of the issue

Assistance in resolution of the VAPT issues

Generation of MIS reports periodically for example Volume of call/per

day, resolution % per day etc..

5.22. Order Cancellation

The Bank reserves its right to cancel the entire / unexecuted part of the Purchase Order

at any time by assigning appropriate reasons in the event of one or more of the

following conditions (in addition to the Termination Clause 4.28 of Terms and

Conditions of Contract):

1. Delay in delivery beyond the specified period mentioned above for delivery.

2. Delay in installation, customization and implementation beyond the specified

period mentioned above.

3. Serious discrepancy noticed during the reference checks.

4. Repetitive software/hardware failures/poor service after the delivery and/or

live-run but before the warranty period expiration.



5. Delay in extraction and conversion of legacy data, and uploading of

converted data to proposed solution beyond the stipulated period mentioned

above.

6. Major breach of trust is noticed at any stage of the project.

7. Any other appropriate reason in view of the Bank.

In addition to the cancellation of purchase order, the Bank reserves the right to

foreclose the Bank Guarantee given by the vendor against the payment made to

appropriate the damages.

5.23. Solicitation of Employees

The Bank will insist on a clause that states the parties agree not to hire, solicit, or accept

solicitation (either directly, indirectly, or through a third party) for their employees

directly involved in this contract till full project implementation, except as the parties

may agree on a case-by-case basis.

6. Cost of Bidding

All costs and expenses incurred by Bidders / Vendors in any way associated with the

development, preparation, and submission of responses, including but not limited to

attendance at meetings, discussions, demonstrations, etc. and providing any additional

information required by Bank of India, will be borne entirely and exclusively by the

Bidders / Vendors.

7. Bidding Documents 1. The RFP cannot be sold and / or transferred / assigned. If the same is done, Bid

shall liable to be summarily rejected by Bank. Any decision of the Bank in this

regard shall be final, conclusive and binding on the Bidder.

2. The bidder is expected to examine all instructions, forms, terms and specifications

in the Bidding Document. Failure to furnish all information required by the Bidding

Document or to submit a Bid not substantially responsive to the Bidding Document



in every respect will be at the Bidder’s risk and may result in the rejection of the

Bid.

3. At any time prior to the deadline for submission of Bids, the Bank, for any reason,

whether, at its own initiative or in response to a clarification requested by a

prospective Bidder, may modify the Bidding Document, by amendment.

4. Notification of amendments will be put up on the Bank’s Website and will be binding

on all Bidders.

5. In order to allow prospective Bidders reasonable time in which to take the

amendment into account in preparing their Bids, the Bank, at its discretion, may

extend the deadline for a reasonable period as decided by the Bank for the

submission of Bids.

6. Each bid shall be in two parts:-

i. Part I- Technical Proposal.

ii. Part II- Price Proposal.

iii. The two parts should be in two separate covers, each super-scribed with the

name of the Project as well as “Technical Proposal” and “Price Proposal” as the

case may be.

7. The Bid shall be typed or written in indelible ink and shall be signed by the Bidder

or a person or persons duly authorized to bind the Bidder to the Contract

(Documentary evidence of authorisation to be submitted in technical proposal).

The person or persons signing the Bids shall initial all pages of the Bids, except for

un-amended printed literature.

8. Any inter-lineation, erasures or overwriting shall be valid only if they are

authenticated - initialled by the person signing the Bids. The Bank reserves the

right to reject bids not confirming to above.

8. Bid Prices

1. The prices indicated in the Price Schedule shall be entered in the following manner:-

The total price quoted should be inclusive of applicable taxes, duties, levies,

charges etc., as also cost of incidental services such as transportation, insurance

etc. But exclusive of Sales Tax / VAT / Service / GST Tax payable as applicable

and Octroi / Entry-Tax payable to Local Government / Municipal Authorities which

will be reimbursed on actual upon production of original receipts.

2. Bids are to be quoted in Indian Rupees only.

3. Price quoted in the Price Schedule as per Annexure-M shall be valid for a minimum

period of Contract Period from the date of acceptance of contract.

4. Prices quoted by the Bidder shall be fixed during the Bidder’s performance of the



Contract and shall not be subject to variation on any account, including exchange

rate fluctuations, changes in taxes, duties, levies, charges etc. A Bid submitted with

an adjustable price quotation will be treated as non-responsive and will be rejected.

5. However, during the contract period if the market price of product / services has

been on the lower side, the benefit will have to be passed on to the Bank.

9. Bid Security

1. The Bidder shall furnish, as part of its Bid, a Bid security as given in Annexure-N.

2. The Bid security is required to protect the Bank against the risk of Bidder’s conduct,

which would warrant the security’s forfeiture.

3. The Bid security shall be denominated in Indian Rupees and shall be in one of the

following forms:

a) a Bank guarantee for 180 days with a claim period of 90 Days, issued by a Public

Sector / Private Sector / Scheduled Commercial Banks in India (Other than Bank

of India), acceptable to the Bank, in the form as per Annexure-N provided in

the Bid.

OR

b) a Banker’s Cheque / Demand Draft, issued by a Public Sector / Private Sector /

Scheduled Commercial Banks in India, drawn in favour of Bank of India payable

at Mumbai.

4. Any Bid not secured, as above, will be rejected by the Bank, as non-responsive.

5. Unsuccessful Bidders’ Bid security will be discharged or returned as promptly as

possible but not later than sixty (60) days after the expiration of the period of Bid

validity.

6. The successful Bidder’s Bid security will be discharged upon the Bidder signing the

Contract and furnishing the Performance Security as per Annexure-O.

7. The Bid security may be forfeited:

a) if a Bidder withdraws its Bid during the period of Bid validity specified by the

Bidder on the Bid Form; or

b) if a Bidder makes any statement or encloses any form which turns out to be

false/incorrect at any time prior to signing of Contract; or

c) in the case of a successful Bidder, if the Bidder fails;

(i) to sign the Contract;

or

(ii) to furnish Performance Security as mentioned in this RFP.

10. Submission of Bid

Bid should be submitted to the address as given hereunder:



The General Manager,

Bank of India,

Head Office,

Information Technology Department,

8th Floor, Star House II, “G” Block, C-4,

Bandra (East),

Mumbai – 400 051.

1. The Bidders shall seal the envelopes of “Technical Bid” and “Price Bid” separately

and the two envelopes shall be enclosed and sealed in an outer envelope. The

Bidder should additionally submit soft copies of the Technical Bid

Documents, Specification in a CD (Two copies of CDs).

All documents / files in a CD should be in searchable mode and non-editable.

2. The inner and outer envelopes shall:

a) be addressed to the Bank at the address given; and

b) bear the Project Name -

"Bank of India –RFP for procurement and implementation of ,Trade Finance

Solution RFP ref No: BOI/HO/IT/TF/20-21/RE1 Dated 01.03.2021 TECHNICAL

BID I one envelope

And

"Bank of India - RFP- for procurement and implementation of ,Trade Finance

Solution BOI/HO/IT/TF/20-21/RE1 dated 01.03.2021 Dated 01.03.2021 solution

– PRICE BID” in separate envelopes.

c) All envelopes should indicate on the cover the name and address of the Bidder.

3. If the outer envelope is not sealed and marked, the Bank will assume no

responsibility for the Bid’s misplacement or premature opening.

4. Documents comprising the Technical Proposal Envelope, should contain following:

a) Bid Security Deposit of Rs 10,00,000/- (Rs. Ten lakhs Only)

b) Cost of Tender fee (Non-refundable)

c) All Annexures which are to be submitted in the Technical Bid envelope, as

mentioned in the respective annexure/s.

d) Acceptance of the terms and conditions

e) Compliance of Technical Specifications



f) Information of Bidder as per formats attached

g) Submission of System design, Storage Calculation sheet & Architecture as per

the Bank’s requirement

h) Bidders experience and compliance

i) RFP including all Annexures with company stamp & signed by authorized

signatory on all pages

j) Documentary evidence of authorisation for a person signing the Bid documents

k) Power of Attorney (as per format attached), Original Reference Letters, Annual

report, Balance sheet , Profit & Loss statement and other supporting documents

as stated in Pre-eligibility criteria (Annexure-F)

l) Annexure-L: Manufacturer’s / Producers’ authorization form wherever

applicable.

m) Masked Price Bid listing all the components dully signed without indicating the

Price.

n) Technical offer indicating compliance to the Bank’s requirement as per the

technical specification.

o) A full description of the Technical Solution and its compliance which should

provide an acceptable solution as described in Technical & Functional

Specifications in the form of literature, drawing and data.

p) Submission of system design, storage calculation sheet and Architecture

q) Two copies of CDs containing Soft copy of all signed Technical Bid documents

as above. All documents / files in a CD should be in searchable mode and non-

editable.

While submitting the Technical Bid, literature on the software / hardware if any,

should be segregated and kept together in one section / lot. The other papers like

Bid Security, Forms as mentioned above etc., should form the main section and

should be submitted in one lot, separate from the section containing literature and

annual accounts.

Any Technical Proposal not containing the above will be rejected. The

Technical Proposal should not contain any price information; such proposal

will be rejected.

5. Documents comprising Price Proposal Envelope, should be :

a) The Proposal Form as per Annexure B as furnished in the Bidding documents

duly signed by the Bidder and completed.

b) A Full Price Schedule of the Solution indicating all the components of the

solution and services as per Annexure-M



c) Prices quoted in the price bid should be without any conditions. The bidder

should submit an undertaking that there are no deviations to the specifications

mentioned in the RFP either with the technical or commercial bids submitted.

d) Price bids containing any deviations or similar clauses will be summarily

rejected.

6. As mentioned in this RFP, please note to submit the non-refundable bid amount

of Rs. 50,000/- (Rs. Fifty Thousand only) by means of a demand draft/pay order

favouring “Bank of India – RFP for procurement and implementation of Trade

Finance Solution – RFP no. BOI/HO/IT/TF/20-21/RE1 Dated 01/03/2021 payable

in Mumbai, in a separate envelope along with Technical Proposal Envelope

while submitting the Bid. Bids are liable to be rejected if the same is not received

while submission of Bid.

The bidder shall bear all the costs associated with the preparation and submission

of the bid. Bank will in no case be responsible or liable for those costs, regardless

of the conduct or the outcome of the tendering process.

11. Deadline for Submission of Bids

1. Bids should be received by the Bank at the address specified, no later than the date

& time specified in the Invitation to Bid.

2. Bank shall not be responsible for any Postal / Courier delay in receiving the BID

documents at specified address after the deadline for submission of Bids prescribed

and such late Bid will be rejected and returned unopened to the Bidder.

3. The Bank may, at its discretion, extend this deadline for the submission of Bids by

amending the Bid Documents, in which case, all rights and obligations of the Bank

and Bidders previously subject to the deadline will thereafter be subject to the

deadline as extended.

4. Late Bid: Any Bid received after the deadline for submission of Bids prescribed, will

be rejected and returned unopened to the Bidder.

12. Modification and Withdrawal of Bids

1. The Bidder may modify or withdraw its Bid after the Bid’s submission, provided that

written notice of the modification, including substitution or withdrawal of the Bids, is

received by the Bank, prior to the deadline prescribed for submission of Bids.

2. The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked

and dispatched. A withdrawal notice may also be sent by Fax, but followed by a

signed confirmation copy, postmarked, not later than the deadline for submission of



Bids.

3. No Bid may be modified after the deadline for submission of Bids.

4. No bidder shall be allowed to withdraw the bid, if bidder happens to be successful

bidder.

5. No Bid may be withdrawn in the interval between the deadline for submission of

Bids and the expiration of the period of Bid validity. Withdrawal of a Bid during this

interval may result in the Bidder’s forfeiture of its Bid security.

13. Opening and Evaluation of Bids

1. Opening of Technical Bids by the Bank

a) The Bidders’ names, Bid modifications or withdrawals and the presence or

absence of requisite Bid Security and such other details as the Bank, at its

discretion, may consider appropriate, will be announced at the time of technical

Bid opening. No bid shall be rejected at bid opening, except for late bids, which

shall be returned unopened to the Bidder.

b) Bids (and modifications sent) that are not opened at Bid Opening shall not be

considered further for evaluation, irrespective of the circumstances. Withdrawn

bids will be returned unopened to the Bidders.

2. Preliminary Examination

a) The Bank will examine the Bids to determine whether they are complete,

required formats have been furnished, the documents have been properly

signed, and the Bids are generally in order.

b) The Bank may, at its discretion, waive any minor infirmity, non-conformity, or

irregularity in a Bid, which does not constitute a material deviation.

c) The Bank will first examine whether the Bid and the Bidder is eligible in terms of

Annexure-F.

d) Prior to technical evaluation, the Bank will determine the responsiveness of each

Bid to the Bidding Document. For purposes of these Clauses, a responsive Bid

is one, which conforms to all the terms and conditions of the Bidding Document

without material deviations. Deviations from, or objections or reservations to

critical provisions, such as those concerning Bid Security, Applicable Law,

Performance Security, Qualification Criteria, Insurance, Warranty, AMC and

Force Majeure etc. will be deemed to be a material deviation.

e) The Bank’s determination of a Bid’s responsiveness will be based on the

contents of the Bid itself, without recourse to extrinsic evidence.

f) If a Bid is not responsive, it will be rejected by the Bank and may not



subsequently be made responsive by the Bidder by correction of the non-

conformity.

Bank reserves the right to reject an offer under any of the following circumstances:

a) Bid security is not submitted.

b) Tender Document fees are not paid.

c) Offer is incomplete and/or not accompanied by all stipulated documents.

d) Offer is not in conformity with the terms and conditions stipulated in this

document.

e) Specifications stipulated in Annexures are not met. However, deviations

resulting in higher/superior configuration will be accepted.

f) Bill of Material is not submitted along with Technical Offer.

g) Bill of Material differs from actual Commercial Offer, sans prices.

If required, normalization of TCO would be undertaken on the basis of technical

evaluation, before opening the Commercial Offers.

3. Technical Evaluation :

Bidder has to comply with all the technical specification as provided in Annexure Y.

Bidder who comply with all the technical specification as per the Annexure Y and

are found to be eligible as per the Annexure F will be considered technically eligible.

4. Commercial Bids:

a) The Technical Bids will be evaluated as per eligibility criteria. Thereafter the Bank reserves the right of selection of Vendor by Opening of Commercial Bids of vendors (who are found eligible after evaluation of Technical Bids)

b) Bidders are requested to submit Commercial Bid as per Annexure M

c) Bids quoted in any currency other than INR will be disqualified.

d) Commercial bids of technically qualified shortlisted bidders will be opened.

e) Bank’s evaluation of the bids will take into account the status of compliance of

terms and conditions, Technical competence, eligibility criteria and commercial

bid submitted.

14. Awarding of Contract

1. Award Criteria

2. The Contract will be awarded to L1 vendor. However., if the vendor fails to meet

contractual obligations and/or not able to implement the solution within stipulated

timeframe, the Bank shall also be entitled to award the contract to L2 bidder , if L2



bidder is willing to provide solution at L1 price .L2 bidder will have to accept the

purchase order at the rate finalised for L1.

3. Contract/PO will be awarded to the successful bidder for the products/items to be

procured by the Bank, which may not include all the products/items which is being

quoted by the Bidder. Bank may issue multiple PO.

4. Notification of Award

a) Prior to expiration of the period of Bid validity, the Bank will notify the successful

Bidder in writing or by e-mail, that its Bid has been accepted.

b) The notification of award will constitute the formation of the Contract.

c) Upon notification of award to the successful Bidder, the Bank will promptly notify

each unsuccessful Bidder and will discharge its Bid security.

5. Signing of Contract

a) Successful vendor need to execute the Contract as per Bank’s Contract Form

Annexure P and stamp duty to be paid by the vendor

b) Within seven (7) days of the issuance of Purchase Order and acceptance

thereof, successful bidder has to submit Contract Form to the Bank duly dated

and signed by the authorized signatory.

c) In the absence of a formal contract, the Bid document, together with the Bank’s

notification of award and the vendor’s acceptance thereof, would constitute a

binding contract between the Bank and the successful Bidder

d) The Bank reserves the right either to invoke the Performance Bank Guarantee

or to cancel the purchase order or both if the Bidder fails to meet the terms of

this RFP or contracts entered into with them

15. Contacting the Bank

a) No Bidder shall contact the Bank on any matter relating to its Bid, from the time

of opening of Price Bid to the time the Contract is awarded.

b) Any effort by a Bidder to influence the Bank in its decisions on Bid evaluation,

Bid comparison or contract award may result in the rejection of the Bidder’s Bid.

