Republic of the Philippines National Police Commission...

rprRepublic of the Philippines

National Police CommissionNATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE

DIRECTORATE FOR INVESTIGATloN AND DETECTIVE MANAGEMENTCamp BGen Rafael T Crame, Quezon City

WCPCAVAWCD092018€16MEMORANDUM

FOR : D,lTMS

FROM : TDIDM

SUBJECT : R®qucot pceting of lACVAWC Docum®ntB/Materials in PNPW®bpag®

DATE September 26, 2018

1. Reference: Extracted E-Mail Form from OCPNP dated September 4, 2018with subject "Call for Nominations for NGO Reps to lACVAWC''.

2. This pertains to the 38th Inter-Agency Council on Violence Against Women andtheir Children (lACVAWC) Meeting held last August 9, 2018, it was agreed that thelACVAWC member-agencies shall publicly announce the call for nominations for NGOrepresentatives in their respective websites and social media accounts.

3. In this regard, this Center respectfully requests for the posting of the saiddocuments/materials provided by lACVAWC in the PNP Webpage. The soft copies weresent to [email protected].

4. For information and favorable consideration.

ELMOPolice

SARONA

EXTRACTED

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E-MAIL FORM¥VIq srocpr`[email protected]/[email protected] V a 0 6 fl ®-:per

Subject:I,CallforNominationsforNCORepstolACVAWC'

From: Liane Rivas ([email protected])

To:

[email protected]; [email protected]; [email protected];[email protected];[email protected];[email protected];[email protected];[email protected];[email protected] ;[email protected];[email protected];[email protected];[email protected];[email protected];[email protected];[email protected];[email protected];[email protected];[email protected];[email protected];[email protected];[email protected];[email protected];[email protected];[email protected];pcumali.14@gmailcom;[email protected];[email protected];[email protected];[email protected];jlapsoten024@gmailcom;[email protected];[email protected];[email protected];[email protected];[email protected];[email protected];olgaangustiagonzalez88@gmailcom;[email protected];[email protected]. ph;[email protected];[email protected];[email protected];[email protected];[email protected];dcelfal971@gmailcom;[email protected];[email protected];[email protected];

Cc: etverzosa@pcw. gov. ph; oed@pcw. gov. ph ;

Date: Tuesday, September 4, 20181 :45 PM

Good day!

We are forwarding to you the attached documents regarding the Call for Nominations for NCORepresentatives to lACVAWC based on the agreements during the 38th IACVAWC Meet].ng, signed bythe PCW Executive Director and lACVAWC Secretariat Head, Ms. Emmeline Verzosa.

The call for nominat].ons is already posted i.n the PCW website.i Here's the l].nk:

•. / I \:`iv*..N . h/event/call-nominations-nan- ovemment-or anization~n resentati\;es-fr)ter-a -council-VI.olence-a ai.nst~women-and-their-children-iacvawc

Please acknowledge receipt of this emai.l

Thank you very much.

Best regards,

Liane Rivas

Planning OT'fi.cer !il::T:lIIllIIlllllllIIIllllllllIIllll

OtcDS T14669FOCPNP

hDco 18 P429425

EXTRACTED E-MAIL [email protected]/[email protected]

Inter-Agency Council on Violence Against Women and their Children Secretariat1145 J.P. Laurel St., San Miguel, Manila,1005, PhilippinesOffice: (+632) 733-6611 I Fax: 736-4449Mobile No.: (+63995) 194-6285

Webs{te: htt£.: / /www. h RE;; f' youffB

Attachments

• 0 Memo_NCO_Call for Nomi.ntations (1).jpg (3.62MB)• 0 Memo_NCO_Call for Nomi.ntations (2).jpg (3.89MB)• 1 Announcement Template_Call for Nominations.docx (232.98KB)• 2 Nominat].on Form_final_090418.docx (63.55KB)• 3 Guidelines_NCO participation in lACVAWC_Final_090418.pdf (233.64KB)• 4 NCO_ad.png (197.49KB)

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;NTER-AGENCY CCUNC!LoN vioLENCE AGA!Ns`t` \A.jor/€fj{¥,\!A.ND ThiE!R CH!L.DREN

