Release Notes - General Services Administration · Web viewRelease Notes for GSA & Support Users...

Assisted Acquisition Services Business Systems (AASBS)Federal Acquisition Service (FAS)

June 2019 Release Maintenance Improvements

Release Notes for GSA & Support Users

Software Version 17.0.4

Prepared for AASBS by ITG

Version 1.0

July 24, 2019

Assisted Acquisition Service Release Notes v 17.0.4

Table of Contents1.0 Task Information................................................................................................................1

1.1 Task Client......................................................................................................................... 1

2.0 Task Requirements............................................................................................................12.1 Purpose............................................................................................................................. 1

3.0 RBA Maintenance..............................................................................................................23.1 CHG106643 – Update ITSS inactivity session timeout from 20 minutes to 30 minutes for NON CAC users.......................................................................................................................... 2

3.1.1 User Impact...............................................................................................................23.1.2 Impact to Workflow....................................................................................................23.1.3 Change Description...................................................................................................23.1.4 Interface Impact.........................................................................................................2

3.2 CHG106960 – Fix for Dedication amount outside the recommended range of values......23.2.1 User Impact...............................................................................................................23.2.2 Impact to Workflow....................................................................................................23.2.3 Change Description...................................................................................................33.2.4 Interface Impact.........................................................................................................3

4.0 NBA Maintenance..............................................................................................................34.1 CHG106516 – Add FY crossover TOS validation for INC481138.....................................3


5.0 ASSIST Maintenance.........................................................................................................45.1 CHG91175 – CIS – Correct CIS to allow Supply and Services to have a BEGIN Date equal to POP Begin Date............................................................................................................4


5.2 CHG106507 – Remove system banner from login page after FIPS 140-2 password hashing change installed.............................................................................................................5


5.3 CHG1056514 – Fix Error messages when trying to submit large invoice from INC5326165


5.4 CHG106641 – Update OMIS inactivity session timeout from 20 to 30 minutes for NON CAC users................................................................................................................................... 6


5.5 CHG106642 – Update ITOMS inactivity session timeout from 20 minutes to 30 minutes for NON CAC users..................................................................................................................... 6

5.5.1 User Impact...............................................................................................................65.5.2 Impact to Workflow....................................................................................................6

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5.5.3 Change Description...................................................................................................65.5.4 Interface Impact.........................................................................................................6

5.6 CHG106644 – Update ASSIST_WEB inactivity session timeout from 20 minutes to 30 minutes for NON CAC users.......................................................................................................7


5.7 CHG107226 – Correct NBA Order to Transmit 6 digit Contracting AAC Code.................75.7.1 User Impact...............................................................................................................75.7.2 Impact to Workflow....................................................................................................75.7.3 Change Description...................................................................................................75.7.4 Interface Impact.........................................................................................................7

5.8 CHG107243 – User’s first/middle/last names are malformed in assist2-based apps........75.8.1 User Impact...............................................................................................................75.8.2 Impact to Workflow....................................................................................................85.8.3 Change Description...................................................................................................85.8.4 Interface Impact.........................................................................................................8

5.9 CHG107245 – Error when clicking closeout link...............................................................85.9.1 User Impact...............................................................................................................85.9.2 Impact to Workflow....................................................................................................85.9.3 Change Description...................................................................................................85.9.4 Interface Impact.........................................................................................................8

5.10 CHG107469 – PORTAL: Drag and Drop Portlets on landing pages.................................85.10.1 User Impact...............................................................................................................85.10.2 Impact to Workflow....................................................................................................95.10.3 Change Description – Drag and Drop Portlets..........................................................95.10.4 Interface Impact.........................................................................................................95.10.5 Change Description – Action Items Portlet................................................................95.10.6 Interface Impact.........................................................................................................9

5.11 CHG107518 – Remove ‘Create An Incident’ from the ASSIST Help menu and eliminate corresponding LN page...............................................................................................................9

5.11.1 User Impact...............................................................................................................95.11.2 Impact to Workflow....................................................................................................95.11.3 Change Description.................................................................................................105.11.4 Interface Impact.......................................................................................................10

