DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT________________________________________________________________________________________

1.0INTRODUCTION1.1Introduction of Industrial TrainingIndustrial Training refers to a programme which aims to provide supervised practical training within a specified time frame. This training can be carried out either in government organisations or in the private sector, and includes on the job training, legal attachments, teaching practice, research-based training and clinicals.

Placing students in industry also increases their chances of employment after graduation, as there is a strong possibility that they will be offered a job in the same place where they do their training. Apart from this, the training experience will further solidify the on-campus learning process and activities, while also providing students with relevant work experience.

Moreover, Industrial Training also provides a systematic introduction to the ways of industry and developing talent and attitudes. In this case, one can simply understand how Human Resource Development works. In addition, the students can gain hands-on experience that is related to the students majoring. Thus, the student can relate to and widen the skills that have been learned while being in university.

This report discusses the experience of trainee has gone through for the past 3 months during the industrial training. Basically, students have undergone industrial training to fulfill the training requirements. Thus, this report include the organizations background and also about the summary of the job functions or tasks given to the student by the organization, as well as the discussion of the problems encountered by students during the training period and how they were handled.

1.2Objectives of Industrial Training

Briefly, the Industrial Training programme has six (6) main objectives:i. To give students the opportunity to apply the knowledge and skills they have acquired in a real-life work situation.

ii. To provide students with opportunities for practical, hands-on learning from practitioners in the students field of study.

iii. To give students work experience while they are studying their chosen subject.

iv. To expose students to the work environment, common practices, employment opportunities and work ethics in their relevant field.

v. To inculcate soft skills relevant to the needs of employers.

vi. To provide opportunities for students to be offered jobs in the same organisations where they undergo Industrial Training.

Our performance at work is a reflection of what we have studied at the University. Therefore, we have to make sure we are ready and willing to learn things which we do not know. Take it as a challenge in a positive way. When we make a mistake at work, which everyone inevitably does at some point, we have to face up to it. Thus, we cannot ignore our error or place the blame on others. We must take the responsibility and come up with a solution to fix our mistake.

2.0ORGANIZATIONS BACKGROUNDZul-Qs. Consult operates in both the public and private sector on a national, regional and local basis. Zul-Qs. Consult provides advice on all aspects of Quantity Surveying including measurement of the works, standard method of measurement matters, preparation of contract documents, interim payments, variations and final accounts. The firm has access to a wide variety of services under one roof with a highly qualified andexperienced Senior Level Quantity Surveyor available on Building Economist, Construction Cost Consultant and Project Management Consultancy basis to suit clients needs. Zul-Qs. Consult has involved in a wide range of construction projects which include landed residential, high rise residential, commercial office, shopping complex, industrial, educational building development and infrastructure works.

2.1History of OrganizationZul-Qs. Consult was established about 13 years ago which is on the year 2000. This firm initially opened and organized and located at No. 39A, Jalan Lawan Pedang 13/27 Section 13, 40100 Shah Alam, Selangor Darul Ehsan before moving to the current place which is at Section 11, Shah Alam. Moreover, this firm has a team of highly experience and dedicated personnel. The director/principal of the firm is highly experts and experience in QS field about 30 years (1983 - present). The directors, came from different backgrounds in the public, private and academic sectors brings together a wide range of expertise and experience available, enhanced by the synergistic effects of the expansion, the firm hopes to continue to provide as wide a range of services with the standard of professionalism required, to satisfy the increasing demands of their clients. The membership type of this firm is normally known as registered practice sole proprietor with registration number : 2000/FS00289. (refer Appendix E : Other Relevant Documents)

2.2MissionZul-Qs. Consult provides first class Quantity Surveying Services to the clients, assisting them to maximise their potential and stimulate their growth, by ensuring maximum value for money on their projects. Thus, Zul-Qs. Consult aim and goal is to provide the highest standards and quality of service through professionalism, total commitment and co-operation to ensure that costs are controlled and the requirements of the Client are delivered in a cost effective manner.

2.3Objective

Zul-Qs. Consult starting point is an appreciation of clients needs, requirements and aspirations for the project. Zul-Qs. Consult primary objective is to establish and meet client's objectives, and to provide clients with the best possible services resulting in a finished project that is completed both on time andwithin budget and which exceeds the client's requirements.

