Reports, Codes and what to check / Summer...

Reports, Codes and What to Check

Links to Sections:

100 STUDENT DATA – IDENTIFICATION Record 101 STUDENT DATA – DEMOGRAPHIC 105 STUDENT DATA – STUDENT ID NUMBER CHANGE Record 300 COURSE SECTION DATA –CAMPUS Record 305 STAFF DATA – TEACHER CLASS ASSIGNMENT Record 400 ATTENDANCE Record 405 SPECIAL ED ATTENDANCE Record 410 CAREER & TECHNICAL EDUCATION (CTE) ATTENDANCE -

STUDENT 415 COURSE COMPLETION DATA - STUDENT Record 425 DISCIPLINARY ACTION DATA - STUDENT Record 461 STUDENT DATA – TITLE I, PART A Record Final Year Reports Path to Pre PEIMS Reports

GENERAL PRE PEIMS REPORT INFORMATION If you have not run the Skyward Pre PEIMS reports before, you will need to click Add and create

a new template for each report type. The Template Description field must be filled in, so give the report a name that is meaningful to you. Click Save and Print to keep this report configuration and proceed with the report.

If you have run these reports before, highlight the report line and click Edit so that you can confirm the report parameters, CHANGE the School Year field to 2012, and, if there is a PEIMS Submission field, CHANGE the PEIMS Submission field to 3. Click Save and Print to keep these new settings and proceed with the report.

Be sure to check the report template and make sure it is set to Submission 3. If the template requires a As Of date, it is still set to Submission 1 and needs to be changed. Check the School Year near the bottom of the template and make sure it is set to 2012.

If more than one person works with PEIMS on your campus, it is a good idea to check the “Share this template with other users in entity” box on the template so that all persons working on PEIMS on your campus are looking at the same version of the report.

Multiple reports can be run at the same time, as you do not have to wait for a report to finish processing before you start another one.

Do NOT print “errors only.” Print the full report to review all of your student data. If errors are present, you can go back and print “errors only” until all errors are cleared, but ALL of the data should be reviewed for accuracy and completeness.

The examples in this document assume that the reports are run with the correct settings for the students, grade levels, year, etc. These settings can affect what data you see to review, so these settings being correct, along with printing all data (not just errors), will allow you to review the all the records that will be submitted for your campus.

2012 PEIMS Sub 3 Reports v1.2 of 48Last modified: 23 April 2012

100 STUDENT DATA – IDENTIFICATION Record

Notes

No Crisis Codes should be entered this year. Error #10010 will occur on students with two last names or hyphenated last names. As long as

they match the birth certificate, they are correct. There will be an equal sign (=) for students who do not have a middle name. This is required for

state reporting, but is put in by the Skyward system and NOT actually entered into this field.

Error Numbers starting with #100…..

Edit #

Edit Rule Text EditType

Sub ESC District Campus Charter

10001 The first character of STUDENT-ID must be “S” or “0”-“8”.

F 1, 3, 4

X

10002 Each character of STUDENT-ID must not be the same number.

F 1, 3, 4

X

10003 The first three characters of STUDENT-ID must not be “000”.

F 1, 3, 4

X

10005 The fourth and fifth characters of a STUDENT-ID that does not have a first character of “S” must not be “00”.

F 1, 3, 4

X

10006 The last four characters of a STUDENT-ID that does not have a first character of “S” must not be “0000”.

F 1, 3, 4

X

10008 FIRST-NAME, MIDDLE-NAME, and/or LAST-NAME must not end with " II", “ III”,

F 1, 3, 4

X


" IV", " JR", or " SR".

10009 FIRST-NAME, MIDDLE-NAME, and/or LAST-NAME must not end with "JR", "SR", " I", “ V”, “ VI”, “ VII”, or " VIII".

SW 1, 3, 4

X

10010 If MIDDLE-NAME contains one or more equal signs, then FIRST-NAME, MIDDLE-NAME, or LAST-NAME must not have two or more words separated by a space, apostrophe, or hyphen.

W 1, 3, 4

X

10015 FIRST-NAME, MIDDLE-NAME, or LAST-NAME must only contain the following characters: A-Z, 0-9, apostrophe, hyphen, the space character, and only MIDDLE-NAME can contain an equal sign.

F 1, 3, 4

X

10017 FIRST-NAME, MIDDLE-NAME, or LAST-NAME must not contain “0” – “9”.

SW 1, 3, 4

X

10018 There must be a 101 record with a matching STUDENT-ID.

F 1, 4 X

10019 The value of DISTRICT-ID in this record must match the value of DISTRICT-ID on the district's 010 record.

F 1, 3, 4

X

10021 For every 100 record reported, there must be a 101 record and a 400 or 500 record reported with a matching student.

F 3 X

10022 Each district’s data submission must contain one 100 record for each student served in the district.

F 1, 3, 4

X

10023 The total number of records with the same STUDENT-ID must not exceed 200.

SW 1, 3, 4

X

10024 ADA-ELIGIBILITY-CODE must be blank. F 3, 4 X

Back to Top


101 STUDENT DATA – DEMOGRAPHIC

Notes

Check Student Attribution codes other than 00. Check Economic Disadvantaged code on some students. Check for Asylee/Refugee code if your campus has any. Error #10128 – need to confirm birth date and age of student.

Student Attribution Codes

Code Translation

00 No Attribution

02 JJAEP

06 Transfer Between Districts

12 Private School: Student is a student with a disability enrolled by their parent(s) in a private school (including a home school) but who receives special education and/or related services from the public school district under an individualized services plan (ISP). [For Special Education Use Only]


Student Attribution Code – check this for transfers and for anything other than 00

Economic Disadvantage Code – check to make sure matches Lunch Code

101 Error Messages

Edit # Edit Rule Text EditType


10105 The student’s age must not be greater than 25. W 1, 3, 4

X

10106 CAMPUS-ID-OF-RESIDENCE must match an entry registered with the TEA as an active instructional campus, excluding budgeted and JJAEP campuses or campus “255000000”.

F 1, 3, 4

X

10107 Former edit deleted.

10109 The student’s age must not be greater than 25 or less than 1.

SW 1, 3, 4

X

10110 FIRST-NAME, MIDDLE-NAME, LAST-NAME, SEX-CODE, AMERICAN-INDIAN-ALASKA-NATIVE-CODE, ASIAN-CODE, BLACK-AFRICAN-AMERICAN-CODE, NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE, WHITE-CODE, HISPANIC-LATINO-CODE, and DATE-OF-BIRTH must not be identical on records reported with two or more different STUDENT-IDs.

SW 1, 3, 4

X

10111 DATE-OF-BIRTH must not be equal to or greater than the PEIMS as-of date, if there is one; otherwise DATE-OF-BIRTH must not be equal to or greater than the submission date.

F 1, 3, 4

X

10112 No more than 50% of the records may show a DEMOGRAPHIC-REVISION-CONFIRMATION-CODE of “1”.

SW 1, 3, 4

X

10114 The last three characters of CAMPUS-ID-OF-RESIDENCE must not be greater than “698”.

F 1, 3, 4

X

10115 The first six characters of CAMPUS-ID-OF-RESIDENCE must not be a district registered with the TEA as an ESC.

F 1, 3, 4

X

10117 If STUDENT-ATTRIBUTION-CODE is “03”, “06”, “07”, “10”, “13”, “15”, “17”, “19”, “21”, or “23”, then the first six characters of CAMPUS-ID-OF-RESIDENCE must not match DISTRICT-ID.

F 1, 3, 4

X X

10118 If GRADE-LEVEL-CODE is “PK”, then age must be 3 or 4.

SW 1, 3, 4

X

10119 If GRADE-LEVEL-CODE is “KG”, then ADA-ELIGIBILITY-CODE must be “0”-“3” or “6”, and age must be 5 or 6.

SW 1 X

10120 If GRADE-LEVEL-CODE is “01”, then age must be 6-8.

W 1, 3, 4

X


W 1, 3, 4

X


W 1, 3, 4

X

10123 If GRADE-LEVEL-CODE is “04”, then age must be W 1, 3, X


8-12. 4


W 1, 3, 4

X


W 1, 3, 4

X


W 1, 3, 4

X


W 1, 3, 4

X


W 1, 3, 4

X


W 1, 3, 4

X


W 1, 3, 4

X


W 1, 3, 4

X

10132 If GRADE-LEVEL-CODE is “EE”, then age must be less than 6.

W 1, 3, 4

X

10133 If CAMPUS-ID-OF-RESIDENCE is “255000000”, then ADA-ELIGIBILITY-CODE must be “0”, “4”, “5” or “8”.

F 1 X

10134 If STUDENT-ATTRIBUTION-CODE is "00", “12”, “14”, ’16”, “18”, “20”, “22”, or “24”, then CAMPUS-ID-OF-RESIDENCE must be blank.

F 1, 3, 4

X X

10135 If STUDENT-ATTRIBUTION-CODE is “03”, “06”, “07”, or “10”, then CAMPUS-ID-OF-RESIDENCE must not be blank.

F 1, 3, 4

X X

10136 If STUDENT-ATTRIBUTION-CODE is “07”, then CAMPUS-ID-OF-RESIDENCE must be “255000000”.

F 1, 3, 4

X

10137 If CAMPUS-ID-OF-RESIDENCE is “255000000”, then STUDENT-ATTRIBUTION-CODE must be “07”.

F 1, 3, 4

X

10138 CAMPUS-ID-OF-RESIDENCE must not be a campus registered with the TEA as a juvenile justice alternative education program (JJAEP) campus.

F 1, 3, 4

X

10139 CAMPUS-ID-OF-RESIDENCE must not be a campus registered with the TEA as an alternative education program (AEP) campus or a disciplinary alternative education program (DAEP) campus.