MEM©RANE) URN

iACVAWC MEMBERS

EM#v¥FREgrAfarmchHead, lACVAWC SecretariatExecutive Director, PCW

-SUBJECT: CALL FOR NOMINA"ONS FOR NCO REPRESENTATivES

DATE: SEPTEMBER 3, 2018

During the 38th lACVAWC Meeting held last August 9, 2018, it was agreedthat the lACVAWC member-agencies shall publicly announce the call fornominations for NGO representatives in their respective websites anc! socialmedia accounts.

in this regard, we are providing you the announcement template, nominationform, and guidelines on the participation of NGO representatives {e!ACVAWC. We would appreciate that the call for nominations be posted on orbefore September 21, 2018.

Thank you.

p6-vi7-iA¢V-Awie--§ecr'eta`ria-i1145 J.P. Laijre! St„ San M!guel, Ma.ii!e, Phi!ipp!nes

Tel No,: (632) 733-6611 I [email protected] ph I Fax No. (632) 736-4449

!NTER-AGENCY COUNC:BLON V!OLENCE AGAifJ`ST \apc:.REEfr€A.ND THEIR CHiLDRER!

C®UNci L ELVIEiviBERS :

1. ACTING SECRETARY V!RGiNiA N. OROG®2. Oic SECRETARYEDUARDO S. Area3. SECRETAF`Y FRANCISCO T. DUQUE Ill4. SECRETARY LEONOR MAGTOL!S-BR!ONES5. SECRETARY MENARDO I. GUEVARRA6` SECRETARY SILVESTRE H. BELLO !!!7. CHAIRPERSON JOSE LUIS MARTIN C. GASC®N8. CHAIRPERSON ALIciA DELA ROSA-BALA9. POLICE DIRECTOR GENERAL OSCAR D. ALBAYALDE10. DIRECTOR DANTE A. GiERRAN11. EXECUTIVE DIRECTOR MARY MITZI L. CAJAYON-UY12. CHAIRPERSON RHODORA T. MAGSILANG-BuCOY

ALTERNATE REPRESENTA"VES:

1. ASSISTANT SECRETARY MICHELLE R. ORTEGA-P!MENTEEL2. ASSISTANT SECF{ETARY REARJORiE N. JALOSJOS3. ASSISTANT SECRETARY MARIA ROSAREO S. VERGEIRE4. UNDERSECRETARY FOR LEGAL SERVICE5. AssisTANT sECRETARy cHERyL L. DAyTEc.yAifeoT6. ASSISTANT SECRETARY MARIA GLOR!A A. TANGO7. COMMISSIONER KAREN S. GOMEZ-DUMP!T8. COMMISSIONER LEAH C. TANODRA-ARMAMENTO9. DIRECTOR LORELEI QUERIDO-CABATU10. PCSUPT. WILLIAM S. MACAviNTA11. DEPUTY D!RECTOR VICENTE A. DE GUZMAN !i!12.ATTY. OLGA I. ANGUSTIA-GONZALEZi 3. DEPUTY EXECUTIVE D!RECTOR MARiJOY D.SEGui14. MS. MA. RUTH ESTRELLIETA LIMSON-MARAYAG15. EXECUTIVE DiRECTOR EMMELINE L. VERZOSA

DSV\JDD!LGDOHDEPEDDOJDOLECHRCiiRCSCPNPNBiNB!C;INCC;INCPow

INTER-AGENCY COUNCIL0N VIOLENCE AGAINST WOMENAND THEIR CHILDREN

CALL FOR NOMINATIONS FOR NON-GOVERNMENT ORGANIZATION (NCO)REPRESENTATIVES TO THE INTER-AGENCY COUNCIL ON VIOLENCE AGAINST

WOMEN AND THEIR CHILDREN (lACVAWC)

lACVAWC js the body mandated by law to ensure the effective implementation of RA9262 and to be the lead coordinator and monitoring body on VAW initiatives. It iscomposed of twelve member-agencies that are tasked to formulate programs and

projects to eliminate VAW, with DSWD as chair and DILG as cochair.

