REQUEST FOR PROPOSAL

FRESH MADE PIZZA

Bid # 11-0628G

Issue Date:June 13, 2011

Proposal Due Date:JUNE 28, 2011before 10:30 P.M. (local time)

Walled Lake Consolidated SchoolsEducational Services Center850 Ladd Road, Building D

Walled Lake, MI 48390

WALLED LAKE CONSOLIDATED SCHOOLSPURCHASING DEPARTMENT

REQUEST FOR PROPOSAL

The Walled Lake Consolidated School Board of Education will receive firm, sealed proposalsto provide Fresh-Made Pizza for the 201/2012 school year.

A mandatory pizza sampling session will be held on June 23, 2011 at Geisler MiddleSchool located at 46720 W Pontiac Trail, Walled Lake, MI 48390. Six (6) hot pepperonipizzas are to be delivered to the kitchen (248-956-2935) between 10:30 am and 10:45am. The pizzas are to be prepared to bid specifications and packaged with yourcompany’s name on pizza box.

Proposals are due and must be delivered to the Educational Services Center no laterthan 10:30 am on or before June 28, 2011(due date). Bids to be publicly opened andread immediately following due date. Each Proposal submission must include two (2)copies (one must be marked “Original”). Proposals submitted after “due date” or viaoral, telephonic, telegraphic, electronic mail or facsimile will not be considered oraccepted.

Bid must be accompanied by a sworn and notarized statement disclosing anyfamilial relationship that exists between the owner or any employee of the bidder andany member of the Board of Education or Superintendent. The Board of Educationshall not accept a Bid Proposal that does not include this sworn and notarizeddisclosure statement.

Proposals must be submitted in an opaque sealed envelope clearly marked:

“FRESH MADE PIZZA” Bid #11-0628G

Bidders’ Name & Address

Proposals must be addressed and delivered to:

Walled Lake Consolidated SchoolsAttention: Linda Newton

850 Ladd Road, Building DWalled Lake, MI 48390

The Board of Education reserves the right to reject any and/or all bids in whole or inpart and to waive any informalities therein. If in the Board's opinion, it is in their bestinterest, the contract may be awarded to other than the lowest bidder, for reasons ofestablishing uniformity, delivery time, etc.

Written questions may be directed to Kathy Yesh at kathyyesh@wlcsd.org.

SUBMISSION OF PROPROSALS

1. Scope of Bid

The Walled Lake Consolidated Schools Nutrition Services Department is seeking abid proposal for the delivery of fresh-made pizza to the schools listed within thespecifications.

2. General Conditions

A. Bidders are expected to examine all instructions and specifications. Failure to do soand comply with requirements will be at the bidder's risk, and is cause for rejectionof the bid.

B. Each bidder shall furnish all information required on proposal form and requiredsubmittals. Erasures or other changes must be initialed by the person signing theform.

3. Submission of Bids

A. All bids shall be submitted in sealed envelopes and shall include the followinginformation on the face of the envelope: bidder's name, address, and statement:“Fresh-Made Pizza” Bid #11-0628G. Failure to do so may result in a prematureopening of, or failure to open, such proposal.

B. There will be a mandatory sampling on June 23, 2011, at Geisler MiddleSchool located at 46720 W Pontiac Trail, Walled Lake, MI 48390. At no chargeto the District each bidder must deliver six (6) hot, pepperoni pizzas to GeislerMiddle School between 10:30 am and 10:45 am. Pizzas are to be preparedaccording to bid specifications and packaged in your company’s pizza box (as theywould be delivered to school kitchen (248-956-2935). Failure to provide sampleswill disqualify your proposal.

C. Bidders must contact the Food Service Department at (248) 956-3081 with intentto participate in the sampling.

D. Each proposal must be submitted in a sealed opaque envelope clearly marked onthe face of the envelope: “FRESH MADE PIZZA” - Bid #11-0628G with theBidder’s name and address. If Proposal envelopes are not addressed asstated above and inadvertently opened that proposal will be disqualified.

