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Request for Proposal June 20, 2016

For

Pest Control

Request for Proposal to be received by July 20, 2016 at 10:00 am

Marietta City Schools (MCS) is seeking service from a qualified contractor with a proven work history and display of the highest quality and performance to provide pricing for Pest Control for all schools/locations. The awarded vendor shall provide pest control service for an initial 10 month period beginning Sept 1, 2016 through June 30, 2017, with possible extension for three additional twelve month periods, with proven quality, performance, and price. Marietta City Schools reserves the right to waive technicalities or formalities in any proposal; to accept or reject any and all proposals and to waive any irregularity in proposals received; to award the entire proposal to one proposer or to multiple proposers or to make awards by group or location, whichever is in the best interest of Marietta City Schools, hereinafter identified as MCS except where written for clarity. All proposals must be submitted in writing to the MCS Purchasing Department by July 20, 2016 at 10:00 am. Please mark envelope, RFP – Pest Control. Late proposals will not be considered. No facsimile copies will be accepted. Please mail or hand-deliver your proposal to the following address:

Marietta City Schools Attn: Purchasing Department

250 Howard Street Marietta, GA 30060

All questions regarding this RFP should be addressed to Jimmy Pace, Director of Maintenance, at 678-695-7265 or email jpace@marietta-city.org.

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General Terms and Conditions for Request for Proposal Section I

1. Preparation of Proposals

Proposal must be on the Proposal Forms furnished with this Request for Proposal. The original and one copy must be submitted in a sealed envelope marked with your company name and “RFP - Pest Control.” The proposal must be received by MCS, Purchasing Department, 250 Howard Street, Marietta, Georgia 30060, no later than the date and time set forth in the Request for Proposal.

Vendors are instructed to read carefully all terms, conditions and specifications as set forth in the Request for Proposal. Proposal forms must be completed in their entirety. Any correction made on the proposal form (white out or strike through) must be initialed by an authorized representative of the company submitting the proposal or the proposal may be rejected by the MCS. Each vendor is required to furnish all information requested in the Request for Proposal.

2. Submission of Proposals

Any proposal received after the designated time will be deemed late and will not be considered by the MCS. No facsimile copies accepted. Please mail or hand-deliver the RFP.

3. Specifications Any deviation from the specifications must be clearly identified in a letter accompanying the proposal. The furnishing of cuts, catalogs or printed descriptions will not relieve the vendor of this requirement. If the MCS determines that the modifications or deviations from the specifications are not in compliance, they may reject the proposal.

A vendor’s failure to deliver the services according to the specifications set forth in their proposal may result in cancellation of the purchase and permanent removal from the vendor list. If any items do not meet these specifications, the items will be picked up at vendor’s expense and removed from the premises of the MCS at the sole cost of the vendor.

If there is an error in the description or specifications contained in the Request for Proposal, the MCS reserves the right to notify each of the vendors separate from the Request for Proposal of such description or specification change and may require all

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proposals to be in compliance with such modifications. In the case of an error in the description or the specifications, MCS further reserves the right to cancel the Request for Proposal.

4. Prices Quoted

As described in the Special Terms and Conditions, all proposal quotes must remain firm. The amount of services shown in the Request for Proposal is estimated. Vendors are advised that the actual requirements may vary from those on the Request for Proposal depending upon the needs of the MCS and the availability of funds.

5. Awards

The MCS reserves the right to accept or reject any part of a submitted RFP, to accept the entire RFP from one responder, to accept portions of the RFP from several responders, or to reject all RFPs submitted. The MCS reserves the right to award the RFP under the most beneficial economic terms for the MCS.

The MCS reserves the right to award by line item to more than one vendor.

In awarding the proposal, price, past vendor experience, references, and compliance of the proposal with specifications and requirements and the attached Evaluation Criteria will be determining factors.

A determination of competitive range may be made after initial submission of RFP and after any additional revisions. Offerors not in the competitive range of being selected for award will be eliminated from further consideration.

