REPORT OF THE UNIVERSITY - UBC Library HomeMr. Rob McGee, President of RMG Consultants, assisted the...

76TH Y E A R

REPORT OF

THE UNIVERSITY

LIBRARIAN

TO THE SENATE

1990-1 991

CONTENTS

PREFACE

INTRODUCTION

T H E LIBRARY’S STRATEGIC PLAN

LIBRARY AUTOMATION PROJECT

LIBRARY SPACE AND EQUIPMENT

BUDGET

LIBRARY SERVICES

COLLECTIONS

UNIVERSITY ARCHIVES

PRESERVATION

TECHNICAL SERVICES

SYSTEMS

HUMAN RESOURCES

DEVELOPMENT AND COMMUNITY SUPPORT

GOALS AND PLANS FOR 1 9 9 1 1 9 2

APPENDICES CONTENTS

1

2

3

4

6

8

9

1 1

13

1 4

1 5

1 6

18

24

25

29

THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT

PREFACE

The past year has been anincredibly busy and productive onefor the Library and its staff. Threemajor planning initiatives werebegun -a Strategic Plan for theLibrary, the Library AutomationProject, and the Phase I BuildingPlan. These addressed the majorgoals and objectives set out for theLibrary in the Report of the Univer-sity Librarian for the previous year.

Many librarians and staffmembers actively participated in thework of committees and task forcesthat were established as part of theplanning process, often in additionto an already heavy workload. Tothem I would like to express mygratitude. The Library's humanresources are its greatest asset, andare essential to its mission ofproviding the highest quality ofservice to the University communityand the Library's other users.

It is important as well toacknowledge the contributions ofthe many other stakeholders whocare about and shape the Library-the deans and administrators, andmost importantly the faculty- whoregard the Library as their lifeline toknowledge. The desires and effort ofall of these people make the Librarythe 'Great Library' that it is.

(1 ~~.t:: ~Ruth J. Patrick, PhD.University Librarian


INTRODUCTION

In August 1990, the newUniversity Librarian, Dr. RuthPatrick, sent a questionnaire to allLibrary staff asking them to listmajor issues facing the UBC Library.The responses identified a numberof deep concerns, particularly in theareas of planning, technology,facilities and equipment, humanresources, and organization.

During the past year, theLibrary's staff has undertaken anumber of initiatives to deal withthese concerns. These, along with areview of core Library activities,are presented in this Report,followed by the Library's goalsand objectives for the coming yearand a series of statistical andinformational appendices.

The UBC

Library'sMission:To provide

outstandingaccess tothe universeof recorded

knowledgeand

information

2


THE LIBRARY'SSTRATEGIC PLAN

In December 1990, the PCTmet again with the ARL consultantto discuss formulation of strategies,and the writing of the strategic plan.The first draft of this document wasreviewed by the PCT in June 1991,and a revised first draft was circu-lated to all staff in July. Followingnumerous comments from staff, asecond draft was reviewed by thePCT in early September, andcirculated to the University Admin-istration, the deans, and the SenateLibrary Committee.

A strategic planning processwas initiated with the hiring of aconsultant, Jeff Gardner, from theAssociation of Research Libraries'(ARL) Office of ManagementStudies in Washington, D.C. InOctober 1990, the consultantfacilitated a strategic planningretreat attended by 27 Library stafffrom all parts of the Library, includ-ing both librarians and support staff.The main goals of the retreat wereto examine the Library's organiza-tional values, consider a vision ofthe Library of the future, and outlinea process for creating a strategicplan for the Library.

Although beyond the report-ing year, it is useful to note that atthe end of September 1991, theLibrary Administration andDivision and Branch Headsdiscussed the strategic plan at aLibrary management retreat,facilitated by ARL consultant,Susan Jurow. Priorities for thecoming year were identified andtheir implementation discussed.The draft strategic plan is to bepublished in UBC Reports later.

After the retreat, all Librarystaff were invited to participate inthe definition of the Library'sorganizational values, and in theclarification of a vision for thefuture. A Planning Co-ordinationTeam (PCT), consisting of volun-teers from among the retreatparticipants, was formed to co-ordinate planning activities and beresponsible for preparing thestrategic plan. A number of environ-mental scanning task groups,consisting of volunteers fromthroughout the Library, were alsocreated to examine the majorexternal factors which mightinfluence libraries in general, andthe UBC Library in particular, overthe ensuing decade. They reportedon areas ranging from demograph-ics, the economy, and Universityprograms, to the publishing world,and new information technologies.

Throughout the year, staffmembers were encouraged toparticipate in meetings held todiscuss various planning docu-ments, or to submit their commentsin writing. Their contributions havebeen a very important element inthe planning process. The Library'smany planning initiatives aredirected towards creating a flexibleand dynamic organization able toprovide its user communities withappropriate library and informationservices into the 21st Century.


UBC LIBRA

LIBRARY AUTOMATIONPROJECT (LAP)The LAP

The UBC Library Automation

Project (LAP) was initiated in

September 1990 to undertake a

comprehensive review of the

Library's automated systems

requirements and evaluate the

options that would best serve the

Library in the coming years. The

project involved many library staff

and required a full year to complete.

projectorganizationwas based

identification of systems options,and provision of recommendationsto the LAP Review Group and theUniversity Administration. TheLAP Review Group was comprisedprimarily of key University andLibrary administrative staff.

on theextensiveand active

participationof over sixty

library stafffrom all

The LAP project organizationwas based on the extensive andactive participation of over sixtystaff members from all areas of theUBC Library. The bulk of thepreparation of a Requirementsdocument and a Request forProposals (RFP); its review andevaluation; the subsequent prepara-tion, review and evaluation of theNotice to Short Listed Vendors(NSLV); participation in vendordemonstrations and other LAPrelated activities were done by thefollowing staff Task Groups:

Several other Universitypersonnel were also involved in theLibrary Automation Project. Mr.Allan Lackie, Major ContractsOfficer, UBC Purchasing Depart-ment played a key role in thedevelopment and issuance of theRFP and NSLV to vendors. Mr.Denis O'Reilly, UBC Networkingand Communications; and Mr.Allan Ballard, University Comput-ing Services, participated on theHardware/Communications Task

Group.

areas of theUBC

Library

.Acquisitions/Serials/Fiscal Control

.Bar Coding/Conversion

.Cataloguing

.Circulation.Commercial Databases.Hardware/Communications.Online Public Access

Catalogue (OPAC)

Mr. Rob McGee, President ofRMG Consultants, assisted theLibrary throughout the project.RMG is the largest library automa-tion consulting group in NorthAmerica. The entire process wasbased largely on organizationalstructures and procedures devel-oped and refined by RMG. RMGprovided considerable backgroundinformation including draft Require-ments and RFP documents. Costsummary analyses based on the RFPand NSL V responses were alsoprepared by RMG. Mr. McGeemade regular visits to the UBCLibrary during the past year to assistwith the key evaluation steps.A LAP Evaluation Team

consisting of the Library Adminis-tration, Task Group chairs andseveral other Library staff providedoverall project management. Thisgroup was also responsible for thefinal evaluation of proposals,

All Library staff were keptinfonned of the project's progressthrough LAPtalk, an irregularnewsletter, and other memos andreports. All Library staff were also

4

ANNUAL REPORTTHE UNIVERSITY OF BRITISH COLUMBIA LIBRARY

invited to sessions during thevarious vendor presentations andseveral general update sessions onthe LAP project.

After a very thoroughreview, comparison, and evalua-tion of commercially availableautomated library systems and theUBC Library's existing LibraryDatabase Management System thefollowing recommendation wasmade to the University Adminis-tration:

The LAP project was a veryworthwhile process that accom-plished much more than its statedobjectives. It provided UBC Librarystaff with a comprehensive under-standing of the currentstate ofinformation technology and anappreciation of the issues that mustbe addressed.

That the UBC Librarycontinue to use the LDMS systemto redevelop the existing circula-tion system; to enhance the onlinepublic access catalogue system;and to operate and maintain otherlibrary application modules.

It also introduced a methodol-ogy or discipline that will be appliedduring the next three years as theLibrary implements several majorsystems projects that will provide amuch improved online system forall users. The aging punchcard-based batch circulation system willbe replaced by a barcode-basedonline system that will be moreeffectively integrated with theLibrary's catalogue and other onlinemeso The circulation status of everyitem will be readily available onlineto all users. Additional features suchas online holds facility will beintroduced. UBCLIB, the presentonline public asscess catalogue(OP AC) system, will be enhanced toprovide more search features andimproved user interface. Moreterminals and workstations will beinstalled in Library branches anddivisions.

This recommendation wasbased on a functional evaluationthat collectively rated the combinedLDMS modules higher than any ofthe commercially available systems.Some of the vendor systems rankedhigher for specific modules, but thiswas offset by poor evaluations forother equally important modules.

These projects will ensure thatthe Library's automated systems aredeveloped and expanded in anappropriate, timely, and cost-effective way during the 1990's.

It was also supported by acomprehensive cost analysisthqt indicated continued localdevelopment was the most cost-effective option available forthe UBC Library at this time. Adetailed project control plan forthe re-development of theLibrary's present circulationsystem and a five year technol-ogy plan were also included inthe report to the UniversityAdministration.


UBC LIBRARY

LIBRARY SPACE ANDEQUIPMENTThe Phase I

building,which will

Library system are the Data Libraryand the Social Work Library.

Plans for the new buildinghave also led to a review of theLibrary's organization. Theintegration of Main Library unitsand the Sedgewick Library iscurrently being studied by theHeads of those units and theLibrary Administration.

After a lengthy process ofstudy and analysis, a site for thePhase I Library Building wasapproved by the Board of Gover-nors on May 23,1991. The siteoccupies the area immediately to thewest of the Sedgewick Library,between that building and theMathematics Building. The Libraryand Campus Planning and Develop-ment then began the process toidentify an architect for the newbuilding, which is scheduled to becompleted by 1995. At the time ofthe writing of this Report, a recom-mendation has been forwarded tothe Board of Governors.

As part of the buildingplanning process, a functional andstructural analysis of the MainLibrary was carried out by aconsulting engineer, John Graham.The report noted a number o(functional problems with thebuilding, and indicated that thecost of resolving these as well asthe cost of bringing the buildingup td the current building codestandards were prohibitive, andwould lead to the net loss of space.Building new space was more cost-effective than a wholesale renova-tion of the Main Library. Whilethe heritage core of the building~ould be salvaged for otherpurposes, the remainder of thestructure should be replaced in thelong run. The Graham report wasmade available to Library staff andother interested parties.

incorporatethe present

SedgewickLibrary, isslated tobecome thenewHumanitiesand SocialSciences

LibraryVarious committees have been

involved in planning the newbuilding, of which the two maincommittees are the Library BuildingCommittee -Phase I, and the Phase IDesign Committee. In addition, a

Library Long-Range PlanningCommittee began to study Libraryspace and facilities needs for the 21st

century.