E. Each Proposal submission must include two (2) copies (one must bemarked “Original”).

WALLED LAKE CONSOLIDATED SCHOOLSFRESH MADE PIZZA RFP #11-0628GINSTRUCTIONS TO BIDDERS

F. All Proposals are due and must be delivered on or before June 28, 2011 no later than10:30 am (local time). Any proposals received after this date and time will bedisqualified.

Proposals must be addressed and delivered to:

Walled Lake Consolidated SchoolsAttn: Linda Newton

850 Ladd Road, Building DWalled Lake, MI 48390

G. Proposals submitted via oral, telephonic, telegraphic, electronic mail orfacsimile will not be considered or accepted.

H. Proposals must be date stamped/signed at the address above in order tobe considered. Normal business hours are 8:00 a.m. to 4:00 p.m., Mondaythrough Friday. Each Bidder is responsible for submission of its Proposal. NoC.O.D. deliveries will be accepted.

I. The District shall not be liable to any Bidder for any delivery or postal delays.Postmarking to the Due Date will not substitute for receipt of the Proposal.

J. All Proposals received on or before the Due Date will be publicly opened and readimmediately thereafter. Any interested parties may attend. No immediate decisionwill be rendered.

GENERAL CONDITIONS

1. FAMILIAL DISCLOSURE

Bidders shall provide full disclosure of all existing client relationships that currently orprospectively may rise to conflicts of interest and disqualification.

All Proposals must be accompanied by a sworn and notarized affidavit disclosing anyfamilial relationship that exists between the owner and/or any employee of the Bidderand any member of the District’s Board of Education or the superintendent of theDistrict. Any Proposal not accompanied by said sworn and notarized affidavit will notbe considered or accepted by the District. The Affidavit of Bidder Familial RelationshipForm is included in this RFP.

2. ADDENDA

If it becomes necessary to revise any part of the RFP, notice of the revision will beposted to the District Website for all parties to download. All Addenda shall become apart of the RFP. Each Bidder must in its Proposal, to avoid any miscommunication,acknowledge all Addenda which it has received, but the failure of a Bidder to receive, oracknowledge receipt of; any Addendum shall not relieve the Bidder of the responsibilityfor complying with the terms thereof.

The District will not be bound by oral responses to inquiries or written responses otherthan written addenda.

3. PROPOSAL SECURITY (BID BOND) – not required for pizza bid

Each Proposal must be accompanied by a bid bond or certified check in an amount of5% of the total sum of base bid, as a guarantee of Bidder’s good faith on the part of theBidder. If a bid bond is posted by a Bidder, it shall be from a surety licensed to dobusiness in the State of Michigan and the attorney-in-fact who executes the bid bondon behalf of the Bidder shall attach a certified, current copy of its power of attorney. Inthe event a certified check is submitted, it shall be made payable to “Walled LakeConsolidated Schools.” The District shall not be liable for any interest earned thereon.The good faith deposit shall be forfeited as liquidated damages, and not as a penalty, ifthe Bidder withdraws its Proposal after the Due Date for submission of Proposals or,upon acceptance of its Proposal by the District, Bidder fails to execute the form ofContract acceptable to the District, substantially evidencing and incorporating this RFPand its Proposal and fails to provide the required performance bond, if any, and therequired insurance certificates, within fifteen (15) days of an award of a Contract to theBidder. Good faith deposits shall be returned to all non-successful Bidders within areasonable time after the award of a Contact and execution of a Contract by thesuccessful Contractor.

If the selected Bidder fails to complete the requirements set forth in the previousparagraph, the bid security will be forfeited to the District.

4. INSURANCE REQUIREMENTS

Bidders shall furnish with their bid proposal, Public Liability and Property DamageCertificates of Insurance in sufficient amounts as determined by the Owner.

Comprehensive General Liability and Automobile Liability insurance coveringpersonal injury or death in the amount of $500,000 per person, $2,000,000 peroccurrence, and property damage of $250,000 per occurrence, unless otherwisespecified by Owner, and Workmen's Compensation and Employer's Liabilityinsurance accordance with applicable law; and to indemnify and hold Ownerharmless against damages, claims, losses, and expenses, including reasonableattorney's fees and court costs, resulting from injuries or damages, includingdeath, to persons or property arising from Contractor's performance under contract.