The [insert name of agency] as a member of IACVAWC, is pleased to inform non-

government organizations working on VAW and the public in general, that the nominationprocess for the selection of the following NGO representatives to the Council is now open:

- One (1) NG0 representing "advocacy"- One (1) NGo representing "legal assistance"- One (1) NGo representing "service provision"

Interested NGOs shall submit the offlcjal Nomination Form which will be used by thelACVAWC Secretariat in screening the prospective NGOs who will qualify for nominationby the Council Members.

A Council meeting will be called for the purpose of selecting the NGO representatives,

pursuant to the approved "Guidelines on the Participation of Non-GovernmentOrganization (NGO) Representatives to the Inter-Agency Council on Violence AgainstWomen and their Children (lACVAWC)."

The lACVAWC Secretariat will be accepting submissions of duly accomplishedNomination Forms until October 15, 2018.

For further inquiries, please contact the lACVAWC Secretariat at (02) 733-6611, (0995)194J3285, or [email protected].

lNTERAGENCY COUNCILON VIOLENCE AGAINST WOMENAND THEIR CHILDREN

INTER-AGENCY COUNCILON VIOLENCE AGAINST WOMENAND THEIR CHILDREN

%-

Name of Organization` ~ ~.RE^`'I

Main Office AddressI

Telephone Number/s

Fax Number/s

Mail AddressI

Website URL

Facebook URL

Twitter Handle

Youtube ChannelI

I Name of Representative : '

Office Address

I Telephone Number/sFaxNumber/s

Mobile Number(

I Mail AddressFacebookURL II

Twitter Handle

Name of AlternateI

Cffiice AddressI

Telephone Number/s

Fax Number/s

Mobile Number

Mail Address

I Facebook uF{L|TwitterHandle

Page 1 of 13

INTER-AGENCY COuNciLON VIOLENCE AGAINST WOMENAND THEIR CHILDREN

1. INSTRUCTIONS

1.1. This form is subdivided into five (5) categories, namely:A. Organizatiorial Profilea. Leadershto profileC. Organizational Health and Operational CapacityD. Service and Track RecordE. Organizational Standards and Agenda

1.2. Please provide all details asked for. You may add pages if necessary. The formsmay be photocopied. Should you have questiions, please contact the IACVAVVCSecretariat.

1.3. Please submit supporting documents for specific sections, as required. Theorganization must submit names for a primary representative and an alternate.

2. TllE NOMII\lATIOI\l AND SELECTION PROCESS

2.1. Nomination Form Submission and Screening

By submitting this form you agree to being nominated by any Of the IACVAVVC CouncilMembers.

The nomination form screening is the first stage Of the process. In this stage, yournomination form will be revieved by the IACVAVVC Secretariat only to the extent Ofcertifying that the form is duly accomplished and all suppertmg documents requiredabove have been submitted.

Your nominatron form will rrot be submitted to the Council for review if incomplete.

2.2. Review and Nomination by IACVAWC Council Members

An IACVA\/VC Council Meeting will be called for purposes Of reviewing all submittednomination forms, and recording Of official nominations.

2.3. Voting and Selection by IACVAWC Council Members

A NCO may receive as many as eleven (11) votes. To be officially selected asrepresentative however, an NCO needs only seven (7) votes or the most number Ofvotes in case there are abstentions or by final vote Of the Chairperson Of the Council incase Of a tle.

Voting shall be done through secret balloting. Tallying of scores shall be transparent.This exercise will be performed during an IACVAVVC Council Meeting called specificallyfor this purpose.

A resolution shall be signed and issued by the Council to formalize the selection Of therepresentative.