16. Performance Security

1. Performance Security in the required format to be submitted by the successful

bidder as per Clause 4.6 of TCC.



2. Failure of the successful Bidder to comply with the requirement of ‘Signing of

Contract ‘ as stated above , shall constitute sufficient grounds for the annulment

of the award and forfeiture of the Bid security.

17. Pre-Bid Meeting

Queries received till the date as mentioned in the schedule written above, will be

addressed during Pre-Bid Meeting.

18. Contract Period

Contract period is 5 years. Warranty period of 1 year shall commence from the date

of successful implementation of the proposed solution by the successful vendor &

its acceptance by the Bank. Although the period of contract period is 5 years Bank

reserves the right to extend the same at the same rate for another 6 months or

selection of vendor whichever is earlier.

Bank also reserves the right to renew the ATS and FMS every year after the expiry

of 5 years as per the rate agreed upon by Bidder and Bank

************************

Appendix-1



TERMS AND CONDITIONS OF CONTRACT (TCC)

TABLE OF CLAUSES

Clause No.

Topic Clause No.

Topic

4.1 Definitions 4.23 Contract Agreement & Amendments

4.2 Country of Origin 4.24 Assignments

4.3 Standards 4.25 Delay in SI’s Performance

4.4 Use of Contract Documents and Information

4.26 Liquidated Damages

4.5 Patent Rights 4.27 Force Majeure Termination

4.6 Performance Security 4.28 Termination

4.7 Inspection & Quality Control Tests

4.29 Consequences of Termination

4.8 Manuals / Documentation 4.30 Relationship between the parties

4.9 System & Other Software 4.31 Resolution of Disputes

4.10 Errors and Omissions 4.32 Governing Language

4.11 Acceptance Procedure 4.33 Applicable Law

4.12 Packing of Products 4.34 Addresses for Notices

4.13 Delivery & Documents 4.35 Taxes and Duties

4.14 Insurance 4.36 SI Integrity

4.15 Transportation 4.37 SI’s obligations

4.16 Incidental Services 4.38 Compliance with law

4.17 Warranty 4.39 Violation of Terms

4.18 Maintenance Services 4.40 Variation

4.19 Training 4.41 Site Preparation and Installation

4.20 Payment Terms 4.42 Commissioning of the Solution

4.21 Prices and Taxes 4.43 Technical Documentation

4.22 Change Orders 4.44 Right to use defective product

4.45 Repeat Orders

4.46 Suspension of Payment



4.47 Police Verification of resources deputed at our site (DC/DR)

4.48 Indemnity

4.1 Definitions

In this Contract, the following terms shall be interpreted as indicated:

4.1.1 “Successful Bidder” is the Bidder whose technical bid has been accepted and whose

price as per the commercial bid is the lowest and notification of award has been

given by Bank.

4.1.2 “SI” means System Integrator who is selected as successful Bidder.

4.1.3 “The Contract” means the agreement entered into between the Bank and the SI, as

recorded in the Contract Form signed by the parties, including all attachments and

appendices thereto and all documents incorporated by reference therein;

4.1.4 “The Contract Price” means the price payable to the bidder/SI under the Contract

for the full and proper performance of its contractual obligations;

4.1.5 “Deliverables” means all software, hardware, database, middleware, equipment,

manpower and services of all types including that of supply, services,

customization, enhancements, maintenance, monitoring of ,Trade Finance

Solution

4.1.6 “TCC” means the Terms and Conditions of Contract contained in this section;

4.1.7 “The Project” means implementing Trade Finance Solution by integrating it with the

Banks’s application or interfaces as per the terms & conditions laid down in RFP.

4.1.8 ‘L1’ means the bidder whose price as per the commercial bid is the lowest.

4.2. Country of Origin / Eligibility of Goods & Services

4.2.1 All goods and related services to be supplied under the Contract shall have their

origin in eligible source countries, as per the prevailing Import Trade Control

Regulations in India.

4.2.2 For purposes of this clause, “origin” means the place where the goods are mined,

grown, or manufactured or produced, or the place from which the related services



are supplied. Goods are produced when, through manufacturing, processing or

substantial and major assembly of components, a commercially-recognized product

results that is substantially different in basic characteristics or in purpose or utility

from its components.

4.3 Standards

4.3.1 The Goods supplied under this Contract shall conform to the standards mentioned

in the Technical Specifications, and, when no applicable standard is mentioned, to

the authoritative standards appropriate to the Goods’ country of origin. Such

standards shall be the latest issued by the institution concerned.

4.4. Use of Contract Documents and Information

4.4.1 The bidder/SI shall not, without the Bank’s prior written consent, disclose the

Contract, or any provision thereof, or any specification, plan, drawing, pattern,

sample or information furnished by or on behalf of the Bank in connection therewith,

to any person other than a person employed by the bidder/SI in the performance of

the Contract. Disclosure to any such employed person shall be made in confidence

and shall extend only as far as may be necessary for purposes of such performance.

4.4.2 The bidder/SI shall not, without the Bank’s prior written consent, make use of any

document or information for purposes of performing the Contract.

4.4.3 Any document, other than the Contract itself, shall remain the property of the Bank

and shall be returned (in all copies) to the Bank on completion of the SI’s

performance under the Contract, if so required by the Bank.

4.4.4 The bidder shall sign a non-disclosure agreement as per Annexure-E. Successful

Bidders to submit a non-disclosure agreement as per Annexure-E on non-judicial

stamp paper of appropriate value before signing the contract.

4.4.5 By virtue of awarding the Contact to the selected Vendor and in the course of its

performance, the Vendor may have access to the Confidential Information of the

Bank and its Customers. The Vendor is aware that Confidential Information is

valuable Information of the Bank and any disclosure of which would cause

irreparable loss and damage to the Bank for which monetary compensation may not

be adequate and accordingly the Vendor agrees and undertakes to hold the

Confidential Information as confidential and shall not disclose the same including to

any third party and the Vendor also agrees that its employees, agents, sub-

contractors shall also maintain Confidentiality of the Confidential Information. The

Vendor agrees that it shall neither use, nor reproduce for use in any way, any

Confidential Information of the Bank. The Vendor agrees to protect the Confidential



Information of the Bank with at least the same standard of care and procedures

used by them to protect its own Confidential Information of similar importance.

Without limitation of the foregoing, the Vendor shall advise the Bank immediately in

the event that the Vendor learns or has reason to believe that any person who has

had access to Confidential Information has violated or intends to violate the terms

of this Agreement, the Vendor shall immediately seek injunctive relief against any

such person, at the Vendors cost and expenses. If the Vendor hires another person

to assist it in the performance of its obligations under the Contract, or assigns any

portion of its rights or delegates any portion of its responsibilities or obligations under

this Agreement to another person, it shall cause its assignee or delegatee to be

bound by the confidentiality of the Confidential Information in the same manner as

the Vendor is bound to maintain the confidentiality.

For the purpose of this clause “Confidential Information” shall mean all nonpublic

information, of the Bank and its customers which is accessible by or is available to

the Vendor directly or indirectly, whether in writing, oral, graphic, visual or any other

tangible, intangible or electronic form including, without limitation, any and all

information relating to the Bank's staff or its clients/customers (whether past,

present, or future), financial data, financial results and projections, costs and prices,

details of Banks employees and consultants (past, present or prospective),

technologies, technical and business strategies, business and marketing plans,

marketing and sales techniques, pricing and other strategies, computer programs,

software tools, source codes, object codes, protocols, product descriptions,

development schedules, Software positioning, choices of Software names, trade

secrets or know how, customer information and Intellectual Property Rights (defined

later) as well as any such information not generally known to third parties or received

from others.

4.5. Patent Rights

4.5.1 In the event of any claim asserted by a third party of infringement of copyright,

patent, trademark, industrial design rights, etc., arising from the use of the Goods

or any part thereof in India, the bidder/SI shall act expeditiously to extinguish such

claim. If the bidder/SI fails to comply and the Bank is required to pay compensation

to a third party resulting from such infringement, the bidder/SI shall be responsible

for the compensation to claimant including all expenses, court costs and lawyer

fees. The Bank will give notice to the bidder/SI of such claim, if it is made, without

delay. The bidder/SI shall indemnify the Bank against all third party claims.



4.6 Performance Security

4.6.1 Within the period of 21 days from Date of receipt of notification of Contract award,

the bidder/SI shall furnish to the Bank, the Performance Security for an amount of

10% of Total Contract Cost valid for minimum period of Contract plus three months.

4.6.2 The proceeds of the Performance Security shall be payable to the Bank as

compensation for any loss resulting from the SI’s failure to complete its obligations

under the Contract.

4.6.3 The Performance Security shall be denominated in Indian Rupees and shall be by

way of Bank Guarantee issued by a Public / Private Sector Bank in India (Other than

Bank of India), acceptable to the Bank in the Annexure-O provided in the Bid.

4.6.4 The Performance Security will be discharged by the Bank and returned to the

bidder/SI not later than the period of 90 days, following the date of completion of the

SI’s performance obligations under the Contract.

4.6.5 In the event of any contract amendment, the bidder/SI shall, within the period of 21

days after receipt of such amendment, furnish the amendment to the Performance

security, rendering the same valid for the duration of the Contract plus three

months. In the event of any correction of defects or replacement of defective

software/products/equipment/system during the contract/warranty period, the

warranty for the corrected / replaced software/products/equipment/system shall

co-terminate with the contract period.

4.7 Inspection and Quality Control Tests

4.7.1 The Bank reserves the right to carry out pre-shipment inspection by a team of Bank

officials, of any of the existing live installations of the bidder/SI referred to in the

Technical Bid or demand a demonstration of the solution proposed on a

representative model in bidder’s office.

4.7.2 The Bank’s right to inspect, test and where necessary reject the products after the

products arrival at the destination shall in no way be limited or waived by reason of

the products having previously being inspected, tested and passed by the Bank or

its representative prior to the products shipment from the place of origin.

4.7.3 Nothing stated hereinabove shall in any way release the bidder/SI from any warranty

or other obligations under this contract.



4.7.4 Vendor shall keep complete and accurate records of its activities in connection with

the said contract. Vendor shall provide such details/information as may be called

for by the Bank and/or the Reserve Bank of India (RBI) and also allow the Bank and

RBI, their auditors, officers for inspecting, examining and auditing Vendor’s records,

whenever required by Bank/RBI. Vendor will co-operate with the RBI/Bank’s

internal or external auditor to assure a prompt and accurate audit. If the Bank

permits the Vendor to outsource any of the activities under this contract (which shall

always be in writing), the Vendor shall ensure that necessary agreement is entered

into with the Agency engaged for such purpose and such agreement shall also

contain necessary mandate by the said outsourced agency inter alia agreeing for

production of documents called for, inspection and audit of their premises and

books by RBI and / or the Bank and any Agencies engaged by the Bank and / or by

the RBI. Vendor shall also correct any practices which are found to be deficient if

pointed out by the RBI/Bank. The Vendor is aware that failure to provide the

information called for within the stipulated time to the Bank/RBI may result in RBI

imposing fine on the Bank /Vendor and the Vendor agrees that all such fine shall

be paid by the Vendor irrespective of whether such fine is levied on the Bank or the

Vendor. Payment of fine by Vendor, shall not affect the right of the Bank/RBI to take

other actions against the Vendor.

4.8 Manuals / Documentation

4.8.1 Before the products / system is / are taken over by the Bank, the bidder/SI shall

supply technical / systems Manuals for all the Systems supplied and for all required

interfaces. Operation and maintenance Manuals for all the systems and applications

covering the operations needed to start, run, other operations, transfer to fall back

system / site including business continuity plan to be provided by the vendor. User

manuals for Administrative Office / Zones / branches for all the models shall be

provided by the vendor. The manuals shall be in English and Hindi.

4.8.2 Unless and otherwise agreed the products and equipment shall not be considered

to be completed for the purpose of taking over until such manuals have been

supplied to the Bank.

4.8.3 The bidder/SI shall provide one set of Design Manual, System Manual, User

manual and Security Manual for all the supplied products. The bidder/SI shall also

provide one soft copy of each of the manuals. Soft and hard Copy Manuals shall

commensurate with number of installations of Products in the Bank.

4.8.4 Documentation should be comprehensive & include:



Product Literature.

Operating manuals.

General Specifications.

Operator Reference manuals for each operator task.

Messages manuals.

Documentation on troubleshooting.

4.9 For the System & other Software, the following will apply:

4.9.1 The bidder/SI shall provide complete and legal documentation of all subsystems,

licensed operating systems, licensed system software, and licensed utility software

and other licensed software. The bidder/SI shall also provide licensed software for

all software products whether developed by it or acquired from others. There shall

not be any default in this regard.

4.9.2 In case the bidder/SI is providing software which is not his proprietary software then

the bidder/SI should submit evidence in the form of agreement he has entered into

with the software vendor which includes support from the software vendor for the

proposed software for the full period required by the Bank.

4.10 Errors and Omissions

Each Recipient should notify the Bank of any error, fault, omission, or discrepancy

found in this RFP, one day in advance before the pre-bid meeting date.

4.11 Acceptance Procedure

4.11.1 The acceptance criteria for the proposed solution is –

The User acceptance test will be carried out as per mutually agreed Acceptance

Test Plan (ATP) against the systems requirements. The system will be considered

accepted only after ATP is completed as per the agreed plan and is duly

signed/certified by the Bank and the bidder.

Some of features required to be completed are enumerated below:

Solution should have all the features as per the Technical specification.

The equipment is fully installed, commissioned and operational

The main features specified in the RFP / Scope of Work / Technical

Specifications / mutually agreed for implementation should be demonstrated.

The final acceptance of the system will be based on successful processing

under live demonstration.



4.11.2 On successful completion of installation, commissioning, acceptability test, receipt

of deliverables etc., and after the solution runs successfully after going live and

Bank is satisfied with the working of the system, the acceptance certificate (as

mutually decided and approved by the Bank) signed by the bidder/SI and the

representative of the Purchaser will be issued. The date on which such certificate

is signed shall be deemed to be the date of successful commissioning of the

systems as per Annexure-Q.

4.11.3 A Bidder will, by responding to the Bank’s RFP document, be deemed to have

accepted the terms as stated in this RFP document.

4.12 Packing of Products

4.12.1 The bidder/SI shall provide such packing of the products as is required to prevent

their damage or deterioration during transit to their final destination. The packing

shall be sufficient to withstand, without limitation, rough handling during transit and

exposure to extreme temperature, salt and precipitation during transit and open

storage. Size and weights of packing case shall take into consideration, where

appropriate, the remoteness of the Products final destination and the absence of

heavy handling facilities at all transit points.

4.12.2 Packing Instructions: The bidder/ will be required to make separate packages for

each Consignment. Each package will be marked on three sides with proper /

indelible ink with the following:

(i) Project; (ii) Contact No.; (iii) Country of Origin of products; (iv) SI’s Name; (v)

Packing List reference number.

4.13 Delivery and Documents

4.13.1 Delivery of the Products shall be made by the bidder/SI in accordance with the

system approved / ordered. The details of the documents to be furnished by the

bidder/SI are specified hereunder:-

(i) 2 copies of SI’s Invoice showing Contract number, Products description,

quantity, unit price and Total amount.

(ii) Delivery Note or acknowledgement of receipt of Products from the Consignee

or in case of products from abroad original and two copies of the negotiable

clean Airway Bill.

(iii) 2 copies of packing list identifying contents of each package.

(iv) Insurance Certificate.



(v) Manufacturer’s / SI’s warranty certificate.

(vi) Certificate of Origin.

The above documents shall be received by the Bank before arrival of Products

(except where it is handed over to the Consignee with all documents) and if not

received the bidder/SI will be responsible for any consequent expenses.

4.14 Insurance

4.14.1 The insurance shall be in an amount equal to 110 percent of the value of the

Products from “Warehouse to final destination” on “All Risks” basis including Theft,

War Risks and Strikes, valid for a period not less than 3 months after installation

and commissioning and issue of acceptance certificate by the Bank.

4.14.2 Should any loss or damage occur, the bidder/SI shall:-

a. initiate and pursue claim till settlement and

b. promptly make arrangements for repair and / or replacement of any damaged

item irrespective of settlement of claim by the underwriters.

c. The Software to be supplied will be insured by the vendor against all risks of

loss or damage from the date of shipment till such time it is installed at the Bank’s

site. Certificates of the “Comprehensive Insurance Cover” will be submitted to

the Bank for verification/examination and record. The vendor shall take the

insurance cover from a Government of India recognized insurance company

only.