Certificates of insurance, in duplicate, indicating the job site and evidencing all requiredcoverage must be submitted to and approved by Owner's Agent and Owner prior to thecommencement of any of the work. Submit to:

Walled Lake Consolidated Schools

850 Ladd Road, Building D

Walled Lake, Michigan 48390

All policies shall expressly require thirty (30) day written notice to the Owner, at theabove address, of the cancellation or material alteration of such policy, and theCertificate of Insurance shall so provide.

5. EXCEPTIONS OF RFP SPECIFICATIONS

Any exceptions to the terms and conditions contained in this RFP or any other specialconsiderations or conditions requested or required by the Bidder MUST bespecifically enumerated by the Bidder and be submitted as part of its Proposal,together with an explanation as to the reason such terms and conditions of the RFPcannot be met. The successful Bidder shall be required and expected to meet thespecifications and requirements as set forth in the RFP in their entirety, except to the

extent exceptions are expressly set forth in the Bidder’s Proposal and those exceptionsare expressly accepted by the District as part of the award and documentedaccordingly.

6. PROPOSAL PRICING OPTIONS

The District is seeking the Proposal options as listed on the Proposal Pricing Form.Each Bidder shall submit a Proposal with a completed Proposal Pricing Form and anyadditional information requested within the RFP.

7. PROPOSAL PREPARATION

Each Bidder assumes all costs incurred by it or others acting on its behalf in preparingor submitting a Proposal, or otherwise responding to this RFP, or any negotiationsincidental to its Proposal or this RFP.

The District does not assume any responsibil ity for errors, omissions ormisinterpretations resulting from the use or interpretation of this RFP.

8. RFP/CONTRACT INFORMATION CONTROLLING

The District intends that all Bidders shall have equal access to information relative tothis RFP, and that this RFP contains adequate information. Part of the RFPpreparation may have included discussions with certain prospective Bidders; however,each Bidder shall prepare its Proposal based only on the information contained in thisRFP, notwithstanding any information that may have been previously provided to aprospective Bidder. A prospective Bidder noting any inconsistency between theinformation contained in this RFP and any information previously provided to it shouldsubmit a Request For Clarification to the District. No information communicated, eitherverbally or in writing, to or from a Bidder shall be binding upon the District unlesscontained in this RFP, an addendum to this RFP or the final Contract between theDistrict and the successful Bidder.

9. RESTRICTION ON COMMUNICATION

From the issue date of this RFP until a Contractor is selected and selectionannounced, a prospective Bidder shall not communicate about the subject of the RFPor a Bidder’s Proposal with the District, its Board of Education, or anyindividual member, administrators, faculty, staff, students, or employees,except for the interview process, or additional Requests for Clarification.

10. COLLUSIVE BIDDING

The Bidder certifies that their Proposal is made without any previous understanding,agreement or connection with any person, firm or corporation making a Proposal forthe same services and is in all respects fair, without outside control, collusion, fraudor otherwise illegal action.

11. RELEASE OF CLAIMS

Each Bidder by submitting its Proposal releases the District from any and allclaims arising out of, and related to, the RFP process and selection of a Contract.

12. PROPOSAL EVALUATION

Oral Interviews/Presentations/Samplings/Site visits could be requested of theBidders deemed by the District to be the best suited among those submittingProposals. Determination of best suited candidates will be at the sole andabsolute discretion of the District and the District’s decision shall be final. Afterpresentations have been completed, the District may select the Bidder(s) which, in itsopinion, has made the Proposal that is the most responsive and most responsible tomove forward with the negotiation process. The District will notify Bidders whenthe interviews will take place.

13. FINALITY OF DECISION

Any decision made by the District, including the Contractor selection, shall be final.

