Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ......
Transcript of Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ......
![Page 1: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/1.jpg)
Dryden Flight Research Center
1
06/06/02
Page 1
Welcome to…Welcome to…
Report Generation Report Generation ––Standard General Standard General
Ledger (SGL)Ledger (SGL)
![Page 2: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/2.jpg)
Dryden Flight Research Center
2
06/06/02
Page 2
Welcome and Introductions
![Page 3: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/3.jpg)
Dryden Flight Research Center
3
06/06/02
Page 3
�Change Discussions
�RWD SAP 4.6C
�Treasury Guidance for 224 (I TFM 2-5100)
�OMB Guidance for Consolidated Financial Statements (OMB Bulletin No. 01-09)
Course Prerequisites
![Page 4: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/4.jpg)
Dryden Flight Research Center
4
06/06/02
Page 4
Course Objectives
• At the end of this course, individuals should be able to:
� Utilize SAP R/3 to generate reports
– Utilize Business Warehouse (BW) to generate reports
– Understand when and how to use some of the SGL reports offered in SAP R/3 and BW
– Access OLQR to aid in performing tasks related to report generation
![Page 5: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/5.jpg)
Dryden Flight Research Center
5
06/06/02
Page 5
Benefits of Report Generation –Purchasing
� SAP and BW provide an automated means to:
� Display detailed reports
� Obtain transactional and analytical data respectively
![Page 6: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/6.jpg)
Dryden Flight Research Center
6
06/06/02
Page 6
Course Schedule
Agenda Item Time (hr)
1. Introduction 00:15
2. Background 00:10
3. Topic 1: SAP R/3 Report Generation 01:00
4. Topic 2: BW Report Generation 00:30
5. Topic 3: Transaction Register 00:15
6. Topic 4: Trial Balance Report 00:20
![Page 7: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/7.jpg)
Dryden Flight Research Center
7
06/06/02
Page 7
Course Schedule Continued
Agenda Item Time (hr)
7. Topic 5: GL Account Balance andException Reports 00:25
8. Topic 6: SF-224 - Statement of Transactions 00:15
9. Topic 7: Financial Statements 00:45
10.Course Summary 00:15
Total Course Time 04:00 hrs
![Page 8: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/8.jpg)
Dryden Flight Research Center
8
06/06/02
Page 8
Course Structure
• Process Flows– Overview of key business processes and related
SAP concepts• Demonstrations
– Trainer-led examples of key SAP transactions• Exercises
– Real-life business tasks using Core Financial business procedures
• Training Course Feedback– Assessment of course effectiveness using the
on-line training course feedback form
![Page 9: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/9.jpg)
Dryden Flight Research Center
9
06/06/02
Page 9
Course Tool: On-Line Quick Reference
• Purpose of the On-Line Quick Reference (OLQR) tool:
– Provide procedures, job aids, and Help content via the Intranet
– Assist during and after Instructor-Led Training (ILT) and Web-Based Training (WBT)
![Page 10: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/10.jpg)
Dryden Flight Research Center
10
06/06/02
Page 10
Prepare Your Workspace
• Take a few minutes to prepare your training workspace:
– Review the reference materials; become familiar with the content
– Logon to SAP R/3
![Page 11: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/11.jpg)
Dryden Flight Research Center
11
06/06/02
Page 11
Background Knowledge
![Page 12: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/12.jpg)
Dryden Flight Research Center
12
06/06/02
Page 12
Background Knowledge
• Key definitions:
– Characteristics: An evaluation group, providing data set classification
– Characteristic values: The permitted values of a characteristic in the master data
– Drill down: To view more detailed information about the data contained in a report
– Key figures: Values or quantities
– Filter Cells: Contain characteristics that are used or may be used to select filters on
– List: The results of a report or the report’s output
– Parameters: Report parameters determine the layout features of the report, such as the page format of the report and the numeric format of the report data
![Page 13: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/13.jpg)
Dryden Flight Research Center
13
06/06/02
Page 13
• Key definitions:– Query: A data evaluation based on the selection of
characteristics and key figures
– Results Area: The lower portion of the workbook that displays the result set from the query, along with column headers and subtotals by drill down characteristic, and grand totals
– Scope of List: Parameters that define scope of lists determine the information to be displayed in the list. Scope of list controls whether certain information is displayed with the item data
– Selection Criteria: Specified data to be included in a report
– Workbook: A Microsoft Excel file with several worksheets
