Regulating the engineering profession © 2009 ECUK, all rights reserved. Mentoring for Registration...

regulating the engineering profession

© 2009 ECUK, all rights reserved.

Mentoring for Registration

Workshop

21 September 2009



ECUK Workshops (General)

“Continuous improvement - - through the exchange of best practice”• UK-SPEC and licensing requirements• Institution input• Identification of key points• Break-out sessions• Outputs on the extranet for reference by all


The Workshop process


Discuss Clarify Agree

Requirements of lic

ence

Inputs from Institutions

More effective process

Supporting Registration

Requirements of UK-SPEC

Experience

Expertise



Specific Objectives

• Increase the awareness and understanding of mentoring

• Maintaining standards and ensuring consistency and transparency

• Encouraging greater inter-institution co-operation and exchange of good practice

• Increasing opportunities to network with peers and staff

• Ultimately contributing to increased Registration



Agenda

• Introductions • What is mentoring - Definitions • UK-SPEC and Licensing requirements• Mentoring – an introduction• Mentoring – examples of good practice• (Lunch)• Breakout sessions • Conclusions


Outputs

• Report• Good practice guide• Toolkit• Further workshops



Introductions

• Name• Institution• Reason for attending• What do you want to get out of the day?




What is Mentoring - Definitions

• A Wise Counsellor (Oxford English dictionary)

• ‘Offline help by one person to another in making significant transitions in knowledge, work or thinking’ (Megginson & Clutterbuck)

• Independent Support and Encouragement to potential ECUK Registrants (AHB)



UK-SPEC and Licensing Requirements

• UK-SPEC (pp 12-13)• ‘May be able to put them in touch – to help them

through the process’• ‘Verify development, responsibilities, experience’

• RfR (para 43) PD• ‘Institutions shall give information of mentoring

arrangements’


Mentoring – an introduction

• Scope of mentoring• Role of mentor• Mentoring process (golden rules, checklist)• Managing the process• Summary (status, headlines)




Scope of Mentoring

• Application - the process of Registration

• Interpretation of UK-SPEC - what is really required

• Professional development - demonstrating the competencies

• Interview - PRI/TRI, the objectives, the process

• CEng, IEng, EngTech, ICTTech; all ages



Role of Mentor

• Skills - » personal, academic, technical, UK-

SPEC • Structure

» single/multiple, individual/group sessions

• Framework» Company, personal, institution

involvement, transient Mentee» Within a wider development

framework• Feedback

» to Institutions (on the process not the person)



Mentoring Process – the personal touch

• Interpersonal skills are key

• Ability to– build relationships– listen– inspire confidence

• Have – commitment– broad knowledge– judgement

• Be– encouraging– challenging– objective– respectful– discrete

• Know your limitations• Feedback



Golden Rules

• Not the boss• Voluntary• Confidential• Face to face (at least initially)• An ECUK Registrant• Avoid conflicts of interest• Establish boundaries• (There may well be others)• Mentor Checklist


Mentor Checklist – Before the meeting (JS 6/05)

• Review the notes of the previous meeting and decide on a structure for this meeting

• Be aware of requirements for registration at the appropriate level• Have a copy of the application form available• Be able to demonstrate relevant competencies as required by

UKSPEC (IE have sufficient experience, skill, knowledge and understanding)

• Confirm time and date based on prior agreement• Make a plan for your own day• Clear desk and check your available time• Switch off phones• Relax – irrespective of your own issues and challenges• Smile – however you are feeling today



Mentor Checklist – During the meeting (JS 6/05)

• Smile – be welcoming and not too formal• Chat about something light as an introduction• Check how s/he is feeling today• Briefly summarise the notes of the previous meeting• Update status of any actions that were agreed• Jointly establish the “gap” between the individual’s capabilities

and the requirements for registration – develop an action plan to plug the gap. Consider how confident you are that the individual is registrable.

• Listen actively (Remember that “silent” is an anagram of “listen”)• Agree ‘confidentiality clause’• Check for feelings as well as facts• Ask open questions, Build on the Mentee’s own ideas• Be honest, supportive, encouraging• Share your thoughts and ideas but don’t give advice• Only make promises that you are sure you can keep• Take notes (or ask him/her to do so)• Summarise actions• Agree date/time for next meeting



Mentor Checklist – After the meeting (JS 6/05)

• Send a brief note to summarise actions (or delegate this to Mentee)

• Do anything that you have promised to do promptly• Keep in touch between meetings eg:

– How did the trip to XYZ go– I saw this article in the journal of the Institute of ABC and

thought you might be interested– Had you thought of entering for this…..– I’m going to a conference sponsored by the Institute of ABC

and thought you would like to join me




Managing the process

• Marketing» Requirements, policy, roles, co-

ordinator, resources, communication

» Information for Mentors and Mentees, including benefits

• Manage» Identify, Approve, Allocate» Support (training, development,

update)» Monitor (feedback), Record

(Register)



Summary

• Mentoring - an important contribution to Registration

• Assists in removing the mystery and misconceptions about ECUK registration

• Encourages & Supports Engineers at all stages of development



Status ?

• Where are you now –• Do you have a policy on mentoring• What is the scope• Do have a register of mentors• How do you conduct training/updating• What plans do you have for development



Headline

• Ensure the mentor skills match needs

• Develop inter-institution co-operation



Breakout sessions

• Compare » current experiences» areas of good practice and

concerns• Ideas

» build on presentations/discussion» generate some radical ideas

• Plan» framework for development

• Present » for plenary discussion» 1 sheet/6-10 bullets



Finally

• Feedback essential• Future Mentoring Workshops• Request for Workshops on other topics• Extranet access

Regulating the engineering profession © 2009 ECUK, all rights reserved. Mentoring for Registration...

Documents

Transcript of Regulating the engineering profession © 2009 ECUK, all rights reserved. Mentoring for Registration...