14. RESERVATION OF RIGHTS

The District reserves the right in its sole and absolute discretion (for this and the otherprovisions of this RFP) to accept or reject any or all Proposals, in whole or in part,with or without cause. The District reserves the right to waive any irregularity orinformality in the RFP process, and the right to award the Contract to other than thelowest Bidder.

The District reserves the right to request additional information from any or allBidders. The District reserves the right to negotiate with the Bidders concerning theirProposals.

The District may select one or more firms to perform the Services on behalf of theDistrict.

15. CONFIDENTIALITY OF PROPOSAL

Proposals and supporting materials become the property of the District and aresubject to public access in accordance with the Freedom of Information Act. TheBidder must ensure that suitable measures will be taken to assure the confidentialityof the District and the District’s data.

1 6 . DE B A RM E NT

Submission of a Proposal in response to this RFP is certification that the Bidder is notcurrently debarred, suspended, proposed for debarment, declared ineligible orvoluntarily excluded from participation in this transaction by any State or Federaldepartment or agency. Submission is also agreement that the District will be notifiedof any change in this status.

17. VERBAL REPRESENTATIONS

Proposals must contain in writing all the terms and conditions of the offer being made.Verbal representations made before or after Proposals are submitted will not beconsidered unless they are followed up in writing.

18. CONTRACT AWARD

The Contract shall be awarded when a Bidder has been issued either a letter of intentfollowed by a purchase order or a Purchase Order only. After a contract agreementhas been executed, the Bidder shall not be allowed any sum above the price (s)specified in the contract agreement.

19. ORDER DELECTIONS

Owner reserves the right to add or deduct item quantities from the originalspecifications without any effect on the unit prices submitted.

20. AFFIRMATIVE ACTION PROGRAM

The Owner is an Equal Opportunity Employer. Pursuant to the Executive Order11246 as amended, you are advised that under the provisions of this order,contractors and Subcontractors are obliged to take affirmative action to provide equalemployment opportunity without regard to race, creed, color, national origin, age, orsex.

Notice of Nondiscrimination

The Walled Lake Consolidated School District does not discriminate on the basis ofrace, color, national origin, sex, age, disability, height, weight or marital status in itsprograms and activities. The following people have been designated to handle inquiriesregarding the nondiscrimination policies: Direct all other inquiries related todiscrimination to: Assistant Superintendent of Labor and Employee Services850 Ladd Road, Building D, Walled Lake, MI 48390 at Telephone: (248-956-2023).

21. PRICING

Prices quoted are to be F.O.B. to Walled Lake Consolidated Schools. All purchasesPrices shall be net; including transportation and delivery charges fully prepaid by theSuccessful Bidder to destinations indicated in the bid.

22. TAX EXEMPT

The Walled Lake Consolidated School District is exempt from all taxes. The Bidder, ifawarded a contract for this work, shall be responsible for all “sales taxes” and “use taxes”as applicable to this work.

23. RELEASE OF CLAIMS

Interested firms, by submitting a proposal, release the District from any and all claims,whatsoever, arising from or relating to this RFP and the District’s decision to select oneor more interested firms.

24. COST OF PROPOSALS

Interested firms, by submitting proposals, agree to bear all costs incurred or related tothe submission of their proposals.

25. PROPOSAL WITHDRAWL

Bidders may withdraw their bids, if they desire, anytime before the Due Date. AllProposals submitted shall not be withdrawn and shall be irrevocable for a minimumperiod of Ninety (90) calendar days following the Due Date for receipt of Proposalsset forth above.

26. QUESTIONS

All questions regarding this RFP shall be submitted via e-mail. E-mailed questions andinquiries will be accepted from any and all prospective Bidders in accordance with theterms of the RFP. Material questions will be answered in writing. All questions shall bedirected to Linda Newton at: lindanewton@wlcsd.org.