Page 2 of 13


3. CRITERIA AND ELIGIBILllY FOR NOMINATION

The following are minimum requirements to render an organization and its designatedrepresentatives eligible for nomination:

3.1. THE ORGANIZATION

3.1.1. The NGO is a duly licensed and registered non-stock, non-profit, and non-

government organization in the Philippines;

3.1.2. The NGO has been implementjng anti-VAW programs or services in thePhilippines and has a proven track record of involvement in the advocacyagainst VAW, the prevention of VAW, or the protection of women victim-survivors for at least three (3) years;

3.1.3. Preferably, the NCO must be working with sectors or clients belonging tothe marginalized sectors (i.e. IP, Muslim, women with disability);

3.1.4. It has a multi-disciplinary national or international network, or it is at least amember of an international or national NGO coalition or federation;

3.1.5. It must have a proven track record in collaborating with government or othernon-government and civil society organizations for at least 3 years; and

3.1.6. There are no pending civil or administrative cases or investigation beforeany office, court, or tribunal against the NGO.

3.2. THE REPRESENTATIVE

3.2.1. The representative has been involved in the organization for at least 3years;

3.2.2. Preferably, he or she is an acknowledged advocate on women's rights,familiar with gender and development principles and framework, willing towork with diverse groups, adheres to the ethical principles of integrity andfairness, gender-sensitive, and knowledgeable about VAW-related concernsof the sector his or her NGO is representing; and

3.2.3. There are no pending criminal, civil, or administrative cases or investigationbefore any office, court, or tribunal against the representative.

Page 3 of 13

INTER-AGENCY COUNCIL0N VloLENCE AGAINST WOMENAND THEIR CHILDREN

4. MODALITY OF NCO PARTICIPATION

lnasmuch as RA 9262 does not have direct provisions for NGO membership in lACVAWC,NCO participation shall be consultative in nature. The following modalities shall be followed:

4.1. NG0 participation jn the regular council meetings shall be by invitation only ifthere are important concerns that need to be discussed with them. Therepresentatives shall take on an "observer' status during meetings;

4.2. The Technical Working Committees (TWCs) representing Primary Prevention,Response System, and Cross Cutting Structures and Actions will also inviteconcerned NGOs to their meetings ancl workshops as needed;

4.3. Their involvement could also be through a specific project or activity and shall becovered by a memorandum Of agreement (similar with the arrangement withNAPC-WSC for the pilot testing of monitoring tool for assessjng the functionalityof Barangay VAW Desks); and

4.4. Their attendance and participation in lACVAWC-led activities shall be ensured.

5. EUNCTIONS OF NGO AND NCO REPRESENTATIVE_a

The selected NGOs and NGO representatives are expected to fulfil the following functions:

5.1. Contribute to the development of gender+esponsive anti-VAW policies, programs,and services;

5.2. Assist lACVAWC in conducting advocacy to end VAW, awareness raising onwomen's rights and related laws on gender-based violence, and capacity buildingfor frontline service providers;

5.3. Provide assistance jn monitoring the functionality of local mechanjsms on VAWsuch as PCAT-VAWC, LCAT-VAWC, and Barangay VAW Desks; and

5.4. Attend council and TWO meetings as necessary.

Page 4 of 13


A. ORGANIZATIONAL PROFI_LE

Please answer the following questions:

1. What is the organization's vision statement?

2. What is/are the organization's mission statemenvs?

3. Vvhat are the organization's outcome statements in relation to VAW?

Outcomes I Explanatory Note / Context)

4. How does the organization view the current VAW situation in the Philippines?Please discuss your view of the problem and the existing jnterventions. Discussone gap, your contn.bution, and challenges as well as successes in policy,programs, service, and structures. Discuss as well relevant threats andopportunities.

5. What are the organization's current anti-VAW programs and services? Pleaseadd rows when necessary.

Page 5 of 13


Programs / Description OutputITargetsServices (describe the program and (reach/scope/area of

Indicate timeline of programs, and targetimplementation) beneficiaries)

6. please submit a 1 Page Organizational Profile.

8. i_EADERSHIP PROFILE

a.1 THE PRIMARY REPRESENTATIVEPlease answer the following questions / Fill the required fields:

Full Name (Family, First, Middle):

Current Position: Period of Cffiice:Please briefly describe the roles and responsibilities of the Post:

4. Is the representative authorized (without need of approval fromanother person/officer) to enter into legally binding agreements forand in behalf of the organization?