6.0 BIRT Maintenance...........................................................................................................106.1 CHG104924 – BIRT – Update All Contract Actions tab of the Award Data report to include PENDING funding_status.............................................................................................10

6.1.1 User Impact.............................................................................................................106.1.2 Impact to Workflow..................................................................................................106.1.3 Change Description.................................................................................................106.1.4 Interface Impact.......................................................................................................10

6.2 CHG105554 – BIRT: Options and Recompetes Include Pending Mods.........................106.2.1 User Impact.............................................................................................................106.2.2 Impact to Workflow..................................................................................................106.2.3 Change Description.................................................................................................106.2.4 Interface Impact.......................................................................................................10

6.3 CHG107195 – Update Region 05 Funding Report in BIRT to reference AASBS Funding Data 11


6.4 CHG107237 – BIRT: FY End Tracking Report Options Tab Include Pending Mods.......11

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7.0 Infrastructure Maintenance..............................................................................................117.1 CHG107101 – Change to add Google Analytics to Portal-WEB.....................................11


7.2 CHG107103 – Change to add Google Analytics to Support Tools-WEB........................127.2.1 User Impact.............................................................................................................127.2.2 Impact to Workflow..................................................................................................127.2.3 Change Description.................................................................................................127.2.4 Interface Impact.......................................................................................................12

8.0 Follow-On Support...........................................................................................................12

List of FiguresFigure 1 -- Soft Validation on Cert..................................................................................................3Figure 2 -- PIID Validation...............................................................................................................4Figure 3 -- Begin Date equals POP Start Date...............................................................................5Figure 4 -- Previous Displayed Name.............................................................................................8Figure 5 -- Updated Displayed Name.............................................................................................8Figure 6 -- Portlet changes.............................................................................................................9

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Revision HistoryDate Author Version Description

7/17/2019 Tim Arends 0.1 Initial Draft

7/22/2019 Tim Arends 0.2 Updated

7/24/2019 Tim Arends 1.0 Final

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1.0 Task InformationTask Title: General Services Administration (GSA) AASBSDocument Title: AASBS – Maintenance Improvements June 2019 Release – Release Notes

1.1 Task ClientGSA, FAS, AAS FEDSIMATTN: Sandy Greenwell, COR1800 F Street, NWSuite 3100 (QFOB)Washington DC 20405

2.0 Task Requirements

2.1 Purpose The purpose of this release is to improve quality and performance in Regional Business Application (RBA), National Business Application (NBA), and Assisted Services Shared Information SysTem (ASSIST) by implementing 14 maintenance improvements identified during the Program Management Office (PMO) prioritization sessions. This release also contains 4 BIRT improvements and 2 infrastructure maintenance change requests.

The following 20 improvements are included in the release:

CHG91175 – CIS – Correct CIS to allow Supply and Services to have a BEGIN Date equal to POP Begin Date

CHG104924 – BIRT: Update All Contract Actions tab of the Award Data report to include PENDING funding_status

CHG105554 – BIRT: Options and Recompetes Include Pending Mods

CHG106507 – Remove system banner from login page after FIPS 140-2 password hashing change installed

CHG106514 – Fix Error messages when trying to submit large invoice from INC532616

CHG106516 – Add FY crossover TOS validation for INC481138

CHG106641 – Update OMIS inactivity session timeout from 20 minutes to 30 minutes for NON CAC users

CHG106642 – Update ITOMS inactivity session timeout from 20 minutes to 30 minutes for NON CAC users

CHG106643 – Update ITSS inactivity session timeout from 20 minutes to 30 minutes for NON CAC users

CHG106644 – Update ASSIST_WEB inactivity session timeout from 20 minutes to 30 minutes for NONCAC users

CHG106960 – Fix for Dedication amount outside the recommended range of values

CHG107101 – Change to add Google Analytics to Portal-WEB

CHG107103 – Change to add Google Analytics to Support Tools-WEB

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CHG107195 – Update Region 05 Funding Report in BIRT to reference ASSBS Funding Data

CHG107226 – Correct NBA Order to Transmit 6 digit Contracting AAC Code

CHG107237 – BIRT: FY End Tracking Report Options Tab Include Pending Mods

CHG107243 – User’s first/middle/last names are malformed in assist2-based apps

CHG107245 – Error when clicking closeout link

CHG107469 – PORTAL: Drag and Drop Portlets on Landing pages

CHG107518 – Remove ‘Create An Incident’ from the ASSIST Help menu and eliminate corresponding LN page.