During the evaluation phase, discussions may be conducted with offerors who submit RFPs determined to be reasonably likely to be selected for award. Offerors will be accorded fair and equal treatment with respect to an opportunity for discussion and revision of RFP. Purchasing may permit revisions, after submission and prior to award, for the purpose of obtaining best and final offers. In all events, MCS reserves the right to rebid the item(s) involved.

Purchases by the MCS are not subject to federal excise tax or state and local sales tax. Tax exemption certificates will be furnished upon request.

6. Contract

The contract agreement must be completed by the vendor and returned with the proposal.

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Whether or not a dispute arises, under no circumstances will the MCS be liable to any vendor for any cost incurred by such vendor in responding to this Request for Proposal.

7. Shipping

All prices are for services delivered to the location specified in the Request for Proposal.

8. Invoicing Payment will be made by the MCS after completion and acceptance of all services. However, final acceptance will not be made until after inspection and approval by the MCS authorized representative.

The successful vendor will be required to supply an original invoice along with a copy of all technician school reports for services rendered. No invoice will be processed for payment until such time as all contractual obligations have been met and/or items ordered have been received and approved by the MCS authorized representative.

All invoices and/or financial correspondence for all kitchen locations should be directed to:

School Nutrition Dept. Marietta City Schools

145 Dodd Street Marietta, GA 30060

All invoices and/or financial correspondence for the remainder of all building and grounds should be directed to:

Accounts Payable

Marietta City Schools 250 Howard Street. Marietta, GA 30060

9. Compliance

Final inspection resulting in acceptance or rejection of the services will be made as soon as practical, but failure to inspect shall not be construed as a waiver by the MCS of its rights to reject such services or to claim reimbursement or damages for such services which are later found to be defective or not in conformance with the required specifications.

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10. Rights and Remedies

If the MCS or the successful vendor(s) wish to cancel this proposal, written notice thirty (30) days in advance will be required of either party.

11. Solicitation Questions

Questions regarding this solicitation shall be submitted via email to jpace@marietta-city.org or addressed to Purchasing Department, 250 Howard Street, Marietta, Georgia 30060. Questions should be submitted up to two weeks prior to solicitation due date.

12. Addenda It is the vendor’s responsibility to check the MCS website for any addenda, responses to vendor questions, or other communications which may be necessary during the solicitation period. Following receipt of vendor responses to a solicitation, it is the vendor’s responsibility to be available via email, phone and/or fax during the review process in the event that clarification or additional information is required. If clarification or additional information is requested, the responsibility rests on the vendor to ensure that MCS receives said information prior to the deadline(s) indicated.

13. Revision or Withdrawal of an RFP An RFP may be revised or withdrawn by the bidder prior to the RFP opening date and hour with the permission of the MCS Purchasing Department. Requests to withdraw an RFP, along with supporting documentation, will be made in writing to the Purchasing Department. After the RFP opening, the MCS Purchasing Department will permit withdrawal only when the best interest of MCS would be served. Generally, withdrawal will only be allowed in cases where there has been an honest mistake made in preparing the RFP not resulting from negligence and the mistake is clearly ascertainable. If withdrawal is allowed, MCS reserves the right to disqualify the withdrawing bidder from bidding on MCS solicitations for a period of up to one year.

14. Compliance with Laws

All property or services furnished shall comply with all applicable Federal, State, and Local laws, codes, and regulations including bid/performance/payment bond as required by O.C.G.A. 36-91.

15. Purchasing Policy

By acceptance of this solicitation a bidder, potential bidder, or contractor agrees to be bound by the MCS Purchasing Policy and Purchasing Procedure Manual which is available upon request.

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16. Georgia Security and Immigration Compliance

The Contract Agreement and Georgia Security and Immigration Compliance Documents must be completed by the bidder and returned with the RFP.

17. Rejection of RFP

RFPs will be rejected if: a. The bidder fails to submit requested samples with the time specified by MCS. b. The RFP contains a minimum order/ship quantity or dollar value. c. The RFP contains a prepayment and/or progress payment requirement (unless

called for in the solicitation). d. The RFP contains provisions for late charges whether designated as interest

charges or otherwise. 18. Discounts

Award will be made on the basis of the net unit price or the all items net price. When submitting RFPs or quotations, all discounts shall be calculated by the bidder and reduced to a net unit price or, when requested, to an all item net price. Discounts offered in any other form or time limit will not be considered in making the award.