5. Does the representative have authority to assign any of theorganization's personnel to work on projects/activities/programsconducted in partnership with government agencies like thelAICNNIC;R

6. Does the representative have authority to accept / receive grants /donations from government agencies like the lACVAWC?

7. Does the representative have authority to commit organizationfunds for the conduct of programs/projects/activities in partnershipwith government agencies like the lACVAWC?

YES NO

8. Work experience related to anti-VAW initiatives in the last two (2) years

(add rous if necessary) :

Role / Agency/Organization/ Inclusive Major AchievementsPosition Project/Program dates (list gains in the sector

driven by/as a result of therepresentative's

Involvement

Page 6 of 13

INTER-AGENCY COUNCILON VloLENCE AGAINST WOMENAND THEIR CHILDREN

9. Professional Background. Please enumerate other professional and voluntaryengagements of the representative in the last two (2) years. (add rows if neeossary):

Role / Agency/Organization/ Inclusive Major AchievementsPosition Project/Program datesI (list specific gains in the

field achieved because ofthe role played by the

representative)

I. Educatlonal Background (add rows if necessary):

Degree Earned School / Institution Inclusive Dates Awards (if any)

11. Significant Trainings / Conferences / Courses relevant to Anti-VAW initiatives

(add rows if neecesary) :

CourseITraining/Conference Organizers Role Date and VenueTitle

12 P bl. h dw rk;. ruDllsnea Work relevant to VAW (add rows ifnecescary):

Title of Article/Book Synopsis / Short Description Publisher andDatePublishedtt VAW

13. Awards / Recognitions / Citations relevant to anti~VAW work Received

(add rows if ncooesary) :

Title of Award / Recognition Award giving body Date Received

Page 7 of 13

INTER-AGENCY COUNCIL0N VIOLENCE AGAINST WOMENAND TliEIR CHILDREN

a.2 THE ALTERNATEplease answer the following questions / Fill the required fields:

14. Full name ¢amiiy. First, Middle):

15. Current Position: Period of Office:16. Please briefly describe the roles and responsibiljtjes Of the Post:

17. Is the alternate authorized (at most, subject to approval of therepresentative) to enter into legally binding agreements for and inbehalf of the organization?

18.Does the alternate have authority to assign any of theorganization's personnel to work on projects/activities/programsconducted in partnership with government agencies like thelNCNAWC;R

19. Does the alternate have authority to accept / receive grants /donations from government agencies like the lACVAWC?

20. Does the alternate have authority to commit organization funds forthe conduct of programs/projects/activities in partnership withgovernment agencies like the lACVAWC?

YES NO

21. Work experience related to antj-VAW initiatives in the last two (2) years

(add rows if necessary):

Role / Agency/Organization/ Inclusive Major AchievementsPosition Project/Program dates (list gains in the sector

driven by/as a result of therepresentative's

Involvement)

22 Educat.on I 8. Eaucatlonal t5acKgrouna (add rows if necessary) :

Degree Earned School / Institution Inclusive Dates Awards (if any)

23. Significant Trainings / Conferences / Courses relevant to anti-VAW initiatives

(add rows if necessary) :

Course/Training/Conference Organizers Role Date and VenueTitle

Page 8 of 13

INTER-AGENCY COUNCIL0N VIOLENCE AGAINST WOMENAND THEIR CHILDREN

Course/Training/Conference Organizers Role Date and VenueTitle

8.3 THE OFFICIAL LIAISON / CONTACT POINT TO IACVAWCPlease answer the following questions / Fill the required fields:

24. Full name @8miiy. First, Middle):

25. Current Position: Period of Office:26. Contact Details:

E-mail Address:Telephone Number/s:Fax Number/s:Mobile Numbers:

27.Is the liaison authorized to represent the organization in workinggroups/meetings/ conferences /events if both the alternate and primaryrepresentatives are absent?