Background Knowledge
![Page 14: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/14.jpg)
Dryden Flight Research Center
14
06/06/02
Page 14
Background Knowledge
Old system:• Center specific reporting
tools
• Data redundancy and inconsistent information
SAP/BW system: • Agency wide standard for
reporting
• Standardized information and processing and recording of financial events efficiently
Differences between the previous system and SAP/BW:
![Page 15: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/15.jpg)
Dryden Flight Research Center
15
06/06/02
Page 15
Topic 1
SAP R/3 Report Generation
![Page 16: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/16.jpg)
Dryden Flight Research Center
16
06/06/02
Page 16
Topic 1: Overview
• SAP Report Generation
– Transactional data or current day’s data
– Features/capabilities of SAP R/3 reporting function
![Page 17: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/17.jpg)
Dryden Flight Research Center
17
06/06/02
Page 17
Topic 1: Objectives
• Upon completion of the SAP Report Generation topic, individuals should be able to accomplish the following:
– Select criteria and save a variant
– Drill down
– Display layouts
– Print and export to Excel
– Run a report in the background
![Page 18: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/18.jpg)
Dryden Flight Research Center
18
06/06/02
Page 18
Topic 1: Display List of Vendors
SAP R/3 Report: Display List of Vendors
� Multiple selection button� Single values� Range of values
� Save as a variant button� Execute button
![Page 19: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/19.jpg)
Dryden Flight Research Center
19
06/06/02
Page 19
Demonstrations and Exercises Introduction
![Page 20: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/20.jpg)
Dryden Flight Research Center
20
06/06/02
Page 20
Demonstrations and Exercises
• Select Criteria
• Drill down
• Display Layout
• Print and Export a Report
![Page 21: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/21.jpg)
Dryden Flight Research Center
21
06/06/02
Page 21
Topic 1: Running a Report in the Background
Menu path to execute a report in the background
![Page 22: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/22.jpg)
Dryden Flight Research Center
22
06/06/02
Page 22
Topic 1: Running a Report in the Background
Output parameters to report in the background
![Page 23: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/23.jpg)
Dryden Flight Research Center
23
06/06/02
Page 23
Topic 1: Debrief
• Select criteria– Restricting the report– Saving a variant when appropriate
• Drill down– Accessing detailed reports and source documents
• Display layout– Navigating through the report – Utilizing sorting and summation features
• Print and export a report– Choosing from various print options– Exporting to Excel to format, save, and/or print
• Run a report in the background– Processing reports without tying up a session or opening multiple
session
![Page 24: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/24.jpg)
Dryden Flight Research Center
24
06/06/02
Page 24
Topic 2
BW Report Generation
![Page 25: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/25.jpg)
Dryden Flight Research Center
25
06/06/02
Page 25
Topic 2: Overview
• BW Report Generation
– Combines data across functional area
– Accepts non-SAP data
– Allows end-user to access and format data from a web browser
– Presents data in another application
![Page 26: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/26.jpg)
Dryden Flight Research Center
26
06/06/02
Page 26
Topic 2: Objectives
• Upon completion of the BW Report Generation topic, individuals should be able to accomplish the following:
– Logon to BW– Select the applicable query– Sort the report– Drill down– Format the report– Attach and remove a chart– Print and save the report as a web page– Export the data to an Excel workbook
![Page 27: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/27.jpg)
Dryden Flight Research Center
27
06/06/02
Page 27
Topic 2: Payment Methods
• Initial BW screen
– Menu tree contains all BW reports by functional area
![Page 28: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/28.jpg)
Dryden Flight Research Center
28
06/06/02
Page 28
Demonstrations and Exercises Introduction
![Page 29: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/29.jpg)
Dryden Flight Research Center
29
06/06/02
Page 29
Demonstrations and Exercises
• Running a BW Query from a Web Browser
![Page 30: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/30.jpg)
Dryden Flight Research Center
30
06/06/02
Page 30
Topic 2: Debrief
• Features of BW
– Select criteria
– Filter the report
– Sort the report
– Drill down to greater detail
– Hide a column
– Attach a chart
– Print and save a report as a web page
– Export a report to Excel
![Page 31: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/31.jpg)
Dryden Flight Research Center
31
06/06/02
Page 31
Topic 3
Transaction Register