Section II – Post Award

1. Assignment

By the submission of this RFP, the bidder agrees not to assign the contract to others unless specifically authorized in writing by the MCS Purchasing Department.

Section III – Other

1. Insurance

Awarded vendor must provide the following insurance coverage:

• Commercial General Liability with limits of $1,000,000 and $2,000,000 aggregate. Coverage must include products and completed operations with reporting of claims on occurrence basis.

• Commercial Auto Liability with limits of at least $1,000,000 CSL (Combined Single Limit) or $500,000/$1,000,000/$500,000.

• Umbrella Coverage in excess of GL and Auto of at least $2,000,000. • Statutory Workers’ Compensation. • Employer’s Liability of at least $100,000/$500,000/$100,000.

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• Marietta City Schools must be named as an additional insured on all applicable policies. The insurance carriers should be licensed to do business in the State of Georgia and carry an AM Best rating of A- or higher.

By signing the Contract Agreement, vendor complies with insurance requirements as specified. Proof of insurance is not required with submission of bid, but must be made available upon request including during the evaluation process. MCS will require proof of insurance before issuance of Award Letter/Contract.

2. Security

Upon arrival at each school, Contractor must check in with the office to notify the school that contractor work is being performed. This is to be done for every day Contractor is on site. Failure to do so may void contract.

The Contractor shall provide the number of qualified employees required to complete the work within the allotted time and these employees shall meet with the approval criteria specified in this proposal. The Contractor will remove, or cause to be removed, any workman or workmen that the MCS deems unsuitable. Contractor has sole responsibility for suitability of all his employees, including background screening and employment verification status (I-9).

3. Background Screening

MCS requires vendor to perform background screening on any employee or subcontractor that will be working on the MCS property (delivery personnel included). A comprehensive criminal history background screening to include both GCIC and NCIC is required on each applicant assigned to MCS. Minimum findings that warrant exclusion include:

- Any felony conviction - Any drug conviction - Any crime against children - Any sex-related conviction

Background screening must be provided to the MCS Purchasing Department if requested by the MCS.

Please note: It is preferred that all necessary screening be completed prior to employee beginning work. If business demands warrant assignment before the screening is completed, then it is acceptable for employee to begin assignment as long as the background screening is in progress and the application for employment does not list offenses of any type. MCS must be informed of any employee assigned without completed background screening and the results must be on file within 30 days.

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4. MCS Non-Discrimination

Marietta City Schools does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any legally protected status in any of its employment practices, education programs, services, or activities.

5. Certification of Non-Collusion

By submitting a RFP the bidder certifies “that this RFP is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a RFP for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. That collusive bidding is understood to be a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.”

6. Authorized Official

It is agreed that all conditions of the RFP shall be abided and that the person signing this RFP is authorized to sign the RFP for the bidder.

7. Debarment and Suspension Status

By submitting a bid, all vendors certify that they are not currently debarred or suspended from submitting bids on contracts by any agency of the State of Georgia (O.C.G.A. § 50-24-5 (2009)) and the federal government, nor are they an agent of any person or entity that is currently debarred from submitting bids on contracts by any agency of the State of Georgia or the federal government. Contractor agrees to notify MCS if they become debarred or suspended while under contract with the MCS. MCS prohibits the awarding of a non-procurement activity such as a sub-award, or any other covered agreement for any program purpose with a suspended or debarred party.

8. Special Terms and Conditions

Should these General Terms and Conditions be in conflict with the attached Special Terms and Conditions (if applicable), the Special Terms and Conditions will control.

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Special Terms and Conditions

1. This proposal contains two sections. Section I includes only kitchen and serving line areas. Section II is inclusive of the remainder of the school buildings, as well as any other administrative/central office building. The MCS reserves the right to award only one section, all sections, or not award the proposal, depending on the availability of funds. The right is reserved to make award in the best interest of the school district.

2. MCS must receive two statements for pest control services each month, as payment will be made by two separate departments. School Nutrition and Maintenance. Service to the separate areas will be handled as two like, but separate contracts.