3.0 RBA Maintenance

3.1 CHG106643 – Update ITSS inactivity session timeout from 20 minutes to 30 minutes for NON CAC users

3.1.1 User Impact GSA Users Client Users Contractor Users Support Users

3.1.2 Impact to WorkflowNo impact to existing system workflows.

3.1.3 Change DescriptionThis change updates the session timeout in ITSS from 20 minutes to 30 minutes for NON CAC users.

3.1.4 Interface ImpactNo impact to existing system interfaces.

3.2 CHG106960 – Fix for Dedication amount outside the recommended range of values

3.2.1 User Impact GSA Users Support Users


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3.2.3 Change DescriptionThis change adds a soft validation on the Certification of Funds when the dedication is outside the recommended range of values.

Figure 1 -- Soft Validation on Cert


4.0 NBA Maintenance

4.1 CHG106516 – Add FY crossover TOS validation for INC4811384.1.1 User Impact

GSA Users Support Users


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4.1.3 Change DescriptionThis change adds validation to prevent a mismatch of the current FY, planned award FY, and the PIID FY.

Figure 2 -- PIID Validation


5.0 ASSIST Maintenance

5.1 CHG91175 – CIS – Correct CIS to allow Supply and Services to have a BEGIN Date equal to POP Begin Date



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5.1.3 Change DescriptionThis change corrects an issue where CIS was not allowing invoices to be processed when Option Year Period is equal to the POP date in TOS.

Figure 3 -- Begin Date equals POP Start Date


5.2 CHG106507 – Remove system banner from login page after FIPS 140-2 password hashing change installed



5.2.3 Change DescriptionThis change removes the system banner letting users know they needed to reset their password after the FIPS 140-2 installation.


5.3 CHG1056514 – Fix Error messages when trying to submit large invoice from INC532616

5.3.1 User Impact GSA Users

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Support Users


5.3.3 Change DescriptionThis change updates the ajax call to the server on a date field to keep the page “alive” so the page does not time out.


5.4 CHG106641 – Update OMIS inactivity session timeout from 20 to 30 minutes for NON CAC users



5.4.3 Change DescriptionThis change updates the session timeout in OMIS for NON CAC users from 20 to 30 minutes.


5.5 CHG106642 – Update ITOMS inactivity session timeout from 20 minutes to 30 minutes for NON CAC users



5.5.3 Change DescriptionThis change updates the session timeout in ITOMS for NON CAC users from 20 to 30 minutes.


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5.6 CHG106644 – Update ASSIST_WEB inactivity session timeout from 20 minutes to 30 minutes for NON CAC users



5.6.3 Change DescriptionThis change updates the session timeout in ASSIST_WEB for NON CAC users from 20 to 30 minutes.


5.7 CHG107226 – Correct NBA Order to Transmit 6 digit Contracting AAC Code



5.7.3 Change DescriptionThis change fixes an issue where the legacy 5 digit AAC Code was transmitting when the 6 digit Contracting AAC Code should.


5.8 CHG107243 – User’s first/middle/last names are malformed in assist2-based apps


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5.8.3 Change DescriptionThis change fixes an issue in ASSIST2 apps that was displaying full initial set (first/middle/last) in the full user’s name (First, full initials, Middle initial, Last) when the middle initial is included in the user’s Registration document, when only the Middle Initial should be displayed (First name, Middle initial, Last name).

