REGULAR MEETING OF THE VESTRYALL SAINTS CHURCH, PASADENA

October 2, 2018

PRESENT MaryAnn Ahart, Jay Belloli, Sharyn Delahousie, Scott England, Christine Hartman, Grey Ingrassia, Tony Jackson, Dana Jones, Cathy Keig, Mike Kinman, Terry Knowles, Max Molina, Dave Moreno, Gloria Pitzer, Brian Robinson, Monique Thomas, Edna Trigg, Judy Van Vleet, Trula Worthy-Clayton

EXCUSED Shelley De Leon, Samantha Harris, Will Gatlin, Isabel Ramirez, Derek Wan, Jenny Watts, Bob Whitson, Steve Williams, Antonio Gallardo, Christina Honchell, Kelly O’Phelan, Juliana Serrano

ALSO PRESENT Jim Albarano, Keith Holeman, Sally Howard, Jeremy Langill, Susan Russell, Kathy Onoye

The meeting was called to order at 7:00 pm in Sweetland Hall by the Rector. He opened with a time for silence to reflect on what is weighing on members’ hearts. Those thoughts were written and taken to the altar and following prayer each vestry member took one card to pray on this week. Visitor Welcome – Kinman welcomed the visitors and asked them to introduce themselves.

ITEMS FOR DECISIONChange to June 26, 2018 Minutes

In Anna Mohr: Vestry Letter of Support the pronoun "they” should replace “her.” It was moved, seconded and the change was approved.

Approval of the Consent Agenda Report of the Clerk and Committee Reports

It was moved, seconded and the Vestry unanimously approved the consent agenda including the minutes and committee reports as received.

Approval of the AuditPitzer gave a little background to the audit and reported that it is a clean report. The auditor was able to take a deep dive into the records and everything is good. This is the first audit after Cathy Maginn retired and the team did well. Kinman thanked all who were involved in this process including Roxie Bates, Debbie Daniels, Zach De Johnette, and Christina Honchell for their work. It was moved, seconded and the vestry accepted the audit.

Buildings & Grounds MotionLonnie Schield, chair of the Buildings & Grounds Committee, recommended that the vestry first address the elevator modernization and upgraded fire alarm/security system, water-proofing the north steps of Regas House, issues with leaks into the Forum, and floor replacement in Sweetland Hall and other areas in Regas House, all of which will cost a total of $366,500. This proposal was approved by the finance committee and will come out of the quasi-endowment funds. It was moved, seconded and, following discussion, it was unanimously approved to use the quasi endowment up to $366,500 as approved by the finance committee to repair the proposed items.

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Schield then presented a motion recommended by the Buildings & Grounds Committee that the Committee be charged with conducting a Long Range Capital Improvement Plan. It was moved and seconded and following discussion the Vestry unanimously approved the motion with the addition to the fifth paragraph, by Belloli, that the Task Force will be charged with producing a written Capital Improvement Plan that includes alternatives, project definitions, budgets and scheduling “including the previous work already done on Capital Improvement.”

ITEMS FOR DISCUSSIONReport of the Treasurer

Albarano reported that pledges are $45,000 below budget but ahead of prior year in terms of 62% of budget collected. Income from both special gifts and filming is above budget. There was savings in personnel but Kinman reminded the vestry that there is a human cost with personnel taking on more duties.

Giving CampaignKnowles reported that names of members of the Legacy Society will be displayed and there are 41 new legacy members amounting to about $3.5 million. She asked the vestry to come to the Rectory on Friday for the first stewardship event.

Vestry Nominating CommitteeAhart reported that nominating forms will be distributed to the parish. Vestry members were given a form and asked to think about people with the qualities to serving on the vestry. We need leaders during this exciting time. She distributed the names of the committee members: Kinman, Ahart, Jones, Belloli, Harris, Watts, Whitson, Lynsey Baker, Diana Carbajal Mejia, Tim Hartley, Lydia Lopez and Honchell. Deadline to submit nominations is October 14, 2018.

Vestry PledgingTime was given for vestry members to make their pledges.