The Phase I building, whichwill incorporate the presentSedgewick Library, is slated tobecome the new Humanities andSocial Sciences Library. The follow-ing areas from the Main Library areexpected to move to the newLibrary: the Circulation Division,the Information and OrientationDivision, the Humanities and SocialSciences Division, the GovernmentPublications and MicroformsDivision, and Interlibrary Loans.Also expected to be included in thenew library from elsewhere in the

The Senate Library Cornrnit-tee reviewed the report andreported to the Senate that lIit isimperative, in our opinion, that theuniversity administration andBoard of Governors move towardsthe development of a Phase II forthe Library to allow for replace-ment of the Main Library Buildingsome time in the 1990' S.II

6


Staff concerns about thestructural safety of the Main Librarybuilding led to an inspection by theWorkers' Compensation Board(WCB). The inspectors found nostructural problems, but did identifycertain safety hazards. Many ofthese had already been reported toPlant Operations for correction, andthe added emphasis of orders fromthe WCB inspectors has helped tohave the hazards corrected quickly.Persuant to the resolution of Senateof April 1991, the stacks in theRidington Room and the MainLibrary have been tethered. Yetlong-term concerns about the safetyof the Main Library buildingremain.

new shelving for the Asian Library,additional photocopiers, microcom-puters and terminals, ergonomicchairs and workstations, typewrit-ers, and curtains and blinds.

To reflect increasing buildingand facilities planning activities, theposition of Facilities and Preserva-tion Manager reporting to theUniversity Librarian was estab-lished. The position was filled bythe reassignment of SuzanneDodson, Head, GovernmentPublications and MicrofonnsDivision, who was already acting asthe Library's part-time PreservationOfficer.

It is imperative, inour opinion, that

the universityadministration

and Board ofGovernors move

towards thedevelopment of a

Phase II for theLibrary to allow

for replacement ofthe Main Library

Building sometime in the 1990's

SENATE LIBRARYCOMMITTEE

Final preparations were madefor the move of the St. Paul'sHospital Library to new space in thenew addition to the hospital. Themove, slated for October, 1991,marks the culmination of a longplanning process, delayed for anumber of years because of budgetproblems. The move should resolvemany of the complaints of staffmembers in the branch aboutsubstandard accommodation and apoor working environment. Spacefor a new Education Library is beingincluded in the first phase of theScarfe Building redevelopment,which is now under design.

A pressing concern of manystaff members as determined fromthe staff questionnaire was inad-equate equipment and furniture.Within the constraints of the budget,the Library addressed those con-cerns by identifying the highestpriorities, and purchasing therequired items. Purchases included


BUDGET charges. Other revenue services arebeing considered.

During the reporting year, theLibrary's budget was affected by anarbitrated salary award for generallibrarians as well as by the pay-ments for a series of early retire-ments. These factors, in conjunctionwith rising costs for many supplyand expense items, forced theLibrary to curtail or postpone manyneeded expenditures.

To develop and providefinancial and budget infonnation tothe Library Administration andLibrary managers, the position ofFinancial and Budget Manager,reporting to the University Librar-ian, was established. The positionwas filled by Ann Turner, formerlyHead of the Catalogue RecordsDivision.

To make the most effective useof the Library's current budget, allservices offered by the Library ordemanded by users will continue tobe critically evaluated. Thoseservices which are assigned a lowpriority will be considered forelimination.

To make themost effectiveuse of the

Library'scurrent budget,all servicesoffered by theLibrary ordemanded byusers willcontinue to be

criticallyevaluated

Division and Branch Headsare becoming actively involved inbudget control and development.The provision of budget informationto managers has led to the recoveryof expenditures inappropriatelycharged to the Library, and hasmade managers aware of thelimitations of the Library's financialresources and the importance ofliving within them.

The Library has activelysought grant funds and has in-creased its cost-recovery operations.Grant funds have supported theacquisition of additional materialsfor the collection, new equipment,and project staff to make valuableresources available to the Library'susers. Photocopying operations arefully cost-recovered, including staff,equipment, and supply costs.Additional fine revenue is expectedas a result of an increase in fine

8


COLLABORATIVE PROJECTSLIBRARY SERVICES

CIRCULATION AND

REFERENCE

Circulation and referenceactivity figures continue to beamong the highest reported byacademic research libraries in NorthAmerica. General circulation ofmaterials, including documentdelivery to UBC health sciencebranches and interlibrary lending,amounted to 2,097,962 transactions.While circulation transactionsdeclined about 2%, use of materialin the libraries, estimated bycounting trucks of materialreshelved, increased substantially.Loans to other libraries were 28,210while UBC borrowed 14,879 itemsfrom other libraries. Overall, theLibrary's circulation transactions

averaged 6,560 per working day.The lending of materials betweenthe Library and the teachinghospital libraries increased 2.25%from 47,417 in 1989/90 to 48,477 in

1990/91.

The Library has been develop-ing cost-sharing arrangements withfaculties or departments for manyyears. These collaborative arrange-ments have increased recently tomeet the high cost of data in elec-tronic formats. The Library hascollaborated with the Faculty ofMedicine, the teaching hospitals, theNursing Departments at VGH andShaughnessy, the BC Office ofHealth Technology Assessment(UBC), the Department of HealthCare and Epidemiology, the Depart-ment of Mathematics, the Faculty ofLaw, the Faculty of Education, theFaculty of Commerce and theDepartment of Political Science. Todecrease costs, the Data Library alsobelongs to the Canadian Associationof Research Libraries (CARL)Consortium which negoti~tes thepurchase of major Canadian datasets from Statistics Canada. As aresult, UBC acquired the 1986Canadian Census files and theGeneral Social Survey files at afraction of the list cost.

Library staff answered wellover 400,000 reference and infonna-tion questions during 1990/91, anaverage of over 1,300 per workingday. Online searches of externaldatabases decreased from 6,475 in1989/90 to 5,775 in 1990/91. Thisdecrease is a result of the increasinguse of CD-ROM databases withinthe Library. The 13% increase ininstructional sessions throughoutthe library system reflects thecontinuing need to train libraryusers to search the online catalogueand CD-ROM databases effectively.

NEW AND EXTENDEDSERVICES

The Library continued to addCD-ROM databases and worksta-tions as they became available andas resources permitted. A search fora product to support remote accessto the MEDLINE database wascarried out and the Library expectsto implement this service on campusand at the teaching hospitals. Withfunding from the Canada BritishColumbia Sub-agreement on Science

Q


ORGANIZATIONAL CHANGESand Technology Development, theLibrary produced a CD-ROM diskof recent Canadian patents andmade it available to other libraries.The CJK (Chinese/Japanese/Korean) system on the RUNdatabase of the Research LibrariesGroup was purchased for the AsianLibrary and the Catalogue RecordsDivision. It will be used to producean online catalogue of the Library'sholdings in those languages andserve as a research tool for scholars.

The firstphase of theAutomated

InterlibraryLoan System

(UBCLINC)was made

operational

The Library continues tostreamline operations. The reservebook service in the Main Librarywas transferred to SedgewickLibrary and the Woodward Reserveservice was integrated withWoodward circulation. Thesechanges are expected to reduce thestaff required to keep the librariesopen during evenings and week-ends. The Library assumed theresponsibility for the collection offines and replacement costs forunreturned books from the Depart-ment of Financial Services.

The Government Publicationsand Microfonns Division nowreports to the Head of the Humani-ties and Social Sciences Division.Services are being reviewed todetermine the feasibility of integra-tion of these units. The role andfunction of the Information andOrientation Division is also beingreviewed and organizationalchanges are being considered.

The first phase of the Auto-mated Interlibrary Loan System(UBCLINC) .was made operational.Funded by a grant from the Minis-try of Advanced Education,UBCLINC will reduce repetitive andtime-consuming tasks and provide atracking system that eliminates mostpaper files.

The UBC Library was a keyparticipant in the creation of tworesearch tools, the Electronic LibraryNetwork (ELN) Medfu Database andthe ELN Union Serials Database,which it developed using its LibraryDatabase Management System(LDMS) software. It contains theserials holdings of over 20 BC post-secondary libraries including the threemajor university libraries and theVancouver Public Library.

The central Film Library wasdisbanded. Videotapes wereintegrated into related subjectcollections. All films and generalhumanities arts and social sciencevideotapes were placed inSedgewick Library. These changeshave made the materials availableover longer hours and have resultedin staff economies. A bookingservice and viewing facilities areprovided in all branches withvideotapes.

Over two-thirds of inter-library loan requests in BC academiclibraries are for periodical articles.The database is an invaluableresource for locating periodicals.The Library also participated in thedevelopment of other ELN resourcesharing initiatives, such as the ELNreference and document delivery

study.10


COLLECTIONS and a change in the method ofbinding of serial volumes forpreservation reasons.ACQUISITION OF MATERIALS

Almost 73,000 monographswere purchased during the fiscalyear, a slight increase over theprevious year. Paid serial subscrip-tions received during the year were17,369 with an additional 5,360 giftsor exchanges for a total of 22,729.There were some problems withthe supply of materials fromEastern Europe. Some vendorshave gone out of business, and theLibrary is trying to find alternatesources. New blanket orders forChinese & Indonesian materialsare operating satisfactorily. TheLibrary will continue to work oncollection policies for the largerlibrary units, and to review thematerials needed to support new

university programs.

The collections budget will beunder some stress in 1991/92 andsubsequent years. In addition to theeffect of inflation on serial and bookcosts, the impact of the GST is

reducing purchasing power by$140,000 to $150,000 a year. Apriority for the year will be to codeserial subscriptions by academicdepartment, and to start identifyingserial titles which may be cancelledas necessary.

ORGANIZATIONAL CHANGES

COLLECTIONS COSTS ANDBUDGET

Serial costs in many of thelibrary units increased significantlythis year due to inflation. Costincreases ranged from 10.7% for theHumanities and Social SciencesDivision to about 14% for theScience units. There is everyindication that cost increases for1991/92 will be in the same range.

During the course of the yearthe organizational structure waschanged so that the Seri{\1sandAcquisitions Divisions reported tothe Assistant University Librarianfor Collections rather than theAssistant University Librarian forTechnical Services. The two divi-sions were reorganized to fonn alarge Order Division with serialsand monograph sections, and asmaller Collections Accounting &Budget Division. Nadine Baldwin ishead of the Order Division andJoyce Davidson is head of theCollections Accounting & BudgetDivision.