However, the working experience is seen as the most important thing that needed to gain the trust of clients and consultants. Therefore, the following attachments show several list of completed projects done by the firm, and as well as current projects undertaken by the firm. (refer Appendix E : Other Relevant Documents)

2.4 Scope of Services (Quantity Surveying)

The professional services provided shall be: -

i. Basic services for building and civil engineering works.ii. Additional services.

a) Basic services shall be as follow: -

i. Preparation of Preliminary Estimate and Cost Plan.ii. Preparation of Bills of Quantity and Tender Document.iii. Preparation Tender Report and Contract Document.iv. Preparation Tender Document, Tender Report, Contract Document for Prime Cost, Provisional Sum Items.v. Valuation of works in progress in Interim Valuations / Certificates.vi. Preparation Final Account.

b) Additional Services shall be as follows: -

i. Preparation feasibility studies including income / cash flow.ii. Final Cost for contracts based on Provisional Bills of Quantities.iii. Pricing of Bills of Quantities.iv. Re-measurement.v. Arbitration / Litigation.vi. Document report for Pre-qualification of contractors.vii. Project Management.viii. Construction Management.

DEPARTMENT OF QUANTITY SURVEYING, FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT________________________________________________________________________________________

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2.5Organizational Structure

NO.NAMEQUALIFICATION

1.Ahmad Jamili Bin MustapaBQS (Hons), UiTM, Dip. QS, UiTM

2.Raiha Azene Binti RamliBSc. QS (External)

3.Raina Azene Binti RamliBQS (Hons), UiTM, Dip. QS, UiTM

4.Raifah Azene Binti RamliBQS (Hons), UIAM

5.Tengku Emelia Binti Tengku IbrahimBQS (Hons), UM

6.Ahmad Qastholani Bin BaharudinBQS (Hons), UiTM, Dip. QS, UiTM

List of Personnel

This firm has one highly experts and experienced director, Sr. Muhammad Zulazhar bin Mohd Ghazali, assisted by the main administration staff, Puan Nik Aini binti Ibrahim, six (6) Graduate Assistant Quantity Surveyors as shown in the list of personnel, and plus other support staff such as technical and administration.

On the previous page shows the organization chart of Zul-Qs. Consult firm followed by the list of personnel in the firm. In addition, the following attachments in the Appendices section explained more about the profile of the director/principal, summary of experiences obtained by the director/principal, and also the summary of works experience obtained by personnel. (refer Appendix E : Other Relevant Documents)

3.0SUMMARY OF TASKSBasically, students have undergone Industrial Training to fulfill the practical requirements and one of the requirements is to write a summary of the tasks given to the student by the organization. Nevertheless, most of the project I had involved is an infrastructure project which I have to do a measurement as my task according to the elements that will be used in the project. In this topic, I will briefly explain in summary about the tasks assigned to me. However, I have listed all the tasks given to me throughout the Industrial Training period take place. (refer sub-topic 3.1 Table of Tasks)

For the first task, I was assigned to do the measurement on Balai Pengawal, that will be constructed in the project Task 1. In addition, this building consists of 2 storeys and for this project, I have to measure the whole building which includes the measurement on work below lowest floor finish, apron and perimeter drain, frame, staircase, roof, external and internal wall, door, windows, floor finishes, wall finishes, ceiling finishes, sanitary fittings and also sundries. The measurement was done by doing the taking-off of the elements used by using a pre-programmed Microsoft Excel. After the completion of the projects measurement, I have been assigned to key-in the data into Bills of Quantity (BQ) of the building to compare the price estimate between Quantity Surveyor, which is Zul-Qs. Consult, and the contractor. (Attachment : page 11 13)

On the 2nd week of my Industrial Training, task that I received is to calculate the quantity of structure and elements needed for a two blocks (South & North Block) of 7 storeys Blok Akademik, Pusat Pelajar & Kafeteria, which are in the same project as Task 1. Different from my first task, in this task I didnt measure the whole building but instead I only have to calculate the quantity of beam, door and window, internal and external wall, followed by the finishes of the wall, floor and ceiling. Other than that, I also need to calculate the railing, coping, sanitary fittings, apron and roof. It took several days for me to finish up calculating those elements. After that, Ive been assigned to key-in the data of elements that I calculate into the Bills of Quantity of the building. (Attachment : page 14)SUMMARY OF TASKS (Contd)

During my Industrial Training, I also involved with the project as stated in the table of task which is Task 3. This project consist of 4 storey where it contains 24 classrooms and related facilities that are built on Lot Pt 1061, Jalan Setiawangsa, Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur. For this project, I was given several new drawings that include the TNB Substation, Blok Makmal & Bengkel Kemahiran Hidup, Laluan Berbumbung, Hentian Bas, Rumah Sampah and Pondok Pengawal to check whether there are any changes with the previous drawings. I have to cloud some part of the drawings because the Architect has changed some of the structure and elements used in the project. The cloud drawn is to show the difference between the new drawings and the previous one. However, I also have to change some of the quantity in the Bills of Quantity because of the changes of structure and elements used in the new drawings. (Attachment : page 15 16)