SPECIFICAT

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WALLED LAKE CONSOLIDATED SCHOOLSFRESH MADE PIZZA RFP #11-0628G

IONS

nticipate a volume of approximately 650 pizzas per week (60-150 pizzas peron) for our four middle schools and three high schools. Each middle school andchool will receive a once-a-week delivery based on a pre-arranged schedule.

of our fourteen (14) elementary schools will receive a monthly delivery, Mondayh Thursday, on a rotating schedule. We estimate 50-90 pizzas for eachntary building. (District map with all locations is attached).

quality, taste and ability to meet delivery demands will be given consideration ining the bid.

r will provide fresh-made pizza products to the stated locations prepared tot specifications. Nutritional information must be available for all items.

zza to meet requirements of the school lunch program, each pizza shall be aum of 14” in diameter and sliced into eight (8) EQUAL slices. Total weight of(cheese, sauce and crust) is 44 ounces: cheese is 100% mozzarella 1.17# totalx 2.3 ounces per slice); sauce is 6 ounces; sliced pepperoni about 1.3 ouncesith minimum 3 slices pepperoni per slice of pizza; pizza crust must be madenriched or whole grain flour and weigh 20 ounces. We may also order all cheesend/or vegetarian pizzas. Please indicate on bid form if you can provide reducedduced calorie, whole grain crust or low sodium pizza.

endor must have the ability to provide the volume of pizzas needed at schoolAll products are to be prepared fresh immediately prior to delivery and service.cts will be delivered between the hours of 9:40 am and 12:45 pm depending onnchtime at the school being serviced. Products are to be delivered no later thannutes prior to each school’s lunch serving periods, with two or three deliverieste based on volume and lunch times. School serving periods may be subject toe throughout the year. A firm delivery schedule will be provided to thessful vendor.

s will be delivered in cardboard boxes with lids, inside insulated pouches. Properry temperatures must be maintained per Health Department requirements. Theted pouches will be provided by the vendor at no additional cost, and may be lefte for use during the lunch period. PIZZAS MUST BE DELIVERED HOT –um of 140 degrees. It is strongly recommended that a plastic center supported so the cheese will not stick to the box lid.

deliveries will occur once a week at each of four middle schools and three highls, and approximately once a month at each of fourteen elementary schools, withssibility of increasing frequency. A standing order will be established for eachn, which will be determined at a later date. Kitchen Managers from eachdary school will call 24 hours in advance with any order adjustment. Elementaryrs will forecast orders 24 hours in advance, with a final adjustment on theng of serving.

PROPOSAL SPECIFICATIONS

9. We plan to begin delivery of pizzas to our middle and high schools the week ofSeptember 12TH and to our elementary schools by the end of September.

10. The vendor is to provide, free of charge, appropriate logo merchandise such asbanners, posters, table tents, napkins, hats, etc. Please include a sample ordescription of items available.

11. A delivery slip showing the exact quantity of each item delivered is to accompany eachdelivery and must be signed by a responsible school employee at each location. Thisdelivery slip will be used as supporting documentation for the monthly statement ofaccount. Each location is to be billed separately; however, all invoices/billingstatements must be sent to the Food Service Office for proper processing andpayment.

12. CREDIT – Delivery of unacceptable pizza shall be rejected and returned at vendor’sexpense for full credit. Examples of unacceptable product would include, but not belimited to, cold pizza; uneven slices and cheese stuck to the box lid. Further, thevendor will reduce the price of pizza by 10% for the first tardy delivery, 25% for thesecond tardy delivery and 50% for a third offense. Continued late deliveries couldultimately lead to cancellation of this agreement. Adhering to strict delivery times isvery important to the success of this agreement.

13. Walled Lake Schools reserves the right to terminate this agreement for any reason.The Supervisor of Food Services for the district may inspect production locations atany time during this agreement to make sure all Health Department procedures arebeing followed.

Evaluation/Sampling - IMPORTANT INFORMATION – PLEASE READ CAREFULLY

The sampling will be conducted on June 23, 2011, by elementary staff, kitchenmanagers and students (approximately 100 people).