Increases to the collectionsbudget for the 1991/92 fiscal yearwere 4% for inflation, 0.28% towardsthe long-term impact of exchangerate changes, and 1.5% for newprograms. Binding costs haveincreased also due to both inflation

11


DONA TIONS Donors to other parts of theLibrary included Tung-king Ng,Joseph Gardner, Noel Owens, VeraPech, Robert Rothwell, Colleen Simand Patricia Siu, as well as oneanonymous donor. Donations werealso received from the estates ofLesley Halliday and Anne Smith, aswell as from the Leon and TheaKoerner Foundation, McClellandand Stewart (in honour of WilliamNew), and the Agricultural Sciencesclasses of the 1960's.

Gifts to the Special Collectionsand University Archives Divisionincluded the Keith Maillard papers,the Arthur Mayse papers, the JohnMunro papers, and additionalcollections of the papers of EllenHarris and Howard White. HughPalmer and Jack Parnell donatedcollections to the same division.

Donors of special books andcollections to other parts of theLibrary included Edward Mfleck,Ivan Avakumovitch, TheodorBengel, Cyril Bryner, RitaButterfield, Raymond Cryderman,Dorothy Davie, Ronald Hatch,Harry Hawthorn, Ronald Jobe,Derek Lukin Johnston, HannibalNoce, Jan Solecki, Shirley Sullivan,Norman Watt, and the estate ofKenneth Caple.

The Social Sciences andHumanities Research Councilprovided a grant of $40,000 to theMusic Library to purchase micro-films of early music manuscripts.

A donationfrom the

RogerStantonMemorialFundenabled theSt. Paul's

HospitalLibrary to

purchasebooks in

generalsurgery,obstetrics,and A donation from the Roger

Stanton Memorial Fund enabled theSt. Paul's Hospital Library topurchase books in general surgery,obstetrics, and gynaecology. Aspecial facsimile edition of the Bookof Kells was purchased by a largegroup of donors from the Irishcommunity, and was presented tothe Library together with a custommade case.

Donors to the Crane Libraryincluded Katherine Block, Bill andShirley Read, Jim Phelps, JohnMacDonald, Paul and JudithThiele, Gertrude Zack, the RotaryClub of Vancouver, the AlmaMater Society, and the DisabledStudents Association.

12


UNIVERSITY ARCHIVES developing a policy statement,determining appropriate levels offunding for the Archives andproposing the most appropriatereporting structure.

Throughout 1990, the re-sources of the University Archiveswere utilized extensively for variousevents associated with UBC's 75thanniversary. In addition to a largeexhibit for Open House, the Ar-chives mounted a major display ofhistoric photographs and a slideshow for the Great Trekker dinner.

During the year the Archivesreceived approximately 65 meters ofnew material. The uses of therecords ranged from the provisionof valuable administrative informa-tion for contemporary decision-making to source material forimportant historical research. Ourmajor users are University adminis-trators, faculty and researchers.

The major objective of theCommittee was to improve theoperation of the University Archivesby encouraging the implementationof records management on campus.The Committee met several timesand also sponsored two generalinformation sessions to solicit inputfrom the University communityregarding the implementation of apolicy governing university recordsand development of a recordsmanagement program. The Com-mittee chose to adopt a decentral-ized model for the records manage-ment program. Record-creatingunits themselves will collectively begiven the responsibility for support-ing a co-ordinated records manage-ment program.

The University Archivesreceived several outside grantswhich assisted in various processingprojects. A Koerner Foundationgrant allowed the publication of a"Guide to the Literary, Performingand Visual Arts" .

A pilot project was developedfor a new online database for acollection of some 200,000 photo-graphic images and in the futureaccess to the images themselves willbe provided through a computer-based system.

The most significant event ofthe past year was the establishmentof the University Archives AdvisoryCommittee in March 1991. Com-posed of diverse campus interests,its mandate is to review and makerecommendations for the UniversityArchives with particular focus on

13


PRESERVATIONThe LibrarylS a The Library is a participant in

the Canadian Cooperative Preser-vation Project, funded by a grantfrom the Andrew W. MellonFoundation. The other members ofthe Project include the Universityof Alberta, the University ofToronto, McGill, Laval, and theNational Library of Canada. Thefirst year of the project (April 1990-March 1991) has resulted insignificant progress in most of thetasks which were outlined in theProject Implementation Plan.

participantin theCanadian

CooperativePreservation

Project,funded by a

grant fromthe AndrewW MellonFoundation

Suzanne Dodson chaired theProject's Microfilming TechnicalCommittee, which identified andrecommended the standards to beused in preservation microfilming,and which developed a modelagreement between libraries andfilming agents. With these it is nowpossible to proceed in selectingmaterials to be microfilmed from theLibrary's collections, and also toselect the service bureau which willdo the microfilming. The firstpreservation master microfilmsshould be produced by the end ofMarch 1992.

The Library re-organized itsprocedures for book repair andestablished a Mendery, located inthe Main Library. The facility(which serves the entire Librarysystem) is staffed by a LibraryAssistant 3, who has been speciallytrained in proper conservationprocedures. This position reports tothe Facilities and Preservation

Manager.

14


UBC LIBRARY

TECHNICAL SERVICES undertaking necessitated by theimpending closure of the SocialWork Library is the transfer andwithdrawal of more than 20,000volumes, a project that will continueuntil the spring of 1992.

The backlog of materialawaiting cataloguing has continuedto increase to the point wherestorage space is about to be ex-hausted. There are 81,524 items inthis state at the end of the reportingyear, an increase of 24% over lastyear's 65,675. Cataloguing outputwas 63,979 titles; incomingworkload was 76,375 volumes.

A great deal of time wasinvested in planning for technologi-cal change as many staff membersserved on task forces charged withscrutinizing the features of anumber of systems marketed bycommercial vendors. The RLINsystem was introduced to supportcataloguing in Oriental languagesand has been functioning well forseveral months. Early indicationsare that the acquisition of a newcomputer has had a beneficial effecton response time.

There has been a significantdecrease in the amount of pre-order

bibliographic searching performedin the Catalogue Records Division,21,677 titles having been searched in1990/91 as compared with 28,333 inthe previous year. This decline of25% is probably a reflection of theincreased ability of library units toperform this function remotely anda high incidence of fully committedallocations in the book budget.

The rush trace continues to bea popular service, with the averagenumber of monthly requests to theprocessing divisions increasing from305 to 399 between 1989/90 and1990/91, a growth of 31 %. A major

15


SYSTEMS UBCLINC system. The LAPproject was a large scale reviewand evaluation of commerciallyavailable automated librarysystems and the local LDMSsystem and involved over sixtystaff from all parts of the Library.UBCLINC is an inter-library loan(ILL) management system devel-oped in the LDMS environmentand designed for use by both localUBC staff and ILL staff at other BCpost-secondary libraries.

SYSTEMS CHANGE CONTROLBOARD

This Board was established toprovide an administrative forum forreviewing requests for changes orenhancements to existing Ubrary

systems, establishing systemspriorities, and monitoring theoverall workload of the SystemsDivision. The latter responsibility isespecially important while theDivision is being tasked with majorsystems projects such as the devel-opment of a new circulation system.During the next two years, it may benecessary to curtail or postponechanges to any existing Librarysystems unless they are absolutelyessential.

Medium projects underwayduring the year reflected the scopeand variety of the local LDMSsystem. Some of the highlights aresummarized here. The BC Elec-tronic Library Network contractedwith the UBC Library for thedevelopment and implementationof a Union Serials Database on theLDMS system. Serials records fromover twenty BC post-secondarylibraries and Vancouver PublicLibrary were loaded into the file.The existing Rush Trace system wasre-developed. More commerciallyavailable databases such as theCanadian Education Index and theCanadian Statistics Index wereloaded on the LDMS system.Systems support for print/ down-load workstations that would allowusers to save online searches duringa terminal session was developed.

The Divisionis beingtasked with

majorsystemsprojects suchas the

developmentof a newcirculation

system

The Board consists of theUniversity Librarian, the AssistantUniversity Librarians, the SystemsManager, the Systems DivisionHead, and the chairs of the follow-ing committees: Public CataloguesTask Group, Committee on Com-puterized Reference Service,Technical Services Task Group, andthe Circulation Liaison Committee.

SYSTEMS DIVISION

The implementation of theGoods and Services Tax requiredmodifications to the Acquisitionsand Invoice Processing systems.The previously separate public andstaff inquiry modules on LDMSwere merged and some enhance-ments such as more keywordindexes were implemented.

The Systems Division com-pleted a typical mix of major,medium, and minor projects duringthe year while also providingongoing operational support for allof the hardware and numerousmodules of the LDMS system. Thetwo major projects were the LibraryAutomation Project (LAP) and the

16


Two major hardware up-grades occurred during the year. Inthe early Spring, the aging andfailing POP mini computers wereretired from active service and theSGI Unix servers took over the datacapture support for the circulationsystem. In August the overloadedHitachi mainframe was replaced byan ffiM 3081 machine as part of alarger equipment shuffle at Univer-sity Computing Services. The largermachine doubled our processingcapacity just in time for expecteduser increase at the beginning of FallTerm. The improvement in perfor-mance and response time waswelcomed.

The Systems Division will beaddressing basic systems supportissues such as the migration fromthe present MTS operating system toa distributed, and more cost-effective, computing platform. Therequired communications supportfor all Library systems will be re-developed in a manner that reflectscomputer communications trendson campus.

ORGANIZATIONAL CHANGES

Systems management respon-sibilities were changed during thereporting year. The position ofSystems Manager, reporting to theUniversity Librarian, was estab-lished. The position was filled byBrian Owen, Senior Librarian/Analyst in the Library's SystemsDivision. The Head of the SystemsDivision will now report to the

Systems Manager.


HUMAN RESOURCES STAFF DEVELOPMENT &TRAINING

STAFF ESTABLISHMENT

Changes in scholarship,scholarly communication, andinformation technology place newdemands on the Library's staff.The evolution of an integratedelectronic library and informationsystem will require the provisionof training and developmentprograms to give staff the skillsand knowledge they will need inthis changing work environment.

The Library's staff establish-ment totalled 359.16, including 99librarians, 6.17 management &professional (M&P) staff, and 253.99support staff at the end of thereporting year. The total included9.99 cost-recovery or grant-fundedpositions. This compares to anestablishment of 358.83 (including8.49 cost-recovery or grant-fundedpositions) at the end of the previousreporting year. The net increaseresulted frOI1l the establishment ofadditional cost-recovery and grant-funded positions, the conversion ofa librarian's position into supportstaff positions, and bridge fundingto establish the position of a ScienceOutreach librarian, not yet filled.