SW 1, 3, 4

X

10140 If STUDENT-ATTRIBUTION-CODE is “01”, then DISTRICT-ID must be registered with the TEA as a charter district.

SW 1, 3, 4

X X

10141 DATE-OF-BIRTH must be a valid date. F 1, 3, X


4

10142 If GRADE-LEVEL-CODE is “KG”, then age must be 5 or 6.

SW 1, 3, 4

X

10145 If AS-OF-STATUS-CODE is “A”, ”C”, ”E”, or ”G”, then there must not be a 110 record with a matching STUDENT-ID.

F 1 X

10146 If AS-OF-STATUS-CODE is ”D”, or ”E”, then there must be a 203 record with a matching STUDENT-ID.

W 1 X

10147 If AS-OF-STATUS-CODE is “B”, ”D”, ”F”, or ”X”, then there must be a 110 record with a matching STUDENT-ID.

F 1 X

10148 If AS-OF-STATUS-CODE is ”B” or ”C”, then there must not be a 203 record with a matching STUDENT-ID, unless LEAVER-REASON-CODE is “01”.

F 1 X

10150 If AS-OF-STATUS-CODE is “C” and a 203 record with a matching STUDENT-ID is present, then LEAVER-REASON-CODE must be “01”.

F 1 X

10152 CAMPUS-ID-OF-RESIDENCE must not be registered with the TEA as a charter district.

F 1, 3, 4

X

10153 If AS-OF-STATUS-CODE is “A”, “B”, ”C”, “D”, ”E”, ”F”, or “G”, then GRADE-LEVEL-CODE must be “07”-“12”.

F 1 X

10154 If GRADE-LEVEL-CODE is “EE”-“06”, then AS-OF-STATUS-CODE must be “X”.

F 1, 3 X

10155 STUDENT-ATTRIBUTION-CODE must not be “00” or “03”.

F 1, 3, 4

X X X

10156 STUDENT-ATTRIBUTION-CODE must be “01”. SW 1, 3, 4

X X X

10157 The first six characters of CAMPUS-ID-OF-ACCOUNTABILITY must match DISTRICT-ID.

F 1,3 X

10158 CAMPUS-ID-OF-ACCOUNTABILITY must match an entry registered with the TEA and must be an active regular instructional campus, or an AEP, and is not a budgeted campus, a DAEP, or a JJAEP.

F 1,3 X X

10160 If CAMPUS-ID-OF-ENROLLMENT on this student's 400 and/or 500 record(s) is always a DAEP, then CAMPUS-ID-OF-ACCOUNTABILITY must not be blank.

F 3 X X

10161 If CAMPUS-ID-OF-ENROLLMENT on this student's 400 and/or 500 record(s) is always a JJAEP, then CAMPUS-ID-OF ACCOUNTABILITY must not be blank.

F 3 X X

10165 CAMPUS-ID-OF-ACCOUNTABILITY must be blank. F 4 X

10166 If AS-OF-STATUS-CODE is not “C”, ”E”, or ”G”, then CAMPUS-ID-OF-ENROLLMENT on the 101

F 1 X


record must be blank.

10167 If AS-OF-STATUS-CODE is “C”, ”E”, or ”G”, then CAMPUS-ID-OF-ENROLLMENT on the 101 record must not be blank and must be registered with the TEA as an active instructional campus.

F 1 X

10168 CAMPUS-ID-OF-ENROLLMENT must be blank. F 3 X

10169 If CAMPUS-ID-OF-ENROLLMENT on this student’s 400 or 500 record(s) is always a DAEP and a JJAEP, then CAMPUS-ID-OF ACCOUNTABILITY must not be blank.

F 3 X X X

10169 If CAMPUS-ID-OF-ENROLLMENT on this student’s 400 or 500 record(s) is always a DAEP and a JJAEP, then CAMPUS-ID-OF ACCOUNTABILITY must not be blank.

SW 3 X X X


F 1, 3, 4

X

10172 BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE must be blank.

F 1, 3 X

10173 If BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE is “1”, then GRADE-LEVEL-CODE must be “EE”, “PK”, “KG”, or “01”.

F 4 X

10174 BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE must not be blank.

F 4 X


F 1, 3, 4

X

10176 For any 101 record reported, there must be at least one 400 or one 500 record reported with a matching STUDENT-ID and GRADE-LEVEL-CODE.

F 3 X

10178 If BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE equals to 0, then there must be at least one 407, 408, or 500 record with a matching STUDENT-ID.

F 4 X

10180 If BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE = “1”, then CAMPUS-ID-OF-ENROLLMENT must not be blank and must be registered with the TEA as an active instructional campus, and is not a budgeted campus.

F 4 X

10181 If BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE is “0” then CAMPUS-ID-OF-ENROLLMENT must be blank.

F 4 X

10182 The first six characters of CAMPUS-ID-OF-ENROLLMENT must match DISTRICT-ID.

F 4 X

10183 If STUDENT-ATTRIBUTION-CODE is “12”, then there must be a matching 110 record where SPECIAL-ED-INDICATOR-CODE is “1”.

F 1 X

10184 If STUDENT-ATTRIBUTION-CODE is “12”, then there must be a matching 110 record where ADA-ELIGIBILITY-CODE is “0”.

F 1 X


10185 STUDENT-ATTRIBUTION-CODE must not be “12”. F 3, 4 X

10186 If DISTRICT-ID matches the Texas School for the Deaf or the Texas School for the Blind and Visually Impaired then Campus ID of Residence must not be blank.

F 1, 3 X X X

10187 If AS-OF-STATUS-CODE is “H”, then the student must have at least one matching 400 or 500 record where REPORTING-PERIOD-INDICATOR-CODE is “6”.

SW 3 X

10188 If AS-OF-STATUS-CODE is “I” and if the student has matching 400 record(s) where REPORTING-PERIOD-INDICATOR-CODE is “6”, then NUMBER-DAYS-TAUGHT on the student’s 400 record(s) must be greater than TOTAL-DAYS-ABSENT plus TOTAL-INELIGIBLE-DAYS-PRESENT plus TOTAL-ELIGIBLE-DAYS-PRESENT.

F 3 X

10189 If GRADE-LEVEL-CODE is “07”-“12”, AS-OF-STATUS-CODE must be “H” or “I”.

F 3 X

10191 CAMPUS-ID-OF-RESIDENCE must not be a campus registered with the TEA as the Texas School for the Deaf campus or the Texas School for the Blind and Visually Impaired campus.

F 1, 3, 4

X

10193 CAMPUS-ID-OF-ACCOUNTABILITY must match an entry registered with the TEA and must be an active campus and is not a budgeted campus.

F 1,3 X X X

10194 If AS-OF-STATUS-CODE is “A”, then there must be a 203 record with a matching STUDENT-ID.

F 1 X

10195 AS-OF-STATUS-CODE must be blank. F 4 X

10196 If GRADE-LEVEL-CODE is 07 - 12, AS-OF-STATUS-CODE must be ”A” – “G” or “X”.

F 1 X

10197 If CAREER-AND-TECHNICAL-ED-IND-CD is “1”, then there must be a 169 and a 170 record for that student.

F 1 X

10198 If CAREER-AND-TECHNICAL-ED-IND-CD is not “0”, then GRADE-LEVEL-CODE must be “06”-“12”.

F 1,3 X

10199 If there is at least one record where GRADE-LEVEL-CODE is “06”-“12”, then there must be at least one record where CAREER-AND-TECHNICAL-ED-IND-CD is not “0”.

SW 1,3 X

1011A At least one record must have a CAREER-AND-TECHNICAL-ED-IND-CODE that is not “0” or “1”.

SW 1,3 X

1011B If CAREER-AND-TECHNICAL-ED-IND-CD is “2” or “3”, then there must be a 169 and a 170 record for that student.

SW 1 X

1011C If GRADE-LEVEL-CODE is “06”, “07”, or “08” then CAREER-AND-TECHNICAL-ED-IND-CODE must not be “2” or “3”.

F 1,3 X

1011D If GRADE-LEVEL-CODE is “09” – “12” and W 3 X


CAREER-AND-TECHNICAL-ED-IND-CD is “2” or “3”, then there must be a 410 record for that student.

1011E LAST-DATE-OF-ENROLLMENT must be a valid date.

F 3 X

1011F LAST-DATE-OF-ENROLLMENT must be blank. F 1, 4 X

1011G If CAMPUS-ID-OF-ENROLLMENT on the student’s 110 record is a DAEP or JJAEP, then CAMPUS-ID-OF-ACCOUNTABILITY must not be blank

F 1 X X

1011H If AS-OF-STATUS-CODE is “A”, then CAREER-AND-TECHNICAL-ED-IND-CD must be “0”.

F 1 X

1011J If GRADE-LEVEL-CODE is “09” – “12” and CAREER-AND-TECHNICAL-ED-IND-CD is “1”, then there must be a 415 record for that student where SERVICE-ID is one of the courses footnoted with one or two asterisks on C022.

F 3 X

1011K If GRADE-LEVEL-CODE is “09” – “12” and CAREER-AND-TECHNICAL-ED-IND-CD is “2” or “3”, then there must be a 415 record for that student where SERVICE-ID is one of the courses footnoted with one or two asterisks on C022.

W 3 X

1011L HISPANIC-LATINO-CODE must be ‘0’ or ‘1’. F 1, 3, 4

X

1011M AMERICAN-INDIAN-ALASKA-NATIVE-CODE, ASIAN-CODE, BLACK-AFRICAN AMERICAN-CODE, NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE, or WHITE-CODE must be ‘1’.

