REQUEST FOR PROPOSAL - Chatham-Kent Hospice · REQUEST FOR PROPOSAL ARCHITECTURAL SERVICES FOR...

REQUEST FOR PROPOSAL

ARCHITECTURAL SERVICES FOR CHATHAM KENT HOSPICE

Issue Date: Monday, June 23, 2014 Closing Date: Wednesday, July 9, 2014 Mandatory Site Meeting: Thursday, June 26, 2014 Enquiries regarding RFP must be received

by [email protected] no later than:

Friday, July 4, 2014

Proposal Submission: Chatham Kent Hospice

c/o St. Andrew’s Residence 99 Park Street Chatham, Ontario N7M 3R5 Attention: Michelle O’Rourke, Director of Hospice Services

www.chathamkenthospice.com

mailto:[email protected]

http://www.chathamkenthospice.com/

Chatham Kent Hospice Palliative Care Facility

Request for Proposal for Design Services

TABLE OF CONTENTS 1.0 INTRODUCTION 1.1 Purpose of RFP…………………………………………………………………….......................1 1.2 Background Information………………………………………………………….........................1 1.3 Project Description………………………………………………………………..........................1 2.0 THE PROJECT BUDGET…………………………………………………………………………4

3.0 SCOPE OF WORK 3.1 Architectural Services……………………………………………………………………………...4 3.2 Project Phases…………………………………………………………………............................5 3.3 Meetings…………………………………………………………………………….......................7 4.0 PROPOSAL SUBMISSION INSTRUCTIONS 4.1 The Project Timetable..……………………………………………………………………...…….8 4.2 Submission Instructions………………………………………………………….........................8 4.3 Submission Requirements…………………………………………………………………….…..9 4.4 Additional Information and Instructions for the RFP Process………………….....................11

5.0 EVALUATION PROCESS 5.1 Stage 1, Preliminary Review of Mandatory Requirements (Pass/Fail)……………...………11 5.2 Stage 2, Evaluation of Technical Requirements, 70% of Total Score…………..…………..12 5.3 Stage 3, Evaluation of Pricing, 30% of Total Score………………………………….………..12 5.4 Presentation and Interview……………………………………………………………………….12 5.5 Cumulative Score………………………………………………………………………………….12

APPENDICES

A Proposal Submission Form

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1.0 INTRODUCTION

1.1 Purpose of RFP

The purpose of this Request for Proposal (RFP) is for Chatham Kent Hospice Inc. to engage an

Architectural/Design Firm to provide prime consultant services for the construction of a new 10-bed

residential hospice facility, to be referred to as Chatham Kent Hospice, to meet the needs of

Chatham-Kent. Also housed within the facility will be associated palliative programs and services.

This project will be approximately 10,000 – 12,000 gross square feet of new building, with parking

and garden space.

1.2 Background Information

Chatham Kent Hospice Inc. is a volunteer, not for profit organization that has been g ranted Ontar io Min is t r y o f Hea l th & Long Term Care f und ing to provide palliative (end of life) care in this community. Compassionate and comfortable end of life care is as important as the care we receive during our lifetime.

Over the last few years Chatham Kent Hospice Inc. has been working towards the construction of a 10 -bed residential hospice facility, to be referred to as Chatham Kent Hospice, to meet the needs of Chatham-Kent. The hospice will be constructed on space within the city block owned and occupied by St. Andrew’s Residence. This city block is within the former City of Chatham and is bounded by Wellington Street East, Adelaide Street South, Church Street and William Street South. The intended location of the Hospice within the block is on property comprised of 84, 86, and 92 Adelaide Street South. If necessary, some encroachment into the parking area located behind (to the west of) the Adelaide Street South properties may be permitted, so long as it does not impeded traffic flow and any lost parking spaces can be accommodated within or adjacent the block. Note: The corner property located at 40 Wellington Street East and 78 Adelaide Street South is privately owned and cannot be encroached on or negatively impacted by this project. Chatham Kent Hospice has a limited budget in which to realize the completion of this project. With this Request for Proposal, we are calling on our community partners experienced in similar construction to work closely with Chatham Kent Hospice to complete this very important project, on time and on budget.