Changes in

scholarship,scholarlycommunication,and

informationtechnologyplace newdemands on the

Library's staff A Staff Development and

Training Committee was established

to develop a comprehensive training

and development plan for all

Library staff. Responding to

suggestions from staff that a senior

Library administrator be responsible

for this area, the Committee is

chaired by the Assistant University

Librarian for Administrative

Services, and includes both librar-

ians and support staff with an

interest in training and staff devel-

opment. The Committee met a

number of times and developed a

training and development needs

survey which was sent to all Library

staff in August, 1991. The results of

the survey are presently being

tabulated and their analysis will

form the basis for the Committee's

further work.

Throughout the year, eachvacancy which occurred wasreviewed by the Library Adminis-tration to see whether a replacementwas absolutely necessary, whetherthe position could be left vacanttemporarily, or whether the positioncould be eliminated. Funds resultingfrom positions eliminated or leftvacant were used to meet the cost ofsalary settlements, to fund earlyretirement payouts, or to supple-ment allocations for supplies,equipment, and other operatingexpenses. During the past fiscal year the

Library allocated funds for specificstaff training programs, as well asadditional funds as part of staffdevelopment activities related to thestrategic planning process. Thisfunding enabled librarians andsupport staff to attend on- and off-campus courses and workshops to

18


learn new skills that will help themto contribute to the fu1lfilment of theLibrary's mission. Library-spon-sored workshops included Planningfor Change, Myers-Briggs Personal-ity Trait Assessment, and Develop-

ing Creativity.

established to review career pro-gression, promotion, and advance-ment, the status of librarians, ranksand classifications, compensationpractices, and methods and condi-tions of appointment. Chaired bythe Assistant University Librarianfor Administrative Services, theCommittee is reviewing a largeamount of material obtained fromother institutions and is obtainingthe opinions and ideas of UBClibrarians. The Committee willmake its recommendations to theUniversity Librarian by the end ofApril 1992. As some of the mattersbeing discussed by the Committeeare the subject of bargaining be-tween the University and theFaculty Association, changes maynot necessarily occur quickly.

In view of the importance ofstaff training and development, theLibrary has allocated additionalfinancial resources through in-creased cost recoveries and internalre-allocation and has established aseparate budget for this purpose. Along-range goal is to increasefunding for staff training anddevelopment to a minimum of 1 %of the Library's salary budget. Thiswill ensure that the Library's staffare ready to meet the increasinglysophisticated information needs ofthe Library's users.

The Librarians' Travel GrantsCommittee allocates travel funds tolibrarians to permit attendance andparticipation at professional confer-ences and meetings of learnedsocieties. Funds are limited, andonly partial travel, registration, andaccommodation costs are covered.During the reporting year, theTravel Grants Committee was givenan allocation of $25,000, including$13,500 of supplementary funds.Forty-two librarians were able toattend 18 conferences or profes-sional meetings.

Four librarians retired or tookearly retirement during the report-ing year. Eldo Neufeld retired asMusic Cataloguer at the end ofSeptember, 1990. He had workedfor the Library since 1970. Threeother long-service librarians tookearly retirement at the end of June,1991. Doug McInnes, Head of theWoodward Library, and formerUniversity Librarian, had workedfor the Library since 1963. BillWatson, Assistant UniversityLibrarian, Public Services (CentralLibraries), and recently ActingUniversity Librarian, had com-pleted 22 years of service at theLibrary. Chuck Forbes, Curator,Colbeck Collection (Special Collec-tions), left after serving 25 years.

PROFESSIONAL STAFF

Another four librariansresigned during the reporting year.Donna Carpenter, AcquisitionsDivision, resigned in September,

A Librarians' Career Commit-tee, including both general andadministrative librarians, was

19


UBC LIBRA

1990. Jim Henderson, WoodwardLibrary, left in June, 1991, to becomeHead of the BC Medical LibraryService. Joan Sandilands, HeadSedgewick Library, who hadworked for the library since 1968,left at the end of July, 1991 tobecome Director of Public Servicesat the University of Victoria. JanePrice, Coordinator of the HealthSciences Network, left at the end ofAugust, 1991 to become DepartmentHead of the N anaimo RegionalHospital Library, having worked atthe Library since 1976.

appointed as a Reference Librarianin the Woodward Library.Organizational

changes meantincreased oradditional

responsibilitiesfor otherlibrarians

Pat Lysyk was appointed as

Acting Head, Harnber Library, in

December, 1990, and Nancy Forbes

was appointed as Acting Head,

Biomedical Branch Library, in May,

1991. Theresa Iverson, Reference

and Technical Processing Librarian,

Government Publications, was

assigned in May, 1991 on a part-time

basis to the Order Division, and

Susan Mathew in Government

Publications was given additional

hours to replace Theresa. Elsie de

Bruijn served as Acting Head of the

Woodward Library, and Margaret

Price in turn served as Acting

Associate Head during the period

between Doug Mcinnes' retirement

and the appointment of a new

Head. Cindy Swoveland was

appointed to a term position as a

Reference Librarian in the Humani-

ties/Social Sciences Division in July,

1991.

Jim Henderson, ReferenceLibrarian, Woodward Library, wason professional improvement leavefrom September, 1990 to April, 1991George Freeman, Head, BiomedicalBranch Library, was on extendedsick leave during most of the

reporting year.

Other librarians were ap-pointed to fill these vacancies eitheron a permanent or short-term basis,to replace librarians taking on othertemporary assignments, or to fillgrant-funded and special projectpositions. Lynne Redenbach wasappointed Circulation/ExtensionLibrarian in September, 1990. BrianOwen, Technical Services Managerfor the Fraser Valley RegionalLibrary and a former member of theLibrary's staff, was appointed SeniorLibrarian/ Analyst in the Library'sSystems Division in October, 1990.David Reimer, formerly MusicCataloguer at the MetropolitanToronto Reference Library, wasappointed as Music Cataloguer,effective November, 1990. HelenChow, formerly reference librarianfor MacDonald -Dettwiler was

Two new admjnistrativepositions were established throughinternal re-allocation of funds. Theposition of Financial and BudgetManager was filled in June, 1991 bythe appointment of Ann Turner,fonnerly Head of the CatalogueRecords Division. That responsibilitywas assumed on a one-year actingbasis by Nick Omelusik, in addition tohis responsibilities as Head, CatalogueProducts Division. The position ofFacilities and Preservation Managerwas filled by Suzanne Dodson,fonnerly Head, Government Publica-tions and Microfonns Division. Thatadditional responsibility was assumedby Jocelyn Godolphin, Head,Humanities/Social Sciences Division.

20


Organizational changes meantincreased or additional responsibili-ties for other librarians as well. Theadministration of the new OrderDivision, formed by the merger ofthe former Acquisitions and SerialsDivisions, was assigned to NadineBaldwin. Joyce Davidson was givenresponsibility for the CollectionsBudget and Accounting Division.Heather Keate, Assistant UniversityLibrarian for Public Services, wasgiven responsibility for those publicservices units which had previouslyreported to Bill Watson, and TonyJeffreys, Assistant UniversityLibrarian, Collections, assumedmanagement responsibility for thenew Order and Collections Budgetand Accounting Divisions.

Turner, Financial and Budget

Manager; respectively, taughtcourses in government publica-tions, legal bibliography, andfinancial management. In addition,many other librarians were calledupon as guest lecturers throughoutthe year.

One Management & Profes-sional staff position was refilledduring the reporting year. An-thony Hardy was appointed ashalf-time Indonesian LanguageBibliographic Associate in theAsian Library effective November,1990. Two Milnagement & Profes-sional staff positions were reclassi-fied during the reporting year.Miseli Jeon, the half-time KoreanLanguage Bibliographic Associatein the Asian Library, completedher MLS this year, and her ap-pointment was changed to that ofa librarian. Approval was alsoobtained to change the vacantposition of Financial and BudgetManager to that of a librarian.

Five librarians were recom-mended for confirmed appoint-ments during the reporting year:Bev Scott, Head, Marjorie SmithLibrary; Tim Ross, Map Library;Lee-Ann Bryant, CurriculumLaboratory; Sheryl Adam, Infor-mation and Orientation Division;and Dan Heino, WoodwardLibrary. The recommendationswere supported by the President'sCommittee on Confirmed Ap-pointments for Librarians, andthese librarians were grantedconfirmed appointments by theBoard of Governors.

SUPPORT STAFF

The support staff severancerate decreased to 17% from 22%during the previous reportingyear. Of the severances whichoccurred, more than 84% wereresignations. As well, there was asubstantial decrease in the turn-over rate (the percentage ofpositions which change handsduring the year compared to theestablishment) , which declined to32% from_46%. There were fewertemporary promotions andtransfers, and most of the sever-

UBC librarians continued tomaintain the tradition of instruc-tional support for the yniversity'sSchool of Library, Archival, andInformation Studies. SuzanneDodson, Head, GovernmentPublications and MicroformsDivision; Allen Soroka, ReferenceLibrarian, Law Library; and Ann

21


STUDENT EMPLOYMENTances were at the junior levels.Forty-nine new employees wereappointed, and six staff memberswere recalled.

The

Library'sregularstudentassistantand hourly

staff budgetamounts tomore than$1

million

The Library's regular studentassistant and hourly staff budgetamounts to more than $1 million,the equivalent of almost 48 full-timeequivalent positions. The bulk ofthis money continues to be spent onstudent assistants working ten hoursper week or less who perform basiclibrary and clerical functions. Theremainder is used for temporaryproject and replacement staff,summer sessional staff, graduateacademic assistants, and to cover thedifference between the work studystudent rate authorized by theProvincial government, and the ratethe collective agreement requires theLibrary to pay such students.

Three members of theLibrary's support staff retiredduring the reporting year. NoraWilliams, Library Assistant 3, MapLibrary, who had worked for theLibrary since 1966, retired at the endof September, 1990. Colin Banyard,Library Assistant 1, CirculationDivision, retired at the end ofAugust, 1991. Lily Wilson, Adminis-trative Clerk, Librarian's Office,resigned to take early retirement atthe end of June, 1991, after complet-ing 30 years of service with theUniversity, including 20 yearswithin the Library. With herdeparture, the Librarian's Office lostalmost a generation of experienceand familiarity with the University's

operations.

The classifications of 4support staff positions were re-viewed this year. Reclassificationsincluded a Secretary 3 to 4(Librarian's Office), Library Assis-tant 4 to 5 (Order Division), Clerk 2to 3 (Collections Budget andAccounting), and Library Assistant1 to 2 (Sedgewick Library). Inaddition, a classification grievanceinvolving eight employees in theCatalogue Records Division, whichwas scheduled for arbitration, wasresolved through a letter of under-standing clarifying the work oflibrarians and support staff at nocost to the Library and withoutchanges to the classifications of theemployees concerned.