Climate Change Committee Update – no report this month

Program Deep Dive – Children, Youth & FamiliesLangill presented a comprehensive report on the CYF program including staffing, history, and pressing issues, and then allowed time for questions and discussion. Kudos go to Kelly O’Phelan (Children’s Minister), Christina Ortega (Administrative Assistant), Jenny Tisi (Director, Children and Youth Music), and big thanks to Jeremy Langill, Senior Associate for Children, Youth and Families and Adult Education. The PowerPoint gave a strong overview of the ways that the demands for continued work and added responsibilities have not decreased even as staff have been reduced. Hartman thanked Langill for his work and its great impact on our youth. Kinman recommended that the vestry get involved with Wednesday night. Kinman spoke of his positive experiences. He attended the Trouveres Tour and had an amazing time. Vestry can be involved as faith partners.

WARDENS’ REPORTAhart asked the Vestry to share stories that they have heard from parishioners. The stories included impact of individual contact with food ministry, people finding their home, radical welcome at the food table, celebration of ministries.

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RECTOR’S REPORTKinman distributed his report. He shared the four principal areas that we need to be focusing on this year. They are:

1. Mission, Vision, Values2. Staffing3. Space Needs4. Congregational Development

Each area has Outcomes, First Steps and Proposed Deadlines. He asked the vestry for discussion and input. We need to consider what we need to pause on, and does this represent what vestry members are hearing. Included in this should be where are we going, what are we doing and how do we celebrate achieving our goals.

ITEMS TO ENRICH VESTRY & ALL SAINTS CHURCH Molina shared that small groups begin on October 10. Please attend the Major Donor Event.

Max will be volunteering. In Mid-November they will have a focus on men. There will be a focus on men’s issues – men’s cancer, and men’s health.

Russell shared Saints Alive. She shared that we wrote an op-ed supporting County Supervisor Hilda Solis’s measure to increase connections between faith groups and DCFS in supporting children and youth in the foster care system using the experience of our Foster Care Project as an example of partnership.

Russell shared a flyer on the Rector’s Forum in the fall. Tena Clark will be here to talk about her book ‘Southern Comfort.” Reza Aslan and Jessica Jackley will be here. On October 14 Bishop Suffragan Diane Jardine Bruce will be here for services and the Rector’s Forum.

Ahart thanked those who participated in the demonstration on Monday at City Hall. It was Men Standing in Solidarity with Women who are Survivors of Sexual Abuse.

Trigg shared that the New Members Class will begin soon. The format is changing to 5 weeks, and focus will be on connecting, engaging, pledging and helping people find what they are looking for at All Saints.

Hartman shared that her husband’s film Science Fair will be at the Laemmle Theater on October 14, 2018. It is the winner of the Audience Award at Sundance and SXSW, National Geographic Documentary Film.

Howard shared that the Me Too group will have a second meeting. On October 10 they will have Seeking Healthy Faith, which is a safe space to share toxic religious experiences and discover ways to move past them. Kinman will have Men’s Me Too.

Belloli shared that Governor Brown will sign 5 bills on Foster Care that have been supported by All Saints.

VISITOR COMMENTS & REFLECTIONS Commended Langill’s work and presentation. They encouraged the vestry to participate in Seekers.

Encouraged continuing the graphic artist.

Need help with the Youth Dinners on Wednesday. The dinners were sponsored by different ministries. They really need help on the 24th.

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COMMUNICATION BACK TO THE PARISH Audit approved

Long Range Planning Committee approved

Langill gave a deep dive into Children, Youth and Families Ministries and his work

Rector presented his priorities for the coming year

Vestry pledged for the 2019 operating budget

Approved $366,500 for Buildings & Grounds for urgent repairs

APPRECIATIONS & REGRETS Thanks for the pledges

Belloli appreciated Jeremy Langill’s work. It plants the seeds and the youth go out into the world and make a difference.

Ingrassia appreciated CYF and the work of Jeremy. He is able to participate and enjoy and realizes that it is not easy. He engages the youth and really cares.

Molina said that the words spoken open up a path to action.

The meeting was adjourned at 9:40 pm with a closing prayer by Trula Worthy-Clayton.