YES NO

28. Please submit the following:

34.1.1 Page Profile with Photo Of each Of the organization's Trustee34.2. 1 Page Profile with Photo Of the organization's President / CEO34.3. 1 Page Profile with Photo Of the Primary Representative34.4. 1 Page Profile with Photo Of the AIternate34.5. 1 Page Profile with Photo Of the Official Llaison34.6. Curriculum Vitae Of Primary Representative, the Alternate, and the Liaison34.7. NBI Conference Of both the Primary Representative and AItemate34.8. Statement under oath whether the rrominee has any pending cnmirral oradministrative case against herthim.

C. THE ORGANIZATIONAL HEALTH AND OPERATIONAL CAPACITYPlease answer the following questions / fill the required fields:

29. What was the organization's annual budget for the last three (3) years?Period Annual Budget Actual Expenses

30. How much did you spend on anti-VAW programs and services in the last three(3) years?

Period Actual Expenses incurrence for Anti-VAWExpenses programs/services

Page 9 of 13


31. Do you have an established automated financial management system? lf yes,please describe the system. If NO, please describe your financial managementprocesses.

YES NO

32. How sustainable is the organization? Please describe the organjzation's existingsustainability plan.

YES NO

33. Do you have an established Monitoring and Evaluation System? If yes, pleasedescribe / illustrate the tool. If no, please descn.be your process for monitoringand evaluating your programs / services / projects / activities.

YES NO

34. Please submit the following:40.1. Copies of your audited financial statement for the last three (3) years40.2. Copies of your SEC Registration, and Accredjtation/Registration/Licensesfrom other relevant government agencies such as DSWD, POEA, DOLE, etc.40.3. Copy of your license and accreditation from PCNC, and/or copy of licenses/ accreditations / registrations from foreign governments (if applicable)40.4. Copies of your Annual Report for the last three (3) years40.5. Copy of your organizational structure40.6. List of your current staffing/human resource, with the rank and designationof each person, including volunteers40.7. Inventory of your current Partners and Collaborators following this matrix

Name of Classification Sector ScopePartner (please specify as: National Government Agency, LocalGovernment,ForeignGovernment,lntemationalor of Operations(i.e.women,

Local Non Government Organization, Academe, Media, children, OFW,Faith-based organization, etc.) etc.)

Page 10 of 13


D. SERVICE AND TRACK RECORDPlease answer the following questions / fill the required fields:

35. Please enumerate your organization's awards / citations / recognitions related toyour work On VAW (add rows rf nececary):

Title of Award Date and Place Award giving Levelaward was given body (indicate ifforeign,national,Orlocal)

36. Have you ever partnered with the lACVAWC or its member-agencies (i.e. DSWD,DILG, DOH, Pow, CSC, CWC, CHR, DepEd, DOJ, NBl, DOLE, PNP)? Pleaseenumerate the projects you have implemented together with lACVAWC or itsmember-agencies (add rows):

Title of Project Date and Area of Targets achieved Your role in theimplementation project

37. How many women has the organization directly served in the last three yearsQeddrovrs)P-.

Program/Service Description Number served

38. Has the organization trained duty-bearers/stakeholders on subjects related toVAW in the last five years? Please list the trainings and number of people trained(add rcue):

Title of Description Number of Duty Bearers and InclusiveTrainings stakeholders Trained Dates

39. Are there any books / researchers / studies related to VAW that the organizationnas puDlisnea? Please enumerate tnem (add rows if necessary):Title of Summary / Key Information that has Date of Publication

Researeh / Description / can influence policy or and Number ofStudy / Book of Content program development Copies Distributed

Page 11 of 13


40.Is the organization a member of any local/international WorkingGroup/Committee/ Council, or multi-party body on violence or related issues?Enumerate (add rovis):

Name of Role / Inclusive Period Agency / policyAgency/Council/ Mandate and Area of providing authority

Committee Coverage for membership

41. Please submit the following:48.1. Copies Of best practice citations or results of formal external impactassessments performed on any Of your jnterventions (if applicable)482 Copies Of features on your organization, jnclnding documentaries,published artlcles, news items mentioning your organization, etch (if available)48.3. Three (3) letters Of endorsement from an organization belonging to thesector you wish to represent.

E. ORGANIZATIONAL STANDARDS AND AGENDAplease ans\^/er the following questions / fill the required fields:

E.1 STANDARDS49. Does the organization have an institutional child protection policy? Please submita capy Of the poliey.