During the past year, ninevacancies for Graduate AcademicAssistants were advertised andfilled with students enrolled inUBC's School of Library, Archival,and Infonnation Studies (SLAIS), inaddition to students carrying overfrom the previous year. Thesestudents perfonn professionalduties including reference assis-tance, assistance with collectiondevelopment, bibliographic search-ing, and evening or weekendsupervision. The use of GraduateAcademic Assistants supports theeducational and training program ofnew librarians at UBC, and enablesthe Library to provide additionalservices in a cost-effective manner.

The Library was allocated$12,895 for Challenge '91 summerprojects during the past year. Elevenprojects were developed by Divisionand Branch Heads, and five wereapproved -in Humanities/Social

22


Sciences, in Special Collections, inthe Asian Library, in the WoodwardLibrary, and in the Crane Library.In addition, the Director of SLAISmade available to the Library themajor part of SLAIS's Challenge '91allocation, $4,655, so that twoadditional projects in Informationand Orientation and the SedgewickLibrary could be approved.

In addition to the Library andSLAIS projects, the Special Collec-tions Division gained the services ofother students for projects spon-sored by other academic depart-ments. This was a substantialincrease from the previous year,when the Library used only $4,200and sponsored two projects. TheLibrary provided an additional$17,550 in matching funds tosupplement the Provincial govern-ment allocation, so that the studentswho were hired could be paid at$10.00 per hour rather than at theminimum wage of $5.00 per hourprovided by the program.

The Library advertised 56work study student assistantpositions during the reporting year.Of these, 40 were filled, providing5,969 additional hours of assistance.The Provincial government pro-vided re-imbursement at $9.00 perhour, yielding an additional $53,721to the Library. However, theLibrary had to top-up this rate topay $11.10 per hour plus vacationpay as mandated by the rateestablished for student assistants inthe CUPE 2950 Collective Agree-ment, and cover the employer'sshare of compulsory benefits for acost of $16,534.

23


DEVELOPMENT ANDCOMMUNITY SUPPORT

1991. A Teaching & Learning FundGrant Proposal was developed inJune 1991.of

developmentand

supportactivities

A variety of development andcommunity support activities wereundertaken during the reportingyear. Development work with theFriends of the Library continued,and two newsletters were producedfor the Friends in December 1990and June 1991. The Friends of theLibrary Advisory Council met twiceduring the year to discuss theLibrary and to advise the Presidenton matters affecting the Library. Aninaugural meeting of the Technol-ogy Advisory Subcommittee washeld in September 1990.

The Library continues to workclosely with the University'sDevelopment Office in such activi-ties as the Campus Campaign andthe Phase I Building project. For thelatter, major gifts were receivedfrom the Bank of Nova Scotia, BCHydro, Imperial Oil, Royal Bank ofCanada, Dominion PembertonSecurities, Toronto Dominion Bank,Canada Trust Company, Confedera-tion Life, BC Gas, BC Sugar, PlacerDome, Royal LePage, Shell Canada,Canada Life Assurance Company,and the Canadian Imperial Bank ofCommerce.

wereundertakenduring the

reportingyear

Library development activi-ties are managed by a half-timegrant-funded DevelopmentManager reporting to the Univer-sity Librarian.

The First Annual LibrarySymposium focussing on scholarlypublishing and the infonnationexplosion was held in March, 1991.Co-sponsored by the Vice President,Academic and the UniversityLibrarian, the symposium was well-attended, and a successful first stepin a continuing series of suchsymposia which will address keytopics affecting academic libraries.The Symposium was followed inApril 1991 by an equally successfulAuthors' Reception. Sponsored inconjunction with the President'sOffice, the reception recognized thecontribution to the advancement ofknowledge made by the Uni-versity's many faculty and staffauthors.

Other development activitiesincluded preparation for the AsianLibrary 30th Anniversary Reception,which was held in September 1990,and for a Science Division OpenHouse, which was held in February

24


GOALS AND PLANSFOR 1 991/92

To detennine which biblio-graphic and infonnationdatabases the library shouldmaintain locally and which onesit should access remotely.

.

1 STRATEGIC PLAN

.

To develop and implementphase I of a new circulationsystem and a new on-line publicaccess catalogue (OP AC).

.

To develop and publicize theLibrary's strategic plan throughfull consultation with theUniversity community.

To identify other databases,including full-text and elec-tronic journals, needed by theLibrary's users which theLibrary should acquire or towhich it should obtain access.

..

To review and evaluate theservices which the Librarycurrently provides to determinetheir usefulness to Libraryusers.

.

To .develop, evaluate, and seekconsensus on strategies for theimplementation of the Library'sstrategic plan.

3.

SPACE, FACILITIES, ANDEQUIPMENT

To continue with the planningfor the Phase I building, includ-ing the selection of an architect,and the development of abuilding design that meets theLibrary's needs and is inharmony with the site and theCampus Plan.

.

To implement strategies whichwill lead to more effectiveLibrary operations and services.

..

To co-operate with otherlibraries, external groups andagencies in the developmentand provision of Libraryservices.

.

To complete an inventory ofexisting Library space and toanalyse how the space is used.

2. AUTOMATION ANDTECHNOLOGY

.

To develop an accurate projec-tion of the Library's space needsfor the next ten years.

.

To develop a five year technol-ogy plan that will meet theneeds of the Library's users,make use of new technology,and contribute to the efficientoperation of the Library.

.

To study the use of compactshelving, remote storage,microfilming, and other optionsto control the space needs of anever-growing collection.

25


8C LIBRARY

and community-at-large forresources to provide theservices required by users.

.

To publicizeand obtain

support fromthe University

communityand

To continue with planning forspace for a new EducationLibrary as part of the Faculty ofEducation's building program.

.

To demonstrate to the Univer-sity community that/ within theresources available, the Libraryis providing its services in acost-effective manner.

To complete the move of the St.Paul's Hospital Library from itspresent quarters to new space.

..

To plan for the integration ofthe Faculty of Commerce andBusiness Administration'sDavid Lam ManagementResearch Library and theLibrary's commerce andbusiness collections into a newunit located in space in theDavid Lam Building.

To introduce a Science outreach

program.

..

To develop a document deliv-ery service.

5. COLLECTIONS

community-at-large forresources toprovide

theservices

required by To develop an inventory of theLibrary's equipment, and todetermine the need for new oradditional equipment.

.

users

.

To determine the proportion ofthe collections' budget whichshould be allocated to thepurchase of materials held andstored in the Library and thatwhich should be allocated topurchase of access and down-loading right to remote data-bases.

.

To develop a plan for theperiodic upgrading and replace-ment of equipment.

To plan for the integration of theSocial Sciences Library.

.

To obtain additional financialresources from all sources tomeet escalating price increasesfor academic books and journalsand to obtain access to informa-tion in new formats.

.

4. SERVICES

To complete an analysis of theresponses to the Library's 1991User Survey I and to determineuser needs for Library services.

.

.In consultation with the SenateLibrary Committee, to reviewthe proportion of the collectionsbudget spent on journals asopposed to monographs.

As part of the strategic planningprocess, to develop strategies tomeet those needs.

.

To link individual journalsubscriptions to specific aca-demic departments or faculties.

..To publicize and obtain supportfrom the University community

26


UBC LIBRARY

.In consultation with academicdepartments and faculties, todetermine which journalsubscriptions can be cancelled.

and Branch Heads.

To provide incentives to Headsand managers for soundfinancial management.

.

To involve Heads and othermanagers in the planning andpreparation of the Library'sannual budget submission.

.

6. HUMAN RESOURCES

.8.

LIBRARY ORGANIZATIONAND COMMUNICATION

To develop a staff developmentand training plan which meetsthe needs of both the Libraryand the Library's staff andwhich will help staff to providethe best level of service to theLibrary's users as well as tocope with new technology and

change.

.To continue the review of theLibrary's organization in orderto develop through a process ofconsensus a Library organiza-tion which will meet the needsof the 21st Century.

.

To allocate the necessaryfinancial resources to supportstaff development and training.

.To move from a bureaucratic,hierarchical and centralizedmanagement structure to aflexible, self-managed, matrixorganization that better suits themore integrated and projectnature of work in modemacademic libraries.

.

To encourage librarians toparticipate in professionalorganizations and research byallocating time and resourcesfor such activities.

.

Through consensus, to developa Career Plan for librarians.

.

To continue to involve andconsult with the Library's staff

through meetings, surveys,newsletters, and the use ofcommittees and task forces.

7.

BUDGET

To continue the analysis of theLibrary's budget to identify allcosts, and to ensure that thosecosts are properly funded fromthe resources available to the

Library.

.

To encourage librarians and staffto fully participate in and contrib-ute to those sbuctures responsiblefor the governance and develop-ment of the University.

.

To proceed with the decentrali-zation of budget responsibilityand accountability to Division

.27


9. DEVELOPMENT ANDCOMMUNITY SUPPORTTo

To begin a Library-wide needsassessment and then to establishfundraising strategies for certaindefined needs.

.

.To develop a statement ofLibrary needs which can bepresented to the University'salumni as part of theUniversity's DevelopmentCampaign.

.

To review equipment andprojects funded through theTeaching & Learning Fundgrant and to develop a secondapplication to this Fund.

.To work with the UniversityDevelopment Office to securefunding for Library buildings,collections, staff, and equip-ment.

participatein the

planningand

publicity/orthe p'u-PanCollection

AppraisalProject

To participate in theUniversity's United WayCampaign during the fall of1991.

..

To maintain a strong Friendsorganization which will supportthe Library's goals and providethe Library with feedback fromthe community.

.In participation with the officeof the Vice President, Academic,to continue sponsoring annualLibrary Symposia. For 1992,the focus will be on the 'Elec-tronic Library.'

.In cooperation with thePresident's Office, to hold asecond annual Author'sreception to recognize UBCfaculty and staff who havemade contributions to theadvancement of knowledge.

To publicize and celebrate theacquisition of the 3 millionthbook in the Library's collectionin a way which recognizes bothtraditional and new technologyin the provision of infonnation.

..

To participate in the planningand publicity for the P'u-PanCollection Appraisal Project.

