Writing of Management Audit Report Report Writing Dinesh Pant.
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Transcript of Report writing
Report writing
Definition
A testimonial or an account of some happening It discusses a particular problem in detail It is based on observation and analysis Reports give information that can be used for : making plans solving problems
Steps to be followed
• Identify the objective• Collect the required material• Examine the facts gathered• Plan the facts for the report• Draft the report• Edit the report• Get feedback
The process
Before :Be clear about the objectiveWho is the target readership/audienceComprehensive studyGather correct informationDecide the style and length of the reportOrganize the data accordingly
The process
StructureMargins and spacingStructure of sentences ( first/third person )Paragraphs – font kind and sizeHighlight important points/ headingsUse of graphs, charts, numbers, bullets
The process
After
Present the report for screening Get feedback
Make necessary changes, ( if feedback so warrants )
Planning your report
• View report as a whole Deadline for the report• Break the report into various parts Time for each part
• Set deadline for each part
Collecting information
• What information do I need ?• What are my possible sources ?• How much do I need to collect ?• What are the best methods to collect info ?• In what order should I collect info ?
• Make an action plan accordingly
Organising the data
Web structure Tree structure
Helps you to : - identify the main points - choose the best - prioratise
Structure
• Title page• Acknowledgements• Table of contents• Abstract• Introduction• Methodology
Structure
• Result / findings• Discussion• Conclusion• References• Appendices
Title page
Should include : • Subject matter, • author, • module, • course, • date
Title page EVENING PROGRAMMES IN CHRIST UNIVERSITY A Study of Pupil Perception
Prepared by
Sushil Ranjan & Arpita Goswami 3 B Com- F & A ( A )
Christ University, Bangalore 24 August, 2012
Acknowledgements
• Here you acknowledge the help you received from different quarters in your research and preparation of the report. These could include people, organizations and various establishments.
Acknowledgements
We, Sushil and Arpitha would like to express our sincere gratitude to the following people and organizations for helping us at various stages in our research and preparation of this report. First and foremost, …….
Acknowledgements
We, Sushil and Arpitha acknowledge the following for help received in the course of preparing this report.
Dr. Ranapratap Joshy for……….
Contents
Contents Acknowledgements
1. Abstract………………………………………32. Introduction…………..……………………43. Methodology……..……………………….54. Facts and Figures..………………………65. Analysis……………………………………106. Conclusion………..………………………147. References………..………………………168. Appendices………………..……………..18
Abstract
Short paragraph summarising : main contents, methods, main conclusions, and recommendations. This is independent of the report.
Abstract
• Ever since its inception in 2009, Evening Programmes in Christ University had to face a number of difficulties. An opinion poll threw up the fact that the problems faced by students varied from group to group. A further survey conducted by us revealed that there are two very fundamental problems troubling the students – a cumbersome schedule, and some outdated modules. A comparative study
Introduction
Should contain :• The context and scope• Terms of reference• Your objectives• Definition of limits• Method of enquiry• Brief general background of the subject
Introduction It was in the year 2009 that Christ University introduced B Com evening programme. This move was aimed at meeting the needs of the fast growing number of professionals who wanted to continue their studies in a regular college. Over the years this has come to attract other groups also, especially those who want to pursue two courses at the same time and those who want to earn while they learn. Since the composition of the student community changed, the problems that needed to be addressed also increased. This report is an attempt to analyse some of these issues. The main objectives of this report are :• List the main concerns of the students.• Identify group specific problems• Record percentage of students affected by various problems• Suggest measures of improvement
Methodology
State :
• How you carried out the enquiry• What were your methods of
collecting data• How did you choose your subjects
for interviews, case studies etc.
Methodology
We have employed three methods to conduct our study.• Opinion poll• General survey through a comprehensive questionnaire
( Appendix – 1 )• Personal Interviews Opinion poll was conducted at random over a period of three days, covering 840 students of the three batches of the current B Com evening programme. The questionnaire was prepared with twenty questions relating to the problematic areas in question. The respondents were given five minutes to fill in the details and hand over sheet.
Findings
Here you present the result of your research in the most simple way possible.Use : Tables Graphs Pie charts Bar charts Diagrams
Findings The data collected drew before us the following pictures :
The opinion about scheduling of the classes:
65%
35%
schedulenot convenient convenient
Findings Optimum duration of the periods
40 minutes
45 minutes
50 minutes
1 hour
Discussion
• Analyse and interpret your results• Explain its significance• Identify important issues• Suggest explanation for your findings• Outline the problems encountered• Present a balanced view
Discussion
The study conducted by us brought in a clear picture about what the students feel about the present set up of the evening programme. The majority of the students felt that the timing was inconvenient. A little over 65 % felt that time can be most effectively utilized if the periods are of 45 minutes duration. This was because most of the students are attending classes after a day long stay at various offices. Their attention level was not sustainable for such a long period as one hour.
There were also some who felt that the periods could as long as 45 minutes or 50 minutes. Those who thought that the present time was fine enough were those who were attending only this programme.
Conclusion
Draw together the main issues already discussedNo new issues to be added hereNo new informationIf there is no separate section for recommendation, include them here.
Conclusion
It is quite clear that most students want certain changes to be brought in to make the evening programme more effective and vibrant. Many of the problems raised by the students appear to be quite genuine, given the fact that most of them are either working or are doing two courses at the same time. The suggested solutions are simple enough to be implemented, and they wont affect the present set up much. The most outstanding suggestions are :• Reduce the duration of the period to 40 minutes.• Merge some of the topics so as to make them more interesting.• Introduce certain modules on personality development and
leadership initiatives.
References
Here list your sources (alphabetical order, author)
• Author’s name & initials• Date of publication• Title of the book, paper, journal• Publisher• Place of publication• Page numbers