Please deliver at no charge, six (6) hot, pepperoni pizzas, prepared to bidspecifications and packaged in your company’s pizza box (as it would bedelivered to our schools) to:

J. GEISLER MIDDLE SCHOOL (KITCHEN PHONE 956-2935)46720 W PONTIAC TRAIL WALLED LAKE, MI 48390DELIVER TO THE KITCHEN BETWEEN 10:30-10:45 AM

Geisler Middle School is located on W. Pontiac Trail about a quarter mileeast of Beck Road. Enter the driveway from Pontiac Trail at the traffic light andfollow the drive along the right side of the building to the back just past the parking lot(look for trash dumpsters and the fenced Receiving area). Come in through thebrown door - the Kitchen is just down the hall from this entrance in Receiving.

Drop off the nutritional information for the pizza you bring to the sampling.

THIS WILL BE THE ONLY SAMPLING FOR THIS YEAR.

A sample of your product that meets or exceeds our specifications must besupplied for the following blind, coded, taste-testing and evaluation:

WALLED LAKE CONSOLIDATED SCHOOLSFRESH MADE PIZZA RFP #11-0628G

PROPOSAL FORM

PROPOSAL SUBMITED ON BEHALF OF:

VENDOR NAME: _____________________________________________________________

ADDRESS: _____________________________________________________________

PHONE NUMBER: _____________________________________________________________

ADDENDA – The undersigned acknowledges:

Addendum Number ____ Dated ______ Addendum Number _____ Date ____

BASE BID – You may bid on any or all of the following options:

2011/12 SCHOOL YEAR

FOUR MIDDLESCHOOLS(OPTION 1)

THREE HIGHSCHOOLS(OPTION 2)

FOURTEENELEMENTARY

SCHOOLS(OPTION 3)

COST PER 14” PIZZA (ALLCHEESE, PEPPERONI OR

VEGETARIAN)

MISCELLANOUS INFORMATION

How long has your company been in business at your current location? _______________ (years)

Date of your most recent Health Department inspection report _______________ (date)

Please check the pizzas available: reduced fat reduced calorie whole grain crust low sodium

REFERENCES

NAME DISTRICT PHONE

NAME DISTRICT PHONE

PROPOSAL ACCEPTANCE

1. Having read the request for proposal and the Specification for the FRESH MADE PIZZA BID for theWalled Lake Consolidated Schools Board of Education, I, the undersigned, authorized to representcorporation, partnership, sole proprietorship (the Company) listed below, hereby submit this proposalfor providing the service as listed above.

2. I further certify that the Company is authorized to conduct business in the State of Michigan and notsuspended or debarred from Federal procurement.

3. I further certify that by submitting this proposal, the Proposer agrees to the terms and conditions ofthe request for proposal, including the specification and instructions to Proposers. If this proposal issigned by a partner, the person hereby states that he/she has the authority to bind the partnership; ifsigned by a corporate officer or employee, that person hereby states that he or she has the authorityto bind the corporation.

____________ _________________________________ __________________________Date Signature of Company Representative Representatives Title

WALLED LAKE CONSOLIDATED SCHOOLS

FRESH MADE PIZZA RFP #11-0628G

FAMILIAL RELATIONSHIPS FORM

The undersigned, the owner or authorized officer of ____________________________________

(the “Bidder”), pursuant to the familial disclosure requirement provided in the Walled Lake ConsolidatedSchool District (the “School District”) request for proposal (RFP), hereby represents and warrantsthat, except as provided below, no familial relationships exist between the Bidder or any employeeof the Bidder, and any member of the Board of Education of the School District or the Superintendent ofthe School District.

List any Familial Relationships:

BIDDER:

By:

Its:

STATE OF MICHIGAN ))ss.

___________COUNTY OF )

This instrument was acknowledged before me on the _______ day of ____________, 2011, by

_____________________County, Michigan

My Commission Expires: _____________

Acting in the County of: ______________

Walled Lake Consolidated Schools Board of Education

Mrs. Kathy Lyall, PresidentMrs. Peggy Casagrande, Vice PresidentMs. Nancy van Leuwen, TreasurerMr. Greg Janicki, SecretaryMrs. Denise Bither, TrusteeMr. Mark Siegler, TrusteeMr. Michael D. Smith, TrusteeMr. Kenneth Gutman, Superintendent