28


APPENDICES CONTENTS

A SIZE OF COLLECTIONS- PHYSICAL VOLUMES 30

31B GROWTH OF COLLECTION

32C LIBRARY OPERATION ExPENDITURES

33D RECORDED USE OF LIBRARY RESOURCES

INTERLIBRARY LOANS 34

HEALTH SCIENCES LIBRARY NETWORK 35

G REFERENCE AND INFORMATION QUESTIONSANSWERED 36

H COMPUTER-ASSISTED BIBLIOGRAPHICSEARCHES 37

ORIENTATION TOURS AND INSTRUCTIONALSESSIONS 38

39CATALOGUING AND PRE-ORDER SEARCHING

K LIBRARY ORGANIZATION 40-41

L LIBRARY AUTOMATION PROJECTTASK GROUPS AND COMMITTEES 42-44

M STRATEGIC PLAN TASK GROUPSAND COMMITTEES 45-46

47N SENATE LIBRARY COMMITTEE

480 LIBRARY FRIENDS ADVISORY COUNCIL

29


ApPENDIX A

SIZE OF COLLECTIONS -PHYSICAL VOLUMES

MARCH 31/90 ADDITIONS DELETIONS RELEGATEDTO STORAGE

MARCH 31/91

396

261

4875

1,012465

16

80

20

75339

15

138

52

204

32

3,8783

139

245/456

34/7055/890

9/869

119/121864

124/858

12/06212/41467/540

158/999

66/071

1/041/8559/834

23/907

33,50761/617

9,323

31/678196/182

104/150

350/875

233,187

34,043

5,847

8,487

115,341693

116,694

9,285

11,808

65,528

156,026

64,074

1,011,244

9,450

22,640

32,854

59,140

8,922

30,837

193,356

92,892

344,750

12,66592391

1,4574,942

1758,4222,782

6222,5463,0423,030

31,346399

1,6401,4272,529

605873

6,70411,96110,215

-

150

252

45449

958396

235774

7003,951

Asian Studies LibraryBiomedical Branch LibraryCatalogue Records DivisionCrane LibraryCurriculum LaboratoryData LibraryFine Arts LibraryGovernment PublicationsHamber Library (CGSH)Humanities & Social Science ReferenceLaw LibraryMacMillan LibraryMain Library

Map LibraryMarjorie Smith LibraryMathematics LibraryMusic LibrarySt. Paul's Library (SPH)Science Reference

Sedgewick LibrarySpecial Collections DivisionWoodward

6,798 7,919 2,720,7772/627/098

108,396

SUBTOTAL

Storage Collections 291,181 2 7,919 299,102

2/918/279 108,398 6/798 3,019,879TOTAL

30


ApPENDIX B

GROWTH OF COLLECTIONS

MARCH 31,1991MARCH31,1990 NET GROWTH

2,918,279734,959

95,967111,680

1,087,6702,541,455

2,5891,5372,818

22,191126

1,4712,317

126,27875,383

183,3112,720

108,83293345744

1,114

101,60025,6513,019

82,903

-51021

1955

24

3,82557

3,667

3,019,879760,61098,986

111,6801,087,6702,624,358

2,5891,0272,839

30,974126

1,4813,272

1308,443

75,407187,136

2,777112,499

914536102

1,042

Volumes-CataloguedDocuments -UncataloguedMicrofilm (reels)Microcards (cards)Microprint (sheets)Microfiche (sheets)Aperture CardsFilms

FilmstripsSlides!Slide/Tape ShowsTransparencies 2

Video TapesVideodiscsPhotographs !

Pictures

MapsManuscripts 3

Sound RecordingsComputer Tapes 4

Microcomputer DiscsCD-ROM DiscsAir Photos

79

58-72

1 Material was counted using a new base for the 1990/91 figures, resulting in substantially higher figure.2 Sets.3 Thickness of files in metres.4 Statistics vary from 1989/90 as tapes were rewritten from round-reel to cartridge. No tapes have been discarded and

holdings have been added.


ApPENDIX C

LIBRARY OPERATING EXPENDITURESFISCAL YEARS, APRIUMARCH

YEAR SALARIES &WAGES

COLLECTIONS BINDING OTHER COSTRECOVERIES

TOTALS

1987/88 10,090,808 (63.55) 4,768,876 (30.03) 208,202 (1.31) 810,840 (5.11) 246,159 15,632,567

208,922 (1.23) 1,276,776 (7.51) 870,464

16,122,3611988/89

10,263,629 (60.40) 5,243,498 (30.86)

1989/90 11,478,225 (59.85) 5,575,211 (29.07) 219,007 (1.14) 1,904,516 (9.93) 826/133 18,350,826

1,765,675 (8.56)

1990/91

12,706,989 (61.64) 5,898,405 (28.61) 244,422 (1.19) 944,463 19,671,028

(1) Expenditures from grant and trust funds are not included; in 1990/91 they amounted to $176,246 for collections.

(2) Percentage figures in parentheses relate to total spending independent of cost recoveries.

(3) Other expenditures include non-recurring equipment acquisitions which vary considerably from year to year.

32

T H E U N I V E R S I T Y O F B R I T I S H C O L U M B I A L I B R A R Y A N N U A L R E P O R T

U B C L I B R A R Y

APPENDIX D

RECORDED USE OF LIBRARY RESOURCES YEARS ENDING JUNE 30

GENERAL CIRCULATION Main Library General Stacks Reserves Extension Fine Arts Government Publications

Special Collections Map

SUBTOTAL

Branch Libraries Asian Biomedical Branch Crane Curriculum Laboratory Film Hamber Law MacMillan Marjorie Smith Mathematics Music St. Paul's Sedgewick Woodward

SUBTOTAL

Use of Recordings & Data files Data Library tape mounts* Wilson Music

SUBTOTAL

Document Delivery Health Sciences Network

INTERLIBRARY LOANS To Other Libraries From Other Libraries

TOTAL INTERLIBRARY LOANS

1 988189

506,816 25,852 10,477 95,361

129,197 9,853

19,702

797,258

24,483 25,595 2,784

141,561 3,547

34,489 108,569 52,897 31,016 26,092 56,562 22,472

301,925 211,178

1,042,170

224,965 54,691

279,656

45,137

24,878 11,545

36,423

GRAND TOTAL (GENERAL CIRCULATION & INTERLIBRARY LOANS)

2,200,644

1989190

510,657 23,859 10,281

104,471 11 6,589 10,773 21,966

798,596

27,107 26,543 2,874

133,430

33,905 99,178 39,897 29,607 24,684 54,029 23,124

286,509 197,477

978,364

223,926 53,823

277,749

47,417

27,231 14,071

41,302

2,143,524

% INCREASE/

1 99019 1 1989190 DECREASE VS

503,087 21,027 9,300

100,151 106,364 12,305 18,453

770,687

27,323 26,440 2,738

142,846

34,423 99,917 42,593 26,498 25,157 56,012 23,060

281,546 189,308

977,861

3,872 202,302 51,674

257,848

48,477

28,210 14,879

43,089

2,097,962

-3.49%

-0.05%

-7.17%

+2.24%

+4.33%

-2.13%

* Reported for the first time. 33


U B C L I B R A R Y

APPENDIX E

INTERLIBRARY LOANS' YEARS ENDING JUNE 30

TO OTHER LIBRARIES Original Materials General Federation Information Network BC Post-Secondary Library Network Bamfield Marine Station

SUBTOTAL

Films

Taped Books

Photocopies General Federation Information Network BC Post-Secondary Library Network Bamfield Marine Station

SUBTOTAL

TOTAL INTERLIBRARY LENDING

FROM OTHER LIBRARIES Original Materials General

1988/89

9,702 983

3,164 64

13,913

769

193

2,882 178

6,727 216

10,003

24,878

1989l90

10,038 727

3,627 69

14,461

559

21 1

3,554 189

7,978 279

12,000

27,231

3,271 4,025

Films 519 372

Taped Books 77 51

Photocopies 7,678 9,623

TOTAL INTERLIBRARY BORROWING 1 1,545 14,071

1 99019 1

10,187 600

3,919 39

14,745

407

193

3,934 210

8,330 391

12,865

28,210

5,235

281

68

9,295

14,879

% INCREASE/ DECREASE VS

1989190

+4.0%

+6.0%

The Library is moving towards full cost-recovery operation of Interlibrary Loans services.

34


BC LIBRARY

ApPENDIX F

HEALTH SCIENCES LIBRARY NETWORKJULY 1990-JUNE 1991

INTERBRANCH LOANS

% INCREASEV5. 1989/90ORIGINAL MATERIAL PHOTOCOPIES TOTAL

38,9683,3211,8571,2043,127

48,477(47,417)

6,424597644553

1,477

32,5442,7241,213

6511,650

TO OTHER BRANCHESWoodwardBiomedical BranchHamberSt. Paul'sOther UBC Libraries

+2.24%9/695

(9/298)

38/782(38/119)

TOTAL

(1989/90)

6003,0962,8831,5671,549

1,62211,89013,1998,8603,211

38,782(38,119)

2,22214,98616,08210,4274,760

48,477(47,417)

FROM OTHER BRANCHESWoodwardBiomedical BranchHamberSt. Paul'sOther UBC Libraries

9,695(9,298)

TOTAL

(1989/90) +2.24%

35


ApPENDIX G

REFERENCE & INFORMATION QUESTIONS ANSWEREDJULY 1990-JUNE 1991

% INCREASEDECREASE VS.

1 989/90DIRECTIONAL

QUESTIONSREFERENCEQUESTIONS

RESEARCHQUESTIONS

TOTALQUESTIONS

8,771772954

22,6121,229

7755,763

40,876(37,663)

6,60623,535

32,653

35,411

4,575

7,67711,951

122,408

(141,772)

7901/2531/427

280531455

2/639

7/375(7,579)

16,16725,56035,03458,0236,084

5318,907

20,353

170,659(187,014)

Main LibraryFine ArtsGovernment PublicationsHumanities & Social SciencesInformation DeskMapPatscanScience DivisionSpecial Collections

SUBTOTAL

(1989/90) -8.75%

3,6145,290

97211,843

278

5,326

7,8352,3322,0561,5422,565

10,5066,5701,1898,900

70,818(62,006)

5,,563

21/3051/558

15,58697412

6/080

5/885

9/129

8,3322/797

1/172

10/873

19/855

21,544

3/727

31/460

165,852(150/429)

272748515

1,175249232

4,29765

4,37563713543557

1,135214154

6,218

9,44927,3433,045

28,6041,501

24415,7035,950

21,33911,3014,9883,149

13,49531,49628,3285,070

46,578

Branch LibrariesAsian StudiesBiomedical BranchCraneCurriculum LaboratoryData LibraryExtensionHamberHealth Sciences NetworkLawMacMillanMarjorie SmithMathematicsMusicSt. Paul's

SedgewickWilsonWoodward

20,913(21,603)

257,583(234,038)

SUBTOTAL

(1989/90) +10.06%

111,694(99,669)

288,260(292,201)

28,288(29,182)

428,242(421,052)

GRAND TOTAL

(1989/90) +1.71%

36


ApPENDIX H

COMPUTER-ASSISTED BIBLIOGRAPHIC SEARCHESJULY 1990-JUNE 1991

3UBC

SEARCHES

4 5NON-UBC

SEARCHES REFERENCE

6

ILL

7SDI

REPORTS

1NO. OF

SEARCHES

2STUDENT

SEARCHESDIVISION

27

1863

303274901134

5228

11713

391

2846

843

15

13

955

300

9846

1863

1,425352918197

5296

89

1,20713

1,048

35

279221321

558773

278

8

1144

220

38

-

45

23

42

41

13

1

425

2

6913

960

Biomedical BranchCraneCurriculum LaboratoryFine ArtsGovernment PublicationsHamberHumanities & Social SciencesLawMacMillanMarjorie SmithMathematicsSt. Paul'sScience *

SedgewickWoodward

87(96)

2,474(2,621)

2,200(2,333)

1,483

(1,669)5,775

(6,475)151

(352)

863

(1,073)TOTAL

(1989/90)

Number of searches: a total of the figures in columns 2 to 6.1

Student specials: limited searches provided to UBC students at a flat fee.2.