F 1, 3, 4

X

1011N CAREER-AND-TECHNICAL-ED-IND-CD must be blank.

F 4 X

1011O If grade is less than 7, then LAST-DATE-OF-ENROLLMENT must be blank.

F 3 X

1011P If grade is 7 – 12, then LAST-DATE-OF-ENROLLMENT must not be blank.

F 3 X

1011U At least one record must have an ECONOMIC-DISADVANTAGE-CODE of “01”, “02”, or “99”.

SW 1, 3 X

1011W ECONOMIC-DISADVANTAGE-CODE must be blank.

F 4 X

1011X If UNSCHOOLED-ASYLEE/REFUGEE-CODE is not “0”, then GRADE-LEVEL-CODE must be “07”-“12”.

F 1, 3 X

1011Y UNSCHOOLED-ASYLEE/REFUGEE-CODE must be blank.

F 4 X

1011Z CAMPUS-ID-OF-RESIDENCE must not be blank. F 1, 3, 4

X X X

1012A The first six characters of CAMPUS-ID-OF-RESIDENCE must not match DISTRICT-ID.

F 1, 3, 4

X X X

1012B If STUDENT-ATTRIBUTION-CODE is “13”, “15”, SW 1, 3, X X


“17”, “19”, “21”, or “23”, then CAMPUS-ID-OF-RESIDENCE must not be blank.

4

1012C If age is 0 on September 1, then GRADE-LEVEL-CODE must be “EE”.

F 1, 3, 4

X

1012D If age is 1 on September 1, then GRADE-LEVEL-CODE must be “EE”.

F 1, 3, 4

X

1012E If age is 2 on September 1, then GRADE-LEVEL-CODE must be “EE”.

F 1, 3, 4

X

Back to Top


105 STUDENT DATA – STUDENT ID NUMBER CHANGE Record

Notes

This should be taken care of by Skyward and PEIMS office via PID maintenance manual corrections.

All PID correction documentation must be submitted to TIMS by May 15th.

Errors codes for 105



10501 STUDENT-ID must not match PRIOR- ID. F 1, 3, 4

X

10504 The first character of STUDENT-ID must be “S” or “0”-“7”.

F 1, 3, 4

X

10505 The first character of PRIOR-ID must be alphanumeric.

F 1, 3, 4

X

10506 PRIOR-ID must not match STUDENT-ID on any record.

F 1, 3, 4

X

10507 STUDENT-ID and PRIOR-ID must not both have a first character of “S”.

SW 1, 3, 4

X

10508 STUDENT-ID must not match PRIOR-ID on any other 105 record.

F 1, 3, 4

X

10510 PRIOR-ID must not match STAFF-ID on an 040 record.

F 1 X

10511 PRIOR-ID must not match PRIOR-ID on any other 105 record.

F 1, 3, 4

X


F 1, 3, 4

X

10513 The value of STUDENT-ID on this record must match the value of STUDENT-ID on some 100

F 1, 3, 4

X


record.

10514 Each district’s data submission must contain one 105 record for each student who has a change in identification number.

W 1, 3, 4

X

Back to Top


300 COURSE SECTION DATA –CAMPUS Record

Notes

Check Course Sequence Code – most elementary and middle school courses should be A for Non-High School Year Long Courses. This is set by a check box on the Section record in the Texas State Specific area.

CodeTable ID Name

Date Issued Date Updated

C135 COURSE-SEQUENCE-CODE 03/13/92 03/01/10Code Translation

0 One Semester Course1 First Half Of A Two Semester Course2 Second Half Of A Two Semester Course3 First Third Of A Three Semester Course4 Second Third Of A Three Semester Course5 Last Third Of A Three Semester Course6 First Fourth Of A Four Semester Course7 Second Fourth Of A Four Semester Course8 Third Fourth Of A Four Semester Course9 Last Fourth Of A Four Semester Course


Course Sequence Code – should be A for elem/middle school courses (except HS credit courses taken in MS)

Non Campus Based Instruction Code – should be 00 except for specific types (online, college, etc. – listed below)

A Non-High School Year Long Course

Check Non Campus Based Instruction Code – should be 00 for courses on your campus. Other codes are:

Table IDName

DateIssued

DateUpdated

C182 NON-CAMPUS- BASED-INSTRUCTION-CODE 03/01/10

Code Translation

00 Not Applicable01 College Campus Based Course02 Electronic/Internet Based Course03 Non-District Teacher Providing Classroom Instruction Services04 Electronic Course Pilot (eCP)05 Texas Virtual School Network (TxVSN) Course06 Non-Campus Teacher Providing Instruction at Another District Facility07 Juvenile Justice Alternative Education Program (JJAEP) - TEC 37.01199 Other

Error listing for 300



30001 There must be at least one 300 record for each instructional campus listed in the Texas School Directory.

SW 3 X X

30002 CAMPUS-ID must match an entry registered with the TEA as an active instructional campus and is not a budgeted campus.

F 3 X

30003 SERVICE-ID must match an instructional entry on the SERVICE-ID code table C022 and must not begin with SA, SR, SS, 01, 8, or 9.

F 3 X

30004 If SERVICE-ID is a high school course, then COURSE-SEQUENCE-CODE must not be “A”.

F 3 X

30005 For each 300 record where NON-CAMPUS-BASED-INSTRUCTION-CODE is “00”, there must be a matching 305 record where CAMPUS-ID, SERVICE-ID, CLASS-ID-NUMBER, and COURSE-SEQUENCE-CODE is the same.

F 3 X

30006 For each 300 record, there must be a matching 415 record where CAMPUS-ID-OF-ENROLLMENT matches CAMPUS-ID, and SERVICE-ID, CLASS-ID-NUMBER, and COURSE-SEQUENCE-CODE is the same.

F 3 X


30007 For each 300 record where NON-CAMPUS-BASED-INSTRUCTION-CODE is “00”, there must be a matching 305 record (DISTRICT-ID, CAMPUS-ID, SERVICE-ID, CLASS-ID-NUMBER, and COURSE-SEQUENCE-CODE, where CLASS-ROLE is ‘01’.

F 3 X

30011 If SERVICE-ID is a Career and Technical Education course, then NON-CAMPUS-BASED-INSTRUCTION-CODE must be “00”.

SW 3 X

Back to Top


305 STAFF DATA – TEACHER CLASS ASSIGNMENT Record

Notes

Role ID should be 087 for permanent teacher or 047 for long-term substitute teacher. Course Sequence Code – see 300 record details. Check Population Served for type of student

CodeTable ID Name

Date Issued Date Updated

C030 POPULATION-SERVED-CODE 4/2/87 07/02/07

Code Translation

01 Regular StudentsThose students served through the regular academic program and students who do not constitute a special population

02 Bilingual StudentsThose students served in Bilingual programs

03 Compensatory/Remedial Education StudentsThose students served in compensatory or remedial education programs

04 Gifted and Talented StudentsThose students served in programs for identified gifted and talented students

05 Career and Technical StudentsThose students served in an approved state career and technical education course


Population Served – Check this for type of students class designed for

Class Role – Should be 01 for main teacher of class

06 Special Education StudentsThose students served in special education programs as determined by the admission, review, and dismissal committee

07 ESL StudentsThose students served in English as a Second Language programs

08 Adult Basic Education StudentsThose students served in the Adult Basic Education program

09 Honors StudentsThose students served in Honors classes

10 Migrant StudentsThose students served in migrant programs

Check Class Role – will default to 01 Teacher of Record if not filled in on the Meeting Pattern of the Course Class Section.

CodeTable

IDName

DateIssued

DateUpdated

C180 CLASS-ROLE 03/01/10

Code Translation

01 Teacher Of Record Indicates that the teacher is responsible for the classroom, making the final decisions about the instruction delivered and the final outcomes for the students assigned to the class. (Role IDs 047 and 087 only.)

02 Assistant TeacherIndicates that the teacher is assigned to the class and works with the Teacher of Record providing instruction and/or other instructional services to the students in the class. (Role IDs 047 and 087 only.)

03 Support Teacher

Indicates that the teacher provides specialized instructional services on a regular or irregular basis to students in the class. (Role IDs 047 and 087 only.)

305 Error listing

Edit #




SW 3 X X

30502 CAMPUS-ID must match an entry registered with the TEA as an active instructional campus and is not a budgeted campus.

F 3 X

30503 For each 305 record, there must be an existing 300 record with a matching CAMPUS-ID, SERVICE-ID, CLASS-ID-NUMBER, and COURSE-SEQUENCE-CODE.

F 3 X


30504 SERVICE-ID must match an instructional entry on the SERVICE-ID code table C022 and must not begin with SA, SR, SS, 01, 8, or 9.

F 3 X


F 3 X

30506 For a particular STAFF-ID on a 305 record, there must be a matching STAFF-ID on some 040, 043, and 050 records.

F 3 X

30507 ROLE-ID must be “047” or “087”. F 3 X

30508 ASSIGNMENT-BEGIN-DATE must be a valid date. F 3 X

30509 ASSIGNMENT-END-DATE must be a valid date. F 3 X

30510 ASSIGNMENT-BEGIN-DATE must be between June 1, 2011 and August 31, 2012.

F 3 X

30511 ASSIGNMENT-END-DATE must be between June 1, 2011 and August 31, 2012.

F 3 X

Back to Top


400 BASIC ATTENDANCE DATA – STUDENT RecordIMPORTANT: The Student Detail (aka Daily Register) must be run with the Build PEIMS Records option checked before the Pre PEIMS 400, 405 and 410 reports are run. (This builds the appropriate attendance records and calculates days for the individual terms.) This report should be run for only the terms that have been completed at the time of the report. A final report at the end of the year that includes all terms will be run following the end of the school year.