1.3 Project Description

New Construction Specific Building Requirements (~10,000 – 12,000 sq ft): 1. General

9 foot finished ceiling height TV and phone cabling to all areas Wireless internet access to all areas Emergency generator Barrier-free design for all resident, staff and common areas Privacy and site lines to be maintained High standard for safety – lighting, site lines, fire safety, non-slip surfaces

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Best Practice or beyond for energy efficiency Materials, surfaces and finishes must adhere to infectious disease control

requirements- (ex. must be non-porous, wipeable materials, etc) Materials, surfaces and finishes must be suitable for and able to withstand

significant public use. Comply with all building codes, regulations and by-laws for this type of

facility.

2. Resident Area (~4,500 gross sq ft) Private bedrooms (8 rooms @ ~265 sq ft each). Each room designed to

include a hospital bed (40”x95”), bedside table, 1 reclining chair, 1 arm chair, wall unit with drawers and wardrobe and space for mini-fridge, stationary wheelchair storage, television, phone, room specific heating/cooling control, 3-way light switching, ceiling fan and barrier-free washroom with wc and lavatory.

Private bedrooms (2 rooms @ ~300 sq ft each) for bariatric patient use. Each room designed to include a hospital bed (40”x95”), with built in overhead high capacity patient lift, bedside table, 1 reclining chair, 1 arm chair, wall unit with drawers and wardrobe and space for mini-fridge, stationary bariatric wheelchair storage, television, phone, room specific heating/cooling control, 3-way light switching, ceiling fan and barrier-free washroom with wc and lavatory.

Guest lounge (~250 sq ft). Designed to include a foldout couch bed (40”x95”), bedside table, 1 reclining chair, 1 arm chair, wall unit with drawers and wardrobe, television, phone, room specific heating/cooling control, 3-way light switching and barrier-free washroom with wc, shower and lavatory and sliding door (barn style).

Quiet room/library (~145 sq ft) for families to sit/meet quietly Multi-purpose room (~500 sq ft) dedicate to resident use that can be used as

a sitting room, chapel, ceremony/ritual space, and the like that will have open space, windows/skylights to bring the outdoors in, and access to garden space.

Barrier-free visitor washrooms (2 washrooms designed to OBC requirements) consisting of wc, lavatory and baby change table.

Barrier-free resident tub/shower room (~300 sq ft). The room will be for residents and will include a custom patient tub (approx. size is 38”x96”) with built in overhead lift, shower stall, hair washing station, toilet, and sink. Space and wiring for towel warming cabinet. The room must be functional for use and storage of a patient lift (approx. lift size is 34”x40”)

Hallways and doorways need to accommodate movement of patients on beds, stretchers and wheelchairs, the movement of a portable patient lift for use in resident rooms and tub room and must accommodate the bariatric patient (provide 48” clear).

Wall mounted handrails in all resident area hallways

3. Nursing / Clinical / Staff Area (~1,500 gross sq ft) Nursing station (~500 sq ft) within the patient care areas. Nursing area to

include work stations for 2-3 computers, office equipment (printer, copier, fax, phone, etc), small fridge, small meeting area for private conversation.

Pharmacy (~100sf) within or connected to the nursing station area that has a

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locking medicine storage cabinet, cupboards, countertop with sink and built-in mini fridge.

Private offices (2 rooms @ 120 sq ft each). Patient wellness clinic space with Integrated physician office and patient

treatment area (~250 sq ft) with space for desk, filing cabinets, patient exam/treatment table, cabinets with integrated countertop and sink. As flex space also ability to provide services such as massage, therapeutic touch, reflexology.