UBC searches: for UBC members, excluding student specials.3.

Non-UBC searches: full costs, including staff time, are charged for searches on behalf of persons not associated with theUniversity. These searches tend to be complex and often involve the use of several data files.

4.

Reference searches are usually brief inquiries for information not readily accessible in print.5.

6. ILL verification is a search for the purpose of detennining the existence and location of documents. In Woodward andMain the searches result in on-line orders for interlibrary loans."The total for Science includes all ILL verification for the Library system except Woodward, the hospital libraries,MacMillan and Crane.

Selective Dissemination of Information reports: the number of monthly updates distributed to clients. Current awareness(SDI) profiles are included in columns 1 to 5 only when they are initially established or subsequently revised.

7.

37


U B C L I B R A R Y

APPENDIX I

ORIENTATION TOURS & INSTRUCTIONAL SESSIONS JULY 1990 -JUNE 1991

Main Library Fine Arts Government Publications Humanities & Social Sciences Information & Orientation Map Collection Science Special Collections

(1989/90) SUBTOTAL

Branch Libraries Asian Studies Biomedical Branch Crane Curriculum Laboratory Data Library Hamber Law MacMillan Marjorie Smith Mathematics Music St. Paul's Sedgewick Woodward

SUBTOTAL

(1 989 / 90)

GRAND TOTAL

(1989/90)

Tours

2 1

60 9

24 8

104 (94)

3 18 32

6 6

20 4 5

21

2 13

130 (186)

234 (280)

UBC STUDENTS, FACULTY, STAFF

Participants"

7 1

496 42

110 54

71 0 (1,098)

23 84

281

18 149 141 97 12

280

20 82

1,187 (1,333)

1,897 (2,431)

Instructional Sessions

16 27 59 17 5 3 1

128 (129)

64

117 9

27 20 15 14

37 117 17

437 (369)

565 (498)

Partipants"

236 571

1,161 262 30 50 25

2,335 (2,142)

152

2,863 140 51

1,617 24

292

348 2,564

295

8,346 (7,139)

10,681 (9,281)

COMMUNITY GROUPS

Tours1 Sessions

5 3

1 5

14 (13)

126

12 3

6

4

29

180 (125)

194 (138)

Participants"

24 21

30 72

147 (212)

418

110 23

165

5

303

1,024 (818)

1,171 (1,038)

* Estimated number of participants

38


ApPENDIX J

CATALOGUING AND PRE-ORDER SEARCHINGSEPTEMBER 1990 -AUGUST 1991

(2) (3) (4) (5) (6) (7)UNIT (1)

53123

236950916146599359191218254

57021010352821806

0

00

7361762154742597451254

2761076363254

53123

310552676361646761781963266

575610379

63582169

254

6016

1403191560563438

741

49117201452196

0

59139

324584586921703066162037

2676247

1209978102365254

170

95396

74188

65932

633212

1927660

2910

84624902868253115792693

221893294118741649

0

AdministrationAsian EnglishChineseCurriculum/Sedg.EnglishEuropeanIndic/LawJapaneseKoreanMusic/Fine ArtsSciencesSerials / A VSlavicOther

50437 4640 55077 8902 63979 3768 21677TOTALS

Column definition:(1) Derived cataloguing(2) Original cataloguing(3) Total new titles catalogued(4) Added copies and volumes(5) Total titles catalogued(6) Revisions(7) Pre-order searching

on


U H C L I B R A R Y

APPENDIX K

LI BRARY ORGAN I ZATl 0 N 1 99019 1

ADMINISTRATION Patrick, Ruth J. de Bruijn, Erik Jeffreys, Anthony Keate, Heather Watson, William

MacDonald, Robin Turner, Ann Dodson, Suzanne Pitfield, Isabel

ASIAN LIBRARY Joe, Linda

University Librarian Assistant University Librarian for Administrative Services Assistant University Librarian for Collections Assistant University Librarian for Public Services, Branch Libraries Assistant University Librarian for Public Services, Central Libraries (to July 1991) Assistant University Librarian for Technical Processes and Systems Financial and Budget Manager (from June 1991) Facilities and Preservation Manager (from July 1991) Library Development Co-ordinator

Head

BIOMEDICAL BRANCH LIBRARY (V.G.H.) Freeman, George Forbes, Nancy

Omelusik, Nick Head

Head (on extended sick-leave from May 1991) Acting Head (from June 1991)

CATALOGUE PRODUCTS DIVISION

CATALOGUE RECORDS DIVISION Turner, Ann Omelusik, Nick

Head (to June 1991) Acting Head (from June 1991)

CIRCULATION DIVISION Crema, Leonora Head

COLLECTIONS ACCOUNTING AND BUDGET DIVISION Davidson, Joyce Head

Elliston, Graham Bibliographer - Serials Forbes, Jennifer Hallonquist, P. Lynne Karpinski, Leszek Kreider, Janice Bibliographer - Science McIntosh, Jack

COLLECTIONS DIVISION

Bibliographer - English Language Bibliographer - Life Sciences Bibliographer - European Languages

Bibliographer - Slavonic Studies

CRANE LIBRARY Thiele, Paul

CURRICULUM LABORATORY Hurt, Howard

DATA LIBRARY Colenbrander, Hilde

Head

Head

Head

FINE ARTS LIBRARY Burndorfer, Hans Head

GIFTS & EXCHANGE DIVISION Elliston, Graham Head

GOVERNMENT PUBLICATIONS & MICROFORMS DIVISION Dodson, Suzanne Godolphin, Jocelyn

Head (to June 1991) Acting Head (from June 1991)

40


LIBRARY ORGANIZATION (CONT.)1990/91

HAMBER LIBRARY (Children's/Grace/Shaughnessy Hospitals)Lysyk, Pat Acting Head

HEALTH SCIENCES LIBRARY NETWORK SERVICESPrice, Jane Co-ordinator (to August 1991)Price, Margaret Acting Co-ordinator (from August 1991)

HUMANITIES & SOCIAL SCIENCES DIVISIONGodolphin, Jocelyn Head

INFORMA nON & ORIENT A nON DIVISIONStevens, Julie Head (to August 1991)

INTERLIBRARY LOAN DIVISIONFriesen, Margaret Head

LAW LIBRARYShorthouse, Tom

MACMILLAN LIBRARY

Brongers,Lore

MARJORIE SMITH LIBRARYScott, Beverley

MUSIC LIBRARYBurndorfer, Hans

Head

Head

Head

Head

ORDER DIVISIONBaldwin, Nadine

ST. PAUL'S HOSPITAL LIBRARYSaint, Barbara

SCIENCE DIVISION & MATHEMATICS LIBRARYStableford, Bonita

Head

Head

Head

SEDGEWICK LIBRARYSandilands, Joan Head (to July 1991)Stevens, Julie Head (from September 1991)

SPEOAL COLLECTIONS & UNIVERSITY ARCHIVES DMSIONYandle, Anne HeadBrandak, George Manuscripts CuratorHives, Chris University ArchivistForbes, Chuck Curator, Colbeck Collection (to July 1991)Ross, Tim Map LibrarianWoodward, Frances Curator, Historical Maps

SYSTEMS DIVISIONDennis, Donald Head

WOODWARD LIBRARYMcInnes, Douglas N. Head (to June 1991)van Reenen, Johann Head (from September 1991)de Bruijn, Elsie Associate Head

41


ApPENDIX L

LIBRARY AUTOMATION PROJECTTASK GROUPS AND COMMITTEES

REVIEW GROUPDr. Ruth Patrick, University Librarian, ChairBill Watston, Asst. University LibrarianHeather Keate, Asst. University LibrarianDr. Tony Jeffreys, Asst. University LibrarianErik de Bruijn, Asst. University LibrarianBob Macdonald, Asst. University LibrarianDr. K.D. Srivastava, Vice President, Student and Academic Ser.Dr. Bernie Sheehan, Assoc. Vice President, Info. Sys. and CompoJack Leigh, Director, Univ. Computing ServicesDiane Kent, Director, Information Systems Mngt.Brian Owen, Senior Librarian/ Analyst

EVALUATION TEAMBrian Owen, Senior Librarian/ Analyst, ChairDr. Ruth Patrick, University LibrarianBill Watston, Asst. University LibrarianHeather Keate, Asst. University LibrarianDr. Tony Jeffreys, Asst. University LibrarianErik de Bruijn, Asst. University LibrarianBob Macdonald, Asst. University LibrarianDon Dennis, Head, Systems Div.Jocelyn Godolphin, Head, Humanities/Social Sciences Div.Margaret Price, Woodward LibraryJulie Stevens, Head, Information and Orientation Div.Ann Turner, Head, Catalogue Records Div.Martha Whitehead, Sedgewick LibraryLeonora Crema, Head, Circulation Div.

ACQUISITIONS/FISCAL CONTROUSERIALS TASK GROUPNadine Schultz Baldwin, Head, Serials Diy., ChairKat McGrath, Librarian, Serials Div.Theresa Iverson, Librarian, Gov't Pub. Div.Di1ma Huggett, Library Asst., Law LibraryMatt Hartman, Librarian, Catalogue Records Div.Graham Elliston, Head, Gifts and Exchange Div.Marlene Hamakawa, Library Asst., Woodward Lib.Nancy Forbes, Librarian, Biomedical Branch Lib. VGHGisela Mallue, Library Asst., Science Ref. Div.Bev Richards, Library Asst., HSSD PeriodicalsJoyce Davidson, Acquisitions Div.Laura Brechin, Library Asst., AcquisitionsJenny Forbes, Librarian, Collections/Biblio.Rick Welch, Library Asst., Catalogue RecordsKeith Bunnell, Librarian, Sedgewick LibraryLeah Gordon, Library Asst., Catalogue RecordsGaylia Cardona, Library Asst., Woodward Lib.Margaret Price, Librarian, Woodward Lib.Helen Lapp, Library Asst., Gov't Pub.NOTE: This large Task Group broke itself intothree smaller sub groups to review specific areas.