Other than that, I also have to do an editing on Bills of Quantity under project Task 4 where it contain six (6) Bills of Quantity, by re-type all the descriptions because theres some defect occurs when the files of the Bills of Quantity saved in the computer. After the completion of editing, I have been asked to do the pricing of the Bills of Quantity in Tender Document for those projects. In Bills of Quantity, each of the elements has their own quantity and rate and by times them together, it will get the amount in Ringgit Malaysia (RM) of that element. Element in Bills of Quantity must be stated in the right orders. (Attachment : page 17 18)

Besides doing measurement task or any other major task, I also had been assigned to fold up drawings of project Task 5 and even though it sounds easy, I get the opportunity to know the different types of elements used in different project. Thus, I even been assigned to do a simple task such as compiling a Tender Document (Task 6) and as well as making a list of table of floor area in project Task 7 to see the difference between the previous drawings and the new drawings. (Attachment : page 19 20)3.1Table of Tasks

TASKPROJECT

1Balai PengawalCadangan Merekabentuk, Membina, Menyiapkan Dan Mentauliah Pembangunan Kampus Universiti Teknologi Mara (UiTM) Di Mukim Gali, Daerah Raub, Pahang Darul Makmur, Malaysia

2Blok Akademik, Pusat Pelajar & KafeteriaCadangan Merekabentuk, Membina, Menyiapkan Dan Mentauliah Pembangunan Kampus Universiti Teknologi Mara (UiTM) Di Mukim Gali, Daerah Raub, Pahang Darul Makmur, Malaysia

3TNB Substation, Blok Makmal & Bengkel Kemahiran Hidup, Laluan Berbumbung, Hentian Bas, Rumah Sampah & Pondok PengawalCadangan Membina dan Menyiapkan Sekolah Menengah Kebangsaan Bukit Setiawangsa di Atas Lot Pt 1061, Jalan Setiawangsa, Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur

4Cadangan Kerja-kerja Pemulihan Tasik Tunku Abdul Rahman di Zoo Negara (six BQ) and Menaiktarafkan Klinik Pakar Pergigian at Kota Setar, Kedah

5Cadangan Menyiapkan Baki Kerja Bagi Projek Universiti Islam Antarabangsa Malaysia, Kampus Kuantan Pahang Masjid

6Menaiktaraf Jalan FT092 dari Bandar Penawar (Senai Desaru Expressway) ke Sg. Rengit (Sek 0-28) dari 2 Lorong kepada 4 Lorong, Kota Tinggi, Johor

7Cadangan Membina dan Menyiapkan Menara Bank Simpanan Nasional (BSN) di Seksyen 14, Shah Alam, Selangor Malaysia

Task 1

Calculation of Pad Foundation (taking-off)

Calculation of Roof Slab (taking-off)

Task 1 (contd)

Calculation of Door (taking-off)

Calculation of Window (taking-off)

Task 1 (contd)

Bills of Quantity (Balai Pengawal)

Task 2 (contd)

Calculation of Sanitary Fittings for South & North Block (taking-off)

Calculation of Roof (taking-off)

Task 3

Task 3 (contd)

Task 4

One of the Bills of Quantity in projectCadangan Kerja-kerja Pemulihan Tasik Tunku Abdul Rahman di Zoo Negara

Task 4 (contd)

Summary of Bills of Quantity under projectMenaiktarafkan Klinik Pakar Pergigian di Kota Setar, Kedah

Task 6

4.0PROBLEMS ENCOUNTEREDSure there are errors or problems encountered regarding anything in this world, same goes to industrial work. Thus, with the problem encountered, we cannot ignore our errors or problems but instead we must take the responsibility and come up with a solution to fix it. Moreover, errors or problems can help us to be a better person in the future and give a new experience in our life. However, if theres a big error or problem in a project, it will spell trouble for the project.