Notes

New columns on the right detail what type of PK program the student may be in. ALL BISD Pre-K students should be marked as PK Program Type 01, and should NOT have any entries in the PK Pri Fnd and PK 2nd Fnd fields.

There should be one 400 record for each student for each six weeks they were in the district. Skyward should automatically calculate days present/absent/mainstream/etc. Don’t worry about the 405 or 410 unless there is an issue with the 400 or if you are getting an

error message. Contact the PEIMS office if that happens. The campus diagnostician should review the 405 report to verify the instructional setting codes

and the 400 to verify disability codes for accuracy. Check Gifted/Talented Code. Check LEP Indicator Code.


Gifted and Talented Code - check

LEP Indicator Code - check


Edit #



40001 For a particular CAMPUS-ID-OF-ENROLLMENT, if there are any students where REPORTING-PERIOD-INDICATOR CODE is “3” or “6”, GRADE-LEVEL-CODE is “09”-“12”, and there is not at least one 415 record with a matching STUDENT-ID, then the total number of students in this category will be shown.

SW 3 X

40002 CAMPUS-ID-OF-ENROLLMENT must match an entry registered with the TEA as an active instructional campus and is not a budgeted campus.

F 3 X

40003 For each instance of STUDENT-ID, GRADE-LEVEL-CODE must be found in the grade range registered with the TEA for the campus shown in CAMPUS-ID-OF-ENROLLMENT, unless there is at least one matching 405 record.

SW 3 X

40004 If CAMPUS-ID-OF-ENROLLMENT is not a campus registered with the TEA as a JJAEP, then for a particular CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, and REPORTING-PERIOD-INDICATOR-CODE, NUMBER-DAYS-TAUGHT must not be greater than “040”.

W 3 X

40005 For a particular CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, and REPORTING-PERIOD-INDICATOR-CODE, NUMBER-DAYS-TAUGHT must not be less than “024”.

W 3 X

40007 The last character of TOTAL-DAYS-ABSENT must be either “0” or “5”.

F 3 X

40009 The last character of TOTAL-INELIGIBLE-DAYS-PRESENT must be either “0” or “5”.

F 3 X

40010 For a particular CAMPUS-ID-OF-ENROLLMENT, if there are any students whose sum of TOTAL-ELIGIBLE-DAYS-PRESENT and TOTAL-DAYS-ABSENT for all reporting periods is greater than "1800", (180 days), then a message showing the total number of students in this category will be issued asking for verification.

W 3 X

40011 For each instance of STUDENT-ID, TOTAL-ELIGIBLE-DAYS-PRESENT must not be greater than NUMBER-DAYS-TAUGHT less TOTAL-DAYS-ABSENT less TOTAL-INELIGIBLE-DAYS-PRESENT.

F 3 X

40012 The last character of TOTAL-ELIGIBLE-DAYS-PRESENT must be either “0” or “5”.

F 3 X

40013 For each instance of STUDENT-ID, TOTAL-ELIG-BILINGUAL/ESL-DAYS-PRESENT must not be greater than TOTAL-ELIGIBLE-DAYS-PRESENT.

F 3 X

40014 The last character of TOTAL-ELIG-BILINGUAL/ESL-DAYS-PRESENT must be either “0” or “5”.

F 3 X


40015 For each instance of STUDENT-ID, TOTAL-ELIG-PREG-REL-SVCS-DAYS-PRESENT must not be greater than TOTAL-ELIGIBLE-DAYS-PRESENT.

F 3 X

40016 The last character of TOTAL-ELIG-PREG-REL-SVCS-DAYS-PRESENT must be either “0” or “5”.

F 3 X

40017 For each instance of STUDENT-ID, TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT must not be greater than TOTAL-ELIGIBLE-DAYS-PRESENT.

F 3 X

40018 For each instance of STUDENT-ID, the sum of TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT plus all instances of ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING (from all matching 405 records where INSTRUCTIONAL-SETTING-CODE is not “00”) must not be greater than TOTAL-ELIGIBLE-DAYS-PRESENT.

F 3 X

40020 The last character of TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT must be either “0” or “5”.

F 3 X

40026 For a particular STUDENT-ID where TOTAL-ELIG-PREG-REL-SVCS-DAYS-PRESENT is not “0000”, SEX-CODE must be “F” on the 101 record with a matching STUDENT-ID.

F 3 X

40027 For a particular REPORTING-PERIOD-INDICATOR-CODE, CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, and GRADE-LEVEL-CODE, the sum of TOTAL-DAYS-ABSENT must not be “0”.

SW 3 X

40028 For each instance of STUDENT-ID, the first six characters of CAMPUS-ID-OF-ENROLLMENT must match DISTRICT-ID.

F 3 X

40029 For each instance of STUDENT-ID where GRADE-LEVEL-CODE is “EE”, TOTAL-ELIG-BILINGUAL/ESL-DAYS-PRESENT must be "0000".

F 3 X

40030 For each instance of STUDENT-ID where GRADE-LEVEL-CODE is “EE”, “PK”, “KG”, “01”, “02”, or “03”, TOTAL-ELIG-PREG-REL-SVCS-DAYS-PRESENT must be “0000”.

SW 3 X

40031 For each instance of STUDENT-ID, the sum of TOTAL-ELIGIBLE-DAYS-PRESENT, TOTAL-INELIGIBLE-DAYS-PRESENT, and TOTAL-DAYS-ABSENT must be greater than 0.

F 3 X

40032 For a particular STUDENT-ID, the sum of TOTAL-ELIGIBLE-DAYS-PRESENT for all reporting periods must not be greater than “1800”, (180 days).

SW 3 X

40033 For a particular STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE, the sum of TOTAL-ELIGIBLE-DAYS-PRESENT plus TOTAL-INELIGIBLE-DAYS-PRESENT plus TOTAL-DAYS-ABSENT must not be greater than “0400”.

W 3 X

40036 The first six characters of CAMPUS-ID-OF-ENROLLMENT must not be a district registered with the TEA as an ESC.

F 3 X


40037 CAMPUS-ID-OF-ENROLLMENT must match CAMPUS-ID on an 020 record.

F 3 X

40038 For a particular CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE and REPORTING-PERIOD-INDICATOR-CODE, NUMBER-DAYS-TAUGHT must be identical on all records.

F 3 X

40039 For a particular STUDENT-ID, TOTAL-ELIGIBLE-DAYS-PRESENT plus TOTAL-INELIGIBLE-DAYS-PRESENT plus TOTAL-DAYS-ABSENT must not be greater than “2500”.

SW 3 X

40040 For a particular STUDENT-ID, TOTAL-ELIGIBLE-DAYS-PRESENT plus TOTAL-INELIGIBLE-DAYS-PRESENT plus TOTAL-DAYS-ABSENT must not be greater than “2000”.

SW 3 X

40041 For a particular CAMPUS-ID-OF-ENROLLMENT, there must be no student with six reporting periods reported where the sum of TOTAL-DAYS-ABSENT is 0, or a special warning message showing the total number of students with no absences will be issued asking for verification.

SW 3 X

40043 If age is less than 5 and GRADE-LEVEL-CODE is always greater than or equal to “KG”, then TOTAL-ELIGIBLE-DAYS-PRESENT must be “0000”.

SW 3 X

40045 If PEP-INDICATOR-CODE is “1”, then age must be greater than 9.

SW 3 X

40047 If PRIMARY-DISABILITY-CODE is “00”, then MULTIPLY-DISABLED-CODE must be “0”.

F 3 X

40048 If MULTIPLY-DISABLED-INDICATOR-CODE is “1”, then PRIMARY-DISABILITY-CODE must not be “00”.

F 3 X

40049 If TOTAL-ELIGIBLE-DAYS-PRESENT is greater than “0000” and PRIMARY-DISABILITY-CODE is not “00”, then there must be at least one 405 record with a matching STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, and REPORTING-PERIOD-INDICATOR-CODE or at least one 400 record with a matching STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, and REPORTING-PERIOD-INDICATOR-CODE where TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT is not “0000”.

SW 3 X

40050 There must be at least one record where MULTIPLY-DISABLED-INDICATOR-CODE is not “0”.

W 3 X

40052 For a particular STUDENT-ID, if September 1 age is 26 or greater, then all instances of TOTAL-ELIGIBLE-DAYS-PRESENT must be “0000”.

F 3 X

40053 For each instance of STUDENT-ID where TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT is greater than "0000", PRIMARY-DISABILITY-CODE must not be "00".

F 3 X

40054 For each instance of STUDENT-ID where TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT is “0000”, PRIMARY-DISABILITY-CODE must be

SW 3 X


“00”, unless there is at least one matching 405 record.

40055 For a particular STUDENT-ID, the sum of all instances of TOTAL-ELIGIBLE-DAYS-PRESENT plus TOTAL-INELIGIBLE-DAYS-PRESENT must be greater than or equal to “0005”.

F 3 X

40056 If CAMPUS-ID-OF-ENROLLMENT is a campus registered with the TEA as a JJAEP or a DAEP, then there must be a 425 record with a matching STUDENT-ID.

SW 3 X

40058 For a particular STUDENT-ID, there must be a 101 record with a matching STUDENT-ID.

F 3 X

40059 For a particular STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, REPORTING-PERIOD-INDICATOR-CODE, and INSTRUCTIONAL-TRACK-INDICATOR-CODE, the sum of TOTAL-ELIGIBLE-DAYS-PRESENT plus TOTAL-INELIGIBLE-DAYS-PRESENT plus TOTAL-DAYS-ABSENT must not be greater than NUMBER-DAYS-TAUGHT.