42


CIRCULATION TASK GROUPMartha Whitehead, Librarian, Sedgewick, ChairLeonora Crema, Head, Circulation Diy.Don Dennis, Head, Library SystemsFlorence Doidge, Librarian, Woodward LibraryHoward Hurt, Head, Curriculum Lab.Barbara Saint, Head, St. Paul's Hosp. Branch Lib.Lynn Redenbach, Librarian, Circ., Extension Lib.David Winter, Project Librarian, ILL Diy.Joyce Harries, Library Asst., Circ. Diy.Ruth McLaren, Library Asst., Macmillan Lib.Jane Shinn, Library Asst., Fine Arts Lib.

CATALOGUING TASK GROUPAnn Turner, Head, Catalogue Records Diy., ChairNick Omelusik, Head, Catalogue Products Diy.Elsa Guarnashelli, Librarian, Catalogue ProductsLeah Gordon, Library Asst., Catalogue RecordsRick Welch, Library Asst, Catalogue Records Diy.Terry Horner, Catalogue Librarian, Catalogue RecordsTomoko Hermsmeir, Catalogue Librarian, Cat. RecordsAnthony Ma, Catalogue Librarian, Catalogue RecordsKaren Shaw, Library Asst., Catalogue Records Diy.Lee Ann Bryant, Librarian, Curric. Lab.Alamelu Sundaram, Library Asst., Cat. RecordsNancy Wyatt, Library Asst., Catalogue Products Diy.Susan Andrews, Librarian, Catalogue Records Diy.

COMMERCIAL DATABASES TASK GROUPMargaret Price, Woodward Library, ChairLee Ann Byrant, Curriculum Lab.Elizabeth Caskey, Humanities/Social Sciences Diy.Hilde Colenbrander, Head, Data LibraryAnn Doyle, Librarian/Analyst, Systems Diy.Pat Lysyk, Head, Hamber LibraryMary Mitchell, Law LibraryBarbara Saint, Head, St. Paul's LibraryBonita Stableford, Head, Science Diy.Ron Simmer, Patscan

HARDWARE/COMMUNICATIONS TASK GROUPDon Dennis, Head, Library Systems, ChairBob McDonald, AUL Systems and Tech. ServicesPete Edgar, Programmer/Analyst, Library SystemsJohn Campbell, Programmer/Analyst, Library SystemsBill Ng, Programmer/Analyst, Library SystemsBrian Owen, Librarian/Analyst, Library SystemsDenis O'Reilly, UBC Networking and CommunicationsAllan Ballard, University Computing Services

43


UBC LIBRARY

ONLINE PUBLIC ACCESSCATALOGUE TASK GROUPJulie Stevens, Head I & a Div., ChairKirsten Walsh, Librarian, Music LibraryHilde Colenbrander, Head, Data LibraryJane Price, Head, Health Sci. NetworkElizabeth Caskey, Librarian, HSSDMary Mitchell, Librarian, Law LibraryKeith Bunnell, Librarian, Sedgewick LibraryLee Ann Bryant, Librarian, Curric. Lab.Ann Doyle, Librarian/ Analyst, SystemsPatrick Patterson, Library Asst., ILLJeff Barker, Library Asst., Gov't Pub.Susanne Lester, Library Asst., Gov't Pub

44


ApPENDIX M

STRATEGIC PLAN AND RELATED COMMITTEES AND TASK GROUPS

ENVIRONMENTAL SCANNINGTASK GROUPS

LIBRARY SERVICES

Pia Christensen (Chair)Jo-anne NaslundJoan SandilandsTom ShorthouseBill Watson

DEMOGRAPHICS/ECONOMICS

Elizabeth Caskey (Chair)Mary LuebbeHelen MayohPeggy McBridePeggy NgBonita Stableford

PLANNING CO-ORDINATION TEAM (PCT)

Ruth Patrick (Chair)Erik de BruijnHilde ColenbranderLeah GordonMatt HartmanTony JeffreysHeather KeateBob MacDonaldBrenda PetersonMargaret PriceJoan Sandilands (unti16/91)Bonita StablefordJulie Stevens (from 9/91)Ann Turner (from 9/91)Bill Watson (unti16/91)

UNIVERSITY PROGRAMS

Keith Bunnell (Chair)Sheryl AdamGeorge BrandakDiana CooperChris HivesHeather Keate

ADDITIONAL PARTICIPANTS AT THEPLANNING RETREATJeff Gardner (Facilitator)Malcolm Holt (Building Consultant)Alannah AndersonNadine BaldwinLeonora CremaMargaret FriesenJocelyn GodolphinLinda JoeJanice KreiderKat McGrathCatherine MartellJo-anne NaslundBrian OwenJane ShinnTom ShorthouseJulie Stevens

LIBRARY STAFF QUESTIONNAIRESYNTHESIS

Alannah AndersonMargaret PriceTom Shorthouse

PUBLISHINGLeah Gordon (Chair)Sam ChuJoyce DavidsonMatt HartmanJim SharpeNancy WyattThis group also relied on contributions

from:Tsuneharu GonnamiLinda JoeJack McIntosh .Alan Soroka

INFORMATION TECHNOLOGY

Ann Doyle (Chair)Hilde ColenbranderJocelyn GodolphinRon SimmerJulie Stevens

VALUES TASK GROUPLeah GordonMatt HartmanBrenda PetersonJane Shinn

VISION TASK GROUP

Alannah AndersonHilde ColenbranderJocelyn GodolphinBonita Stableford

DEVELOPMENTS IN RESEARCHLIBRARIES

Ann Turner (Chair)Suzanne DodsonDan HeinoMargaret PriceJane ShinnRaman Venkataraman

45


THE STRATEGIC PLAN DRAFTThis document was edited by HildeColenbrander. Initial drafts of varioussections were prepared by the personsand groups below:

LIBRARY USER AND SERVICESSURVEYS

MISSION STATEMENT

Ruth Patrick

USER SURVEY ADVISORY COMMITTEE(FOR THE CAMPUS COMMUNITY)Lee Ann BryantLeonora CremaStephanie DykstraMargaret FriesenMalcolm Holt (Planning Consultant)Heather KeateDiana KentPat LysykMary MitchellBrenda PetersonJoan SandilandsMary Sue Stephenson

INTRODUCTIONLeah Gordon

LIBRARY SERVICES SUMMARY

Pia Christensen

DEMOGRAPHICS/ECONOMICS

Bonita Stableford, Elizabeth Caskey

UNIVERSITY PROGRAMSKeith Bunnell COMMITTEE ON SERVICES TO THE OFF-

CAMPUS COMMUNITYMargaret Friesen (Chair)George BrandakLeonora CremaElsie de BruijnTom Shorthouse

PUBLISHINGLeah Gordon

INFORMATION TECHNOLOGY

Ann Doyle

RESEARCH LIBRARY DEVELDPMENTSMargaret Price, Hilde Colenbrander

THE LIBRARY AS GATEWAYHilde Colenbrander, Tony Jeffreys,Heather Keate

THE LIBRARY AS PLACE

Erik de Bruijn, Joan Sandilands, BillWatson

LIBRARY BUILDINGCOMMITTEE -PHASE I

Linda Moore, Campus Planning &Development (Chair)Erik de Bruijn, LibraryEileen McIntosh, Development OfficeIra Nadel, English DepartmentPeter Nault, Plant OperationsIrving Ozier, Physics DepartmentFreda Pagani, Campus Planning &

DevelopmentRuth Patrick, LibraryBill Watson, Library

THE LIBRARY AS PEOPLELeah Gordon, Matt Haftman, BonitaStableford

FUNDINGErik de Bruijn

THE LIBRARY IN THE UNIVERSITY

Tony Jeffreys, Bonita Stableford

THE LIBRARY'S EXTERNAL RELATIONSBrenda Peterson, Margaret Price

DESIGN COMMITTEE -PHASE I

Ruth Patrick (Chair)Hilde ColenbranderLeonora CremaErik de BruijnSuzanne DodsonMargaret Friesen

Jocelyn GodolphinHeather KeateJoan Sandilands (until 6/91)Julie Stevens

46


ApPENDIX N

SENATE LIBRARY COMMITTEE1990/91

Mr. J.A. BanfieldDeanP.T. BurnsMs. A.L. CallegariMrs. E.A. CartyDeanJ.R. GraceDr. S.E. GraceMrs. L. LohiaDr.J.A.McLeanMr. M.D. NikkelMs. B.M. PetersonDr. P. Resnick (Chair)Dr. G.G.E. ScudderDean N. SheehanVice President K.D. SrivastavaMs. N.E. Woo

EX-OFFICIO

Dr. R.J. PatrickChancellor L.R. PetersonDr. R.A. SpencerPresident D. W. Strangway

Terms of Reference

(a) To advise and assist the Librarian in:

(i) formulating a policy for thedevelopment of resources forinstruction and research;

(ii)advising on the allocation of bookfunds to the fields of instruction andresearch;

(iii)developing a general program oflibrary service for all the interests ofthe University; and

(iv)keeping the Librarian informedabout the library needs of instruc-tional andresearch staffs, and keepingthe academic community informedabout the Library

(b) To report to Senate on matters ofpolicy under discussion by theCommittee.

47


ApPENDIX 0

LIBRARY FRIENDSADVISORY COUNCIL

1990/91

Mrs. Helen Belkin (to December 1990)Dr. Robert H. BlackburnDr. Wallace Chung (from December 1990)Dr. Joanne Euster (from December 1990)Mr. Haig de B. FarrisDr. W.C. Gibson (to December 1990)Mrs. Heather KeateDr. RuthJ. PatrickDr. Peter H. Pearse (to December 1990)Dr. H. Rocke RobertsonDr. P.R. Sandwell (Chairman)Mr. Elmer Smith (to December 1990)Dr. K.D. SrivastavaMrs. Sally Reukauf WarrenDr. Jonathan Wisenthal (to December 1990)

HONORARY MEMBERS

Sir Frederick DaintonDr. Cecil H. GreenDr. Neal HarlowDr. Walter C. KoernerDr.W.KayeLamb

Terms of Reference

The Library Friends Advisory Councilassists the University President's officeand the University Librarian in theirefforts to strengthen and promote estab-lished areas of Library excellence and tobuild new strengths in support of develop-ing university programs.

1. To examine, review and constructivelycriticize the Library's progress and plans.

2. To represent the Library to the commu-nity, based on an understanding of its opera-tion and plans for the future.

48

This report was prepared byErik de Bruijn, UBC Library

Design & Production:UBC Library Graphics

Published:Vancouver, BC 1991

REPORT OF THE UNIVERSITY - UBC Library HomeMr. Rob McGee, President of RMG Consultants, assisted the...

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Transcript of REPORT OF THE UNIVERSITY - UBC Library HomeMr. Rob McGee, President of RMG Consultants, assisted the...