![Page 32: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/32.jpg)
Dryden Flight Research Center
32
06/06/02
Page 32
Topic 3: Overview
• Transaction Register
– Displays daily transactions
– Run on demand by the Management Information Generator
– Analyzed by the Financial Information Analyst
![Page 33: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/33.jpg)
Dryden Flight Research Center
33
06/06/02
Page 33
Topic 3: Objectives
• Upon completion of the Transaction Register topic, individuals should be able to accomplish the following:
– Describe uses of the Transaction Register
– Define the process for accessing the Transaction Register in SAP
![Page 34: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/34.jpg)
Dryden Flight Research Center
34
06/06/02
Page 34
Topic 3: Transaction Register
• Transaction Register
– Enables the end-user to verify that transactions were posted correctly
![Page 35: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/35.jpg)
Dryden Flight Research Center
35
06/06/02
Page 35
Topic 3: Transaction Register
• Standard Selection Criteria– Fiscal year– Posting period– Posting date– Entry date– User name– Reference document number– Company code– Fund
• Dynamic Selection
– Actual line item table for US Federal Government• Business area
• Cost center
• WBS element
![Page 36: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/36.jpg)
Dryden Flight Research Center
36
06/06/02
Page 36
Topic 3: Transaction Register
Fund
Reference Document Number
GL Account
Debit Amount
Credit Amount
Total Activity
![Page 37: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/37.jpg)
Dryden Flight Research Center
37
06/06/02
Page 37
Topic 3: Debrief
• Upon completion of the Transaction Register topic, individuals should now be able to accomplish the following:
– Define uses of running the Transaction Register
– Process for accessing the Transaction Register in SAP
![Page 38: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/38.jpg)
Dryden Flight Research Center
38
06/06/02
Page 38
Topic 4
Trial Balance
![Page 39: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/39.jpg)
Dryden Flight Research Center
39
06/06/02
Page 39
Topic 4: Overview
• Trial Balance
– Displays beginning balance, debit and credit balances for transactions during the period, and ending balances for each GL account
– Run on demand by the Management Information Generator
– Analyzed by the Financial Information Analyst
![Page 40: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/40.jpg)
Dryden Flight Research Center
40
06/06/02
Page 40
Topic 4: Objectives
• Upon completion of the Trial Balance topic, individuals should be able to accomplish the following:
– Describe uses of the Trial Balance
– Define the process for accessing the Trial Balance in SAP
![Page 41: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/41.jpg)
Dryden Flight Research Center
41
06/06/02
Page 41
Topic 4: Trial Balance
• Trial Balance
– Most useful at month or year-end, as it aids in validating the relationship between budgetary and proprietary accounts.
• Selection Options
– Fiscal year
– Company code
– Period
![Page 42: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/42.jpg)
Dryden Flight Research Center
42
06/06/02
Page 42
Topic 4: Trial Balance
GL account
Beginning balance
Debits and Credits for the period
Ending balance
Total debits and credits for
Budgetary and Proprietary GL
accounts
![Page 43: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/43.jpg)
Dryden Flight Research Center
43
06/06/02
Page 43
Topic 4: Debrief
• Individuals should now be able to accomplish the following:
– Describe uses of the Trial Balance
– Define the process for accessing the Trial Balance in SAP
![Page 44: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/44.jpg)
Dryden Flight Research Center
44
06/06/02
Page 44
Topic 5
GL Account Balance and Exception Reports
![Page 45: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/45.jpg)
Dryden Flight Research Center
45
06/06/02
Page 45
Topic 5: Overview
• GL Account Balance and Account Balance Exception Reports
– GL Account Balance Report
![Page 46: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/46.jpg)
Dryden Flight Research Center
46
06/06/02
Page 46
Topic 5: Objectives
• Upon completion of the GL Account Balance and Exception Reports topic, individuals should be able to accomplish the following:
– Describe uses of the GL Account Balance and Exception Reports
– Define the process for accessing the GL Account Balance and Exception Reports in SAP
![Page 47: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/47.jpg)
Dryden Flight Research Center
47
06/06/02
Page 47
Topic 5: GL Account Balance and Exception Report
• GL Account Balance and Exception Report
• Selection criteria– GL account
– Company code
– Fiscal year
– Business area
![Page 48: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/48.jpg)
Dryden Flight Research Center
48
06/06/02
Page 48
Topic 5: GL Account Balance Report
GL account