F 3 X


F 3 X

40061 For a particular STUDENT-ID, if September 1 age is greater than 21, then no 405 record can be reported.

F 3 X

40062 For a particular STUDENT-ID, if September 1 age is greater than 21, then TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT cannot be greater than 0.

F 3 X

40063 If CAMPUS-ID-OF-ENROLLMENT is not a campus registered with the TEA as a JJAEP, then NUMBER-DAYS-TAUGHT must not be greater than “045” for reporting periods 1–5 for a particular CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, and REPORTING-PERIOD-INDICATOR-CODE

F 3 X

40064 If CAMPUS-ID-OF-ENROLLMENT is not a campus registered with the TEA as a JJAEP, then NUMBER-DAYS-TAUGHT must not be greater than “090” for reporting period 6 for a particular CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, and REPORTING-PERIOD-INDICATOR-CODE.

F 3 X

40065 REPORTING-PERIOD-INDICATOR-CODE must be “1” – “6”.

F 3 X

40066 CAMPUS-ID-OF-ENROLLMENT must not be “101912100”, “221801022”, or “101838103”.

F 3 X

40067 If GRADE-LEVEL-CODE is ‘PK’ and TOTAL-INELIGIBLE-DAYS-PRESENT is greater than 0, then PRIMARY-PK-FUNDING-SOURCE-CODE cannot be blank.

F 3 X

40068 If GRADE-LEVEL-CODE is ‘PK’ and PK-PROGRAM- F 3 X


TYPE-CODE is equal to ‘01’ or ‘03’, then PRIMARY-PK-FUNDING-SOURCE-CODE must be blank.

40069 If GRADE-LEVEL-CODE is ‘PK’ and PK-PROGRAM-TYPE-CODE IS ‘02’, ‘04’, or ‘05’ then PRIMARY-PK-FUNDING-SOURCE-CODE must not be blank.

F 3 X

40070 If GRADE-LEVEL-CODE is “PK” and SECONDARY-PK-FUNDING-SOURCE-CODE is not blank then PRIMARY-PK-FUNDING-SOURCE-CODE must not be blank.

F 3 X

40071 If GRADE-LEVEL-CODE is NOT ‘PK’, then PK-PROGRAM-TYPE-CODE, PRIMARY-PK-FUNDING-SOURCE-CODE, and SECONDARY-PK-FUNDING-SOURCE-CODE must be blank.

F 3 X

40072 If GRADE-LEVEL-CODE is ‘PK’, then PK-PROGRAM-TYPE-CODE cannot be “00”.

F 3 X

Back to Top


405 SPECIAL EDUCATION ATTENDANCE DATA - STUDENT Record

IMPORTANT: The Student Detail (aka Daily Register) must be run with the Build PEIMS Records option checked before the Pre PEIMS 400, 405 and 410 reports are run. (This builds the appropriate attendance records and calculates days for the individual terms.) This report should be run for only the terms that have been completed at the time of the report. A final report at the end of the year that includes all terms will be run following the end of the school year.

Notes

Walk-in speech students should not be listed on this report, as we do not claim ADA for walk-in speech (Enrollment code 0).

Eligible Days in Setting shows the number of days a student was present and coded with that instructional setting. The only overlapping eligible days would be for students who are speech and another instructional setting


Edit #



40501 For a particular STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, and GRADE-LEVEL-CODE, the

F 3 X


Only Special Ed students with needs OTHER THAN speech only/walk-in speech generate days like this.

sum of all instances of ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING (where INSTRUCTIONAL-SETTING-CODE is not “00”) must not be greater than TOTAL-ELIGIBLE-DAYS-PRESENT on the matching 400 record.

40502 The last character of ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING must be either “0” or “5”.

F 3 X

40503 INSTRUCTIONAL-SETTING-CODE must not be “31”, “32”, “34”, “40”, “50”, “60”, “70”, or “71”.

F 3 X

40505 For each instance of STUDENT-ID where the third instance of the INSTRUCTIONAL-SETTING-CODE set is not blank, there must be an entry for the first and second instances of the INSTRUCTIONAL-SETTING-CODE set.

F 3 X

40506 For each instance of STUDENT-ID where EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING-CODE is greater than “000000”, there must be a matching 410 record.

F 3 X

40507 For a particular STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE, the sum of all instances of EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING must not be greater than “140000”.

SW 3 X

40508 For a particular STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, and GRADE-LEVEL-CODE, the sum of all instances of ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING (where INSTRUCTIONAL-SETTING-CODE is “00”) must not be greater than TOTAL-ELIGIBLE-DAYS-PRESENT on the matching 400 record.

F 3 X

40509 For a particular STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE, the sum of all instances of EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING (where INSTRUCTIONAL-SETTING-CODE is “00” in the same set) must not be greater than “010000”.

SW 3 X

40510 For a particular STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE, where INSTRUCTIONAL-SETTING-CODE is “00” and EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING in the same set is greater than “000000”, ELIGIBLE-DAYS-PRESENT-V6 for the same STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE on the 410 record must not be “0000”.

F 3 X

40511 For a particular STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE, where INSTRUCTIONAL-SETTING-CODE is “00” and EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING in the same set is greater than “000000”, all other INSTRUCTIONAL-SETTING-CODE sets for the same reporting period must be blank.

SW 3 X

40512 For each instance of STUDENT-ID where INSTRUCTIONAL-SETTING-CODE is not blank, ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING and

F 3 X


EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING, and REG-DAY-SCH-PROG-DEAF-CODE must not be blank within the same set.

40513 For each instance of STUDENT-ID where ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING is not blank, INSTRUCTIONAL-SETTING-CODE and EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING, and REG-DAY-SCH-PROG-DEAF-CODE must not be blank within the same set.

F 3 X

40514 For each instance of STUDENT-ID where EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING is not blank, INSTRUCTIONAL-SETTING-CODE and ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING, and REG-DAY-SCH-PROG-DEAF-CODE must not be blank within the same set.

F 3 X

40515 For each instance of STUDENT-ID, there must be a matching 400 record where PRIMARY-DISABILITY-CODE is not “00”.

F 3 X


F 3 X

40517 ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING must not be “0000”.

F 3 X

40518 For a particular STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, and GRADE-LEVEL-CODE, there must not be a matching 405 record.

W 3 X

40519 For a particular STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, and GRADE-LEVEL-CODE, then each combination of REG-DAY-SCH-PROG-DEAF-CODE and INSTRUCTIONAL-SETTING-CODE cannot have identical repeating values.

F 3 X

40520 For a particular CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, and REPORTING-PERIOD-INDICATOR-CODE, NUMBER-DAYS-TAUGHT must be identical on all records.

F 3 X

40521 CAMPUS-ID-OF-ENROLLMENT must match an entry registered with the TEA as an active instructional campus excluding campuses under construction, and is not a budgeted campus.

F 3 X


F 3 X

40523 The value of STUDENT-ID on this record must match the value of STUDENT-ID on some 100 record.

F 3 X

40524 Each district’s data submission should contain at least one 405 record.

SW 3 X

40525 The Texas School for the Deaf and the Texas F 3 X X X


School for the Blind and Visually Impaired cannot submit a 405 record.

40526 For each instance of STUDENT-ID, there must be a matching 400 record.

F 3 X

40527 For a particular CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, and NUMBER-DAYS-TAUGHT, there must be a 400 record with matching CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, and NUMBER-DAYS-TAUGHT.

F 3 X

40528 For each instance of STUDENT-ID where REG-DAY-SCH-PROG-DEAF-CODE is not blank, INSTRUCTIONAL-SETTING-CODE, ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING, and EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING must not be blank within the same set.

F 3 X


F 3 X

Back to Top


410 CAREER & TECHNICAL EDUCATION (CTE) ATTENDANCE - STUDENT Record

IMPORTANT: The Student Detail (aka Daily Register) must be run with the Build PEIMS Records option checked before the Pre PEIMS 400, 405 and 410 reports are run. (This builds the appropriate attendance records and calculates days for the individual terms.) This report should be run for only the terms that have been completed at the time of the report. A final report at the end of the year that includes all terms will be run following the end of the school year.

Notes

This report does not apply to elementary or middle schools. For high schools, this report should list all students that have been enrolled in a CATE course that

generates Voc Ed Hours. If you are not sure, contact Alison Vinson for determining which courses generate Voc Ed Hours.

There is a separate line listing each six weeks that a student spent any days in a CATE class. Errors in this area should be addressed with the PEIMS office or with Alison Vinson in the CATE

department.


Edit #



41001 The last character of ELIGIBLE-DAYS-PRESENT-V1 must be either “0” or “5”.

F 3 X



F 3 X


F 3 X


F 3 X


F 3 X


F 3 X

41007 For each instance of STUDENT-ID, the sum of ELIGIBLE-DAYS-PRESENT-V1, ELIGIBLE-DAYS-PRESENT-V2, ELIGIBLE-DAYS-PRESENT-V3, ELIGIBLE-DAYS-PRESENT-V4, ELIGIBLE-DAYS-PRESENT-V5, and ELIGIBLE-DAYS-PRESENT-V6 must not be greater than TOTAL-ELIGIBLE-DAYS-PRESENT on the matching 400 record.

F 3 X

41008 For a particular STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE, the sum of all instances of ELIGIBLE-DAYS-PRESENT-V1, ELIGIBLE-DAYS-PRESENT-V2, ELIGIBLE-DAYS-PRESENT-V3, ELIGIBLE-DAYS-PRESENT-V4, ELIGIBLE-DAYS-PRESENT-V5, and ELIGIBLE-DAYS-PRESENT-V6 plus the sum of all instances of ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING (405 record) where INSTRUCTIONAL-SETTING-CODE (405 record) is "01", "02", and/or "30" must not be greater than TOTAL-ELIGIBLE-DAYS-PRESENT (400 record).