4.15 Transportation

4.15.1 SI is required under the Contract to transport the Goods to a specified place of

destination within India, defined as the Project Sites, transport to such place of

destination in India, including insurance and storage, as shall be specified in the

Contract, shall be arranged by the SI, and the related costs shall be included in the

Contract Price.

4.16 Incidental Services

4.16.1 The incidental services to be provided are as under:-

a. Furnishing Manuals for each appropriate unit of the Supplied Products as

mentioned under Clauses 4.7.4, 4.8 and 4.39 of TCC;

b. Maintenance and software updates of the supplied Products, Technical support

thereof for a period of Contract, after expiry of the contract/warranty provided



that this service shall not relieve the bidder/SI of any contract/warranty

obligations under this contract.

4.17 Contract Period / Warranty / Uptime

4.17.1 The bidder/SI warrants that the products supplied under the Contract are of the

most recent licensed version legally obtained complying with licensing policy of the

OEM and that they incorporate all recent improvements in design and / or features.

The bidder/SI further warrants that all the Products supplied under this Contract

shall have no defect, arising from design or from any act of omission of the SI, that

may develop under normal use of the supplied products in the conditions prevailing

in India

4.17.2 The minimum contract / warranty plus AMC period shall be the period of Contract.

The bidder/SI shall in addition comply with the performance guarantee specified

under the Contract. If, for reasons attributable to the SI, these guarantees are not

attained in whole or in part the bidder/SI shall make such changes, modifications

and / or additions to the Products or any part thereof as may be necessary in order

to attain the contractual guarantees specified in the Contract at its own cost and

expense and to carry out further performance tests.

4.17.3 The Bank shall promptly notify the bidder/SI in writing of any claims arising under

this contract/warranty.

4.17.4 Upon receipt of such notice the bidder/SI shall with all reasonable speed, repair or

replace the defective products or part thereof without cost to the Bank.

4.17.5 Warranty for Hardware/System Software/off-the-shelf Software will be provided

to the Bank as per the general conditions of sale of such software.

4.18 Maintenance Service

4.18.1 The bidder/SI shall provide free maintenance services during the period of

contract/warranty. Professionally qualified personnel who have expertise in the

hardware and system software supplied by the vendor will provide these services.

4.18.2 The entire solution is required to be up and running for 99.50% on a quarterly basis

and the services should be available as per the mentioned SLA



The percentage of uptime will be calculated based on the time taken to repairs &

rectify the fault from the time the complaint is lodged till it gets resolved / rectified

satisfactorily.

a) The bidder/SI shall ensure that faults/issues/defects etc. and failures intimated by

Bank through any mode of communication like call/e-mail/fax etc. are to be set

right as per SLA

4.18.3 Bidder has to provide proper evidence to support the claim of capability to provide

these services. Further, premium support should be provided directly from OEM.

4.19 Training

4.19.1 The bidder/SI is required to train the designated Bank’s / technical and end-user

personnel to enable them to effectively operate and perform administration of the

total system. User Manuals, System Procedure Manual etc., to be provided.

4.19.2 Complete details have been provided in the previous section.

4.20 Payment Terms

4.20.1 Payment shall be made in Indian Rupees, as under:

The payments including cost of implementation, support services, training etc. will

be released in a phased manner on satisfactory completion of different milestones

as indicated below subject to submission PBG as mentioned in this RFP.

4.20.2 For Software, Implementation & Customization

a) 40% of the software license cost (Item 1 and 2 in Annexure M) upon delivery, configuration and installation of the software b) Balance 50% of the software license cost upon successful implementation c) Balance 10% of the software license cost will be released after expiry of the 1

year warranty period or submission of the Performance Bank Guarantee for equivalent amount

d) Implementation cost for each module will be paid as under :

i. 40% upon completion of the successful UAT and its acceptance. ii. 30% upon Go live iii. Remaining 30% upon 3 months of successful live running module



4.20.3 For ATS/AMC

a) Software ATS: Quarterly in arrears

b) Facility Management – Quarterly in arrears

c) Training Charges will be paid per batch upon successful completion of training.

d) Customization Charges: Upon successful testing and implementation of

customization in production at DC and DR and its acceptance by the Bank.

4.20.4 Rejection

a) Prices, which are not quoted as per the given format, can be rejected. The Bank

reserves its right to reject any bid submitted with an adjustable price quotation.

b) Prices should be furnished item-wise with break-up of unit costs as per

Commercial bid Annexure-M.

c) Any bid received, which is not in line with these conditions will be summarily

rejected. Any commercial bid, which is conditional and/or qualified or subjected

to suggestions or attaching any addendum / annexure will also be summarily

rejected.

4.20.5 Future Customisation charges, if any wherever agreeable by Bank / shall be

payable on actual man days utilization and at the rate applicable for the year as per

the approvals of Change Request. The 100% payment shall be made upon

successful deployment of customization in Production and its acceptance sign-off

by Bank

4.20.6 Any component that has not been delivered or if delivered is not operational, will be

deemed / treated as non-delivery thereby excluding the Bank from all payment

obligations under the terms of this contract. Partial delivery of products is not

acceptable and payment would be released as per terms only after full delivery

4.20.7 No advance payment will be given

4.20.8 Payment against Bank Guarantees, if any specifically mentioned in the RFP:

a) Where all the payments to be made against Bank guarantees, the Bank

guarantees shall be issued by a public/ private sector Bank in India (other than

Bank of India), acceptable to the Bank .

4.21 Prices and Taxes

4.21.1 Prices payable to the bidder/SI as stated in the Contract shall be firm and not

subject to adjustment during performance of the Contract, irrespective of reasons



whatsoever, including exchange rate fluctuations, changes in taxes, duties, levies,

charges etc.

4.21.2 The total price quoted should be inclusive of applicable taxes, duties, levies,

charges etc., as also cost of incidental services such as transportation, insurance

etc. But exclusive of Sales Tax / VAT / Service / GST Tax payable as applicable

and Octroi / Entry-Tax payable to Local Government / Municipal Authorities which

will be reimbursed on actual basis upon production of original receipts

4.21.3 The cost must be indicated as Fixed Price in Indian Rupees only, including the

following:

a) Cost of the software, hardware, support (AMC/ATS).

b) Installation, if any,

c) Minimum of 1 year comprehensive warranty. This period will start from date of

acceptance of each installation by the Bank in writing.

4.22 Change Orders

4.22.1 The Bank may, at any time, by a written order given to the SI, make changes within

the general scope of the Contract in any one or more of the following:

(a) Method of shipment or packing;

(c) Place of delivery;

(d) Technical and functional specifications

(e) Services to be provided by the SI.

4.22.2 If any such change causes an increase or decrease in the cost of, or the time

required for the SI’s performance of any provisions under the Contract, an equitable

adjustment shall be made in the Contract Price or delivery schedule, or both, and

the Contract shall accordingly be amended. Any claims by the bidder/SI for

adjustment under this clause should be asserted within thirty (30) days from the

date of SI’s receipt of Bank’s change order.

4.23 Contract Agreement &Amendments

4.23.1 The vendor shall execute the contract / Agreement / Service Level Agreement (SLA)

in the format devised by the Bank

4.23.2 No variation in or modification of the terms of the Contract shall be made, except

by written amendment, signed by the parties.

4.24 Assignment



4.24.1 The bidder/SI shall not assign, in whole or in part, its obligations to perform under

the Contract, except with the Bank’s prior written consent.

4.25 Delays in the SI’s Performance

4.25.1 Delivery, Installation and commissioning of the products will be made well in time

to adhere to project timelines mentioned in this RFP.

4.25.2 If at any time during performance of the Contract, the bidder/SI or its

subcontractor(s) should encounter conditions impeding timely delivery of the

Products and performance of Services, the bidder/SI shall promptly notify the Bank

in writing of the fact of the delay, its likely duration and its cause(s). As soon as

practicable after receipt of the SI’s notice, the Bank shall evaluate the situation and

may, at its discretion, extend the SIs’ time for performance, with or without liquidated

damages, in which case, the extension shall be ratified by the parties by

amendment of the Contract.

4.25.3 Except as provided in the above clause, a delay by the bidder/SI in the performance

of its delivery obligations shall render the bidder/SI liable to the imposition of

liquidated damages, unless an extension of time is agreed upon without the

application of liquidated damages.

4.26 Liquidated Damages

If the Vendor fails deliver any or all of the Products or any customization or perform

the Services within the time period(s) specified in the Delivery Schedule the Bank

shall, without prejudice to its other remedies under the Contract, deduct from the

Contract Price, as liquidated damages, a sum equivalent to 0.5 percent per week

or part thereof of Contract Price subject to maximum deduction of 10% of the

total contract value or undelivered services / solution for each week or part

thereof of delay, until actual delivery, installation or performance as per related

clauses mentioned in RFP. Once the maximum deduction is reached, the Bank

may consider termination of the Contract at its discretion.

4.27 Force Majeure

4.27.1 Notwithstanding the provisions of TCC, the bidder/SI shall not be liable for forfeiture

of its performance security, liquidated damages, or termination for default if and to

the extent that it’s delay in performance or other failure to perform its obligations

under the Contract is the result of an event of Force Majeure.



4.27.2 For purposes of this clause, “Force Majeure” means an event beyond the control of

the bidder/SI and not involving the SI’s fault or negligence and not foreseeable.

Such events may include, but are not restricted to, acts of the Bank in its sovereign

capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and

freight embargoes.

4.27.3 If a Force Majeure situation arises, the bidder/SI shall promptly notify the Bank in

writing of such condition and the cause thereof. Unless otherwise directed by the

Bank in writing, the bidder/SI shall continue to perform its obligations under the

Contract as far as is reasonably practical, and shall seek all reasonable alternative

means for performance not prevented by the Force Majeure event.

4.28 Termination

A. Bank / the Purchaser, reserves the right to terminate the Contract/ Agreement and

recover expenditure incurred by the bank by giving the Contractor a prior and written

notice of 90 days indicating its intention to terminate the Contract / Agreement under

the following amongst other circumstances:

a) Where it comes to Bank’s the Purchaser’s attention that the Contractor/ (or the

Contractor’s team) is in a position of actual conflict of interest with the interests

of Bank / the Purchaser, in relation to any of terms of the Contractor’s Bid or the

Contract / Agreement.

b) Where the Contractor’s ability to survive as an independent corporate entity is

threatened or is lost owing to any reason whatsoever, including inter-alia the

filing of any bankruptcy proceedings against the Contractor, any failure by the

Contractor to pay any of its dues to its creditors, the institution of any winding

up proceedings against the Contractor or the happening of any such events that

are adverse to the commercial viability of the Contractor.

(i) In the event of the happening of any events of the above nature, Bank / /the

Purchaser shall reserve the right to take any steps as are necessary, to

ensure the effective transition of the Service(s) to the next successor

Contractor, and to ensure business continuity.

(ii) The selected Bidder commits a breach of any of the terms and conditions of

the tender/contract.

(iii) The progress regarding execution of the contract, made by the selected

Bidder is found to be unsatisfactory.



(iv) If the delivery is delayed by more than two weeks from the due date of

delivery / if deductions on account of liquidated Damages exceeds more than

10% of thePurchase Order Vlaue.

(v) If the selected bidder fails to complete the due performance of the contract

in accordance with the agreed terms and condition.

(vi) An attachment is levied or continues to be levied for a period of 7 days upon

effects of the tender.

(vii) Bidder failing to execute the contract document.

In case of termination, cure period not exceeding30 days will be provided to Vendor,

upon the sole discretion of the bank

B. Termination for Insolvency:

Bank the Purchaser may at any time terminate the Contract / Agreement by giving

written notice of 07 days to the Contractor indicating its intention to terminate the

Contract/Agreement, without compensation to the Contractor, if the Contractor

becomes bankrupt or otherwise insolvent, provided that such termination will not

prejudice or affect any right of action or remedy which has accrued or will accrue

thereafter to Bank, the Purchaser.

C. Termination for Default:

Bank , without prejudice to any other right or remedy for breach of Contract, by a written notice of 90 days to the Contractor/ Contractor indicating its intention to terminate the Contract/Agreement and also specify the nature and type of default, may terminate the Contract/Agreement in whole or in part. In the event of termination Bank shall pay Contractor undisputed fees/amount for goods delivered and services rendered as per the scope of the RFP, till the date of termination on pro-rata basis.

D. Termination for other than Default:

Bank the Purchaser, without prejudice to any other right or remedy, by a written notice of 30 days after first 1 year of Contract indicating its intention to terminate the Contract/Agreement and may terminate the Contract/Agreement in whole or in part. It is hereby clarified that the termination for convenience shall be without any compensation to the Vendor and in case of termination for any reason; the Bank shall not be liable to pay any fee/consideration for the contract performed. It is also clarified that the Vendor shall not be entitled to terminate the contract. In the event of termination by Bank, the Contractor shall be paid the undisputed fees/amount for the

a) Goods Delivered



b) Services Rendered as per the scope of the RFP till the date of

termination.

E. Termination for Convenience:

In addition to the right of the Bank to terminate the contract for the delayed/unsatisfactory/nonperformance of the Vendor and/or for various reasons detailed in the Service Level Agreement to be executed with the Bank, the Bank shall also be entitled to terminate the Contract at any time for its convenience by giving one month notice to the Vendor In the event of termination by Bank, the Contractor shall be paid the undisputed fees/amount for the:

a) Goods delivered b) Services rendered as per the scope of the RFP. c) Work in progress acceptable to the Bank. Till the date of termination

4.29 Consequences of Termination

a) In the event of termination of the Contract/Agreement due to any cause

whatsoever,[whether consequent to the stipulated term of the Contract/Agreement or

otherwise], Bank the Purchaser shall be entitled to impose any such obligations and

conditions and issue any clarifications as may be necessary to ensure an efficient

transition and effective business continuity of the Service(s) which the Contractor shall

be obliged to comply with and take all available steps to minimize loss resulting from

that termination/breach, and further allow the next successor Contractor/ to take over

the obligations of the erstwhile Contractor in relation to the execution/continued

execution of the scope of the Contract/ Agreement. Bidder is expected to handover all

the required APIs using which metadata and documents/images can be extracted for

purpose of migrating to a new setup.

b) In the event that the termination of the Contract/Agreement is due to the expiry of the

term of the Contract/Agreement, a decision not to grant any (further) extension by Bank

the Purchaser, the Contractor herein shall be obliged to provide all such assistance to

the next successor Contractor or any other person as may be required and as Bank

the Purchaser may specify including training, where the successor(s) is a

representative / personnel of Bank /the Purchaser to enable the successor to

adequately provide the Service(s) hereunder, even where such assistance is required

to be rendered for a reasonable period that may extend beyond the term/earlier

termination hereof.

c) Where the termination of the Contract/Agreement is prior to its stipulated term on

account of a default on the part of the Contractor or due to the fact that the survival of



the Contractor as an independent corporate entity is threatened/has ceased, Bank the

Purchaser shall pay the Contractor for that part of the Service(s) which have been

authorized by Bank the Purchaser and satisfactorily performed by the Contractor up to

the date of termination, without prejudice to any other rights, Bank the Purchaser may

retain such amounts from the payment due and payable by Bank the Purchaser to the

Contractor as may be required to offset any losses caused to Bank the Purchaser as a

result of any act/omissions of the Contractor. In case of any loss or damage due to

default on the part of the Contractor in performing any of its obligations with regard to

executing the Service(s) under the Contract/Agreement, the Contractor shall

compensate Bank the Purchaser for any such loss, damages or other costs incurred

by Bank the Purchaser. Additionally, the sub-Contractor / other members of its team

shall continue to perform all its obligations and responsibilities under the

Contract/Agreement in an identical manner as were being performed hitherto before in

order to execute an effective transition and to maintain business continuity. All third

parties shall continue to perform all/any functions as stipulated by Bank the Purchaser

and as may be proper and necessary to execute the service(s) under the

Contract/Agreement in terms of the Contractor’s Bid and the Contract/Agreement.

d) Nothing herein shall restrict the right of Bank the Purchaser to invoke the Performance

Bank Guarantee and other guarantees, securities furnished, enforce the Deed of and

pursue such other rights and/or remedies that may be available to Bank the Purchaser

under law or otherwise.

e) The termination hereof shall not affect any accrued right or liability of either Party nor

affect the operation of the provisions of the Contract/Agreement that are expressly or

by implication intended to come into or continue in force on or after such termination.

f) In the event of termination of this Agreement for any reason whatsoever, Bank shall

have the right to publicize such termination to caution the customers/public from

dealing with the Contractor.

g) Termination survives the Contract/Agreement.

h) Conflict of interest: The Contractor shall disclose to Bank / the Purchaser in writing, all

actual and potential conflicts of interest that exist, arise or may arise (either for the

Contractor’s team) in the course of performing the Service(s) as soon as practical after

it becomes aware of that conflict.

i) Publicity: The Contractor shall not make or permit to be made a public announcement

or media release about any aspect of the Contract/Agreement unless Bank the



Purchaser first gives the Contractor its prior written consent. In case of non-compliance

of this clause the Bidder will be debarred for participating any future tender / contract

for a period of five years.