Period
Debits and Credits to GL account for
each period
Balance and Cumulative Balance
for each period
Total GL account balance
![Page 49: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/49.jpg)
Dryden Flight Research Center
49
06/06/02
Page 49
Topic 5: GL Account BalanceException Report
GL account number and
name
Debits and Credits to GL account
GL Account Balance
![Page 50: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/50.jpg)
Dryden Flight Research Center
50
06/06/02
Page 50
Topic 5: Debrief
• Individuals should now be able to accomplish the following:
– Describe uses of the GL Account Balance and Exception Reports
– Define the process for accessing the GL Account Balance and Exception Reports in SAP
![Page 51: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/51.jpg)
Dryden Flight Research Center
51
06/06/02
Page 51
Topic 6
SF-224 - Statement of Transactions
![Page 52: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/52.jpg)
Dryden Flight Research Center
52
06/06/02
Page 52
Topic 6: Overview
• SF-224 - Statement of Transactions
– Generated at month end after the completion of specific month-end processes
– The Management Information Generator produces this report, which is then analyzed by the Financial Information Analyzer
![Page 53: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/53.jpg)
Dryden Flight Research Center
53
06/06/02
Page 53
Topic 6: Objectives
• Upon completion of the SF-224 - Statement of Transactions topic, individuals should be able to accomplish the following:
– Describe uses of the SF-224
– Define the process for accessing the SF-224 in SAP
![Page 54: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/54.jpg)
Dryden Flight Research Center
54
06/06/02
Page 54
Topic 6: SF-224 Report
• SF-224 Report
– Reflects direct and reimbursable program activities by appropriation, fund, and receipt accounts
– Used for external reporting to Treasury
• Selection criteria
– Fiscal year
– Company code
– Business area
– Period
![Page 55: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/55.jpg)
Dryden Flight Research Center
55
06/06/02
Page 55
Topic 6: SF-224 Report
![Page 56: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/56.jpg)
Dryden Flight Research Center
56
06/06/02
Page 56
Topic 6: Debrief
• Individuals should now be able to accomplish the following:
– Describe uses of the SF-224
– Define the process for accessing the SF-224 in SAP
![Page 57: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/57.jpg)
Dryden Flight Research Center
57
06/06/02
Page 57
Topic 7
Financial Statements
![Page 58: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/58.jpg)
Dryden Flight Research Center
58
06/06/02
Page 58
Topic 7: Overview
• Financial Statements
– There are five financial statements that reflect the overall financial position of the Agency. They can be generated at the Center or Agency level:
• Balance Sheet
• Statement of Net Cost
• Statement of Changes in Net Position
• Statement of Budgetary Resources
• Statement of Financing
– Report Painter reports
![Page 59: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/59.jpg)
Dryden Flight Research Center
59
06/06/02
Page 59
Topic 7: Objectives
• Upon completion of the Financial Statements topic, individuals should be able to accomplish the following:
– Describe uses of the five Financial Statements
– Define the process for accessing Financial Statements in SAP
![Page 60: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/60.jpg)
Dryden Flight Research Center
60
06/06/02
Page 60
Topic 7: Financial Statements
• Financial Statements
– Agency
• Produced by the External Information Generator and Management Information Generator
• Legally required by the OMB
• Independently audited
– Center
• Produced by the Management Information Generator
• Used for internal purposes
• Not audited
![Page 61: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/61.jpg)
Dryden Flight Research Center
61
06/06/02
Page 61
Topic 7: Financial StatementsBalance Sheet
• Balance Sheet
– Presents the assets, liabilities, and net position of the reporting entity
– Must be manually adjusted to a two-column report in order to meet government regulations.
![Page 62: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/62.jpg)
Dryden Flight Research Center
62
06/06/02
Page 62
Topic 7: Financial StatementsBalance Sheet
Business areas
Assets
Items Current FY Previous FY
![Page 63: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/63.jpg)
Dryden Flight Research Center
63
06/06/02
Page 63
Topic 7: Financial StatementsBalance Sheet
Liabilities
![Page 64: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/64.jpg)
Dryden Flight Research Center
64
06/06/02
Page 64
Topic 7: Financial StatementsStatement of Net Cost
• Statement of Net Cost
– Shows the separate components that comprise the net cost of operations for the period.
– Provides information that can be related to the outputs and outcomes of the various programs and activities.