Staff area (~120 sq ft) for break/lunch, and small staff meetings Barrier-free staff washroom (to be designed to OBC requirements) Records storage room (~100 sq ft) for retention of patient records Lounge/locker/break room (~200 sq ft) for volunteers and day-program staff,

with barrier-free staff washroom (to be designed to OBC requirements)

4. Family / Common Area (~1,000 gross sq ft) Extended overhang at the front entrance to allow vehicles to drive up to the

entrance and be protected from the elements while dropping off/picking up. Reception area near main entrance and adjacent to the common area to

welcome visitors. Sitting area (~400 sq ft) for 8-12 people with natural gas fireplace Dining area (~225 sq ft) Kitchen/servery area (~300 sq ft) with:

fridge/freezer, dishwasher, sink, stove, microwave oven, toaster, kettle, and like appliances

adequate cabinet storage and countertop space counter / server access between kitchen and dining area double sink pantry with shelving for groceries, kitchen supplies and dining

supplies kitchen exhaust fan to exterior lockable door

Secure, barrier-free entrance to garden area.

5. Meeting / Office Area (~2,000 gross sq ft) Meeting / Board room (~225 sq ft) with meeting table and seating for 12 Meeting room (~145 sq ft) with meeting table and seating for 6 Counseling office (2 @ ~150 sq ft) for 3 to 4 people Multi-purpose room (2 @ ~255 sq ft) with flex space to allow it to be set up

for group sessions, open space, meetings and the like Private offices (4 rooms @ 120 sq ft each) Barrier-free staff/visitor washroom (designed to OBC requirements)

complete with wc and lavatory Rooms to have telephone, wireless, television/computer,projector

connections, voice/video conferencing connections.

6. Mechanical / Technology / General Areas (~1,500 gross sq ft) Mechanical room (~400 sq ft) for HVAC, water heating, electric panels, and

the like. Janitor area (~150 sq ft) adjacent to mechanical room for storage of cleaning

tools and materials, janitor sink, trash holding area, and the like. Door to

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exterior for movement of trash from the facility. Laundry room (~225 sq ft) for resident use only with washer and dryer,

laundry tub. Note: bedding, linen and towel laundry will be done off-site. Separation of storage bins for dirty laundry and storage racks for clean materials. Blanket/sheet warming cabinet. Room requires a separate exhaust fan for humidity control.

Communications Room (~100 sq ft) for telecom, cable, LAN, wireless internet, and the like.

Facility storage areas (2 rooms @ ~150 sq ft each) for materials and supplies needed within the resident area (can be 1 room or 2 rooms)

Elevator between all levels with machine room (~125 sq ft ) Staircase between all levels (~50 sq ft)

7. Garden/Outdoor Space (~2,000 sq ft: not included in the gross square footage) Integrated landscaping and outdoor space provided for residents and

families.

2.0 THE PROJECT BUDGET Chatham Kent Hospice is a not-for-profit organization and available funds are limited. As such,

Chatham Kent Hospice is seeking the best possible quotation for design services.

The overall project budget to include the design and construction of:

1. Site preparation and physical building

2. Site Servicing to within 1 meter of the building

3. Landscaping, including paving

4. Furniture and specific medical equipment (including tub and lift)

5. The cost of building permit and other district and municipal permits/fees.

3.0 SCOPE OF WORK 3.1 Consulting Services

It is Chatham Kent Hospice’s intent to enter into an agreement consistent in content to the OAA

600-2013, Standard Form of Contract for Architect’s Services. Only those firms capable of

exhibiting successful experience in the design and contract administration of new facilities of

similar construction should participate in this Request for Proposal process.

Consulting services shall include the preparation and submission of municipal design permits as

required, architectural and engineering documents, construction budget, complete detailed design,

construction tendering and contract administration. The consultant team shall design and select,

but will not be limited to:

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Architectural and Engineering Services:

Architectural, mechanical, electrical and structural building systems

Site Services including parking needs/assessment study

Electrical/electronic, mechanical and structural systems as required to support specialized

equipment and processes

Telephone and communication systems/wiring infrastructure

Fire protection and security systems

Landscaping design

Research of applicable standards (i.e. Hospice Palliative Care Ontario, etc.)