4.30 Relationship between the Parties:

a) Nothing in the Contract/Agreement constitutes any fiduciary relationship between Bank

the Purchaser and Contractor’s Team or any relationship of employer-employee,

principal and agent, or partnership, between Bank the Purchaser and Contractor

b) No Party has any authority to bind the other Party in any manner whatsoever except as

agreed under the terms of the Contract/Agreement.

c) Bank the Purchaser has no obligations to the Contractor team except as agreed under

the terms of the Contract/Agreement.

4.31 Resolution of Disputes

4.31.1 The Bank and the bidder/SI shall make every effort to resolve amicably by direct

informal negotiation, any disagreement or dispute arising between them under or in

connection with the Contract.

4.31.2 If, the Bank and the bidder/SI have been unable to resolve amicably a Contract

dispute even after a reasonably long period, either party may require that the

dispute be referred for resolution to the formal mechanisms specified herein below.

These mechanisms may include, but are not restricted to, conciliation mediated by

a third party and/or adjudication in an agreed national forum.

4.31.3 The dispute resolution mechanism to be applied shall be as follows:

a) In case of Dispute or difference arising between the Bank and the bidder/SI relating

to any matter arising out of or connected with this agreement, such disputes or

difference shall be settled in accordance with the Arbitration and Conciliation Act,

1996. Where the value of the Contract is above Rs.1.00 crore, the arbitral tribunal

shall consist of 3 arbitrators, one each to be appointed by the Purchaser and the SI.

The third Arbitrator shall be chosen by mutual discussion between the Purchaser and

the SI.

b) Arbitration proceedings shall be held at Mumbai, and the language of the arbitration

proceedings and that of all documents and communications between the parties shall

be English;



c) The decision of the majority of arbitrators shall be final and binding upon both parties.

The cost and expenses of Arbitration proceedings will be paid as determined by the

arbitral tribunal. However, the expenses incurred by each party in connection with

the preparation, presentation etc., of its proceedings as also the fees and expenses

paid to the arbitrator appointed by such party or on its behalf shall be borne by each

party itself; and

d) Where the value of the contract is Rs.1.00 Crore and below, the disputes or

differences arising shall be referred to the Sole Arbitrator. The Sole Arbitrator should

be appointed by agreement between the parties.

4.32 Governing Language

4.32.1 The governing language shall be English.

4.33 Applicable Law

4.33.1 The Contract shall be interpreted in accordance with the laws of the Union of India

and the Bidder shall agree to submit to the courts under whose exclusive jurisdiction

the Registered Office of the Bank falls.

4.34 Addresses for Notices

4.34.1 The following shall be the address of the Bank and SI.

Bank’s address for notice purposes:

Bank of India,

IT Dept

Head Office,

Star House 2,

C-4, G Block, Bandra-Kurla Complex,

Bandra (East),

Mumbai - 400 051.

SI’s address for notice purposes (To be filled in by the SI)

4.34.2 A notice shall be effective when delivered or on effective date of the notice

whichever is later.



4.35 Taxes and Duties

4.35.1 The bidder/SI will be entirely responsible for all applicable taxes inclusive of

sales/service/VAT, duties, levies, cess, charges, license fees, road permits etc., in

connection with delivery of products at site including incidental services and

commissioning.

4.35.2 Income / Corporate Taxes in India:

The bidder/SI shall be liable to pay all corporate taxes and income tax that shall be

levied according to the laws and regulations applicable from time to time in India

and the price bid by the bidder/SI shall include all such taxes in the contract price.

4.35.3 Tax deduction at Source:

Wherever the laws and regulations require deduction of such taxes at the source of

payment, the Bank shall effect such deductions from the payment due to the SI.

The remittance of amounts so deducted and issuance of certificate for such

deductions shall be made by the Bank as per the laws and regulations in force.

Nothing in the Contract shall relieve the bidder/SI from his responsibility to pay any

tax that may be levied in India on income and profits made by the bidder/SI in

respect of this contract.

4.35.4 The SI’s staff, personnel and labour will be liable to pay personal income taxes in

India in respect of such of their salaries and wages as are chargeable under the

laws and regulations for the time being in force, and the bidder/SI shall perform

such duties in regard to such deductions thereof as may be imposed on him by

such laws and regulations.

4.36 SI’s Integrity

The bidder/SI is responsible for and obliged to conduct all contracted activities in

accordance with the contract using state-of-the-art methods and economic

principles and exercising all means available to achieve the performance specified

in the Contract.

4.37 SI’s obligations

a) The bidder/SI is obliged to work closely with the Bank’s staff, act within its own

authority and abide by directives issued by the Bank and implementation activities.

b) The bidder/SI will abide by the job safety measures prevalent in India and will free

the Bank from all demands or responsibilities arising from accidents or loss of life,



the cause of which is the SI’s negligence. The bidder/SI will pay all indemnities

arising from such incidents and will not hold the Bank responsible or obligated.

c) The bidder/SI is responsible for managing the activities of its personnel or sub-

contracted personnel and will hold itself responsible for any misdemeanors.

d) The bidder/SI will treat as confidential all data and information about the Bank,

obtained in the execution of his responsibilities, in strict confidence and will not

reveal such information to any other party without the prior written approval of the

Bank.

4.38 Compliance with law

The Vendor shall undertake to observe, adhere to, abide by, comply with and notify

the Bank about all laws in force or as are or as made applicable in future, pertaining

to or applicable to them, their business, their employees or their obligations towards

them and all purposes of this contract and shall indemnify, keep indemnified, hold

harmless, defend and protect the Bank and its employees/officers/staff/

personnel/representatives/agents from any failure or omission on its part to do so

and against all claims or demands of liability and all consequences that may occur

or arise for any default or failure on its part to conform or comply with the above and

all other statutory obligations arising there from.

Further the Vendor shall promptly and timely obtain all such consents, permissions,

approvals, licenses, etc., as may be necessary or required for any of the purposes

of this project or for the conduct of their own business under any applicable Law,

Government Regulation/Guidelines and shall keep the same valid and in force

during the term of the project, and in the event of any failure or omission to do so,

shall indemnify, keep indemnified, hold harmless, defend, protect and fully

compensate the Bank and its employees/ officers/ staff/ personnel/

representatives/agents from and against all claims or demands of liability and all

consequences that may occur or arise for any default or failure on its part to conform

or comply with the above and all other statutory obligations arising there from and

the Bank will give notice of any such claim or demand of liability within reasonable

time to the Vendor.

The Vendor is not absolved from its responsibility of complying with the statutory

obligations as specified above. Indemnity would not be limited to court awarded

damages and shall include indirect, consequential and incidental damages.

Indemnity would cover damages, loss or liabilities suffered by the Bank arising out

of claims made by its customers and/or regulatory authorities.



4.39 Violation of Terms

Bank shall be entitled to an injunction, restraining order, right for recovery, suit for

specific performance or such other equitable relief as a court of competent

jurisdiction may deem necessary or appropriate to restrain the Vendor from

committing any violation or enforce the performance of the covenants, obligations

and representations contained in the Contract/RFP. These injunctive remedies are

cumulative and are in addition to any other rights and remedies the Bank may have

at law or in equity, including without limitation a right for recovery of the amounts

due under this contract and related costs and a right for damages.

4.40 Variation

Bank of India may at any time during the contract require the Bidder to revise the

Deliverables, Equipment, Services or Supplies including Completion Date. In an

event of such nature, Bank of India will request the Bidder to state in writing the

effect such variation will have on the work schedule. The Bidder shall furnish these

details, in writing, in two weeks from the receipt of such request.

4.41 Site preparation and installation

The Bank will arrange for the construction of the hardware site in compliance with

the technical and environmental specifications. The Bank will designate the

installation site before the scheduled installation date, to allow the bidder/SI to

perform a site inspection to verify the appropriateness of the sites before the

installation / commissioning of the hardware.

4.42 Installation/Commissioning of Hardware/Software

The bidder/SI is responsible for all installation of Products. The bidder/SI will test all

system operations and accomplish all adjustments necessary for successful and

continuous operation of the software at all installation sites.

4.43 Technical Documentation

The Technical Documentation involving detailed instruction for operation and

maintenance of the software is to be delivered. The language of the documentation

should be English.



4.44 Right to use defective product

If after delivery, acceptance and installation and within the guarantee and

contract/warranty period, the operation or use of the product is found to be

unsatisfactory, the Bank shall have the right to continue to operate or use such

product until rectification of defects, errors or omissions by partial or complete

replacement is made without interfering with the Bank’s operation.

4.45 Clause stands deleted

4.46 Suspension of Payment to the Contractor

Bank may, by a written notice of suspension, suspend all payments to the Contractor under the Contract/Agreement, if the Contractor failed to perform any of its Obligations under the Contract/Agreement, (including the carrying out of the service(s)) provided that such notice of suspension: a) Shall specify the nature of the failure; and b) Shall request the Contractor to remedy such failure within a specified period from the date of issue of such notice of suspension. Such payment shall be released only up on remedying the defect/default within the time prescribed by the Bank.

4.47 Police Verification of resources deputed at our site including DC & DR

Vendor should submit Police verification Certificate for their resources deployed at

our site (DC/DR) to support services under the contract.

4.48 Indemnity

The Vendor shall indemnify the Bank, and shall keep indemnified and hold the Bank

harmless from and against any and all losses, liabilities, claims, actions, costs and

expenses (including attorneys' fees) incurred/may be incurred by the Bank and also

those relating to, resulting from or in any way arising out of any claim, suit or

proceeding brought against the Bank including by a third party as a result of:

a) An act or omission of the Vendor, its employees, agents and sub-contractors in

the performance of the obligations under the contract and/ or

b) Claims against the Bank and/or any legal proceedings made by employees or

other persons who are deployed by the Vendor and/or by any

statutory/regulatory/ govt. authority and/or



c) Breach of any terms of the Contract and/or the Service level Agreement to be

executed by the Vendor and/or breach of any representation or warranty and/or.

d) Violation of the Confidentiality obligations by the Vendor and/or its

officials/employees or any other person employed by them in connection with

the Contract and/or

e) Breach of any of the terms of the Contract and/or Service level Agreement by

the subcontractors, if subcontracting of any part is permitted by Bank and/or

f) The Software/Deliverables supplied not being properly licensed one and/or

g) Any breach of IPR violations by the Vendor including those of the

Software/Deliverables/Materials supplied to the Bank and/or services rendered

by the Vendor.

It is clarified that there shall not be any cap on the liability of the Vendor under the

Indemnity and the aforementioned obligations shall survive termination of contract.

The Contractor shall execute and furnish to the Purchaser/ Bank of India, a deed of

indemnity in favor of the Purchaser/Bank of India in a form and manner, as given in

Annexure-V, indemnifying the Purchaser/Bank of India its directors, employees,

agents and representatives from and against any costs, loss, damages, expense,

claims, litigations, suits, actions, judgments, and/or otherwise including but not

limited to those from third parties or liabilities of any kind howsoever suffered,

arising out of or incurred inter alias during and after the Contract period including

but not limited to third party claims due to infringement of patent, trademark,

Intellectual Property Rights, copyrights or industrial drawings and designs arising

from use of the services or any part thereof and/or otherwise and / or due to breach

of confidentiality obligations.

For breach of any obligation mentioned in this clause 4.48 and the below two clauses viz. Confidentiality and Limitation of Liability, in no event Service Provider shall be liable for damages to the Bank arising under or in no connection with this Agreement for an amount not exceeding the Total Cost of the project. The vendor shall be responsible for obtaining all necessary authorisations and consents from third party licensors of the software, if any, used by the vendors in performing its obligations under this project. If a third party’s claim endangers or disrupts Bank’s user of software, the vendor shall at no further expense, charge, fee or cost to the Bank,

(i) obtain license so that the bank may continue use of the software in accordance with the terms of the agreement and the license of the agreement; or



modify the software without affecting the functionality of the software in any manner so as to avoid the infringement ; or

(iii) replace the software with a compatible functionality and non-infringing product. 4.49 Confidentiality:

i) The company acknowledges that in the course of performing their obligations under this Agreement, the Company shall be exposed to or acquire Confidential information of the Bank or its customer/clients. The Company understands and acknowledges that it will be given access to such Confidential/Information solely as a consequence of and pursuant to this Agreement.

ii) The Company will, at all times, maintain confidentiality of the Confidential

Information and of this Agreement, Information of Bank including of the Bank’s Customer, any business, technical, financial information/data or any other information disclosed or accessible to the Company for this project whether at the time of disclosure, designated in writing as confidential or not.

iii) The Company agrees to keep in confidence and not disclose to any third party

and all Confidential information available to the Company and whether such information is given in writing or oral or visual, and whether such writing is marked to indicate the claims of ownership and /or secrecy or otherwise. The Company agrees that it shall not use nor reproduce for use in any way any Confidential information of the Bank except to the extent required to fullfill its obligations under the agreement. The Company agrees to protect the Confidential information of the Bank with at least the same standard of care procedures used by to protect its own confidential information of similar importance but at all times using at least a reasonable degree of care.

iv) The Company shall also ensure that its officials/employees and if Company is

permitted by the Bank in writing to assign, delegate or hire another person to assist it in the performance of its obligations under this Agreement, such person shall also maintain the confidentiality of the Confidential information in the same manner as the Company is bound to maintain the confidentiality.

The provisions of this Article shall survive notwithstanding the expiration or

termination of this Agreement for any reason whatsoever. 4.50 Limiation of Liability

For breach of any obligation mentioned in this agreement, subject to clause mentioned hereunder, in no event Service Provider shall be liable for damages to the Bank arising under or in connection with this agreement for an amount exceeding the total Project Cost.



Service Provider will ensure Bank’s data confidentiality and shall be responsible for liability arising in case of breach of any kind of security and/or leakage of confidential customer/ Bank’s related information to the extent of loss so caused

The limitations set forth herein shall not apply with respect to:

i. Claims that are the subject of indemnification pursuant to IPR infringement, ii. damage(s) occasioned by the gross negligence, fraud or willful misconduct of Service Provider,

(ii) damage(s) occasioned by the gross negligence, fraud or willful misconduct of Service Provider,

iii. damage(s) occasioned by Service Provider for breach of Confidentiality Obligations,

when a dispute is settled by the Court of Law in India,

v. loss occasioned by non-compliance of Statutory or Regulatory Guidelines 4.51 Independent External Monitors (IEM) Bank of India has empanelled Independent External Monitors (IEMs) for implementation of Integrity Pact ( IP) in respect of procurements as per directives received from the Central Vigilance Commission (CVC). The details are as under:-

1 2

Dr. Joginder Paul Sharma, IAS (Retd) Ex-Principal Secretary. Govt. of UP D-266, Sector-47,Noida, UP Mobile: 9650999444 E-mail: [email protected]

Shri Ashwani Kumar Ex-CMD, Dena Bank Flat No. 101, 1st Floor Plot No. F.P. No.81, Ruby Bandra West Ruby CHSL, 29th Road, Near Duruoella Convent High School Mobile: 9920262626 E-mail: [email protected]

************





Annexure-A

Bid Form (Technical) (on company’s letter head) (To be included in Technical Bid envelope)

BID FORM (TECHNICAL BID)

Date :.............................. To:

Bank of India,


8th Floor , Star House-2,

C-4, G-Block, Bandra Kurla Complex

Bandra (East), Mumbai-400 051.