Respectfully submitted, Kathy Onoye

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Vestry Committee ReportsOctober Meeting 2018

Addendum to October 2, 2018 Vestry Minutes

NO REPORTBuildings & GroundsChildren, Youth & FamiliesPersonnel

GIVING

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PEACE & JUSTICE / OCCThe Peace & Justice/OCC Vestry Committee met on September 2018Ministry Reports were distributed electronically in advance of the meeting.It was reported that the Vestry passed the amendments to the Economic Justice Resolution as was approved by this committeeNancy Naecker presented Updates regarding Congregational Developments including leadership training opportunities, training opportunities for small group leadership, Feast and Friendship Dinner opportunities, and more.Juliana made a presentation (as she did to Vestry) regarding the changes to and development of P&J and OCC over the last few years and outlined her role her ever expanding role and the staffing changes over the last few years. She left us with questions to consider regarding what is next for P&J? Is the structure working? Is the model sustainable? Are we welcoming new leaders and developing them? How can we connect ad collaborate being proactive not reactive? How can we serve the marginalized and oppressed by centering their voices and leadership?A few of the ministries spoke of upcoming events – supplementing their advance reports.A minutes rotation was added to the prayers rotations as we thanked Marilyn Coffman for her years of service taking minutes.Many of the individual ministries continue to be quite active.

FINANCEHighlights from the most recent Finance Committee meeting held Thursday, September 27, 2018:

Report from Susan Caron (Hensiek & Caron) regarding the results of ASC’s most recent financial statements and controls audit. No issues to report – a “clean audit”. After discussion, the Committee voted to approve the audit report.

Review and discussion of 2019 budget status and most recent giving and financial reports (August statements)

Report from B&G Chair Lonnie Schield regarding urgent building maintenance projects, including elevator modernization, fire alarm upgrades, waterproofing, and floor replacement. After discussion, the Committee approved $366,500 worth of funding for these projects to be paid for out of quasi-endowment fund. This funding request will be referred to Vestry on October 2nd for final approval and authorization.

PASTORAL CARE / HEALTH & HEALINGReport for the months of July and August, 2018Clusters MeetingsPCHH covers such a wide range of ministries that we would like to try meeting with subsets, or "clusters". We have identified 3: Service cluster: Accessibility, Lay Counseling, Lay Visitation, Prayer Requests/Notes/Rail/Shawl,

Weddings, and Memorials Spiritual Growth cluster: Labyrinth, Meditation (all), Stillness, Spiritual Direction, Enneagram, &

Centering Prayer The Support cluster consists of the following ministries: Chronic Illness, Divorce/Partnership Break-

up, Grief, and all 12-step programs Healing cluster: Healing at the Rail, Healing Partners, Pilates, Journaling, and HOM

Meetings PCHH Healing cluster was held on September 18, 2018 PCHH ministry leaders meeting was held on Tuesday August 28 Quiet Day meeting Sept 14 and Sept 24 Healing partners training Sept 8

Presentations

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Offering Safe Space Trauma and Healing Sunday Sep 23 (Forum)

Certification Completed orientation training and now SH is certified under PRISM Ministry for Los Angeles

Dioceses.

Ongoing meeting Healing Partners has offered 14 sessions during the months of May-Jun-July-Augustl (Leaders: Ann

D’Angelo, Ann Noble, Rise Worthy Deamer, Beth HouseKamp) Accompany Me Chronic Illness support group with average attendance min 10. The group meets bi-

monthly and is serving diverse ages (22-75) and illness groups. (Leaders: Gloria Antall and Phillip Spradling)

Practicing The Habit of Stillness has ended their sessions on Friday Sept 28, 2018 (Leader : Robert Cornell)

Grief and Loss Group- Weekly meeting on Monday average attendance 6-10 (Leaders: Chris Folz, Anita Johnson and Richard Redman)

Monday Night Meditation. Meets every Monday at 6:45 in the Chapel (Leaders: Betty Cole and Jan Rutiz)

Tuesdays; Centering prayer in the chapel (leaders: Carol Hekman, Richard Redmand and Gerti Garner

12 Step Groups: ACA/SIA/AA/SAA/OA

Seasonal Meetings Enneagram class led by Carolyn Lyons and Patty King starts 2nd session started on Monday,

September 17. They also have a meeting once a month from the Spring’s graduates Divorce Recovery Support Group – winter session to start January 2019

New Ministry Seeking healthy faith starts on Wednesday October 10-, 2018 (Dr. Charles Foster and Rev. Dori