Research and selection of appropriate materials, finishes and details as required to obtain

Client’s desired acoustics, visibility, comfort, soundness and esthetics

*Opportunities should be sought to make Chatham Kent Hospice as sustainable and energy

efficient as possible while adhering to project schedule and Chatham Kent Hospice construction

budget.

Interior Design Services:

(To be accomplished by interior designer or equivalent within firm in cooperation with Chatham

Kent Hospice Construction Committee representatives)

Spatial analysis (functional design, adjacency diagram)

Interior materials and finishes selection

Millwork

Furniture, fixtures and equipment selection

3.2 Project Phases

3.2.1 Schematic Design Phase

Consultant shall, but will not be not limited to:

Review the Chatham Kent Hospice program of requirements, schedule, budget, site

conditions, preferred project delivery method and other prepared background information

provided by Chatham Kent Hospice.

Review applicable codes, regulations and by-laws of authorities having jurisdiction.

Initiate dialogue with Municipality of Chatham-Kent regarding zoning, parking and use of

site.

Prepare preliminary design concept based on acquired information and develop Schematic

Design documents including Site Plan, Floor Plans, Elevations, Building Sections and

preliminary material specifications.

Prepare and review estimate of construction cost based on the current documents.

Prepare graphic materials (rendering, floor plans) and be available to participate in

fundraising and neighborhood engagement events/open houses.

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3.2.2 Design Development Phase


Based on Chatham Kent Hospice’s approved Schematic Design documents and agreed

estimate of construction cost, prepare Design Development documents, drawings and other

documents to describe the size and character of the Chatham Kent Hospice include as

appropriate the architectural, structural, mechanical and electrical systems, materials and

such other elements: Site Plan, Floor Plans, Elevations, Building Sections, Outline

Specifications.

Continue review of applicable codes, regulations and by-laws. Prepare/assist in preparing

materials as required by the Municipality of Chatham-Kent for such applications as Site Plan

Approval.

Submit Design Development documents for review, discussion and approval.

Prepare updated estimate of construction cost based on Design Development documents

and submit to Chatham Kent Hospice for review, discussion and approval.

3.2.3 Construction Documents Phase


Based on Chatham Kent Hospice’s approved Design Development documents and agreed

updated estimate of construction cost, prepare Construction Documents for Chatham Kent

Hospice approval consisting of drawings and specifications setting forth in detail the

requirements for the construction of the Chatham Kent Hospice.

Continue review of applicable codes, regulations and by-laws. Continue preparation/

presentation of materials as required by the Municipality of Chatham-Kent for such

applications as Site Plan Approval.

Assist Chatham Kent Hospice in preparations of instructions form, bidding information,

bidding forms, conditions of the construction contract and the form of construction contract

between Chatham Kent Hospice and awarded contractor.

Prepare updated estimate of construction cost based on Construction Documents and

submit to Chatham Kent Hospice for review, discussion and approval.

Submit Construction Documents to Chatham Kent Hospice for review and final approval.

3.2.4 Bidding and Negotiation


Following Chatham Kent Hospice’s approval of Construction Documents and the most recent

estimate of construction cost, assemble and provide bid documents to bidders, monitor and

respond to enquiries regarding bid documents/requirements, prepare and process addenda

during bidding period, arrange for receipt of bids, opening of bids, comparative review and

report results for Chatham Kent Hospice’s direction on award.

Assist Chatham Kent Hospice with Construction Contract negotiations, prepare construction

contracts and assemble contract documents for signature by the contracting parties.

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3.2.5 Construction Phase/Contract Administration


Provide General Review services during construction.

Attend regular site meetings with the contractor, major sub-contractors to review the

progress and general conformance of the work.