Sir,

Reg.: Procurement of ______________________________

Ref: Your RFF Ref: ________________________________

==============================================

Having examined the Bidding Documents, the receipt of which is hereby duly

acknowledged, we, the undersigned, offer to provide end-to-end (except logistic

arrangement for movement of documents from Branch to Hub and Branches/Branches to

Hub) supply, support, maintenance, customization, deliver, install etc services of

application, hardware, for implementing Trade Finance Solution for your Bank in

conformity with the said Bidding documents.

We undertake, if our Bid is accepted, to provide end-to-end support, maintenance,

customization, deliver, install etc services of application, hardware, for implementing

,Trade Finance Solution for your Bank in accordance with the terms and conditions of this

RFP.

If our Bid is accepted, we will obtain the guarantee of a Bank in a sum equivalent to 10

percent of the Contract Price for the due performance of the Contract, in the form

prescribed by the Bank.



We agree to abide by the Bid and the rates quoted therein for the orders awarded

by the Bank up to the period prescribed in the Bid, which shall remain binding upon

us.

Until a formal contract is prepared and executed, this Bid, together with your written

acceptance thereof and your notification of award, shall constitute a binding Contract

between us.

We undertake that, in competing for (and, if the award is made to us, in executing) the

above contract, we will strictly observe the laws against fraud and corruption in force in

India namely “Prevention of Corruption Act 1988”.

We understand that you are not bound to accept the lowest or any Bid you may receive.

Dated this ....... day of ............................ 20__

______________________________________

___________________________

(Signature) (Name) (In the capacity of)

Duly authorized to sign Bid for and on behalf_______________________________



Annexure-B

Bid Form (Price) (on company’s letter head) (To be included in Price Bid envelope)

BID FORM (Price Bid)

To:

Bank of India,


8th Floor , Star House,



Sir,

Reg.: Procurement of _____________________________________

Ref: Your RFF Ref: _______________________________________

---------------------------------------------------------------------------------------------

Having examined the Bidding Documents, the receipt of which is hereby duly

acknowledged, we, the undersigned, offer to provide end-to-end (except logistic

arrangement for movement of documents from Branches to Hub and from Hub to

Branches), supply, support, maintenance, customization, deliver, install etc services of

application for implementing Trade Finance Solution for your Bank in conformity with the

said Bidding documents for the sum of ...................………….. (Total Proposal amount in

words and figures) or such other sums as may be ascertained in accordance with the

Schedule of Prices attached herewith and made part of this Proposal.

We undertake, if our Bid is accepted, to provide end-to-end implementation of Trade

Finance Solution support for your Bank in accordance with the terms and conditions of

this RFP.

We agree to abide by the Proposal and the rates quoted therein for the orders

awarded by the Bank.

Until a formal contract is prepared and executed, this Proposal, together with your written

acceptance thereof and your notification of award, shall constitute a binding Contract

between us.

We undertake that, in competing for (and, if the award is made to us, in executing) the

above contract, we will strictly observe the laws against fraud and corruption in force in

India namely “Prevention of Corruption Act 1988”.



We understand that you are not bound to accept the lowest or any Proposal you may

receive.

Dated this ....... day of ............................ 20__

_________________________________________________________________

(Signature) (Name) (In the capacity of)

Duly authorized to sign Bid for and on behalf of _____________________________



Annexure-C

Format of power of Attorney (On stamp paper of relevant value)

To: Bank of India, Information Technology Department, 8th Floor , Star House, C-4, G-Block, Bandra Kurla Complex Bandra (East), Mumbai-400 051.

Sir,

Reg.: Procurement of _____________________________________ Ref: Your RFF Ref: _______________________________________

--------------------------------------------------------------------------------------------- Know all men by these presents, we (name of the company and address of the registered

office) do hereby appoint and authorize Mr. ----------- (full name and residential address)

who is presently employed with us and holding the position of as our attorney, to do in our

name and on our behalf, all such acts, deeds and things necessary in connection with or

incidental to our proposal for Configuration, Customization, Implementation and

Maintenance of Trade Finance Solution in response to the RFP ( Request for Proposal)

Bank of India (hereinafter referred to as BOI), including signing and submission of all

documents and providing information/responses to BOI in all matters in connection with

our Bid / Offer. We hereby agree to ratify all acts, deeds and things lawfully done by our

said attorney pursuant to this Power of Attorney and that all acts, deeds and things done

by our aforesaid attorney shall and shall always be deemed to have been done by us.

Dated this _____ day of ____________________ 2019 Signature with company seal : Name of Authorised Representative : Designation : Email : Mobile : Tel. No : Fax No :



Annexure-D

Letter of Undertaking (On the company’s letter head)

To:

Bank of India,





Sir,


Ref: Your RFF Ref: _______________________________________

---------------------------------------------------------------------------------------------

It is certified that the information furnished here in and as per the document submitted is

true and accurate and nothing has been concealed or tampered with. We have gone

through all the conditions of Bid and is liable to any punitive action for furnishing false

information / documents.

Dated this _____ day of ____________________ 2019

Signature with company seal :

Name of Authorised Representative :

Designation :

Email :

Mobile :

Tel. No : Fax No :



Annexure-E To:

Bank of India,





Sir,


Ref: Your RFF Ref: _______________________________________

---------------------------------------------------------------------------------------------

Non-Disclosure Agreement (on company’s letter head)

(To be included in Technical Bid envelope)

NON-DISCLOSURE AGREEMENT

WHEREAS, we, ________________________________________, having Registered

Office at __________________________________, hereinafter referred to as the

COMPANY, are agreeable to offer and to provide end-to-end (except logistic arrangement

for document movement from branches and Hubs and Hubs to Branches) supply, support,

maintenance, customization, deliver, install etc services of application for implementing

Trade Finance Solution for Bank of India, having its registered office at Star House, C-5,

G Block, Bandra Kurla Complex, Mumbai – 400 051, hereinafter referred to as the BANK

and,

WHEREAS, the COMPANY understands that the information regarding the Bank’s Trade

Finance Solution shared by the BANK in their Request for Proposal is confidential and/or

proprietary to the BANK, and

WHEREAS, the COMPANY understands that in the course of submission of the offer for

the said , Trade Finance Solution Services and/or in the aftermath thereof, it may be

necessary that the COMPANY may perform certain jobs/duties on the Bank’s / properties

and/or have access to certain plans, documents, approvals or information of the BANK;

NOW THEREFORE, in consideration of the foregoing, the COMPANY agrees to all of

the following conditions, in order to induce the BANK to grant the COMPANY

specific access to the BANK’s property/information

The COMPANY will not publish or disclose to others, nor, use in any services that the

COMPANY performs for others, any confidential or proprietary information belonging to



the BANK, unless the COMPANY has first obtained the BANK’s written authorisation to do

so;

The COMPANY agrees that notes, specifications, designs, memoranda and other data

shared by the BANK or, prepared or produced by the COMPANY for the purpose of

submitting the offer to the BANK for the said Trade Finance Solution Services, will not be

disclosed to during or subsequent to submission of the offer to the BANK , to anyone

outside the BANK.

The COMPANY shall not, without the BANK’s written consent, disclose the contents of this

Request for Proposal (Bid) or any provision thereof, or any specification, plan, pattern,

sample or information (to be) furnished by or on behalf of the BANK in connection

therewith, to any person(s) other than those employed/engaged by the COMPANY for the

purpose of submitting the offer to the BANK and/or for the performance of the Contract in

the aftermath. Disclosure to any employed/engaged person(s) shall be made in

confidence and shall extend only so far as necessary for the purposes of such

performance.

Authorised Signatory

Name:

Place: Designation

Date : Office Seal:



Annexure-F To:

Bank of India,





Sir,


Ref: Your RFF Ref: _______________________________________

---------------------------------------------------------------------------------------------

Pre-Eligibility Criteria (on company’s letter head)


The prospective Bidders should fulfil the respective pre-qualifications mentioned below;

otherwise their Bids will not be considered valid for the Bid evaluation process and will be

summarily rejected. The Bidders should submit all the supporting documents in the

Bidder’s eligibility proof. In the absence of such documentary evidences Bid will be rejected

without any further correspondence

Sl.

No.

Criteria Compli

ed (Y/N)

Documents to be submitted

1. Bidder should be a registered

IT/ITES company in India under

Companies Act 1956 and

Company Act, 2014. It should

have been in operation for at

least five years as on date of bid.

Copy of the Certificate of

Incorporation copies of

memorandum and article of

association. Submit copy of

PAN Card, Sales Tax VAT

Registration.

2. Bidder should have minimum

annual turnover of Rs. 100 crores

each during the last three

financial years that is 2017-18

,2018-19 and 2019-20 as per

audited financial statements.

This must be individual company

and not of any group of

companies.

Audited Financial

statements to be submitted.

Additional Support Letter

from CA to be submitted.



3. Bidder should have positive net

worth in the last three financial

years that is 2017-18, 2018-19

and 2019-20 as per audited

financial statements.

Audited Financial

statements to be submitted.

4.

The bidder/ OEM should have a

valid ISO 9001 and ISO 27001

or CMMI level 5 certificate

5. Bidder should be Original

Equipment Manufacturer (OEM) /

System Integrator (SI) /

Application / Service Providers or

their Authorised dealer /

representative. The authorised

dealer should submit

Manufacturers Authorisation

Certificate/Form (MAF)

Self-certification in case of

OEM and Manufacturers’

Authorisation Form signed

by the OEM authorising

dealer.

6. The Bidder should have direct

support office at Mumbai and

should be able to provide

support and maintenance for the

offered solution. Documentary

proof (Office registration details

etc) to be submitted along with

the bid.

List of service centers with

complete address and

contact details segregated

for Bidders and Franchisee

centers to be provided as

per Format enclosed.

7. Bidder should not have been

blacklisted by any entity including

Govt/Banking/FI/NBFC/IBA

Self-certification in the offer

letter.

8. Bidder/SI must not have failed in

completion of the proposed

software with banking/financial

institutions in India earlier as per

PurchaseOrder-

(Self-certification in the offer

letter).



9. The bidder should be in the line

of providing end-to-end support,

maintenance, integration,

customization services for Trade

Finance Solutions / in India at

least for a period of last 3 years

for a minimum of 2 BFSI

Original Letters (dated after

RFP date) from existing

clients as a supportive

documentary evidence in

support of successful

implementation and

maintenance.

• Name of the Bank

• Number of Locations

• Model and Make

• Scope of Project giving

details

• Feedback on the

vendors performance

and expertise.

• Copy of PO and

reference letters

• Name of the person who

can be referred to from

Clients’ side, with Name,

Designation, Postal

Address, Phone and Fax

numbers, E-Mail Ids,

etc., (Attach copies of

purchase orders)

The bank reserves the right

to inspect such installations

while evaluating the

Technical Bid / right to make

a reference call.

10. Proposed software/solution

version should have been

implemented and live for last 1

year in at least 2banking/financial

institution/PSU/Government

Organisation/Large Corporates.

Copy of the PO. Also Please

prepare a list mentioning

there in the name of the

client, name of the software

implemented, items which

were backed up, date of

implementation, SI for the

implementation



11. All products quoted should be

latest and not been declared end

of sale within the 1 year of RFP

date. Products offered should not

be declared end of support for the

first 5 years of supply /

commissioning.


letter. ( OEM Declaration)

12. All the components of the

proposed solution should be

owned by Bidder or Authorized

partner.


letter.

13. Response to the tender can be

submitted by the OEM along with

certified partners. In case bidder

is not OEM, they shall submit a

specific authorization letter from

OEM to the Bank. Letter should

clearly state that in case bidder

failed to deliver the solution or

complete application delivery as

per the tender specification or not

completed the implementation,

the OEM will support either

directly or will identify an

alternate Service Provider to the

Bank.

Certification in the offer

letter.

14. The bidder should have at least

100 employees in India on their

payroll.


letter. (Declaration)

15. The vendor must comply with

government’s rules and

regulations like minimum wages

act, Provident fund and ESIC

facility standard.

Proof of compliance and

labour license needs to be

submitted along with the

quotation)

16. Bidder/SI is not reported under

SMA-2 or NPA, if enjoying credit

facilities from any Bank/FI.



17. Bidder/SI has not violated any

intellectual property Rights





18. Proposed trade finance solution

should be SWIFT certified and

should have been SWIFT-CAT7

2021 changes ready.

Certification.

Note:-

i. Either the bidder/SI on behalf of the OEM or OEM itself can bid but both cannot

bid simultaneously for the solution.

Bidder/SI can submit the bid with one OEM solution/product for application

OEM can authorise different bidders/SI to quote for the same product.

ii. Bidder/SI/OEM(if OEM is the bidder) must comply with all the above mentioned

criteria. Non-compliance of any of the criteria will entail rejection of the Bid.

Copies of the relevant documents / certificates should be submitted as proof in

support of the claims made.

iii. Any assumptions made by the bidder's/SI in response to this RFP will be at

their own risk and cost. The Bank will not be liable for any such assumptions /

representations made by the bidder. The Bank's assumptions and decision will

be final.

iv. No open source software should be provided without support.



Annexure–G

Self-Declaration Form (on company’s letter head) (To be included in Technical Bid envelope)

To

The General Manager

Bank of India

I.T. Department

Head Office

---------------------------------

Sir,

Sub: RFP for _______________________________________________________

RFP ref.No : _____________________________ Dated : ______________

----------------------------------------------------------------------------------------------------------------

We refer to your captioned RFP and hereby undertake that –

1. Our company has support office in Mumbai for support functions at DC, and at

Bangalore for DR. We can support pan India where Bank’s Zonal Offices are

located..

2. Our company will provide support and maintenance for the solution 4 years after

expiry of warranty period from the date of signing the contract.

3. Our company has not been blacklisted by any Public Sector /Private sector Bank /

IBA/RBI/Govt.

Yours faithfully,

Signature of Authorized Signatory

Name of Signatory:

Date: Designation:

Place: Seal of Company



Annexure–H

Technical, Functional & Terms and Condition Compliance

(on company’s letter head) (To be included in Technical Bid envelope)

Sub:

Ref: RFP No.

Sr.

No.

Functionalities Compliance

(Yes / No)

A We confirm, our compliance for all Technical, functional

requirements mentioned in this RFP,addendums,

corrigendum’s, prebid queries clarification for providing , Trade

Finance Solution

B This is to confirm that we unconditionally accept all the terms

and conditions as mentioned in this RFP including all addendum

/ amendments floated by Bank.

C Non-compliance of any requirements , Please specify

1)

2)

3)

4)

Signature of Authorized Signatory

Name of Signatory:

Date: Designation:

Place: Seal of Company



Annexure–I

Organizational Profile (on company’s letter head)


Please provide following information about the Company (Attach separate sheet if required)

Sub:

Rfp No.: Date :

S. No. Information Particulars / Response

1. Name of the Company 2. CONSTITUTION

(Proprietary / Partnership / Private Ltd. / Public Ltd.)

3 Registered Office Address

4 Date of Incorporation 5. Company Head Office / Registered Office

and Addresses Contact Person ( 1) Name Phone/Mobile Fax E-mail Website Contact Person (2) Name Phone/Mobile Fax E-mail Website

Names of Proprietor/Partners/ Directors Name 1. 2.

Phone/Mobile No.

If Consortium, then specify name of members

Category Software Producer / Developer (Principal) Hardware Manufacturer (Principal) Authorized Solution Provider Any Other (please specify)

Trade Finance Solution being supported,

implemented in Purchaser, with full address and Details of contact person (Phone, Fax and E-Mail)

Services Provided

Date of implementation

Whether still support continues



4. Provide the range of services /options offered by you covering service description and different schemes available for:

• Customization • Implementation Support • Warranty • Post-implementation • Ongoing Support for: -

o AMC o Helpdesk o Training o Documentation o Others (specify)

Yes / No / Comments (if option is ‘No’)

Number of Engineers familiar with the proposed solution

Number of Total Employees

Number of qualified Engineers permanently employed for trade Finance Solution

5. Any pending or past litigation (within three years)? If yes please give details?

Also mention the details of claims and complaints received in the last three years (About the Company / Software that are sold / licensed by the company).

Yes/No/Comments (if option is ‘Yes’)

6. Please mention turnover for last three years and include the copies of audited Balance Sheet in support of it.

Year Turnover Profit/Loss(-)

2017-18

2018-19

2019-20

Signature of Bidder

Name Designation



PART – B: System Information

Sub: RFP for _______________________________________________________ RFP ref.No : _____________________________ Dated : ______________

S. No. Information Required Particulars / Response

1. Software Information

• Name of the Software Product • Version of the proposed software

Annual sales of the product during the last three years (number of installations and value)

• Annual installations (live) in the last three years similar to the module/version proposed.