SW 3 X

41009 For each instance of STUDENT-ID, there must be a matching 400 record.

F 3 X

41010 GRADE-LEVEL-CODE must be “07”-“12”. F 3 X


F 3 X

41012 For each instance of STUDENT-ID, the sum of ELIGIBLE-DAYS-PRESENT-V1, ELIGIBLE-DAYS-PRESENT-V2, ELIGIBLE-DAYS-PRESENT-V3, ELIGIBLE-DAYS-PRESENT-V4, ELIGIBLE-DAYS-PRESENT-V5, and ELIGIBLE-DAYS-PRESENT-V6 must not be "0000".

F 3 X

41013 For a particular CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, and REPORTING-PERIOD-INDICATOR-CODE, NUMBER-DAYS-TAUGHT must be identical on all records.

F 3 X

41014 For each instance of STUDENT-ID where GRADE-LEVEL-CODE is “07” or “08”, there must be a matching 405 record or a matching 400 record where TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT is not “0000”.

F 3 X

41015 CAMPUS-ID-OF-ENROLLMENT must match an entry registered with the TEA as an active

F 3 X


instructional campus, and is not a budgeted campus.


F 3 X

41017 Each district’s data submission must contain one or more 410 records for each student in membership who was enrolled in a secondary career and technical education class.

W 3 X

41018 The Texas School for the Deaf and the Texas School for the Blind and Visually Impaired cannot submit a 410 record.

F 3 X X X

41019 For a particular CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, and NUMBER-DAYS-TAUGHT, there must be a 400 record with matching CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, and NUMBER-DAYS-TAUGHT.

F 3 X


F 3 X

Back to Top


415 COURSE COMPLETION DATA - STUDENT Record

Notes

Links back to 300 and 305 via Class ID Number Only grades 9-12 have to have Course Grade or Final Course Grade. Do not report audit or local credit courses. Elementaries do not report Conduct, Handwriting, Work Habits, etc. – only course subjects, PE,

Music, Art, etc. Pass\Fail Indicator will be done by TIMS mass update after grades are in. Course Completion Indicator is done by TIMS mass update after P/F Indicator is in place. BEGIN and END DATES should be accurate and reflect all in/out dates for any student that has

left and reenrolled, or had a schedule change. All classes the student attended during the year should be listed.

Dual Credit/ATC Indicator only applies at the high school level for very specific courses. Contact PEIMS office/Counseling office on your campus if you have errors related to these.


Edit #



41501 CAMPUS-ID-OF-ENROLLMENT must match an entry registered with the TEA as an active instructional campus, and is not a budgeted campus.

F 3, 4 X


Pass/Fail Indicator will be generated after final grades are in

Course Completion Indicator will be generated after Pass\Fail in place

Course Grade and Final Course Grade only for High School courses.

41502 For the campus shown in CAMPUS-ID-OF-ENROLLMENT, the grade range registered with the TEA must include at least one of grades 1-12.

F 3 X

41506 SERVICE-ID must not begin with “SA”, “SR”, “SS”, “01”, “8”, or “9”.

F 3 X

41509 For a particular STUDENT-ID, there must be at least one 400 and/or 500 record where GRADE-LEVEL-CODE is “01”-“12”.

F 3 X



F 3, 4 X


41513 CAMPUS-ID-OF-ENROLLMENT must match CAMPUS-ID-OF-ENROLLMENT on a 400 and/or 500 record with a matching STUDENT-ID.

F 3 X

41517 The value of DISTRICT-ID in this record must match the value of DISTRICT-ID on the district’s 010 record.

F 3, 4 X

41518 Each district’s data submission must contain one or more 415 records for each grade 1-12 student in membership who completes course(s).

SW 3 X

41519 If SERVICE-ID is one of the courses footnoted with one asterisk on C022 and COURSE-COMPLETION-INDICATOR-CODE is “1”, then CAREER-AND-TECHNICAL-ED-IND-CD must be a “1”, “2”, or “3”.

F 3 X

41520 If ATC-INDICATOR-CODE is 1, then DUAL-CREDIT-INDICATOR-CODE must be 0.

F 3 X

41521 If DUAL-CREDIT-INDICATOR-CODE is 1, then ATC-INDICATOR-CODE must be 0.

F 3, 4 X



SW 3 X

41524 For each 415 record, there must be a corresponding 300 record with a matching CAMPUS-ID, SERVICE-ID, CLASS-ID-NUMBER, and COURSE-SEQUENCE-CODE.

F 3 X



F 3, 4 X

41527 STUDENT-BEGIN-DATE must be a valid date. F 3, 4 X

41528 STUDENT-END-DATE must be a valid date. F 3, 4 X

41529 STUDENT-BEGIN-DATE must be between June 1, 2011 and August 31, 2012.

F 3, 4 X


41530 STUDENT-END-DATE must be between June 1, 2011 and August 31, 2012.

F 3, 4 X

41531 If SERVICE-ID is a high school course, then COURSE-GRADE cannot be blank, unless COURSE-COMPLETION-INDICATOR is “0” or PASS/FAIL-CREDIT-INDICATOR-CODE is “09”.

F 3, 4 X

41532 If SERVICE-ID is not a high school course, then COURSE-GRADE must be blank.

F 3 X

41533 If FINAL-COURSE-GRADE is not blank, then COURSE-GRADE cannot be blank.

F 3, 4 X

41534 If COURSE-COMPLETION-INDICATOR is “0” then PASS/FAIL-CREDIT-INDICATOR-CODE must be “00”.

F 3, 4 X

41535 If PASS/FAIL-CREDIT-INDICATOR-CODE is “00”, then COURSE-COMPLETION-INDICATOR must be “0”.

F 3, 4 X

41536 If COURSE-GRADE is not blank, then COURSE-COMPLETION-INDICATOR must be “1”.

F 3, 4 X

41537 If SERVICE-ID is one of the courses footnoted with two asterisks on C022 and COURSE-COMPLETION-INDICATOR-CODE is “1”, then CAREER-AND-TECHNICAL-ED-IND-CD must be a “1”.

F 3 X

41538 If PASS/FAIL-CREDIT-INDICATOR-CODE is ‘13’ or ‘14’, then SERVICE-ID cannot be a high school course.

F 3 X

41539 DUAL-CREDIT-INDICATOR-CODE must be “1”. F 4 X

41540 COURSE-GRADE must not be blank, unless COURSE-COMPLETION-INDICATOR is “0” or PASS/FAIL-CREDIT-INDICATOR-CODE is “09”. .

F 4 X

41541 SERVICE-ID must be a high school course. F 4 X

41542 For a particular Student-ID on some 415 record, there must be a matching 100 and 101 record.

F 4 X

41543 For the campus shown in CAMPUS-ID-OF-ENROLLMENT, the grade range registered with the TEA must include at least one of grades 9-12.

F 4 X

41544 There must not be more than six 415 records for a particular STUDENT-ID.

F 4 X

41545 SERVICE-ID must not begin with “A”, “SA”, “SR”, “SS”, “01”, “8”, or “9”.

F 4 X

41546 SERVICE-ID must be a high school course. F 4 X

41547 PASS/FAIL-CREDIT-INDICATOR-CODE must not be ‘13’ or ‘14’.

F 4 X

41548 former edit deleted.

41549 If DUAL-CREDIT-INDICATOR-CODE is “0”, then COLLEGE-CREDIT-HOURS must be “0”.

F 3, 4 X


41550 If COURSE-COMPLETION-INDICATOR-CODE is “0”, then COLLEGE-CREDIT-HOURS must be 0.

F 3, 4 X

41551 If PASS/FAIL-CREDIT-INDICATOR-CODE is ‘08’, then FINAL-COURSE-GRADE-cannot be blank.

F 3, 4 X

41552 For a particular CAMPUS-ID-OF-ENROLLMENT, STUDENT-ID, SERVICE-ID, CLASS-ID-NUMBER, and COURSE-SEQUENCE-CODE, only one record may have a COURSE-COMPLETION-INDICATOR of “1”.

F 3, 4 X

41553 For a particular CAMPUS-ID-OF-ENROLLMENT, STUDENT-ID, SERVICE-ID, CLASS-ID-NUMBER, and COURSE-SEQUENCE-CODE, only one record may have a PASS-FAIL-CREDIT-INDICATOR other than “00”.

F 3, 4 X

41554 If PASS-FAIL-CREDIT-INDICATOR is “09” then COURSE-COMPLETION-INDICATOR must be ‘1’.

F 3, 4 X

41555 There must be at least one 415 record for each instructional campus, service and grade.

SW 3 X

41556 There must be at least one 415 record for each instructional campus, service and grade where course_finish=1.

SW 3 X

41557 For each student who is not in Special Education where there is a 400/500 record, there must be a matching 415 record.

F 3 X

41558 For each 415 record, there must be a corresponding 305 record where the earliest END-ASSIGN-DATE is the same as the earliest STUDENT-END-DATE on the 415 record.

SW 3 X

41559 For each 415 record, there must be a corresponding 305 record where the latest END-ASSIGN-DATE is the same as the latest STUDENT-END-DATE on the 415 record.

SW 3 X

41565 If SERVICE-ID is not a high school course then DUAL-CREDIT-INDICATOR-CODE must be “0” and COLLEGE-CREDIT-HOURS must be ‘0’.