Issue site instructions/request for changes, responses to requests for information, change

orders, and certificates for payment. Communicate to Chatham Kent Hospice the effect of

changes on construction schedule and budget.

Be present to witness any performance tests required and to ensure that all required

manuals and training are provided.

Review and take other appropriate action regarding shop drawings and submittals, product

data, and samples for conformance with the general design concept of the work as provided

in the Construction Contract Documents.

Ascertain Substantial Performance and Completion and issue appropriate documentation.

Arrange for takeover of Chatham Kent Hospice including demonstration of operating

equipment, handover of operating/maintenance manuals and replacement parts as specified.

Provide/assist in providing Chatham Kent Hospice with Record Drawings in electronic (most

current AutoCAD format) and one (1) hard copy, full-size format.

Prior to the end of the period of one year following the date of Substantial Completion, review

any defects or deficiencies and notify the contractor in writing of those items requiring

attention by the contractor to complete the work in accordance with the Construction

Contract between Chatham Kent Hospice and the contractor.

3.3 Meetings

The Consultant shall make allowance for fees expended within their submission for all technical,

agency and sub-consultant meetings as necessary to carry forward with the design-bid-build

project. Meetings shall include, but are not limited to:

a). Meetings of Consultant and Chatham Kent Hospice Construction Committee

b). Meetings of Consultant and Chatham Kent Hospice Quality and Fundraising

Committees, and program partner agencies

c). Meetings of Consultant and Sub-consultants

d). Meetings of Consultant/Sub-consultants and Chatham Kent Hospice Construction Committee

e). Meetings of Consultant and municipal partners

f). Meetings for Community Engagement

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4.0 PROPOSAL SUBMISSION INSTRUCTIONS

4.1 Timetable

It is imperative that this project proceed expeditiously through 2014 to completion by end of 2015.

To reach that goal the following schedule is proposed:

Issue Date of Request for Proposal June 23, 2014

*Mandatory Site Meeting June 26, 2014

Deadline for Questions July 4, 2014

RFP Closing Date July 9, 2014

Review, Interview and Award July 14 – 24, 2014

Architectural Design Phase To be determined

Detailed Costing To be determined

Tender of Construction Documents To be determined

Award Construction Contract To be determined

Construction Start To be determined

Construction Completion To be determined

* A mandatory site examination and proponent briefing will be held at St. Andrew’s Residence, 99

Park Street, Chatham. All interested parties to meet at Rear Parking Lot at 10:00am. Attendance will be taken on site. 4.2 Submission Instructions

1. Proposals shall be submitted to the RFP Coordinator as follows:

Chatham Kent Hospice

c/o St. Andrew’s Residence

99 Park Street

Chatham, Ontario N7M 3R5

Attention: Michelle O’Rourke, Director of Hospice Services

2. Proposals shall be received and date stamped by the Receiver in the prescribed manner no

later than 3:00pm on Wednesday, July 9, 2014. Proposals submitted after the submission

date and time shall be rejected. Proposals deemed late shall be returned unopened to the

Consultant.

3. Proposals sent by facsimile or by email shall not be accepted.

4. There shall be no public opening.

5. Submission of a Proposal indicates acceptance by the respondent of all of the conditions

contained in this Request for Proposal unless clearly and specifically noted in the Proposal

submitted. Deviations from the Request for Proposal must be clearly identified in the written

submission.

6. The submission of a Proposal does not create a contract with Chatham Kent Hospice.

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7. At any time prior to the RFP Closing date/time, a Consultant may withdraw a submitted

proposal. If a Consultant wishes to submit a new proposal, it shall be submitted before the

RFP Closing date/time. The latest proposal submission shall supercede all others.

8. Chatham Kent Hospice reserves the right to cancel the Request for Proposal and not accept

any submission at all and/or re-issue the Request for Proposal in its original or revised

format.