3. Liability Insurance: Within three (3) working days of notification of award, the

awarded vendor must provide insurance coverage for a minimum of $1 Million for single liability (CSL – Combined Single Limit). Statutory Workers’ Compensation must also be provided. The vendor awarded the contract should mail or fax the Certificate of Insurance to the Purchasing Department at 770-425-4095.

4. All work must be completed under the terms of the agreement as specified. Failure to

meet all terms, conditions, and technical requirements of the agreement or a failure to re-treat building(s) and/or area(s) to the satisfaction of the MCS authorized representative within 30 days shall constitute a material failure and shall be considered a breach of contract.

5. Documentation: Vendors must attach the following to the proposal bid. Failure to do so

will subject the vendor to disqualification.

a. A complete listing of all proposed chemicals to be used for treating MCS schools, including the:

• Brand Name • Manufacturer’s name, address and product number • EPA registration number • Dilution ratio and proposed strength for actual use

b. Complete manufacturer’s specifications and federally approved Material Safety

Data Sheets for all proposed chemicals must be included with the proposal.

c. Offeror must submit with their proposal samples of all treatment service tickets, inspection reports, and forms for approval.

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d. The successful offeror will be required to comply with the State of Georgia Law for Public Schools, including, but not limited to the following:

• Post notices of when and where pesticides are to be used within the interior of

each building. • Make product information and Material Safety Data Sheets for the pesticide(s)

being used available for public review. • Post telephone numbers (as part of the notice) at which emergency

information about the pesticide may be obtained. • Retain for five (5) years Material Safety Data Sheets and other documents

relative to the pesticide(s). 6. The successful offeror will be required to furnish each facility office and kitchen with

copies of product information, Material Safety Data Sheets and emergency telephone numbers for all pesticides, bait, and termiticides.

7. All pesticides, bait and termiticides must be approved by and registered with the U.S.

Environmental Protection Division and The Department of Agriculture. 8. Pesticides, termiticides and baits must be the type safe for use around children and

applied by the manufacturer’s recommendations. 9. Vendors must include a photocopy of the company’s current State of Georgia Pest

Control and Termite License and each employee’s current State of Georgia Pest Control and Termite Certification with the proposal. The MCS will independently verify each license/certificate with the State. Only licensed and certified operators shall be allowed to apply pesticides, baits and termiticides. Records must be kept in compliance with the State of Georgia Regulatory Agency and copies supplied to the MCS Maintenance Department. Upon notification of award, the vendor has five (5) business days to provide the State of Georgia Pest Control and Termite Certifications for any employees that will be servicing the MCS facilities.

10. Notification Before Treatment: It is the responsibility of the successful offeror to

notify the local school principal and the food service manager at least 48 hours before treatment so warning signs required by law may be posted.

11. Time of Treatment: Areas shall be treated at designated time of day only when school

is vacant and shall be done at approximately the same time each month at each location. All changes in the schedule due to school closing should be approved by the Maintenance Department prior to implementation.

Example: School #1 on 1st Friday only School #2 on 3rd Friday only Treatment schedule must be arranged with each local school Principal and School Nutrition office. The School Nutrition Manager is the only one with access to the food

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storage areas and treatment must be done in their presence. A copy of the awarded vendor’s master plan showing the contract period scheduled treatment dates of all sites on a month-to-month basis, including holidays and school closings, must be provided to the Maintenance Supervisor prior to beginning work.

12. Safety and Security Requirements

All employees of the contractor are required to wear uniforms and identification badges while on school property. If students are on site, they must be kept away from the area of work while work is in progress. No materials, chemicals, equipment, or tools shall be left unattended. All employees of the contractor shall be required to sign in when arriving and sign out when departing site. Background Checks MCS requires vendor to perform background checks on any employee or subcontractor that will be working on the MCS property (delivery personnel excluded). A comprehensive GCIC is required on each applicant assigned to the MCS. NCIC search required if the GCIC returns a “multi-state offender” status. Minimum findings that warrant exclusion includes: - Any felony conviction - Any drug conviction - Any crime against children - Any sex-related conviction Background checks to be provided to the Maintenance Department as completed. Please note: It is preferred that all necessary checks be completed prior to employee beginning work. If business demands warrant assignment before the check is completed, then it is acceptable for employee to begin assignment as long as the background check is in progress and the application for employment does not list offenses of any type. MCS must be informed of any employee assigned without completed background check and the results must be on file within 30 days.