![Page 65: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/65.jpg)
Dryden Flight Research Center
65
06/06/02
Page 65
Topic 7: Financial StatementsStatement of Net Cost
Business areas
Items Current FY Previous FY
Program Sub-totals
![Page 66: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/66.jpg)
Dryden Flight Research Center
66
06/06/02
Page 66
Topic 7: Financial StatementsStatement of Net Cost
![Page 67: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/67.jpg)
Dryden Flight Research Center
67
06/06/02
Page 67
Topic 7: Financial StatementsStatement of Changes in Net Position
• Statement of Changes in Net Position
– Displays changes in two components during the reporting period:
• Cumulative Results of Operations
• Unexpended Appropriations
– Values used in this statement are also reported in other financial statements
![Page 68: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/68.jpg)
Dryden Flight Research Center
68
06/06/02
Page 68
Topic 7: Financial StatementsStatement of Changes in Net Position
Business areas
Items Current FY Previous FY
Sub-totals
![Page 69: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/69.jpg)
Dryden Flight Research Center
69
06/06/02
Page 69
Topic 7: Financial StatementsStatement of Changes in Net Position
Ending Balances
![Page 70: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/70.jpg)
Dryden Flight Research Center
70
06/06/02
Page 70
Topic 7: Financial StatementsStatement of Budgetary Resources
• Statement of Budgetary Resources
– Provides information about the way in which budgetary resources were made available as well as their status at the end of the period
– Should be consistent with information reported in other sources:
• Report on Budget Execution and Budgetary Resources (SF-133)
• Budget of the United States Government
![Page 71: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/71.jpg)
Dryden Flight Research Center
71
06/06/02
Page 71
Topic 7: Financial StatementsStatement of Budgetary Resources
Items Current FY Previous FY
Business areas
![Page 72: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/72.jpg)
Dryden Flight Research Center
72
06/06/02
Page 72
Topic 7: Financial StatementsStatement of Budgetary Resources
![Page 73: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/73.jpg)
Dryden Flight Research Center
73
06/06/02
Page 73
Topic 7: Financial StatementsStatement of Financing
• Statement of Financing
– Shows the reconciliation of the proprietary accounts to the budgetary accounts (obligations to costs)
– Reports any transactions that may not be fully represented on either the budgetary or proprietary sides.
![Page 74: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/74.jpg)
Dryden Flight Research Center
74
06/06/02
Page 74
Topic 7: Financial StatementsStatement of Financing
Items Current FY Previous FY
Business areas
![Page 75: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/75.jpg)
Dryden Flight Research Center
75
06/06/02
Page 75
Topic 7: Financial StatementsStatement of Financing
![Page 76: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/76.jpg)
Dryden Flight Research Center
76
06/06/02
Page 76
Topic 7: Debrief
• Individuals should now be able to accomplish the following:
– Describe uses of the five Financial Statements
– Define the process for accessing Financial Statements in SAP
![Page 77: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/77.jpg)
Dryden Flight Research Center
77
06/06/02
Page 77
End of Course Review
![Page 78: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/78.jpg)
Dryden Flight Research Center
78
06/06/02
Page 78
Review Objectives & Expectations
• Everyone here should now be able to:– Utilize SAP R/3 and BW for reporting
requirements
– Understand when and how to use some of the SGL reports offered in SAP R/3 and BW:
• Transaction Register
• Trial Balance
• GL Account Balance and Exception Reports
• SF-224 – Statement of Transactions
• Financial Statements
![Page 79: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/79.jpg)
Dryden Flight Research Center
79
06/06/02
Page 79
Available Resources
• SAP Practice Training Instance
• OLQR
• Super-users within each department
• Job Aids
![Page 80: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/80.jpg)
Dryden Flight Research Center
80
06/06/02
Page 80
Extra Practice - SAP Training Instance
• Use data from course training guide to practice transactions
The training database provides a “safe” environment to develop and practice skills without
affecting production.
![Page 81: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/81.jpg)
Dryden Flight Research Center
81
06/06/02
Page 81
Congratulations!
![Page 82: Report Generation – Standard General Ledger (SGL) Generation – Standard General Ledger ... Utilize SAP R/3 to generate reports – Utilize Business Warehouse (BW) ... • Standard](https://reader031.fdocuments.net/reader031/viewer/2022022003/5aa0ff767f8b9a84178efea3/html5/thumbnails/82.jpg)
Dryden Flight Research Center
82
06/06/02
Page 82
Training Course Feedback
• The on-line training course feedback will: – Assess the effectiveness of the instruction and training
materials for the course
• To access the feedback form:– Launch your Web Browser
– Enter the following URL address: http://www.zoomerang.com/recipient/survey-intro.zgi?ID=S92WBAWLSKWA&PIN=994RHHDW8RK7
– Complete and submit feedback by following the directions within the on-line form