4.1Problems Encountered During The Training

a) Change of Design or Material Done by The ArchitectChanges occur often during the preparation of Bills of Quantities. The changes occur according to the client needs. Therefore, the Quantity Surveyor has to compare the new plan with the old one to determine the changes that occur and then re-measure the item that once again. For example in the plan the finishes for the floor had been changes from cement render to ceramic tiles and the timber casement window to aluminium casement window.

b) Scarce of Information in PlanThe plan provided by the architect and engineer lack of information for the Quantity Surveyor. Problems will arises when the Quantity Surveyor are suppose to take off the quantity for the project. The Quantity Surveyor will not be able to take off certain item. For example, the pitch of a roof is not given by the Architect therefore it is difficult for the Quantity Surveyor to take off for the item roof finishes.

c) Incomplete SpecificationThe consultants such as the Architect or the Engineer did not give complete specification for the project. For example, the Architect did not state the material and types of roof covering that the client wants.

d) Insufficient of DrawingsThe drawings given by the Architect is not enough. For example in the List of Drawings, there are suppose to be fifty five drawings but there are only fifty two drawings given to the Quantity Surveyor. With the insufficient of drawings of the project, sometimes the Quantity Surveyor cannot take off the quantity for certain element.

All problems that happened need to come up with a solution as soon as possible because the project give no meaning after delay waiting to solve the problem. This will affect the profit of the project and for the contractor, they will be blamed when the problem occur. All parties should not take things for granted and need to take things more seriously to avoid any mistakes, errors or problems.

4.2How The Problems Were HandledThere must be a solution for mistakes, errors or problems that happened. The following are some ways that have been used and can help to solve the problems encountered for a project :-

a) Change of Design or Material Done by The ArchitectFor this type of problem, there must be a final decisions made between The Consultants and Clients regarding the design or material needs to complete the project. Once the final decisions is made, then the Quantity Surveyor can take off the certain element with a new quantity and rate.

b) Scarce of Information in PlanFor the lack of information, they must study and understand first the drawing plan. Architect must always be there to make things clear and discussion between parties must be made to ensure all the information is clearly understood.

c) Incomplete Specification and Insufficient of DrawingsIn this case, Architect must take further action to make sure the problems can be solve quickly. Architect must re-check the incomplete specification on the drawings so that Quantity Surveyor can do taking off of the certain element and Architect also have to give the drawings of a project that is reportedly insufficient as soon as possible to help Quantity Surveyor complete their work.

5.0SUMMARY OF EXPERIENCES

During the 3 months of Industrial Training, it is clearly explained what I had learned and studied in the university. Moreover, I have to say that there are differences between theoretical and practical learning. In practical, you can actually see the progress at project site to really understand how various construction project are undertaken.It is once in a lifetime opportunity for us the practical student to experience a variety of types of work in both the field and office. It is such an excitement for me to learn new things during the practical period. For example, I had learned how to fold a A1 and A3 size drawings, the details need in Curriculum Vitae and much more. Throughout the duration of Industrial Training, Im glad to have the chance to experience the working world. Im managed to achieve the target that Ive arranged before practical starts with survive the whole 3 months with only using the allowances that is given to me by the organization. It is a great pleasure to feel how the working world feels like.However, I am thankful enough with all the personnel/workers in this firm that always gave their support to me when I am in need of help and always have the time to explain how the work actually needed to be done even though they were busy. In that case, I had become more confident and more open minded in making decisions in whatever the condition was. Therefore, it is very useful to me and Ive gained such a wonderful experience with this firm.

6.0CONCLUSION

The Industrial Training component can add value to all programmes; specifically, it improves graduates work skills and prepares the students to face the challenges of the working world. Thus, the Industrial Training programme should be taken seriously to ensure that maximum benefit is obtained by the student in order to increase the marketability and employability of IUKL graduates.

However, Industrial Training is the first step in a professional career where as such, it can serve as an opportunity to explore various aspects of the industry, gain new skills, apply knowledge learnt at university to practice and also learn more about our own strengths and weaknesses. The most significant part of my Industrial Training is that I was able to experience a variety of work, all of which are typical of the jobs I will be undertaking in my career.

The opportunity to work with Zul-Qs. Consult provided the chance to learn about the aspects of a position, field or industry that are least appealing to me, as well as the opportunity to work my way up from being an assistant to having a larger role as a Quantity Surveyor. Many thanks are extended to Zul-Qs. Consult for allowing me to undertake my Industrial Training with them, and also thanks for letting me use the details of the projects I was involved in to fulfill the report requirement.

7.0APPENDICES

APPENDIX A APPLICATION LETTER TO THE ORGANIZATION

APPENDIX B ACCEPTANCE LETTER FROM THE ORGANIZATION

APPENDIX C ATTENDANCE FORM

APPENDIX D LOG BOOK

APPENDIX E OTHER RELEVANT DOCUMENTS

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