13. Offeror must have a degreed entomologist on staff or must have one as a consultant used on a regular basis (PhD or Masters Degree preferred). The entomologist should be established and readily available in the metro Atlanta area.

14. Clean Up: All areas of work shall be left in a clean condition. All debris shall be

removed on a daily basis. Contractor must remove dead animals from MCS property within a four hour call-in time.

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15. Damage By Contractor: Any damage done by the contractor’s personnel to any part of the building, equipment, furniture, fixtures, landscaping or any other items owned by the MCS related individuals shall be repaired or replaced in an acceptable manner at no cost to the MCS.

16. This contract is for a period of 10 months, 9/1/16 - 6/30/17. MCS reserves the right to

renegotiate or extend this contract annually for up to three (3) years or 6/30/2020 after the end of the initial contract period.

PEST AND ANT CONTROL Scope of Work Pest control and treatment for insects, rodents, and ants to be applied on a pre-scheduled monthly basis in the afternoon or evenings at approximately 17 locations. This service must include the kitchen, cafeteria/dining room, food service office, equipment, grease trap areas, serving lines, pantries, drawers, cabinets, food storage areas, docks, dumpsters, faculty lunch room, laundry room, custodial closets/storerooms, freezers, coolers, refrigerators, home economics kitchens, classrooms, all restrooms. All grounds and athletic field work will only be as requested per the Maintenance Department. Alternate #1 Option-Weekly Service & Alternate #2 Option-Bi-Weekly Service if so desired by MCS in order to eliminate pest issues. Guarantee: Susceptible areas are to be inspected and treated more often when necessary. Pesticides and baits must be applied in sufficient strength and quantity to prevent the need for retreatment within 30 days. Should reinfestation occur after initial treatment, the vendor must correct the problem to the satisfaction of the MCS representative within 30 days. The vendor must return as many times as necessary to solve the problem at no expense to the MCS. The Director of School Nutrition will be responsible for the administration of the kitchen portion of this contract. The Maintenance Department will be responsible for all other locations including emergency and retreatment service for all locations. Offeror must be able to respond to retreatment calls within 48 hours of notification from the Maintenance Department. All retreatment work orders must be received within five business days from the date of request. These work orders must list date, time, and treatment provided (this information is required by the Health Department). Emergency calls for treatment of stinging/biting insects must be responded to within four (4) hours form the time of call. Pests Covered: All pests including, but not limited to, the following: • All pests classified as insects as well as similar pests such as spiders, ticks, scorpions and

centipedes. (All flying/singing insects included.) (Termites are not included.) • All ants including fire ants.

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• All pests classified as rodents such as rats, mice, and squirrels. • Various small animals such as bats, snakes, and birds. Methods: Pesticides must be injected at high pressure into voids, cracks, and crevices inside the structure and equipment for elimination of insects and pests. No surface treatment will be allowed with the exception of wasp, hornet, bee and yellow jacket nest. Pesticides shall not be applied to food contact surfaces. Rodent and insect baits may be used where applicable but must not be accessible to children. All pesticides and baits must be applied in compliance with manufacturer’s label directions and Material Safety Data Sheets. Only the least toxic pesticides available should be used in treatment unless problem warrants stronger chemicals. Pesticides and baits must be the type safe for use around children. Pesticides and baits must be applied in sufficient strength, appropriate location, and quantity to limit the need for retreatments and to prevent health hazards from insects and pests. If the method of treatment is not working effectively, the Maintenance Department can request a change in methods. No other personnel are authorized to request changes. Sighting and Warning Log: Insect and rodent sighting logs will be located in the kitchen area. All schools are required to post sightings in this log prior to application from offeror; however, emergency treatment for a nest of hornets, wasps or yellow jackets, etc., does not require the prior posting of signs. The successful offeror must put out warning signs on site at the time of treatment to any ant mounds per State of Georgia regulations. Scheduling: The successful offeror will be responsible for coordinating the pest control treatment/application schedule with the local school principal and food service manager to insure that no activities are scheduled in the cafeteria during treatment and that the food service manager is present to unlock the food storage areas in the kitchen. The successful offeror must set up a permanent day and time schedule for the monthly treatment of each school’s kitchen. This must be approved by the Maintenance Department. The offeror shall not treat the cafeteria/kitchen area when any children or other people are present, except the authorized employee (food service manager), who shall unlock doors, etc. The offeror cannot treat the kitchen when food is being prepared, served, or put away. The kitchen areas can only be treated from 1:00 to 2:30 on school days or after hours. Many elementary schools have an after school program from 3:00 PM to 6:00 PM. The successful offeror must be able to treat the remainder of the building after 6:00 PM or other times when the building is vacant. School Holidays: The successful offeror should be aware of the school holiday schedule. It will be necessary to reschedule treatment if missed due to holidays. This should be done during the

