Report Writing Tips
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Transcript of Report Writing Tips
REPORT WRITING TIPSFROM JASON PANG
http://www.jasonpang.net/reference/word_report.pdf
GENERAL TIPS
SECTION 1
STRUCTURE IT1. Make an Outline
2. Introduction
3. Body
1. Body Point One1. Chart One
2. Graph One
2. Body Point Two1. Graph Two
3. Body Point Three1. Chart Two
4. Conclusion
Then, fill in your report according to the outline.
Remember speil cheek to and pfofread
NOTHER MAKES YOU LOOK STUPDIR THAN
CONSIDER THIS(GRAMMAR & SPELL CHECKER)
(Bad)
Ann, while Bob had had “had,” had had “had had”. “Had had” had had a better effect on the teacher.
Their are two many “had” words they’re, but no grammar mistakes.
(Better)
Ann, while Bob answered “had,” had answered “had had.” The teacher liked “had had” better as an answer.
There are many spelling mistakes there!
Ask your friend to to proofread it for you to.
YOU’LL BE SURPRISED WHAT YOU MISSED!
MONTHSLike this:
8 October 2013
2013-1-13
Not this:
8/10/13
13/1/13
AND KEEP YOUR FORMATTING CONSISTENT.
SAVE, SAVE,
SAVE!
Print it and look over the print form – print is much different from digital.
STYLE TIPS
SECTION 2
STYLEMake top-headings large (28pt here)
2nd-level headings = at least 3pt smaller (24)
Body font reads better in a serif font while headings read better in a sans-serif font. The contrast between headings in sans-serif and body in serif makes the report look well designed.
Image source: http://www.laurenelisecrafted.com/blog/2011/1/28/font-fridays-vol-iii.html
CONSISTENT FONTSSans-serif:
This is the Arial font
This is Helvetica
This is Tahoma
Serif:
Times New Roman
Georgia
Cambria
(I can see the difference. Can you? So, don’t copy-paste.)
Comic Sans Is EVIL!Never, ever, EVER use comic sans for a report. (In fact, it should be un-invented altogether)
LINE-SPACINGLine-spacing at 1.5 is generally a good amount of spacing to
make a report very readable. You can see here that 1.5 is quite
comfortable to read.
In some cases, you could probably get away with a 1.3 line-
spacing setting. It’s still readable, though not as comfortable.
But many teachers prefer line-spacing of 2.0. Be sure to follow
the guidelines set forth by your teacher.
MARGINS1 inch margins please (2.54 cm)
PARAGRAPHSYou have the option to either indent your paragraphs
(typically 5 spaces) using the TAB key, or you need to include
one line of space between non-indented paragraphs.
See how awkward this is with no space here?
See how much better this is?
If you don’t indent, be sure to leave a line of space so we know
where each new paragraph starts.
CONSISTENT STYLELists:
• This has a period.
• This doesn’t
• Choose one
• And stick with it
Tables:
Stick to one convention, and don’t deviate.
Also. Should.
Stick with. One style.
“REPORT BODY”
“TABLE OF CONTENTS”
DON’T TITLE THESE SECTIONS
BEST PRACTICES
SECTION 2
APA PAPER FORMATTINGFont: Times New Roman
Size: 12pt
Line-spacing: Double
Margins: 1 inch (2.54 cm)
Indent: With TAB (5 spaces)
Right-Justify: OFF
Header: Top-right corner w/ page #
Title: Centered