F 3, 4 X

Back to Top


425 DISCIPLINARY ACTION DATA - STUDENT Record

Notes

Must report any time a student is removed from any part of their regular academic program. Error messages are main things to check on this report. May get error messages if day(s) to serve have not been completed yet. If too many days to complete this year, use Difference Reason 08 – School Year Ended Before

Completion of Disciplinary Action Assignment

Error Messages

Edit #



42503 OFFICIAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT must not be greater than 200.

SW 3 X

42504 ACTUAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT must not be greater than 200.

SW 3 X

42507 If DISCIPLINARY-ACTION-CODE is“02”-“04”, “06”-“08”, “10”, “12”, “13”, “26”, “51”-“55”, “57”, “59”, or “60”, then CAMPUS-ID-OF-DISCIPLINARY-ASSIGNMENT must not be blank.

F 3 X

42508 If DISCIPLINARY-LENGTH-DIFFERENCE-REASON-CODE is “00”, then the values for OFFICIAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT and ACTUAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT must not be different.

F 3 X

42509 If DISCIPLINARY-LENGTH-DIFFERENCE-REASON-CODE is not “00”, then the values for OFFICIAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT and

F 3 X


ACTUAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT must be different.

42510 If DISCIPLINARY-ACTION-CODE is “02”, “12”, “13”, “51”, “59”, or “60”, then CAMPUS-ID-OF-DISCIPLINARY-ASSIGNMENT must be a campus registered with the TEA as a JJAEP.

F 3 X

42511 If DISCIPLINARY-ACTION-CODE is “04” or “53”, then CAMPUS-ID-OF-DISCIPLINARY-ASSIGNMENT must be a campus registered with the TEA as an AEP or a DAEP.

F 3 X

42515 If DISCIPLINARY-ACTION-CODE is “01”, “05”, “16”, “17”, “25”, “27”, ”28”, or “50”, then CAMPUS-ID-OF-DISCIPLINARY-ASSIGNMENT must be blank.

F 3 X

42522 If the first three characters of DISTRICT-ID are “014”, “015”, “020”, “021”, “031”, “043”, “057”, “061”, “071”, “079”, “084”, “101”, “108”, “123”, “126”, “152”, “161”, “170”, “178”, “212”, “220”, “221”, “227”, “240”, “243”, or “246”, then there must not be a record where DISCIPLINARY-ACTION-CODE is "01" or “50”.

SW 3 X

42523 If DISCIPLINARY-ACTION-CODE is “50”-“61”, then there must be at least one 405 and/or 505 record with a matching STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE or one 400 and/or 500 record with a matching STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE where TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT is not “0000”.

F 3 X

42524 If DISCIPLINARY-INCIDENT-NUMBER and CAMPUS-ID-OF-ENROLLMENT match DISCIPLINARY-INCIDENT-NUMBER and CAMPUS-ID-OF-ENROLLMENT on another record(s), then DISCIPLINARY-ACTION-REASON-CODE must be the same value, unless DISCIPLINARY-ACTION-REASON-CODE is “23”.

F 3 X

42525 If the first three characters of DISTRICT-ID are “014”, “015”, “020”, “021”, “031”, “043”, “057”, “061”, “071”, “079”, “084”, “101”, “108”, “123”, “126”, “152”, “161”, “170”, “178”, “212”, “220”, “221”, “227”, “240”, “243”, or “246”, and for a particular STUDENT-ID if DISCIPLINARY-ACTION-REASON-CODE is “11”-“14”, “16”-“19”, “29”-“32”, “36”, or “37”, “46”, “47”, or “48” then the sum of all instances of TOTAL-INELIGIBLE-DAYS-PRESENT must be greater than 0.

SW 3 X

42526 If DISCIPLINARY-ACTION-REASON-CODE is “01”, “02”, “07”, “21”, “28”, “33”, “34”, “41”, or “42”-“45”, then DISCIPLINARY-ACTION-CODE must not be “01”-“04”, “09”, “11”, “12”, “15”, “50”-“53”, “56”, “58”, “59” or “61”.

SW 3 X

42527 If DISCIPLINARY-ACTION-REASON-CODE is “23”, then there must be another 425 record with a matching STUDENT-ID and DISCIPLINARY-INCIDENT-NUMBER.

SW 3 X


42530 ACTUAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT must not be greater than 260.

F 3 X

42531 If DISCIPLINARY-ACTION-REASON-CODE is “23”, then DISCIPLINARY-ACTION-CODE must be “01”, “03”, “04”, or “07”.

SW 3 X

42532 If DISCIPLINARY-ACTION-CODE is “13” or “14”, then DISCIPLINARY-ACTION-REASON-CODE must be “21”.

F 3 X

42533 If a students age as of DATE-OF-DISCIPLINARY-ACTION is > 5 and DISCIPLINARY-ACTION-REASON-CODE is “02”, “04”-“09”, “26”-“28”, “35”, or “55” and DISCIPLINARY-ACTION-CODE is “05”, “06”, “25”, or “26”, then there must be another 425 record with a matching STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, DISCIPLINARY-INCIDENT-NUMBER, and DISCIPLINARY-ACTION-REASON-CODE, where DISCIPLINARY-ACTION-CODE is “07”, “08”, “10”, “27”, “28”, “54”, “55”, or “57” or else there must be another 425 record with a matching STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, and DISCIPLINARY-INCIDENT-NUMBER, where DISCIPLINARY-ACTION-REASON-CODE is “04”-“06”, “08”, “09”, “26”, “27”, or “35” and DISCIPLINARY-ACTION-CODE is "01”-“04”, “09”, “11”, “12”, “15”, “50”-“53”, “56”, “58”, “59” or “61”.

SW 3 X

42534 If a students age as of DATE-OF-DISCIPLINARY-ACTION > 9 and DISCIPLINARY-ACTION-REASON-CODE is “11”-“14”, “16”-“19”, “29”-“32”, “36”, “37”, “46”, “47”, “48”, or “57” and DISCIPLINARY-ACTION-CODE is ”05”-“08”, “10”, “25”, “26”, “54”, “55”, or “57”, then there must be another 425 record with a matching STUDENT-ID, DISCIPLINARY-INCIDENT-NUMBER, and DISCIPLINARY-ACTION-REASON-CODE where DISCIPLINARY-ACTION-CODE is “01”-“04”, “09”, “11”, “12”, “15”, “27”, “28”, “50”-“53”, “56”, “58”, “59” or “61”.

SW 3 X

42535 The first six characters of CAMPUS-ID-OF-ENROLLMENT, CAMPUS-ID-OF-DISCIPLINARY-ASSIGNMENT, and CAMPUS-ID-OF-DISCIPLINARY-RESPONSIBILITY must match DISTRICT-ID, and an entry registered with the TEA as an active instructional campus, and is not a budgeted campus.

F 3 X

42536 If DISCIPLINARY-ACTION-REASON-CODE is 23, then OFFICIAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT and ACTUAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT must not be greater than 10.

SW 3 X

42539 If DISCIPLINARY-ACTION-CODE is “10”, or “57” then DISCIPLINARY-ACTION-REASON-CODE must not be “01”, “21”, “33”, or “41”-“45”.

W 3 X

42540 If DISCIPLINARY-ACTION-CODE is “08”, “09”, “10", “11”, “12”, “15”-“17”, “55”-“59” or “61” then DISCIPLINARY-ACTION-REASON-CODE must not be “23”.

SW 3 X


42541 If DISCIPLINARY-ACTION-CODE is “09”, “11”, “12”, “15”, “56”, “58”, “59” or “61” then DISCIPLINARY-ACTION-REASON-CODE must not be “01”, “02”, “07”, “09”, “10”, “21”, “28”, “33”, “34”, “41”, “42”-“45”, or “55”.

SW 3 X

42544 If REPORTING-PERIOD-INDICATOR-CODE is 2 then ACTUAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT must not be greater than 160.

SW 3 X


SW 3 X


SW 3 X


SW 3 X


SW 3 X

42549 DATE-OF-DISCIPLINARY-ACTION must be a valid date.

F 3 X

42550 DATE-OF-DISCIPLINARY-ACTION must not be equal to or greater than September 1, 2012.

F 3 X

42551 If the student’s age as of the DATE-OF-DISCIPLINARY-ACTION is less than 10, then DISCIPLINARY-ACTION-CODE must not be “01”, “02”, “11”-“13”, “15”, “50”, “51”, “56”, or “58”-“61”.

SW 3 X

42552 If the student’s age as of the DATE-OF-DISCIPLINARY-ACTION is less than 6, then DISCIPLINARY-ACTION-CODE must not be “03”, “04”, “07”, “08”, “10”, “14”, “52”-“55”, or “57”.

SW 3 X

42553 CAMPUS-ID-OF-DISCIPLINARY-RESPONSIBILITY must not be a JJAEP.

F 3 X

42555 CAMPUS-ID-OF-ENROLLMENT and REPORTING-PERIOD-INDICATOR-CODE must match CAMPUS-ID-OF-ENROLLMENT and REPORTING-PERIOD-INDICATOR-CODE on a 400 and/or 500 record with a matching STUDENT-ID.

SW 3 X

42556 CAMPUS-ID-OF-ENROLLMENT must not be a JJAEP unless DISCIPLINARY-ACTION-CODE is “12”, “15”, “59”, or “61”.

SW 3 X

42557 If DISCIPLINARY-ACTION-CODES are “16” or “17” then DISCIPLINARY-ACTION-REASON-CODE must be “42”-“45”.

F 3 X


F 3 X

42559 There must be a 101 record with a matching F 3 X


STUDENT-ID.