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same month in which the holiday falls, otherwise, the charge for the school missed will be deducted from the monthly invoice. Holidays: Special arrangements need to be made with local school principals, Maintenance Department and Director of School Nutrition for treatments/inspections during the holidays. A school calendar will be provided upon awarding of proposal. Summer Vacation: The local school nutrition manager will not be at the school during the summer break. The offeror’s service technician must contact the Maintenance Dept. to set up a revised treatment schedule for this period. Invoicing and Payment: MCS must receive two statements for pest control services each month. One statement will be for services to kitchens, kitchen storage areas, kitchen restrooms, serving lines, and café managers’ office. One statement will be for the service rendered for the remainder of the building and grounds. Service to the separate areas will be handled as two like, but separate contracts. A typed listing of schools treated/inspected during the month shall be attached to the invoice/ statement. This listing should include school name, date treated/inspected, and show pesticides and or baits used and quantity used. . Documentation: It is imperative that the MCS receives a separate service treatment ticket and inspection report for each school in order to verify the service has been performed in a timely manner. This requirement is to insure the health and safety of our students and staff and to comply with requirements of the Health Department. The Maintenance Department or their designated representative must authorize any treatment that is not specified in this proposal or that is an additional cost. Submit invoice only after treatment/inspection has been performed. Proposal Form Instructions: The price quoted by an offeror on the following forms should be complete as to the cost per location including, but not limited to, the pest control treatment/inspection for the building, ant treatment for facility grounds, travel expense, labor, material, chemicals and any other cost. Offerors must provide a total monthly and yearly cost per location for all pest control treatments/inspections for the building and grounds. Portables: The number of portable classrooms is subject to change because the actual enrollment is not known until school begins. Portable classrooms are either 14’ X 40’ or 14’ X 45’. The acreage, square feet, and number of portables shown on the attached price quotation sheets are approximate and are subject to change. Prospective offerors may visit school sites as part of proposal preparation; however, offerors must stop at the school office and explain the reason for the visit.

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USDA Discrimination Statement In accordance with Federal Law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. Communication with MCS Staff All communications concerning this proposal must be submitted in writing to the MCS Maintenance Department. Email to jpace@marietta-city.org is the preferred method of communication. From the issue date of this proposal until the completion of the selection process and the award notification is announced, bidders are not allowed to communicate with school system employees and/or contracted agents related to this proposal for any reason except as authorized by the Purchasing Department. Violation of this provision may result in rejection of the proposer’s response.

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Evaluation Procedures Review of Proposals: MCS will evaluate the proposal responses on the basis of qualifications, relevant experience, responsiveness of bidder, as well as the estimated cost of the engagement. Each proposal will be reviewed for completeness to ensure that all mandatory requirements are addressed satisfactorily.

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PEST CONTROL CONTRACT AGREEMENT

The Contract Agreement must be completed by the vendor and returned with the proposal.