Torrey

Weddings/Blessings 10/06 Robert Anderson/Alexandra Hawthorne

Memorials/Committal of Ashes: 09/27 Nancy Lynn Horton 09/29 Jody Hall 09/09/29 Laura Aguilar 10/06 Jim W. White 10/13 Niles Duncan

Events coming up New Sacred Stillness Retreat/Sagrada Quietud for 2018-2019 has been scheduled for the following

Saturdays October 20 IHOM – Healing of Memories (Michael Lapsley) group will meet on October 26-29 with Michael

Lapsley

Featured Ministries All Contemplative Ministries will be featured on Sunday October 21

Labyrinth: Labyrinth will be available on Sunday All Saints Sunday November 4 ( Forum)

CONGREGATIONAL DEVELOPMENTLast Meeting: September 18, 2018Next meeting: October 16 at 7pm

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Welcome Ministry• Welcome Coffee 2

Next Welcome Coffee 2 is October 7 at 10:15am in the Seminar Room

Parish Celebrations• Homecoming, Sept 16 - Bring it Home! was a HUGE success

The atmosphere was fun, relaxed and festive Hot dogs were a hit for the price point and the simplicity People liked not having food trucks - lines too long before and trucks separate the

group - more festive to stand in line all together Cooler weather may have kept folks around more Sample comments: “First time I’ve enjoyed Homecoming in years”, “Liked that it was

simple” Parish Celebrations crew seemed more relaxed than in years past B&Gs were outstanding working with Parish Celebrations and other volunteers

Celebration of Ministry Sunday - Sept 23• 760 unique table visits recorded• Positive reviews from ministry leaders and parishioners - good for community building.

B&Gs staff did a superb job with set up• Survey Monkey sent to all participating ministries - results in Nov vestry report• We will put together a small group of ministry leaders in the spring to brainstorm ideas to

improve/change COM so it best supports the mission and work of these groups

Leadership Committee• Lunch Reception for Ministry and Committee Member was on Sept 23. 30 ministry leaders

attended. Sally welcomed and thanked the ministry leaders. After feedback from the leaders, we will reschedule this thank you reception to another time - folks just too tired after a long morning with Celebration of Ministry.

• Upcoming Leadership Trainings/Events: Training for Leading a Committee: October 1, 6-8:30pm Training for Facilitation of Small Groups: October 7, 2:30-4pm

Small Group Ministry• Steven Williams, Robb Grimm, Jeremy Langill, Amanda Perez, Nancy Reynolds and

Nancy Naecker are continuing to meet to develop the Small Group Ministry• Mike Kinman’s video invitation to join a small group is on the webpage.• The new Small Groups enrollments will begin on Oct 10

Spiritual Formation: The Table: Gather | Engage | Grow• Fall Class: The Bible

Five sessions starting October 7 - Nov 4, 4-7pm in Sweetland Hall This first class will be taught by each of the curriculum writers to iron out any issues & manage

rewrites• Winter Class: Spiritual Practices

Five sessions starting Jan 13 - Feb 10, 4-7pm in Sweetland Hall

New Member Class/Clase para Nuevos Miembros• Fall class dates: Oct 14 - Nov 11 (5 Sunday evenings - please note change from 7 Sundays

in the past)

Senior Saints• Their first meet up for the fall was Sept 6; 30 members attended lunch and presentation on

Telling Your Story.• Next meeting is Oct 3 -

20/30s• 20/30s Social Hour every first Thursday of the month at 7pm at Bodega Wine Bar

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• 20/30s Bible Study starting on Tuesday, Oct 16 from 7-9pm at Mary Lee Dula’s home. They will meet the third Tuesday of the month.

LGBTQ+• LGBTQ Small Group: Hannah Earnshaw and Terry have committed to co-facilitate an

LGBTQ Small Group starting Monday, October 15 and recurring every other Monday• Name officially now LGBTQ+

Arena/My All Saints• Goal: The ultimate goal of Arena/My All Saints is to help the parish better connect and

engage through improved data management.• We Are All Saints! campaign will start in October :

Name button blitz: explain the importance of wearing one’s name button My All Saints portal log in education: educate parish about My All Saints - It’s YOUR portal

to All Saints Photo in Arena: educate everyone on need for a current head shot - be known by

your ministry friends and the staff• John Harris completed the My All Saints click by click video tutorial for the parish which

will be included in the We Are All Saints! campaign email blast.

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