YES NO50. Does the organization have an institutional policy on VAW victim protection?

Please submit a copy of the policy.YES NO

51. Does the organization have an anti-sexual harassment policy? Please submit acopy of the policy.

YES NO52. Does the organization have a code of conduct for its staff and volunteers

especially in relation to victim handling? Please submit a copy of the policy.YES NO

53. Is the organization an equal opportunity employer? Please submit a copy of youemployment guidelines and policy.

YES NO

E.2 AGENDA54. For the next five (5) years, what you think should be the lACVAWC's top five (5)prion.ties in relation to the sector you wish to represent? Please explain the role youwish to perform in accomplishing such priorities.

Priority Description of role you will perform

Page 12 of 13


CERTIFICATION

We hereby certify that the foregoing statements are true and correct.

We acknowledge that this document will be reviewed by members of theInter-Agency Council on Violence Against Women and Their Children (lACVAWC) inaid of deliberation as to nomination and selection of NGO Representatives to the|AICN NIC .

Also, we acknowledge that this document, upon submission, shall become abasis for evaluation of our engagement with lACVAWC and performance asrepresentative of the sector, if nominated and selected as such.

Furthermore, the undersigned acknowledges that submission of thisdocument amounts to our agreement to be designated as Official Liaison, Alternate,and Primary Representative in the event that the organization is selected as an NGORepresentative.

Finally, we acknowledge that submission of this document to the lACVAVVCamount to our express permission to be nominated and selected as NGORepresentative to the lACVAWC.

OFFICIAL LIAISON

(signature above printed name)ALTERNATE

(signature above printed name)

PRIMARY REPRESENTATIVE


PRESIDENT

(signature above printed name)SECRETARY OF THE BOARD(signature above printed name)

CHAIRPERSON OF THE BOARD


Page 13 of 13

The lACVAWC Secretariat shall determine a specific period for the submission ofnomination forms. review the nominations, and validate the infomation anddocuments submitted. It shall then prepare a summary brief on all nominees whopre-qual.rfied and shaM furnish aM member-agencies a copy of the brief and thecorresponding nomination foms for their review, two weeks before a meeting iscalled for the selection process.

C. Selection of NGOs

ln selecting an NGO during a meeting, the following procedures shaH be observed:

1. The lACVAWC Secretariat shall present to the Council all nominationssubmitted.

2. Voting shall be done through secret balloting.3. Tallying of scores shaH be transparent and done immediately after aM the votes

are in.4. An NCO may receive as many as eleven (11 votes). To be officially selected,

an NCO needs only seven (7) votes, or the most number of votes in case thereare abstentions, or by final vote of the Chairperson in case of a tie.

Section 7. Recognition of the Selected NG0s and NCO Representatives

The Councn shaM promulgate a resolution to formally appoint and recognize the selectedNG0s and NCO representatives. It shaH furnish a copy of the resolution to aM member-agenciesaswewastotheselectedNGOs.Themember-agenciesshanbeenjoinedtopostthe resolution in their corresponding websites.

Section 8. Duration and Temination of Participation

The selected NGOs and their representatives shall serve for a tern of three (3) years andmay serve as many terns for as long as it is selected and re-appointed. However, theCouncil, through a resolution can terminate an NGO's participation even prior to theexpiration Of its tom when the NCO or its representative is no longer compliant to theminimum requirements set in Section 3.

Section 9. Effectivity

uponitseffectivity,theguidelineswiHremaininforceuntilrevokedbythevoteoftwo-thirdsof the member-agencies.

