REPUBLIC OF ALBANIAPUBLIC PROCUREMENT

AGENCY

E-procurement in Albania,

up to date…https://www.app.gov.al

e-procurement up to date…

• Nowadays using e-procurement system for Contracting Authorites and Economic Operators in Albania is not a challenge anymore it is rather a normal way of conducting procurement procedures ;

• On the other hand, e-procurement system remains a challenge for Public Procurement Agency, in the view of continuous improvement.

E-procurement system beginning

• Two years of beginning experience (2007 and 2008) as a learning phase;

• Electronic procurement system started in 2007. The first contracting authority operating in the electronic procurement system was the Power Corporation. The first procedure was "KESH Tender for Purchasing of Electrical Energy for the period of November 2007 - December 2008”. The type of procedure was open international.

• In 2008 all the tender documents were made public through the electronic procurement system.

• From 2009 everything is done electronically.

E-procurement system-improvements

• Two years of past experience (2007 and 2008) as a learning phase;

• Two main issues coming out from the aplication of e-procurement system in Albania:

- the need for decentralisation of the role of administrator of the eps for each Contracting Authority; and

- the urgent need for the electronic archive.

E-procurement system-improvements

• Both issues are fixed:

- Every Contracting Authority, has its own account for the administration of the system for its own procurement procedures;

- Through this account they may create roles for Procurement Unit’ officers, for the members of the Commission for the Evaluation of the Offers, for auditing officers etc.

- This functionality of the eps has saved time and facilitated the work of the Contracting Authorities.

e-procurement up to date…

E-procurement system-improvements

• By the end of the 2011 the electronic archive was functioning in the system.

• Creation of this electronic archive makes the operation on the eps easier;

- there aren’t many data in the working server ( was realised the division of the operational database from the archive database);

- The transfer of the data from the operational database to the archive one is done in real time and the archive database in on line as the operational database.

- it helps a lot the auditors whom can audite the old procedures which are electronically archived;

• Still needs improvements…

E-procurement system-improvements

• Along with technical improvements of the EPS, PPA has issued several instructions on how procurement officers should operate in the EPS platform when conducting or auditing a procurement procedure.

Facts and figures

In 2011, 347 new suppliers were registered with the electronic procurement system, of which 119 were foreign suppliers as shown graphically below:

Operatorët Ekonomikë të regjistruar në vititn 2011

Operatorë Ekonomikë

të huaj

Operatorë Ekonomikë

vendas

Facts and figures

Among the foreign suppliers registered in 2011, the majority of them come from European countries such as: Italy, Greece, England, Austria, Kosovo, France, Germany, Spain, etc. Graphically, this distribution is reflected as follows:

Currently, the total number of foreign and local suppliers registered in the electronic procurement system is 109,369.

Shpërndarja e operatorëve ekonomikë të huaj

Europe Azia Afrikë Amerikë

Facts and figures

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J anar Mars Maj Korrik Shtator Nentor

Sesionet për muaj

Sessions per month

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20000000

E Hene E Marte E merkure E Enjte E Premte E Shtune E Diele

Përdorimi sipas ditëve të javës

Usage over the days of the week: Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday

Facts and figures

Usage over the hours of the day

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12:00MD

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6:00MD

8:00MD

10:00MD

Përdorimi sipas orëve të ditës

Facts and figures

• The total number of tenders in the electronic procurement system in the course of 2011 was 27,446.

• The average number of tenders submitted in one procedure is 6.

• The following chart (diagram) reflects the procurement procedures, winner notices and notices of signed contracts published in the electronic procurement system in 2011.

Shërbime Mallra Punë

0

500

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Njoftimi i kontratëssë nënshkruar

Njoftimi i fituesit

Njoftimi i kontratës

e-procurement up to date…• Facts and figures

Facts and figures

• The following chart (diagram) shows the procurement procedures published in the electronic procurement system in the course of 2011 compared to 2010:

Numri i procedurave të shpallura në SPE

4489

4835

Numri i procedurave tëshpallura në vitin 2011

Numri i procedurave tëshpallura në vitin 2010

e-procurement up to date…

Facts and figures

• The following chart (diagram) shows the winner notices published in the electronic procurement system, in 2011, as compared to 2010:

3244

4217

0

1500

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4500

Nr total i procedurave tëcilat kanë shpallur njoftim

fituesi për vitin 2010

Nr total i procedurave tëcilat kanë shpallur njoftim

fituesi për vitin 2011

e-procurement up to date…

Facts and figures-2011

Total Hits:87,398,644

Average Hits Per Day: 239,448

Average Hits Per User: 685

Total Users: 249,880

Average Users Per Day: 791Total Sessions: 484,502

Average Sessions Per Day: 1,327

Total Time Users Spent on Site:5477 days, 05h, 08min

and 16s

e-procurement up to date…

Data on public procurement procedures

• Data on public procurement procedures and contracts conducted in the system during 2011

Types of procedures Total number of procedures

Total estimated value procured

Total value offered Total saved value % of the saved fund to procured fund

Total 4217 63,966,553,096 51,097,436,959 12,869,116,137 20.1%

Open Procedure 2254 38,954,300,831 33,960,867,380 4,993,433,450 12.8%

Open International Procedure 12 3,416,729,409 3,341,470,830 75,258,579 2.2%

Request for proposalprocedures 1890 4,637,695,066 4,026,788,153 610,906,913 13.2%

Negotiated procedure with prior publication of notice- international

1 435,178,000 430,739,886 4,438,114 1.0%

Restricted above the high monetary threshold

1 15,416,979,585 8,334,905,605 7,082,073,980 45.9%

Consultancy Services and Design Contest Procedures

59 1,105,670,205 1,002,665,104 103,005,101 9.3%

e-procurement up to date…

The future

• In the focus of Albanian Government and Public Procurement Agency for the year 2012 shall be some further improvement to the EPS as:

- Implementation of concessionary procedures until the opening phase in the system. Procurement system is now tested and is based on the law.

- Also, the development of small acquisitions in the electronic procurement system is being implemented.

The future

The future

• In the focus of Albanian Government and Public Procurement Agency for the year 2013 shall be some further improvement to the EPS as:

- Implementation of the Framework Agreement modules in the system;

- Designing of the e-auction on the EPS;

The future

The future

• Performing electronically the first phase of the concessions and auctions procedures (in the meaning of selling from the Contracting Authorities).

• This means on-line publication of documents of concessions and public auction procedures and the electronic submission of offers. The evaluation of the offers will continue on paper base.

• This rule will increase the transparency and will lower the applying cost of economic operators.

The future

Agreement between Public Procurement Agency and World Bank

• As an indicator of the success of the e-procurement system in Albania, might be considered the Agreement between Public Procurement Agency and World Bank, according to which, the procurement procedures performed according to the World Bank rules, will be conducted through the e-procurement system as well.

The future

Thank you for your attention!

Gjergji MoçkaIT Director, PPA

AlbaniaGjergji.mocka@app.gov.al