• Year and place of the first live installation similar to the module/version set proposed.

• Number of versions released till date since the last three years.

Release month/year of last version

Release month/year of the proposed version

2 Hardware Platforms information

Y Server Configuration

o Application Server o Database Server o Backup Server o Test & Development

Server o Storage Management

Server o Document Management

Server o Storage (SAN) for

Production o Tape Library o Server for Back Office o Scanner o Hardware at the Back

Offices

3 Operating systems 4 Database 5 Front end tool and associated software. 6 Backup Software



7 Language and development environment in which the proposed version is coded

8 Warranty Period and the Scope of warranty in detail

9 System Module components – Specifically indicate modules / components and their dependencies (whether the modules /components can be implemented independent of other modules/components) and level of integration for each proposed module / component.

10 Description of the solution development environment and application tools used. Also furnish either Third Party Tools or Tools available with the System Software/RDBMS that are used in designing the solution

11 What is the purchasing /licensing policy for the solution?

12 Broad solution enhancement /integration strategy for the next 3-5 years

13 Whether the company has full control over the source code of such bundled third party software

14 Whether the solution offered is single product and all the modules should be integrated through a menu.

15 Whether the solution is web enabled with security features and different User level access controls.

Software Product quoted

Sl No.

Product Name Version Product OEM

License Information

Brief Description

1 Trade Finance Solution software

2 Database

Any other items

Components Brief Specification Make and Model Qty Quoted



(Please mention the items quoted. Please ensure that all the items required for making the system operational are included)

We confirm that, all the details mentioned above are true and correct and if the Bank observes any misrepresentation of facts on any matter at any stage of evaluation, the Bank has the right to reject the proposal and disqualify us from the process.

Please support the above facts with documentary evidence. Referral Letters from Clients mentioned above

Please also attach : Income-Tax Clearance Certificate (latest)

We hereby acknowledge and unconditionally accept that the Bank can at its absolute discretion apply whatever criteria it deems appropriate, not just limiting to those criteria set out in the RFP document, in short listing of bidders for providing software solution.

We also acknowledge the information that this bid is valid for a period of six months, for the short-listing purpose, from the date of expiry of the last date for submission of bid.

Signature of Authorized Signatory Name of Signatory:

Date: Designation: Place: Seal of Company



Annexure–J

Sub: Rfp Ref. No. Date

Service Support Details (To be included in Technical Bid envelope)

City / District Location

Postal Address, Telephone, Fax, E-Mail and Contact Details of Support Personnel

Office Working Hours

Number of Software Engineers capable of supporting , Trade Finance Solution offered

Own Franchisee/ Support Centers





Annexure-K

(Bill of Material)

(This should contain the details of Annexure M without cost) Sub: RFP for _______________________________________________________ RFP ref.No : _____________________________ Dated : ______________

Item Unit Price

No of Units

1 Application Software including RDBMS

Enterprise License or License covering 1000 Registered Corporate Users in Front End and 200 concurrent users

2 Any other licensed software such as middleware etc(if required,

please indicate separately)

3 Successful Implementation of following module:

a. Centralised Trade Finance b. Portal-- if readily available or integration to e Portal developed by Bank

Total 4 Implementation charges for any

other module (if required in future)

Cost for 1 integration

5 Annual Technical Support (ATS) of Software (after 1 year warranty period) for Trade Finance Solution including RDBMS any other licensed software required (if applicable)

Cost for 1 year

4 year

6 Facility Management Services 2 Engineer for 1 year

7 Training Charges – over and above the first time training to users

Per session of 8 hrs (any



type of training)

8 Customization for all existing and on going integration requirements with Fintech solutions and Bank’s e-PORTAL components existing and being procured by the Bank .

9 The bidder can also quote for own e-PORTAL components readily available through various channels

Total

B) Hardware (to be provided by Bank)

Details

Sr. No.

Server Name

Purpose Qty Make/ Model

OS CPU Number of Cores

Processors

Storage RAM Others, if any

A Production Environment

B UAT / Development Environment

C DR Environment

Additional rows may be added for furnishing information based on requirement.





Annexure–L

Manufacturers’ Authorization Form (To be included in Technical Bid envelope)

Original copy addressed to Bank to be submitted

MANUFACTURERS'/PRODUCERS’ AUTHORIZATION FORM

No. Date:

To:

_______________________

Dear Sir:

Ref: Your RFP Ref: __________________________dated______

We who are established and reputable manufacturers / producers of

________________________ having factories / development facilities at (address of

factory / facility) do hereby authorise M/s ___________________ (Name and address of

Agent) to submit a Bid, and sign the contract with you against the above Bid Invitation,

who are the certified reseller of _____ software for the last 4 years after expiry of warranty

period.

Further, we hereby certify that M/s. ______________ is entitled to participate in the

tender process for procurement and submission of bids.

We hereby extend our full guarantee and warranty for the Solution, Products and

services offered by the above firm against this Bid Invitation.

We hereby undertake that the software will be available and supplied during the

currency of the empanelment of 4 years after expiry of warranty period or equivalent

/higher software would be supplied at no extra cost to the Bank. We also confirm that the

above mentioned company will be purchasing hardware/software support for 5 years. In

case the above mentioned company fails to deliver the services, we will facilitate your

engagement with another authorized service partner to provide the services.

We also undertake to provide any or all of the following materials, notifications, and

information pertaining to the Products manufactured or distributed by the bidder/SI :



(a) Such Products as the Bank may opt to purchase from the SI, provided, that this

option shall not relieve the bidder/SI of any warranty obligations under the

Contract; and

(b) in the event of termination of production of such Products:

i. advance notification to the Bank of the pending termination, in sufficient time

to permit the Bank to procure needed requirements; and

ii. following such termination, furnishing at no cost to the Bank, the blueprints,

design documents, operations manuals, standards, source codes and

specifications of the Products, if requested.

(c) None of product or components offered should be end of life /sale/support

during the contract period.

We duly authorise the said firm to act on our behalf in fulfilling all installations,

Technical support and maintenance obligations required by the contract.

We confirm that the undersigned is authorized to issue this letter.

Yours faithfully,

(Name)

(Name of Producers)

Note: This letter of authority should be on the letterhead of the manufacturer and should

be signed by a person competent and having the power of attorney to bind the

manufacturer. The Bidder in its Bid should include it.



Annexure-M Format for Commercial Bid


Item Unit Price

No of Units Total Cost

1 Application Software including OS and RDBMS (if OS and DB is other than as explained in point ‘P’ below)

License covering 1000 Registered Corporate Users in Front End and 200 concurrent users

2 Any other licensed software such as middleware etc(if required,

please indicate separately)

3 Successful Implementation of following module:

a. Centralised Trade Finance b. Portal-- if readily available or integration to e Portal developed by Bank

Total 4 Implementation charges for any

other module (if required in future)

Cost for 1 integration

Total Cost for 1 integration

5 Annual Technical Support (ATS) of Software (after 1 year warranty period) for Trade Finance Solution including RDBMS any other licensed software required (if applicable)

Cost for 1 year

4 year Total cost for 4 year

6 Facility Management Services 2 Engineer for 1 year

2 Engineer for 5 year

7 Training Charges – over and above the first time training to users

Per session of 8 hrs (any type of training)

Per session of 8 hrs

8 Customization for all existing and on going integration requirements with Fintech solutions and Bank’s e-PORTAL

Per man day



components existing and being procured by the Bank .

9 The bidder can also quote for own e-PORTAL components readily available through various channels

Total

Item (5)>= 12% of Item 1 +Item 2

Note: a) The total price quoted should be inclusive of applicable duties, levies, charges etc.,

as also cost of incidental services such as transportation, insurance etc. But

exclusive of Sales Tax / VAT / Service / GST Tax payable as applicable and Octroi

/ Entry-Tax payable to Local Government / Municipal Authorities which will be

reimbursed on actual basis upon production of original receipts..

b) Implementation charges should cover integration with the existing applications of

the Bank as well as the applications that may require integration during the contract

period.

c) Bidder to extend additional training services, if required by the Bank, anytime during

the contract period at the unit rate mentioned above for respective type of training.

Bank would make payment as per the additional training provided by the Bidder.

d) Unit prices as well as TCO must be quoted in WORDS AND FIGURES.

e) In case of any discrepancy, unit prices quoted in words will be considered for

computation of TCO.

f) Wherever Road Permit would be required for transportation/delivery of

goods/hardware, it is the responsibility of bidder to make necessary arrangements

in advance and in that process, if any assistance is required bank would provide the

same like issuance of letter from the Bank addressed to the concerned authorities.

g) Prices are mandatory to be quoted for all the components/items. In case of

incomplete commercial bid, the same is liable to be rejected.

h) This clause stands deleted.

i) No deviation whatsoever will be considered by the Bank. Bank will not evaluate and

consider any terms and conditions mentioned in the commercial bid. Bank reserves

the right to disqualify the bidder if any deviation is mentioned in the commercial bid.

j) SI/Bidder to make payment of Octroi duty wherever applicable as per Govt. rules,

and the same has to be claimed from the Bank by submitting the Original Receipt.

In case, at any later date, any penalty levied for default in making the payment of

Octroi, the same will have to be borne by the bidder and not by the Bank.

k) None of product or components offered should be end of life /sale/support during

the contract period.



l) Sizing of hardware for implementation of , Trade Finance Solution should be as

per the licenses and certified by the application OEM. The bidder should ensure

that the neither the sizing is oversized nor undersized.

m) Bidder should follow all the best practices like High availability, Disaster Recovery,

Backup, Monitoring tools etc.

n) In case, any component/s, has been missed out by the bidder or not included in

the TCO, by the SI/Bidder which are essential for successful implementation, the

same has to be provided by the bidder/SI at his own cost. Bank in no case, will

pay any amount over and above TCO.

o) If hardware (supplied by bidder, if any) or software is required to upgrade during

the contract period due to any reason like slowness of the system or not getting

the desired performance, it is responsibility of the bidder to upgrade the same

without any cost to the Bank.

p) Bank will provide Hardware with Operating System windows server of 2008-2016 &

database as SQL & Oracle. Any other software required to run the solution should be provided by the bidder.

q) Please note that presently Bank will not opt for Cloud solution. Solution offered

should be on-prem supported on VM and have the cloud compatibility so that Bank

can move to Cloud as and when required.

Bank should be able to use the product without any restrictions, in terms of

unconditional usage of all functionalities by all its employees.



Annexure–N (To be included in Technical Bid in case Bid Security is in Bank Guarantee form)

BID SECURITY FORM

Whereas ...........................(hereinafter called “the Bidder”) has submitted its Bid dated

...................... (date of submission of Bid) for the supply of ................................. (name

and/or description of the Products/system) (hereinafter called “the Bid”).

KNOW ALL PEOPLE by these presents that WE ..................... (name of Bank) of

.................. (name of country),having our registered office at .................. (address of Bank)

(herein after called “the Bank”), are bound unto ............................. (name of Purchaser)

(hereinafter called “the Purchaser”) in the sum of _______________________for which

payment well and truly to be made to the said Purchaser, the Bank binds itself, its

successors, and assigns by these presents. Sealed with the Common Seal of the said

Bank this ____ day of _________ 20__.

THE CONDITIONS of this obligation are:

1. If the Bidder withdraws its Bid during the period of Bid validity specified by the Bidder

on the Bid Form; or

2. If the Bidder, having been notified of the acceptance of its Bid by the Purchaser

during the period of Bid validity:

(a) fails or refuses to execute the Contract Form if required; or

(b) fails or refuses to furnish the performance security, in accordance with the

Instruction to Bidders.

We undertake to pay the Purchaser up to the above amount upon receipt of its first written

demand, without the Purchaser having to substantiate its demand, provided that in its

demand the Purchaser will note that the amount claimed by it is due to it, owing to the

occurrence of one or both of the two conditions, specifying the occurred condition or

conditions.

This guarantee will remain in force up to and including ninety (90) days after the period of

the Bid validity, i.e. up to ________, and any demand in respect thereof should reach the

Bank not later than the above date.

...................................

(Signature of the Bidder’s Bank)



Note: Presence of restrictive clauses in the Bid Security Form such as suit filed

clause/clause requiring the Purchaser to initiate action to enforce the claim etc., will

render the Bid non-responsive.

Annexure-O

PERFORMANCE SECURITY FORM

To: (Name of Purchaser)

WHEREAS ................................................................... (Name of SI)

(hereinafter called "the SI") has undertaken, in pursuance of Contract No.................

dated,........... 20__. to supply...................... .................................................(Description of

Products and Services) (hereinafter called "the Contract").

AND WHEREAS it has been stipulated by you in the said Contract that the bidder/SI shall

furnish you with a Bank Guarantee by a recognised Bank for the sum specified therein, as

security for compliance with the SI's performance obligations in accordance with the

Contract.

AND WHEREAS we have agreed to give the bidder/SI a Guarantee:

THEREFORE, WE hereby affirm that we are Guarantors and responsible to you, on behalf

of the SI, up to a total of ................................... ........................................ (Amount of the

Guarantee in Words and Figures) and we undertake to pay you, upon your first written

demand declaring the bidder/SI to be in default under the Contract and without cavil or

argument, any sum or sums within the limit of ................................ (Amount of Guarantee)

as aforesaid, without your needing to prove or to show grounds or reasons for your

demand or the sum specified therein.

This guarantee is valid until the ........day of...................

Signature and Seal of Guarantors (SI’s Bank)

....................................................................

Date....................................................

....................................................................

....................................................................

Address:.......................................................

....................................................................

....................................................................



Annexure–P

CONTRACT FORM

THIS AGREEMENT made the .......day of.................................., 20__. Between

.......................... (Name of Purchaser) (hereinafter called "the Purchaser") of the one part

and ..................... (Name of SI) of ......................... (City and Country of SI) (hereinafter

called "the SI") of the other part :

WHEREAS the Purchaser invited Bids for certain Products and services viz.,

..................................... (Brief Description of Products and Services) and has accepted a

Bid by the bidder/SI for the supply of those Products and services in the sum of

.............................. (Contract Price in Words and Figures) (hereinafter called "the

Contract Price").

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are

respectively assigned to them in the Conditions of Contract referred to.

2. The RFP documents of Bid Ref. No.: ______________________dated __________

shall be deemed to form and be read and construed as part of this Agreement

3. In consideration of the payments to be made by the Purchaser to the bidder/SI as

hereinafter mentioned, the bidder/SI hereby covenants with the Purchaser to provide

the Products and services and to remedy defects therein, in conformity in all respects

with the provisions of the Contract.

4. The Purchaser hereby covenants to pay the bidder/SI in consideration of the

provision of the Products and services and the remedying of defects therein, the

Contract Price or such other sum as may become payable under the provisions of

the Contract at the times and in the manner prescribed by the Contract.



Brief particulars of the Products and services which shall be supplied / provided by

the bidder/SI are as under:

SL.

NO.

BRIEF

DESCRIPTION

OF PRODUCTS &

SERVICES

QUANTITY TO

BE SUPPLIED.

TOTAL

PRICE (Rs.)

TOTAL VALUE: (Rs.)

DELIVERY SCHEDULE:

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in

accordance with their respective laws the day and year first above written.

Signed, Sealed and Delivered by the

said ..................................................... (For the Purchaser)

in the presence of:.......................................

Signed, Sealed and Delivered by the

said ..................................................... (For the SI)

in the presence of:.......................................



Annexure–Q

User Acceptance Form

PROFORMA OF CERTIFICATE FOR ISSUE BY THE PURCHASER AFTER SUCCESSFUL COMMISSIONING OF THE SOLUTION

No. Date: M/s. Sub: Certificate of commissioning of Solution 1. This is to certify that the products / equipment as detailed below has/have been

received in good condition along with all the standard and special accessories (subject

to remarks in Para No. 2) in accordance with the Contract/Specifications. The same

has been installed and commissioned.

a) Contract No._________________ ______________ dated ________

b) Purchase Order No: _________________________ dated ________

c) Description of the Solution _______________________________

d) Quantity ____________________________________________ ____

e) Date of commissioning and proving test ________________________

2. Details of products not yet supplied and recoveries to be made on that account:

S.No. Description Amount to be recovered

3. The proving test has been done to our entire satisfaction and Staff have been trained

to operate the Product.

4. The bidder/SI has fulfilled his contractual obligations satisfactorily*

or

The bidder/SI has failed to fulfill his contractual obligations with regard to the

following:



(a)

(b)

(c)

5. The amount of recovery on account of non-supply of Products given under Para No.

2.