Figure 4 -- Previous Displayed Name

Figure 5 -- Updated Displayed Name


5.9 CHG107245 – Error when clicking closeout link5.9.1 User Impact



5.9.3 Change DescriptionThis change fixes an issue with the closeout link, which had an additional forward slash (/) that was creating an error.


5.10 CHG107469 – PORTAL: Drag and Drop Portlets on landing pages5.10.1 User Impact

GSA Users Client Users Contractor Users Support Users

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5.10.3 Change Description – Drag and Drop PortletsThis change will allow users to ability to organize their portlets on each of their landing pages. Users can drag portlets by right clicking on the header and dropping it in their preferred column.

5.10.4 Interface ImpactGlyphs (three dots) have been added to the portlets as an indicator that those portlets can be moved based on the user’s preference.

5.10.5 Change Description – Action Items PortletThis change allows users to collapse or expand their Action Items Portlet. When the user logs in the Action Items portlet will be in the state it was previously left in.

5.10.6 Interface ImpactDepending on the state of the Action Items portlet, a plus (+) or minus (-) sign will be displayed.

Figure 6 -- Portlet changes

5.11 CHG107518 – Remove ‘Create An Incident’ from the ASSIST Help menu and eliminate corresponding LN page



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5.11.3 Change DescriptionThis change removes the menu option and link to Lotus Notes for the ‘Create An Incident’ functionality, which used RBA Servicedesk Web that was decommissioned on CHG106876 as part of the May 2019 Maintenance release.


6.0 BIRT Maintenance

6.1 CHG104924 – BIRT – Update All Contract Actions tab of the Award Data report to include PENDING funding_status



6.1.3 Change DescriptionThis change updates the Award Data report to include a PENDING funding_status on the “All Contracts Actions” tab. Previously the report was only pulling SIGNED and TO NEAR funding_status.


6.2 CHG105554 – BIRT: Options and Recompetes Include Pending Mods6.2.1 User Impact



6.2.3 Change DescriptionThis change updates the Options and Recompetes report to include Pending modifcations.


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6.3 CHG107195 – Update Region 05 Funding Report in BIRT to reference AASBS Funding Data



6.3.3 Change DescriptionThis change updates the Region 05 Funding Report to reference ASSIST2 Funding Data.


6.4 CHG107237 – BIRT: FY End Tracking Report Options Tab Include Pending Mods



6.4.3 Change DescriptionThis change updates the FY End Tracking BIRT report Options tab to include mods with a pending funding status.


7.0 Infrastructure Maintenance

7.1 CHG107101 – Change to add Google Analytics to Portal-WEB7.1.1 User ImpactNo impact to existing users.


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7.1.3 Change DescriptionThis change adds Google Analytics to Portal-WEB.


7.2 CHG107103 – Change to add Google Analytics to Support Tools-WEB7.2.1 User ImpactNo impact to existing users.


7.2.3 Change DescriptionThis change adds Google Analytics to Support Tools-WEB.


8.0 Follow-On SupportIf assistance is needed with an AASBS Business System, users are encouraged to contact the support desk at (877) 472-4877, [email protected].

APPENDIX A. GlossaryTerm Definition

AASBS Assisted Acquisition Services Business Systems

ASSIST Assisted Services Shared Information SysTem

BAAR Billing and Accounts Receivable

BIRT Business Intelligence Reporting Tool

BOMSOW Bill Of Materials, Statement Of Work

CCR Central Contractor Registration

CPRM Contract Payment Reporting Module

CIS Central Invoice Service

ECF Electronic Contract File

FAS Federal Acquisition Service

FEDSIM Federal Systems Integration & Management

GSA General Services Administration

IE Internet Explorer

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mailto:[email protected]


Term Definition

ITOMS Integrated Task Order Management System

ITSS Information Technology Solutions Shop

NBA National Business Application

NEAR National Electronic Accounting and Reporting

OCIO Office of the Chief Information Officer

OMIS Online Management Information System

PMO Program Management Office

POA&M Plan of Action and Milestones

POC Point of Contact

PPM Project Performance Manager

RBA Regional Business Application

SAM System for Award Management

TOS Tracking and Ordering System

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