9. Chatham Kent Hospice reserves the right to reject any Request for Proposal submission that

fails to comply with the content requirements as outlined.

10. All submissions shall become the property of Chatham Kent Hospice.

11. Chatham Kent Hospice shall not be responsible to any consultants (or their employees or

agents) for any liabilities, costs, losses or damages, whether direct, indirect consequential

or otherwise, arising out of or in relation to participation in this process, howsoever caused

including, by reason of the preparation, acceptance, or non-acceptance by Chatham Kent

Hospice of any response, or by reason of any delay in the acceptance of the Proposal.

12. Chatham Kent Hospice reserves the right to request proponents to provide additional

information and address specific requirements not accurately covered in their initial

submissions.

13. If a Proposal is accepted, Chatham Kent Hospice and the proponent will enter into a formal

contract (OAA 600-2013, Standard Form of Contract for Architect’s Services) which is

subject to negotiation preparation and execution.

14. Chatham Kent Hospice in its sole discretion reserves the right to: secure credit or reference

information if necessary; accept or reject the whole or any part of the Proposal; disqualify a

Proposal not submitted in accordance with the requirements; cancel the Request for

Proposal without penalty or cost to Chatham Kent Hospice; initiate a second Request for

Proposals; waive minor errors, technical defects, irregularities and omissions without

disqualifying the Submission if it is in the best interests of Chatham Kent Hospice to do so;

reject all Proposals; modify the terms of the Request for Proposal before closing; not award

due to unforeseen circumstances; visit the Proponent's facilities before award; negotiate

with anyone or more of the Proponents for the modification of any Proposal both prior to

and following the selection of the successful proponent.

4.3 Submission Requirements

Consultants shall provide two envelopes, as described below, when making their submission. The

two envelopes shall be clearly labeled with name (Envelope One and Envelope Two) and secured

together. The label shall include the full legal name and return address of the Consultant.

Proponents must clearly demonstrate in their proposals how they meet or will meet the

requirements of this Request for Proposals and include sufficient responses to all requirements

herein. The following shall be included as part of the submission:

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Envelope One:

In Envelope One, the Consultant shall include six (6) hard copies and one (1) electronic copy (pdf).

The following shall be included as part of the submission:

1. Proposal Submission Form (see Appendix A)

2. The Consultant and their firm’s experience of work managed from schematic design through

1-yr post-occupancy, including a description of past projects, location and year, client

name/contact information, size of project (area), total construction costs, cost of construction

per square foot and total design/engineering costs. Chatham Kent Hospice may choose to

contact former clients as part of the evaluation process.

3. The Consultant Team, including Sub-Consultants, who would be assigned to the project

listing their roles in the project, and reference to any work completed together as a team.

Include a summary of qualifications, CV’s and relevant experience of the Consultant Team

members and reference any previous work completed together. Submissions of CVs may

be included as appendices. Outline your team’s ability to provide local/on-site support for the

duration of the project, in both design and construction phases.

4. A description of your understanding of the project and why this project is important to your

firm. This may include a conceptual drawing/sketch of a space or detail exhibiting your

understanding.

5. Details outlining any experience you may have, or a management approach you may take, in

community projects where services and materials may be provided by donation.

6. Demonstrate your firm’s ability to provide accurate budget construction costs, and deliver a

quality project on time and on budget.

7. Information on the design approach typically used and some concepts on the approach for

this specific project including your design philosophy.

8. The Consultant/Team’s experience of successfully working with Municipal officials.

9. Information and examples of approach to managing projects of this nature and management

track record. Outline your firm's scope and project management plan, quality assurance and

risk management plan and other information as deemed as appropriate for a project of this

nature.

10. A statement regarding any potential conflict of interest in carrying out this project.

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Envelope Two : Fee Schedule

In Envelope Two the Consultant shall include one (1) hard copy detailing the following:

The Consultant fees shall include allowances for reimbursable expenses and exclude all HST.