6. The amount of recovery on account of failure of the bidder/SI to meet his contractual

obligations is as indicated in endorsement of the letter.

Signature _______________________

Name _______________________

Designation with stamp __________________

______________________________________

* Explanatory notes for filling up the certificates:

(a) The bidder/SI has adhered to the time schedule specified in the contract in

dispatching the Products / Manuals pursuant to Technical Specifications.

(b) The bidder/SI has supervised the commissioning of the solution in time i.e., within the

period specified in the contract from the date of intimation by the Purchaser in respect

of the installation of the Product.

(c) Training of personnel has been done by the bidder/SI as specified in the contract.

(d) In the event of Manuals having not been supplied or installation and commissioning of

the Solution having been delayed on account of the SI, the extent of delay should

always be mentioned.



Annexure–R

Bank Guarantee Form

FORMAT FOR BANK GUARANTEE AGAINST ANNUAL MAINTENANCE

(ON NON-JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)

Bank Guarantee No.: ........ and Date ........................

To.......................................................... (Name of the Purchaser)

Whereas ......................................... (Name of the SI) hereinafter called "the SI" has

undertaken, in pursuance of contract No................... dated............. to supply

.......................................................... (Description of Products and Services) hereinafter

called "the Contract".

AND WHEREAS it has been stipulated by you in the said contract that the bidder/SI shall

furnish you with a Bank Guarantee by a recognized Bank for the sum specified therein as

security for compliance with the SI's performance obligations under the contract for Annual

Maintenance and Repairs of the entire system including cost of spares during the contract

period.

AND WHEREAS we have agreed to give the bidder/SI a Guarantee.

THEREFORE WE hereby affirm that we are Guarantors and responsible to you on behalf

of the SI, up to a total of Rs. ....................... (Amount of guarantee in words and figures

and we undertake to pay you, upon your first written demand declaring the bidder/SI to be

in default under the contract and without cavil or argument, any sum or sums within the

limit of Rs. ....... (Amount of guarantee) as aforesaid, without your needing to prove or to

show grounds or reasons for your demand or the sum specified therein.

This guarantee is valid until ............... day of ................ ...........

Signature and Seal of Guarantors

..................................................................

Date: ............. .....

NOTE:

(i) SI SHOULD ENSURE THAT SEAL AND CODE NO. OF THE SIGNATORY

IS PUT BY THE BANKERS, BEFORE SUBMISSION OF THE BANK

GUARANTEES.

(ii) STAMP PAPER IS REQUIRED FOR THE BANK GUARANTEES ISSUED

BY THE BANKS LOCATED IN INDIA.



Annexure-V

Deed of Indemnity (On Stamp Paper of relevant value)

This Deed of Indemnity executed at Mumbai / on the [ ] day of [ ] by [ ]

(Hereinafter referred to as “the Obligor” which expression shall unless it be repugnant to

the context, subject or meaning thereof, shall be deemed to mean and include successors

and permitted assigns);

IN FAVOUR OF

Bank of India (“Bank of India”) is a company a banking company under section 5 (c) of

the Banking Regulation Act, 1949 (10 of 1949) nationalized on 19th July, 1969 through an

act namely the Banking Acquision and Transfer of undertaking Act. Bank of India is also a

scheduled bank as notified by the Reserve Bank of India (RBI) under the Reserve Bank

of India Act, 1934having its registered office Star House, C-5, G-Block, Bandra Kurla

Complex, Bandra East, Mumbai -400 051 (hereinafter referred to as “Bank of India” which

expression shall, unless it be repugnant to the subject or context or meaning thereof, be

deemed to mean and include its successors and assigns)

WHEREAS

(1) The Obligor has

(a) offered to Bank of India end-to-end (except logistic arrangement for document

movement from branches to Hubs and from Hubs to branches) supply, support,

maintenance, integration, customization, deliver, install etc. Services of

application and other components for implementing Trade Finance Solution

SOLUTION for the Bank as stated under the RFP document Ref. no.

BOI/HO/IT/TF/20-21/RE1 dated 01/03/2021 and subsequent corrigendum / replies

/ clarifications provided by Bank of India;

(b) Represented and warranted that they have all permissions, consents, approvals

and license from all authorities, both regulatory / statutory and non-regulatory, for

executing their services to Bank of India;

(c) Represented and warranted that the aforesaid services offered to Bank of India do

not violate any provisions of the applicable laws, regulations or guidelines including



laws relating to intellectual property rights, legal and environmental. In case there

is any violation of any law, rules or regulation, which is capable of being remedied

the same will be got remedied immediately during the implementation,

maintenance and contract period to the satisfaction of Bank of India;

(d) Represented and warranted that they are authorized and legally eligible and

otherwise entitled and competent to enter into such contract(s) with Bank of India;

(2) Bank of India, relying and based on the aforesaid representations and warranties of

the Obligor, has agreed to avail the services of the Obligor on the terms and conditions

contained in its Contract / Agreement dated [] (the Agreement) with the Obligor;

(3) One of the conditions of the aforesaid Agreement is that the Obligor is required to

furnish an indemnity in favor of Bank of India indemnifying the latter against any loss,

damages or claims arising out of any violations of the applicable laws, regulations,

guidelines during the execution and rendering and Trade Finance Solution services to

Bank of India over the contract period as also for breach committed by the Obligor on

account of misconduct, omission or negligence or otherwise by the Obligor.

(4) In pursuance thereof, the Obligor has agreed to furnish an indemnity in the form and

manner and to the satisfaction of Bank of India as hereinafter appearing;

NOW THIS DEED WITNESSETH AS UNDER: -

In consideration of Bank of India having agreed to award the aforesaid services / job to the

Obligor, more particularly described and stated in the aforesaid Agreement, the Obligor do

hereby unconditionally, absolutely and irrevocably agree and undertake that: -

(1) The Obligor shall, at all times hereinafter, save and keep harmless and indemnified

Bank of India, including its subsidiaries, agents, respective directors, officers, and

employees and keep them indemnified from and against any claim, demand,

losses, liabilities or expenses of any nature and kind whatsoever and by

whomsoever made in respect of the said contract/ Agreement and any loss or

damage caused from and against all suits and other actions that may be instituted

taken or preferred against Bank of India by whomsoever and all claims, demands,

losses, damages, costs, charges and expenses that Bank of India may incur or

suffer by reason of any claim made by any claimant for any reason whatsoever

or by anybody claiming under them or otherwise for any losses, damages or

claims arising out of all kinds of accidents, damage, destruction, deliberate,

malicious or otherwise, direct or indirect, negligence, reckless, misconduct,

criminal breach of trust or from those arising out of violation of applicable laws or



breach of regulatory instructions including those relating to intellectual property

rights, rules, regulations, guidelines and also from the environmental damages, if

any, which may occur or result from the terms of the Agreement or for breach of

confidentiality obligations or otherwise.

(2) The Obligor further agrees and undertakes that the Obligor shall, ensure that all

the permissions, authorizations, consents and licenses are obtained and renewed

from the local and/or municipal and/or governmental authorities, as may be

required under the applicable laws, rules, regulations, guidelines, orders framed

or issued by any appropriate authorities.

(3) The Obligor further agrees to provide complete documentation of all sub-systems,

operating systems, systems software, utility software and other software, or other

components in the nature of accessories or otherwise they are having or procured

from third parties. The Obligor shall also provide licensed software for all software

services, whether developed by it or acquired from others for performing the

obligations under the Contract. The Obligor shall also indemnify and keep

indemnified Bank of India against any levies /penalties / claims / demands

litigations, suits, actions, judgments, and or otherwise on account of any default

and or breach and or otherwise in this regard.

(4) If any additional approval, consent or permission is required by the Obligor to

execute and perform the contract / Agreement during the currency of the contract,

they shall procure the same and/or comply with the conditions stipulated by the

concerned authorities without any delay.

(5) The obligations of the Obligor herein are irrevocable, absolute and unconditional,

in each case irrespective of the value, genuineness, validity, regularity or

enforceability of the afore said Agreement or the insolvency, bankruptcy,

reorganization, dissolution, liquidation or change in ownership of Bank of India or

Obligor or any other circumstance whatsoever which might otherwise constitute a

discharge or defense of an indemnifier.

(6) The obligations of the Obligor under this deed shall not be affected by any act,

omission, matter or thing which, would reduce, release or prejudice the Obligor

from any of the indemnified obligations under this indemnity or prejudice or

diminish the indemnified obligations in whole or in part, including in law, equity or

contract (whether or not known to it, or to Bank of India).

(7) This indemnity shall survive the aforesaid Agreement.



(8) Any notice, request or other communication to be given or made under this

indemnity shall be in writing addressed to either party at the address stated in the

aforesaid Agreement and or as stated above.

(9) This indemnity shall be governed by, and construed in accordance with, the laws

of India. The Obligor irrevocably agrees that any legal action, suit or proceedings

arising out of or relating to any this indemnity may be brought in the

Courts/Tribunals at Mumbai. Final judgment against the Obligor in any such

action, suit or proceeding shall be conclusive and may be enforced in any other

jurisdiction, by suit on the judgment, a certified copy of which shall be conclusive

evidence of the judgment, or in any other manner provided by law. By the

execution of this indemnity, the Obligor irrevocably submits to the exclusive

jurisdiction of such Court/Tribunal in any such action, suit or proceeding.

(10) Bank of India may assign or transfer all or any part of its interest herein to any

other person. Obligor shall not assign or transfer any of its rights or obligations

under this indemnity, except with the prior written consent of Bank of India.

IN WITNESS WHEREOF the Obligor has signed these presents on the day, month and

year first above written.

Signed and Delivered on behalf of)

[ ] )

by the hand of [],)

[], the authorized official )

of the Obligor )



Annexure –W

Integrity Pact (IP) Vendors/bidders/sellers, only those who commit themselves to Integrity Pact (IP) with the Bank, would be considered competent to participate in the bidding process. In other words, entering into this pact would be the preliminary qualification. In case of bids not accompanied with signed IP by the bidders along with the technical bid, the offers shall be summarily rejected. IP shall cover all phases of contract i.e. from the stage of Notice Inviting Tenders (NIT)/Request for Proposals (RFP) till the conclusion of the contract i.e. final payment or the duration of warrantee/guarantee. Format of IP is provided for strict compliance. PRE-CONTRACT INTEGRITY PACT

PRE-CONTRACT INTEGRITY PACT

BETWEEN

BANK OF INDIA

AND

General

This pre-bid pre-contract Agreement (hereinafter called the Integrity Pact) is made on ________________________________________________________________ day

of the month of ____ 2020, between, on one hand, the Bank of India acting through Shri

________________ , Designation of the Officer (hereinafter called the “BUYER”, which

expression shall mean and include, unless the context otherwise requires, his successors in officer

and assigns) of the First Part and M/s. ______________________ represented by Shri

______________ Chief Executive Officer (hereinafter called the “BIDDER/Seller” which

expression shall mean and include, unless the context otherwise requires, his

successors and permitted assigns) of the Second Part.

WHEREAS the BUYER proposes to procure (Name of the Stores/Equipment/Item)

award the contract and the BIDDER/Seller is willing to offer/has offered the stores and

WHEREAS the BIDDER is a private company / public company / Government

undertaking / partnership / registered export agency, constituted in accordance with the

relevant law in the matter and the BUYER is a Public Sector Undertaking Bank of India.



NOW, THEREFORE,

To avoid all forms of corruption by following a system that is fair, transparent and free

from any influence / prejudice dealings prior to, during and subsequent to the currency

of the contract entered into with a view to :-

Enabling the BUYER to obtain the desired said stores / equipment / work at a

competitive price in conformity with the defined specifications by avoiding the high cost

and the distortionary impact of corruption on public procurement, and

Enabling BIDDERs to abstain from bribing or indulging in any corrupt practice in order

to secure the contract by providing assurance to them that their competitors will also

abstain from bribing and other corrupt practices and the BUYER will commit to prevent

corruption, in any form, by its officials by following transparent procedures.

The parties hereby agree to enter into this Integrity Pact and agree

as follows. Commitments of the BUYER

1.1 The BUYER undertakes that no official of the BUYER, connected directly or

indirectly with the contract, will demand, take a promise for or accept, directly or

through intermediaries, any bribe, consideration, gift, reward, favour or any

material or immaterial benefit or any other advantage from the BIDDER, either

for themselves or for any person, organization or third party related to the

contract in exchange for an advantage in the bidding process, bid evaluation,

contracting or implementation process related to the contract.

1.2 The BUYER will , during the pre-contract stage, treat all BIDDERs alike, and will

provide to all BIDDERs the same information and will not provide any such

information to any particular BIDDER which could afford an advantage to that

particular BIDDER in comparison to other BIDDERs.

1.3 All the officials of the BUYER will report to the appropriate Government office any attempted or completed breaches of the above commitments as well as any substantial suspicion of such a breach.

2 In case any such preceding misconduct on the part of such officials(s) is

reported by the BIDDER to the BUYER with full and verifiable facts and the same

is prima facie found to be correct by the BUYER, necessary disciplinary

proceedings, or any other action as deemed fit, including criminal proceedings

may be initiated by the BUYER and such a person shall be debarred from further

dealings related to the contract process. In such a case while an enquiry is being



conducted by the BUYER the proceedings under the contract would not be

stalled.

Commitments of BIDDERs

3. The BIDDER commits itself to take all measures necessary to prevent corrupt

practices, unfair means and illegal activities during any stage of its bid or during

any pre-contract or post-contract stage in order to secure the contract or in

furtherance to secure it and in particular commit itself to the following :-

3.1 The BIDDER will not offer, directly or through intermediaries, any bribe, gift, consideration, reward, favour, any material or immaterial benefit or other advantage, commission, fees, brokerage or inducement to any official of the BUYER, connected directly or indirectly with the bidding process, or to any person, organization or third party related to the contract in exchange for any advantage in the bidding, evaluation, contracting and implementation of the contract.

3.2 The BIDDER further undertakes that it has not given, offered or promised to give, directly or indirectly any bribe, gift, consideration, reward favour, any material or immaterial benefit or other advantage, commission, fees, brokerage or inducement to any official of the BUYER or otherwise in procuring the Contract or forbearing to do or having done any act in relation to the obtaining or execution of the contract or any other contract with the Government for showing or forbearing to show favour or disfavor to any person in relation to the contract or any other contract with the Government.

3.3 BIDDERs shall disclose the name and address of agents and representatives and Indian BIDDERs shall disclose their foreign principals or associates.

3.4 BIDDERs shall disclose the payments to be made by them to agents/brokers or any other intermediary, in connection with this bid/contract.

3.5 The BIDDER further confirms and declares to the BUYER that the BIDDER is the original manufactures / integrator / authorized government sponsored export entity of the stores / supplier and has not engaged any individual or firm or company whether Indian or foreign to intercede, facilitate or in any way to recommend to the BUYER or any of its functionaries, whether officially or unofficially to the award of the contract to the BIDDER nor has any amount been paid promised or intended to be paid to any such individual, firm or company in respect of any such intercession, facilitation or recommendation.

3.6 The BIDDER, either while presenting the bid or during pre-contract negotiations or before signing the contract, shall disclose any payments he has made, is committed to or intends to make to officials of the BUYER or their family members agents,



brokers or any other intermediaries in connection with the contract and the details of services agreed upon for such payments.

3.7 The BIDDER will not collude with other parties interested in the contract to impair the transparency, fairness and progress of the bidding process, bid evaluation, contracting and implementation of the contract.

3.8 The BIDDER will not accept any advantage in exchange for any corrupt practice,

unfair means and illegal activities.

3.9 The BIDDER shall not use improperly, for purposes of competition or personal

gain, or pass on to others, any information provided by the BUYER as part of the

business relationship, regarding plans, technical proposals and business details

including information contained in any electronic data carrier. The BIDDER also

undertakes to exercise due and adequate care lest any such information is

divulged.

3.10 The BIDDER commits to refrain from giving any complaint directly or through any

other manner without supporting it with full and verifiable facts.

3.11 The BIDDER shall not instigate or cause to instigate any third person to commit

any of the actions mentioned above.

3.12 If the BIDDER or any employee of the BIDDER or any person acting on behalf of

the BIDDER, either directly or indirectly, is a relative of any of the officers of the

BUYER or alternatively, if any relative of an officer of the BUYER has financial

interest / stake in the BIDDERs firm, the same shall be disclosed by the BIDDER

at the time of filling of tender.