Page 4 of 4

Section 4. Modality of NCO Participation

lnasmuch as RA 9262 does not have direct provisions for NCO membership in lACVAWC,NCO participation shall be consultative .In nature. The following modalities shall befollowed:

A. NGO participation in the regular council meetings shall be by invitation only if thereare important concerns that need to be discussed with them. The representativesshall take on an "observer status during meetings;

8. The Technical Working Committees (ll/\/Cs) representing Primary Prevention,Response System, and Cross Cutting Structures and Actions will also inviteconcerned NGOs to their meetings and workshops as needed;

C. Ttieir involvement could also be through a specific project or activity and shall becoveredbyamemorandumofagreement(similarwiththearrangementwithNAPC-WSC for the pilot testing of monitoring tool for assessing the functionality ofBarangay VAW Desks); and

D. Their attendance and participation in lACVAWC-led activities shall be ensured.

Section 5. Functions of NGOs and NCO Representatives

The selected NGOs and NCO representatives are expected to fumll the following functions:

A. Contribute to the development of gender-responsive anti-VAW policies, programs,and services;

a. Assist lACVAWC in conducting advocacy to end VAW, awareness raising onwomen's rights and related laws on gender-based violence, and capacity buildingfor frontline service providers;

C. Provide assistance in monitoring the functionality of local mechanisms on VAWsuch as PCAT-VAWC, LCAT-VAWC, and Barangay VAW Desks; and

D. Attend Council and ll^/C meetings as necessary.

Section 6. Procedure for Application, Nomination, and Selection

A. Application

The lACVAWC Secretariat shall write to prospective NGOs regarding the openingof applicants for NCO participation in the Council. They will be requestedaccomplish a nomination form. NGOs may only be nominated upon submission ofa fully accomplished nomination form.

a. Nomination by Member-Agencies

Any member-agency may nominate an NGO and its chosen representative. Theagencymaynominateonlyone(1)representativepertheme,foratotalofthree(3)possible nominees coming from the identified themes -advocacy, legal assistance,and service provision. The nomination shall be in written form and submitted to theChairperson, through the lACVAWC Secretariat.

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IThus, in furtherance of the mandate of lACVAWC, as weH as the National Strategic Plan2017-2022 for the effective implementation of the Act, with a view Of having an effectiveand efficient selection process Of three (3) NCO representatives to lACVAWC, and ofsetting the procedures thereof, the following guidelines are hereby promulgated for strictimplementation by all concerned.

Section 1 . Title

These guidelines shan be known as Guidelines on the Participation of Non-GovernmentOrganization (NCO) Representatives in the Inter-Agency Council on Violence AgainstWomen and their Children (lACVAWC).

Section 2. Purpose

Theseguidelinesarepromulgatedtoprescribetheprocedurefortheparticipationof3NGOrepresentatives, with one representative from each theme -advocacy, legal assistance,andserviceprovision,asagreedduringthe34thlACVAWCMeetinglastJuly25,2017.

Section 3. Criteria for Nominating NGOs and NCO Representatives

A. Minimum Requirements for NGOs. The following shan be the minimumrequirements that render an NCO eligible for nomination:

1. The NGO is a duly licensed and registered non-stock, non-profit, and non-government organization in the Philippines;

2. The NCO has been implementing anti-VAW programs or services in thePriilippines and has a proven track record of involvement in the advocacyagainst VAW, the prevention of VAW, or the protection of women victim-survivors for at least three (3) years;

3. Preferably, the NCO must be working with sectors or clients belonging to themarginalized sectors (i.e. IP, Muslim, women with disability);

4. It has a multi-disciplinary national or international network, or it is at least amember of an intemational or national NCO coalition or federation;

5. It must have a proven track record in collaborating with government or othernon-govemmentandcivnsocietyorganizationsforatleast3years;and

6. There are no pending civil or administrative cases or investigation before anyoffice, court, or tribunal against the NCO.

a. Minimum Requirements for NCO Representatives. The following shaH be theminimumrequirementsthatrenderthechosenrepresentativeofanNG0eligiblefornomination:

1. The representative has been involved in the organization for at least 3 years;2. Preferably, he or she is an acknowledged advocate on women's rights, familiar

with gender and development principles and framework, willing to work withdiverse groups, adheres to the ethical principles of integrfty and fairness,gender-sens.rtive,andknowledgeableaboutVAW-relatedconcemsofthesectorhis or her NGO is representing; and

3. There are no pending criminal, civil, or administrative cases or investigationbefore any office, court, or tribunal against the representative.

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