We have carefully examined and fully understand the General and Special Terms and Conditions, Specifications, and other related documents included in Request for Proposal Pest Control, for Marietta City Schools and do agree to all terms and conditions by so signing this document. Withdrawals and or cancellations will not be accepted unless authorization is given by the MCS Purchasing Department. The MCS reserves the option to renew the proposal for three additional twelve month periods if agreeable to both the successful vendor and the MCS. Prices must remain firm through June 30, 2017. Signing the Contract Agreement affirms that this original document has not been altered in any way. _________________________________ ________________________________ Representative Signature Date _________________________________ ________________________________ Print or Type Name E-Mail Address _________________________________ ________________________________ Company Name Telephone Number and Extension _________________________________ ________________________________ Address Fax Number _________________________________ City, State and Zip Code

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RFP - PEST CONTROL PROPOSAL FORM

SECTION I, KITCHEN/SERVING LINE AREAS We propose to furnish all materials and labor for Pest Control Service as specified in this proposal for the contract period. 1. At $__________ per monthly treatment for each kitchen/serving line area. 2. Extended monthly grand total for all kitchen locations listed: $__________.

SECTION II, EACH MCS SCHOOL 1. At $__________ per monthly treatment for each school/ground or administrative/central

office location. 2. Extended monthly grand total for all school/ground or administrative/central office locations listed: $__________. The attached listing indicates approximate square footage, number of classrooms, and number of anticipated portables for each school and other buildings. If the cost per school varies, please attach an itemized list of cost per school as well as grand total for all schools. _________________________________ ________________________________ Representative Signature Date _________________________________ Print or Type Name _________________________________ Company Name Number of technically trained representatives in the Metro Atlanta area who are available to regularly services schools: __________ Number of years your company has operated in the Metro Atlanta area under present name: __________

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RFP - PEST CONTROL

PROPOSAL FORM ALTERNATE #1 & #2

ALTERNATE #1 (WEEKLY), KITCHEN/SERVING LINE AREAS We propose to furnish all materials and labor for Pest Control Service as specified in this proposal for the contract period. 1. At $__________ per weekly treatment for each kitchen/serving line area. 2. Extended weekly grand total for all kitchen locations listed: $__________.

ALTERNATE #2 (BI-WEEKLY), KITCHEN/SERVING LINE AREAS We propose to furnish all materials and labor for Pest Control Service as specified in this proposal for the contract period. 1. At $__________ per bi-weekly treatment for each kitchen/serving line area. 2. Extended bi-weekly grand total for all kitchen locations listed: $__________.

ALTERNATE #1 (WEEKLY), EACH MCS SCHOOL 1. At $__________ per weekly treatment for each school/ground or administrative/central

office location. 2. Extended weekly grand total for all school/ground or administrative/central office

locations listed: $__________.

ALTERNATE #2 (BI-WEEKLY), EACH MCS SCHOOL

1. At $__________ per weekly treatment for each school/ground or administrative/central

office location. 2. Extended weekly grand total for all school/ground or administrative/central office locations listed: $__________.

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The attached listing indicates approximate square footage, number of classrooms, and number of anticipated portables for each school and other buildings. If the cost per school varies, please attach an itemized list of cost per school as well as grand total for all schools. _________________________________ ________________________________ Representative Signature Date _________________________________ Print or Type Name _________________________________ Company Name

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Marietta City Schools Vendor Reference Sheet

Company

Address

City State Zip Code

Contact Name

Telephone Fax E-mail

Company

Address

City State Zip Code

Contact Name

Telephone Fax E-mail

Company

Address

City State Zip Code

Contact Name

Telephone Fax E-mail

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GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT O.C.G.A. 13-10-91

To All Prospective Vendors: If you are providing service, performing work, or delivering goods to the Marietta City Schools (MCS)), including but not limited to schools, warehouses, and central offices, the applicable Georgia Security and Immigration Compliance documents found here must be completed, signed, notarized, and submitted with your bid or proposal. 1. The MCS shall comply with the Georgia Security and Immigration Compliance Act

O.C.G.A. 13-10-91, 2. In order to insure compliance with the Immigration Reform and Control Act of

1986 (IRCA), P.L. 99-603, and the Georgia Security and Immigration Compliance Act O.C.G.A. 13-10-91, Contractor must initial one of the sections below:

_____ Contractor has 500 or more employees and Contractor warrants that Contractor

has complied with the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, and the Georgia Security and Immigration Compliance Act by registering at https://www.vis-dhs.com/EmployerRegistration and verifying information of all new employees; and shall execute any affidavits required by the rules and regulations issued by the Georgia Department of Labor as set forth at Rule 300-10-1-.01.