The term relative for this purpose would be as defined in Section 6 of the Companies Act 1956.

3.13 The BIDDER shall not lend to or borrow any money from or enter into any

monetary dealings or transactions, directly or indirectly, with any employee of the

BUYER.

4. Previous Transgression

4.1 The BIDDER declares that no previous transgression occurred in the last three years immediately before signing of this Integrity Pact, with any other company in any country in respect of any corrupt practices envisaged hereunder or with any



Public Sector Enterprise in India or any Government Department in India that could justify BIDDER’s exclusion from the tender process.

4.2 The BIDDER agrees that if it makes incorrect statement on this subject, BIDDER can be disqualified from the tender process or the contract, if already awarded can be terminated for such reason.

5. Earnest Money (Security Deposit)

5.1 While submitting commercial bid, the BIDDER shall deposit an amount ________

as specified in the RFP as Earnest Money/Security Deposit, with the BUYER

through any of the following instruments

(i) Bank Draft or a Pay Order in favour of __________________

(ii) A confirmed guarantee by an Indian Nationalized Bank, promising

payment of the guaranteed sum to the BUYER on demand within three

working days without any demur whatsoever and without seeking any

reasons whatsoever. The demand for payment by the BUYER shall

be treated as conclusive proof of payment.

(iii)Any other mode or through any other instrument as specified in the

RFP.

5.2 The Earnest Money / Security Deposit shall be valid upto the complete conclusion

of the contractual obligations to the complete satisfaction of both the BIDDER and

the BUYER, including warranty period / Defect liability period.

5.3 In case of the successful BIDDER a clause would also be incorporated in the Article pertaining to Performance Bond in the Purchase Contract that the provisions of Sanctions for Violation shall be applicable for forfeiture of Performance Bond in case of a decision by the BUYER to forfeit the same without assigning any reason for imposing sanction for violation of this Pact.

5.4 No Interest shall be payable by the BUYER to the BIDDER on Earnest Money / Security Deposit for the period of its currency.

6. Sanctions for Violations

6.1 Any breach of the aforesaid provisions by the BIDDER or any one employed by it or acting on its behalf (Whether with or without the knowledge of the BIDDER) shall entitle the BUYER to take all or any one of the following actions, whenever required:-



(i) To immediately call off the pre-contract negotiations without assigning any

reason or giving any compensation to the BIDDER. However, the proceedings

with the other BIDDER(s) would continue.

(ii) The Earnest Money Deposit (in pre-contract stage) and / or Security Deposit /

Performance Bond (after the contract is signed) shall stand forfeited either fully

or partially as decided by the BUYER and the BUYER shall not be required to

assign any reason therefor.

(iii) To immediately cancel the contract if already signed, without giving any

compensation to the BIDDER.

(iv) To recover all sums already paid by the BUYER and in case of an Indian

BIDDER with interest thereon at 2% higher than the prevailing Prime Lending

Rate of State Bank of India, while in case of a BIDDER from a country other

than India with interest thereon at 2% higher than the LIBOR. If any outstanding

payment is due to the BIDDER from the BUYER in connection with any other

contract for any other stores, such outstanding payment could also be utilized

to recover the aforesaid sum and interest.

(v) To encash the advance bank guarantee and performance bond / warranty

bond, if furnished by the BIDDER, in order to recover the payments already

made by the BUYER, along with interest.

(vi) To cancel all or any other Contracts with the BIDDER. The BIDDER

shall be liable to pay compensation for any loss or damage to the BUYER

resulting from such cancellation / rescission and the BUYER shall be entitled

to deduct the amount so payable from the money(s) due to the BIDDER.

(vii) To debar the BIDDER from participating in future bidding processes of the

Government of India for a minimum period of five years, which may be further

extended at the discretion of the BUYER.

(viii) To recover all sums paid in violation of this Pact by BIDDER(s) to any

middlemen or agent or broker with a view to securing the contract.

(ix) In cases where irrevocable Letters of Credit have been received in

respect of any contract signed by the BUYER with the BIDDER, the same

shall not be opened.



(x) Forfeiture of Performance Bond in case of a decision by the BUYER to

forfeit the same without assigning any reason for imposing sanction for

violation of this Pact.

6.2 The BUYER will be entitled to take all or any of the actions mentioned at para 6.1(i) to (x) of this Pact also on the commission by the BIDDER or any one employed by it or acting on its behalf (Whether with or without the knowledge of the BIDDER), of an offence as defined in Chapter IX of the Indian Penal code, 1860 or Prevention of Corruption Act, 1988 or any other statute enacted for prevention of corruption.

6.3 The decision of the BUYER to the effect that a breach of the provisions of this Pact has been committed by the BIDDER shall be final and conclusive on the BIDDER. However, the BIDDER can approach the Independent Monitor(s) appointed for the purposes of this Pact.

7. Fail Clause

7.1 The BIDDER undertakes that it has not supplied / is not supplying similar product / systems or subsystems at a price lower than that offered in the present bid in respect of any other Ministry / Department of the Government of India or PSU and if it is found at any stage that similar product / systems or sub systems was supplied by the BIDDER to any other Ministry / Department of the Government of India or a PSU at a lower price, then that very price, with due allowance for elapsed time, will be applicable to the present case and the difference in the cost would be refunded by the BIDDER to the BUYER, if the contract has already been concluded.

8. Independent Monitors

8.1 There shall be Independent Monitors (hereinafter referred to as Monitors) appointed by the BUYER for this Pact in consultation and with approval of the Central Vigilance Commission.

8.2 The task of the Monitors shall be to review Independently and objectively whether and to what extent the parties comply with the obligations under this Pact.

8.3 The Monitors shall not be subject to instructions by the representatives of the parties and perform their functions neutrally and independently.

8.4 Both the parties accept that the Monitors have the right to access all the documents relating to the project / procurement, including minutes of meetings.

8.5 As soon as the Monitor notices, or has reason to believe, a violation of this Pact, he will so inform the Authority designated by the BUYER.



8.6 The BIDDER(s) accepts that the Monitor has the right to access without restriction to all Project documentation of the BUYER including that provided by the BIDDER. The BIDDER will also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional access to his project documentation. The same is applicable to Subcontractors. The Monitor shall be under contractual obligation to treat the information and documents of the BIDDER / Subcontractor(s) with confidentiality.

8.7 The BUYER will provide to the Monitor sufficient information about all meetings among the parties related to the Project provided such meetings could have an impact on the contractual relations between the parties. The parties will offer to the Monitor the option to participate in such meetings.

8.8 The Monitor will submit a written report to the designated Authority of BUYER within 8 to 10 weeks from the date of reference or intimation to him by the BUYER / BIDDER and, should the occasion arise, submit proposals for correcting problematic situations.

9. Facilitation of Investigation

In case of any allegation of violation of any provisions of this Pact or payment of

commission, the BUYER or its agencies shall be entitled to examine all the

documents including the Books of Accounts of the BIDDER and the BIDDER shall

provide necessary information and documents in English and shall extend all

possible help for the purpose of such examination.

10. Law and Place of Jurisdiction

This Pact is subject to Indian Law. The place of performance and jurisdiction is

the seat of the BUYER.

11. Other Legal Actions

The actions stipulated in this Integrity Pact are without prejudice to any other legal

action that may follow in accordance with the provisions of the extant law in force

relating to any civil or criminal proceedings.

12. Validity

12.1 The validity of this Integrity Pact shall be from date of its signing and extend upto 5 years or the complete execution of the contract to the satisfaction of both the BUYER and the BIDDER / Seller, including warranty period, whichever is later. In case BIDDER is unsuccessful, this Integrity Pact shall expire after six months from the date of the signing of the contract.



12.2 Should one or several provision of this Pact turn out to be invalid, the remainder of this Pact shall remain valid. In this case, the parties will strive to come to an agreement to their original intentions.

13. The parties hereby sign this Integrity Pact at on

BUYER BIDDER

Name of the Officer Name of the Officer

Designation Designation

Bank of India

Witness Witness



Annexure-X Sub: RFP No. and Date Pre-bid Query Format

Sr. No Page No. Clause Name

Clause No. in the RFP

RFP Text Query

Note: All queries which are received within the date and time as mentioned in this RFP

only will be clarified in the Pre-Bid Meeting.

Signature with company seal :

Name of Authorised Representative :

Designation :

Email :

Mobile :

Tel. No : Fax No :



Annexure-Y


,Trade Finance Technical and Functional Specification

The system feature for each module is covered as per the attached excel table. The bidder needs to fill up the response column according to the criteria given below: All the specification should be complied with in order to be technically eligible

Response

Required functionality is readily

available

“Y”=1marks

Required functionality will be

made available with

customization

“C”=.0.5 marks

Maximum possible marks for

functional requirements =



Annexure-Z

Bidders Capability/Marking Methodology: Max Marks-

Sr.

No.

Experience of the Bidder/SI Maximum

Marks for

each

requireme

nt

Scoring mechanism

1 Credentials on past experience

The bidder should be in the line of

providing end-to-end support,

maintenance, integration,

customization services for Trade

Finance Solutions / in India at least

for a period of last 3 years for a

minimum of 2 BFSI

5 In 2 BFSI other than

SCB(Scheduled Commercial

Banks)- 3 marks

In 1 SCB and total 2

references -4 marks

In 2 SCB bank-5 marks

2 Proposed software should have

been implemented and live for last

1 year in at least 2

banking/financial

institution/PSU/Government

Organisation/Large Corporates

5 More than 2 SCB references

– 5 marks

2 SCB references and 1

other reference – 4 marks

Only 1 SCB references and 2

other references -3 marks

4 Turnover from Indian Operations 5 Three marks for more than

100 crores

Five marks for more than

200 crores

5 Capability presentation

10 Marks will be assigned by an

internal committee based on

the methodology, work plan,

team composition, solution

architecture and integration

plan for all the individual

components



Technical Architecture Max Marks for Technical

Architecture – 3

Implementation Methodology

including Information Security

Policies

Max Marks for Implementation

methodology - 3

Software functionality

demonstration

Max Marks for Software

Functionality - 4

6 Site Visit and Customer Feedback 15 This section will be based on

the visit by Bank Officials from

the Technical Committee to

Reference site where the

solution has already been

implemented as well as the

feedback from the Customer.

a) No of Modules implemented 2

b)Deployment and Live timeline

adherence

3

c)Support Services 3

d)Implementation/ Updation

Process

2

e) Customer Feedback Excellent – 5 Very Good – 3 ,

Good- 2

7 Technical and Functional

Requirement

1 marks for each readily

available requirement, 0.5 for

customizable

Total Points

Note : Bidder has to score at least 85% compliance in Technical and Functional

specification compliance(i.e. point no 7) and 85% marks in eligibility compliance as

mentioned in this annexure(point no 1-6).Even if the vendor meet 85% eligibility criteria for

point no 1-6 but does not meet the 85% Technical compliance criteria and vice versa , the

vendor would have deemed not meeting the RFP technical criteria. Bank may relax the

same at its own discretion based on the RFP response



Annexure-BB(GFR)

Bidder to submit on company’s letterhead

Format of Certificate for Tenders for Works under Rule 144 (xi) in the General Financial Rules (GFRs), 2017.

To: Bank of India. ………………….. …………………. Dear Sir,

Ref: Your REP No. ………….. dated ………… Bidder Name:…………………………………

We, M/s -------------- are a private/public limited company/LLP/Firm <strike off

whichever is not applicable> incorporated under the provisions of the Companies Act, 1956/2013 Limited Liability Partnership Act 2008/ Indian Partnership Act 1932, having our registered office at ----------------------------------------------(referred to as the “Bidder”) are desirous of participating in the Tender Process in response to your captioned RFP and in this connection we hereby declare, confirm and agree as under:

a) We, the Bidder have read and understood the contents of the Office Memorandum

& the Order (Public Procurement No.1) both bearing no. F.No.6/18/2019/PPD of

23rd July 2020 issued by Ministry of Finance, Government of India on insertion of

Rule 144 (xi) in the General Financial Rules (GFRs) 2017 and the amendments &

clarifications thereto, regarding restrictions on availing/procurement of goods and

services, of any Bidder from a country which shares a land border with India and /

or sub-contracting to contractors from such countries.

b) In terms of the above and after having gone through the said amendments including

in particular the words defined therein (which shall have the same meaning for the

purpose of this Declaration cum Undertaking), we the Bidder hereby declare and

confirm that:

* We, the Bidder are not from such a country which shares a land border with India, in terms of the said amendments to GFR, 2017. or *We, the Bidder are from such a country and has been registered with the Competent Authority i.e the Registration Committee constituted by the Department



for Promotion of Industry and Internal Trade, as stated under Annexure I to the said Office Memorandum / Order and we submit the proof of registration herewith.

(*Delete whichever is not applicable)

c) We, the Bidders agree and undertake that if the contract is awarded to us, we will

not sub-contract or outsource the contract and / or any part thereof unless such

subcontract/ outsourcing is permitted by Bank of India in writing, in which case we

shall not sub-contract or outsource the work to a contractor from such countries,

unless such contractor is registered with the Competent Authority and proof of same

is obtained.

2. We, the Bidders hereby confirm that we fulfill all the eligibility criteria as per RFP and are not ineligible from participating in the Tender in view of the above Office Memorandum and Order. We also agree and accept that if our declaration and confirmation is found to be false at any point of time including after awarding the contract, Bank of India shall be within its right to forthwith terminate the contract/ bid without notice to us and initiate such action including legal action against us. Bank shall also be within its right to forfeit the security deposits provided by us and also recover from us the loss and damages sustained by the Bank on account of the above. 3. This declaration cum undertaking is executed by us through our Authorized signatory/ies after having read and understood the Office Memorandum and Order (Public Procurement No.1) both bearing F.No.6/18/2019/PPD of 23rd July 2020 of Ministry of Finance, Department of Expenditure, Public Procurement Division, Government of India including the words defined in the said order (reproduced hereunder) which shall have the same meaning for the purpose of this Declaration cum Undertaking.

“ Definitions

"Bidder" for the purpose of this Order (including the term 'tenderer', 'consultant' `vendor' or 'service provider' in certain contexts) means any person or firm or company, including any member of a consortium or joint venture (that is an association of several persons, or firms or companies), every artificial juridical person not falling in any of the descriptions of bidders stated hereinbefore, including any agency, branch or office controlled by such person, participating in a procurement process.

"Tender" for the purpose of this Order will include other forms of procurement, except where the context requires otherwise.

"Bidder from a country which shares a land border with India" for the purpose of this Order means:

a) An entity incorporated, established or registered in such a country; or b) A subsidiary of an entity incorporated, established or registered in such a

country; or c) An entity substantially controlled through entities incorporated, established

or registered in such a country; or



d) An entity whose beneficial owner is situated in such a country; or

e) An Indian (or other) agent of such an entity; or

f) A natural person who is a citizen of such a country; or g) A consortium or joint venture where any member of the consortium or joint

venture falls under any of the above

"Beneficial owner" for the purpose of above will be as under:

(i) In case of a company or Limited Liability Partnership, the beneficial owner

is the natural person(s), who, whether acting alone or together, or through one or more juridical person(s), has a controlling ownership interest or who exercises control through other means.

Explanation—

a. "Controlling ownership interest" means ownership of, or entitlement to, more than twenty-five per cent of shares or capital or profits of the company;

b. "Control" shall include the right to appoint the majority of the directors or to control the management or policy decisions, including by virtue of their shareholding or management rights or shareholders agreements or voting agreements;

(ii) In case of a partnership firm, the beneficial owner is the natural person(s)who, whether acting alone or together, or through one or more juridical person, has ownership of entitlement to more than fifteen percent of capital or profits of the partnership;

(iii) In case of an unincorporated association or body of individuals, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital or profits of such association or body of individuals;

(iv)Where no natural person is identified under (i) or (ii) or (iii) above, the beneficial owner is the relevant natural person who holds the position of senior managing official;

(v)In case of a trust, the identification of beneficial owner(s) shall include identification of the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural person exercising ultimate effective control over the trust through a chain of control or ownership.

"Agent" for the purpose of this Order is a person employed to do any act for another, or to represent another in dealings with third persons.”

Executed at……………. On this the …day of ………………………….



Authorised Signatory M/s--------------------- Signature and Name Seal of the Bidder *Note: Where applicable, evidence of valid registration by the Competent Authority shall be attached.

REQUEST FOR PROPOSAL (RFP) FOR PROCUREMENT AND ...

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