42560 If the first three characters of DISTRICT-ID are “014”, “015”, “020”, “021”, “031”, “043”, “057”, “061”, “071”, “079”, “084”, “101”, “108”, “123”, “126”, “152”, “161”, “170”, “178”, “212”, “220”, “221”, “227”, “240”, “243”, or “246”, and the student's age as of the date of disciplinary action is > 9 and DISCIPLINARY-ACTION-REASON-CODE is “11”-“14”, “16”-“19”, “29”-“32”, “36”, “37”, “46”, “47”, “48”, or “57” and DISCIPLINE-ACTION -CODE is not “02”, “12”, “13”, “15”, “51”, or “59”-“61”, then there must be at least one 425 record with a matching STUDENT-ID, CAMPUS-ID-OF-DISCIPLINARY- RESPONSIBILITY, DISCIPLINARY-INCIDENT-NUMBER and DISCIPLINARY-ACTION-REASON-CODE, where DISCIPLINARY-ACTION-CODE is “02”, “12”, “13”, “15”, “27”, “28”, “51”, “59” or “61”.

SW 3 X

42561 If OFFICIAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT is “000”, then DISCIPLINARY-ACTION-CODE must be “16”, “17”, “27”, or “28”.

F 3 X

42562 DATE-OF-DISCIPLINARY-ACTION must be greater than or equal to June 1, 2011.

SW 3 X

42563 DATE-OF-DISCIPLINARY-ACTION must be greater than or equal to August 1, 2011 and less than or equal to July 1, 2012.

W 3 X

42564 Each district’s data submission must contain at least one 425 record.

SW 3 X X

42565 If DISCIPLINARY-ACTION- REASON- CODES are “42”-“45” then DISCIPLINARY-ACTION-CODEs must be “16” or “17”.

F 3 X


42567 For a particular STUDENT-ID and DISCIPLINARY-INCIDENT-NUMBER and CAMPUS-ID-OF-DISCIPLINARY-RESPONSIBILITY, the sum of OFFICIAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT for all records where DISCIPLINARY-ACTION-CODE is “05” or “25” may not be greater than 3.

SW 3 X

42568 For a particular STUDENT-ID and DISCIPLINARY-INCIDENT-NUMBER and CAMPUS-ID-OF-DISCIPLINARY-RESPONSIBILITY, the sum of ACTUAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT for all records where DISCIPLINARY-ACTION-CODE is “05” or “25” may not be greater than 3.

SW 3 X

42569 If DISCIPLINARY-ACTION-CODE is “27” or “28” then DISCIPLINARY-ACTION-REASON-CODE must be “02”, “04”-“09”, “11"-"14”, “16”-“19”, “26”-“28”, “29”-“32”, “35”, “36”-“37”, “46”-“48”, “55”, or “57”.

F 3 X

42570 If DISCIPLINARY-ACTION-CODE is “27” or “28”, then there must be another 425 record with a matching STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, and DISCIPLINARY-INCIDENT-NUMBER with another DISCIPLINARY-ACTION-

F 3 X


CODE reported.

42571 If DISCIPLINARY-ACTION-CODE IS "27", then there must be a 405 and/or 505 record with a matching STUDENT-ID and DISTRICT-ID or there must be a 400 and/or 500 record with a matching STUDENT-ID and DISTRICT-ID where TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT is greater than 0.

F 3 X

42572 DISCIPLINARY-ACTION-CODE “27” and “28” cannot both be reported on different records with the same STUDENT-ID and DISCIPLINARY-INCIDENT-NUMBER and CAMPUS-ID-OF-DISCIPLINARY-RESPONSIBILITY.

F 3 X

42573 If the first three characters of DISTRICT-ID are “014”, “015”, “020”, “021”, “031”, “043”, “057”, “061”, “071”, “079”, “084”, “101”, “108”, “123”, “126”, “152”, “161”, “170”, “178”, “212”, “220”, “221”, “227”, “240”, “243”, or “246”, and DISCIPLINARY-ACTION-REASON-CODE is “55”, and DISCIPLINARY-ACTION-CODE is not “02”, “03”, “04”, “07”, “08”, “10”, “12”, “15”, “51”-“55”, “57” or “59”-“61”, then there must be another 425 record with a matching STUDENT-ID, DISCIPLINARY-INCIDENT-NUMBER, and DISCIPLINARY-ACTION-REASON-CODE where DISCIPLINARY-ACTION-CODE is “02”, “03”, “04”, “07”, “08”, “10”, “12”, “15”, “51”-“55”, “57” or “59”-“61”.

SW 3 X

42574 If the first three characters of DISTRICT-ID are not “014”, “015”, “020”, “021”, “031”, “043”, “057”, “061”, “071”, “079”, “084”, “101”, “108”, “123”, “126”, “152”, “161”, “170”, “178”, “212”, “220”, “221”, “227”, “240”, “243”, or “246”, and DISCIPLINARY-ACTION-REASON-CODE is “55”, and DISCIPLINARY-ACTION-CODE is not, “03”, “04”, “07”, “08”, “10”, “52”-“55”, or “57”, then there must be another 425 record with a matching STUDENT-ID, DISCIPLINARY-INCIDENT-NUMBER, and DISCIPLINARY-ACTION-REASON-CODE where DISCIPLINARY-ACTION-CODE is “03”, “04”, “07”, “08”, “10”, “52”-“55”, or “57”.

SW 3 X


F 3 X

Back to Top


461 STUDENT DATA, TITLE I, PART A Record

Notes

BISD only has Schoolwide Title I locations, where every student is coded as 6. The only other possible code is 9, which denotes a homeless student on a non-Title I campus.

Error Messages

Edit #



46101 TITLE-I-PART-A-INDICATOR-CODE must not be "0" or "8".

F 3 X

46102 If TITLE-I-PART-A-INDICATOR-CODE is “6”, then TITLE-I-PART-A-READING-INDICATOR-CODE, TITLE-I-PART-A-MATHEMATICS-INDICATOR-CODE, TITLE-I-PART-A-SCIENCE-INDICATOR-CODE, TITLE-I-PART-A-SOCIAL-STUDIES-INDICATOR-CODE, TITLE-I-PART-A-GUIDANCE-COUNSELING-

F 3 X


Tile I, Part A code should be 6 for a Schoolwide Program campus and 9 for a homeless student that attends a non-Title I campus..

SERVICES-INDICATOR-CODE, TITLE-I-PART-A-SOCIAL-WORK-SERVICES-INDICATOR-CODE, and TITLE-I-PART-A-HEALTH-SERVICES-INDICATOR-CODE must be blank.

46103 If TITLE-I-PART-A-INDICATOR-CODE is "7", “9” or “A” then TITLE-I-PART-A-READING-INDICATOR-CODE, TITLE-I-PART-A-MATHEMATICS-INDICATOR-CODE, TITLE-I-PART-A-SCIENCE-INDICATOR-CODE, TITLE-I-PART-A-SOCIAL-STUDIES-INDICATOR-CODE, TITLE-I-PART-A-GUIDANCE-COUNSELING-SERVICES-INDICATOR-CODE, TITLE-I-PART-A-SOCIAL-WORK-SERVICES-INDICATOR-CODE, and TITLE-I-PART-A-HEALTH-SERVICES-INDICATOR-CODE must not be blank, and at least one of these fields must have a value of "1".

F 3 X


F 3 X

46107 CAMPUS-ID-OF-ENROLLMENT must match an entry registered with the TEA as an active instructional campus, and is not a budgeted campus.

F 3 X


F 3 X


F 3 X

46110 Each district’s data submission must contain at least one 461 record.

W 3 X X

46111 For a particular CAMPUS-ID-OF-ENROLLMENT, if one 461 record has TITLE-I-PART-A-INDICATOR-CODE equal to "6", then all other 461 records with the same CAMPUS-ID-OF-ENROLLMENT must also have TITLE-I-PART-A-INDICATOR-CODE equal to "6"

F 3 X

46112 For a particular CAMPUS-ID-OF-ENROLLMENT, if one 461 record has TITLE-I-PART-A-INDICATOR-CODE equal to "7", then all other 461 records with the same CAMPUS-ID-OF-ENROLLMENT must also have TITLE-I-PART-A-INDICATOR-CODE equal to "7".

F 3 X

46113 If TITLE-I-PART-A-INDICATOR-CODE is “9”, then TITLE-I-PART-A-HOMELESS INDICATOR-CODE must be “1”.

F 3 X

46114 For a particular CAMPUS-ID-OF-ENROLLMENT, all 461 records must have a TITLE-I-PART-A-INDICATOR-CODE of “9” and or “A” if any one 461 record has a TITLE-I-PART-A-INDICATOR-CODE of “9” or “A”.

F 3 X

46115 CAMPUS-ID-OF-ENROLLMENT must match CAMPUS-ID-OF-ENROLLMENT on a 400 and/or 500 record with a matching STUDENT-ID.

F 3 X


Back to Top


FINAL YEAR REPORTS -

STUDENT DETAIL REPORT (aka Daily Register)

See image for set up Must be signed by the Principal and Attendance Clerk(s)

CAMPUS SUMMARY REPORT (aka Contact Hours Report)

See image for set up Two reports- one for each semester (1 and 2) Must be signed by all special program coordinators

These reports MUST be run on the final day of school by the attendance clerk. All data in the PRE PEIMS reports and other Six Weeks Reports (Student Activity Listing or Record of Program Activity) must be reviewed and corrected as needed before these final reports can be run.

Back to Top


NEW: Skyward path to Pre PEIMS reports

Choose the Federal/State Reporting tab:


Next, choose Pre-PEIMS from the drop down menu:

The Pre PEIMS link above will move you to a page with a listing of Pre PEIMS reports very similar to the prior report listing. Click on the link for the report you want to run to bring up the template choice screen.

Always make sure you have selected Submission 3 and set the school year to 2012 to pull the right data for this year’s report.

Back to Top


Reports, Codes and what to check / Summer...

Documents

Transcript of Reports, Codes and what to check / Summer...