The fee submission shall be broken out by Project Phase as outlined in Section 2.2 Project Phases

and be considered a Fixed Fee Budget, with monthly invoicing calculated on a time basis to

maximum totals identified in the fee submission.

An Hourly Rate Summary shall identify each technical, clerical and professional person/party to be

used on the project. All invoicing shall be in accordance with this Hourly Rate Summary up to the

maximum fee submitted.

Should there be an occasion for additional scope change or extra work, such additional scope

change or extra work shall not proceed until fully authorized in writing by Chatham Kent Hospice.

Any such approved change in fees shall be added to the Fee Schedule and invoiced accordingly.

4.4 Additional Information and Instructions for the RFP Process

1. Enquiries regarding this Request for Proposal are to be directed to Mr. Jim Laforet in

writing via email to [email protected]. No clarification requests will be

accepted by telephone. Chatham Kent Hospice will assume no responsibility for oral

instructions or suggestions. All enquiries must be received by July 4, 2014.

2. Chatham Kent Hospice will issue any and all changes to the RFP in the form of

written Addenda. If Addenda are issued, their receipt must be acknowledged by the

proponents on the Submission Form provided herewith and to be included in the

submission package. Failure to acknowledge addenda may result in your Proposal being

rejected.

3. Period of Acceptance: The terms and conditions of the Proposal offer shall remain firm

and open for acceptance by Chatham Kent Hospice for a period of sixty (60) days from

date of closing.

5.0 EVALUATION PROCESS

Evaluation of the proposals shall be conducted by an Evaluation Team composed of Chatham

Kent Hospice Construction Committee members. Evaluation of the proposals shall be conducted

on the basis of Evaluation Team consensus and/or averaged score.

5.1 Stage 1 – Preliminary Review of Mandatory Requirements (Pass/Fail)

Proposals shall be reviewed by the RFP Coordinator to verify they comply with all of the mandatory

requirements. Proposals failing to satisfy the mandatory requirements shall be excluded from

further consideration. The following mandatory requirements are:

mailto:[email protected]

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1. Attendance at the Mandatory Site Meeting

2. Two envelope submission as instructed in Section 4.3

5.2 Evaluation of Technical Requirements, 70% of total score

The Evaluation Team shall score each eligible proposal on the basis of the required information

contained in Envelope One according to the following breakdown:

1. Team Capabilities : 15 pts

2. Firm experience relevant to project : 15 pts

3. Completeness of Submission as it relates to Section 4.3 : 15 pts

4. Demonstrated understanding of Chatham Kent Hospice project : 15 pts

5. Ability to provide local/on-site support for duration of the project : 10 pts

5.3 Evaluation of Pricing, 30% of total score

Envelope Two containing Fee Schedules shall be opened only after Sections 5.1 and 5.2 are

complete.

5.4 Presentation and Interview

The Evaluation Team may invite top-rated Consultants to a presentation and interview. The

purpose of the presentation and interview is to allow the Consultants to address the major

elements of their proposals, to obtain any required information, and to allow members of the

Evaluation Team to interact directly with the Consultant Team. Each Consultant invited to a

presentation and interview shall be sent an agenda for the meeting.

5.5 Cumulative Score

The Consultant with the highest score cumulated from Sections 5.1 through 5.4 may be selected for contract discussions.

www.chathamkenthospice.com

APPENDIX A: ARCHITECTURAL SERVICES FOR CHATHAM KENT HOSPICE PROPOSAL SUBMISSION FORM (To be completed and included in Envelope One)

Full Legal Name of Prime Consultant:

Street Address:

City, Province:

Postal Code:

Phone Number:

Company Website:

Contact Name:

Contact Title:

Contact Phone:

Contact Email:

Acknowledgement of Addenda Received: Addenda No.’s

REQUEST FOR PROPOSAL - Chatham-Kent Hospice · REQUEST FOR PROPOSAL ARCHITECTURAL SERVICES FOR...

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