_____ Contractor has 100 to 499 employees and Contractor warrants that no later than

July 1, 2008, Contractor will register at https://www.vis-dhs.com/EmployerRegistration to verify information of all new employees in order to comply with the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, and the Georgia Security and Immigration Compliance Act; and shall execute any affidavits required by the rules and regulations issued by the Georgia Department of Labor as set forth at Rule 300-10-1-.01.

_____ Contractor has 99 or fewer employees and Contractor warrants that no later than

July 1, 2009, Contractor will register at https://www.vis-dhs.com/EmployerRegistration to verify information of all new employees in order to comply with the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, and the Georgia Security and Immigration Compliance Act; and shall execute any affidavits required by the rules and regulations issued by the Georgia Department of Labor as set forth at Rule 300-1-.01.

3. Contractor warrants that Contractor has included a similar provision in all written

agreements with any subcontractors engaged to perform services under this contract.

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CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Marietta City Schools has registered with and is participating in a federal work authorization program * [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Marietta City Schools, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Marietta City Schools at the time the subcontractor(s) is retained to perform such service. _________________________ EEV / Basic Pilot Program* User Identification Number ______________________________ _______________ BY: Authorized Officer or Agent Date (Contractor Name) ______________________________ Title of Authorized Officer or Agent of Contractor ______________________________ Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF ___________, 20__. ______________________________ Notary Public My Commission Expires: _______________ *As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV / Basic Pilot Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

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SUBCONTRACTOR AFFIDAVIT

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services under a contract with ____________________ (name of contractor) on behalf of the Marietta City Schools has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91. _________________________ EEV / Basic Pilot Program* User Identification Number ______________________________ _______________ BY: Authorized Officer or Agent Date (Subcontractor Name) ______________________________ Title of Authorized Officer or Agent of Subcontractor ______________________________ Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF ___________, 20__. ______________________________ Notary Public My Commission Expires: _______________ *As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV / Basic Pilot Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

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RFP - PEST CONTROL

VENDOR QUESTIONNAIRE (REQUIRED)

Does your company have a degreed entomologist on staff or do you have one as a regular consultant: (check one) Yes: __________ No: __________ Entomologist’s Name: ____________________ Name of his/her Company: ____________________ Address: ____________________ City, State, Zip: ____________________ Degree Earned: ____________________ Name of Accredited University where degree was earned: ____________________ Year Earned: __________

Have you attached copies of your current Pest Control License? Yes: __________ No: __________ List all your branch offices in Metro Atlanta area that will be providing service to our locations:

Branch’s Name and Address Business Hours Phone No.

24-Hour Emergency Phone No.

Number of License

Technicians

Number of Service Trucks in Operation

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How long have you been in business? __________ Give us background information on your company, including delivery and warehousing capabilities, as well as any financial rating available: ____________________________________________________________________________________________________________________________________________________________ Have you done business with other school systems? Yes: __________ No: __________

If yes, name system and volume of business: _________________________________________ _________________________________ _____________________________ Representative Signature Date _________________________________ Print or Type Name _________________________________ Company Name

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RFP - PEST CONTROL CHECKLIST

The following items must be completed and submitted with your Bid/RFP in order for your response to be considered: Submitted two (2) copies plus an original of RFP Contract Agreement signed by an authorized company representative Proposal Forms (2) Vendor Reference Sheet Vendor Questionnaire Items specified in the Special Terms and Conditions, etc.:

• Proof of Insurance • Samples of Service Tickets and Inspection Reports • MSDS Sheets • Listing of Chemicals • Copy of the Company’s current State of Georgia Pest Control and Termite License • Copy of each employee’s current State of Georgia Pest Control and Termite

Certification _________________________________ _____________________________ Representative Signature Date _________________________________ Print or Type Name _________________________________ Company Name