The

Community Action changes people’s lives, embodies the spirit of hope,

improves communities, and makes America a better place to live.

We care about the entire community, and we are dedicated to helping people

help themselves and each other

Regular Meeting of the

Board of Directors

January 19, 2012 5:00 p.m.

1030 Southwood Drive San Luis Obispo, California

Board Room

COMMUNITY ACTION PARTNERSHIP VISION STATEMENT

All people should have an equal chance in life to achieve economic self-sufficiency and self-determination for themselves and their families. As a result of increased self-sufficiency, the community and its citizens will reap the benefits of a more productive, responsible and economically viable society.

COMMUNITY ACTION PARTNERSHIP MISSION STATEMENT

In a commitment to eliminate the causes of poverty, the Community Action Partnership of San Luis Obispo County, Inc. a California nonprofit corporation, aims to empower individuals and families to achieve economic self-sufficiency and self-determination through a comprehensive array of community based programs and actions.

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Community Action Partnership of

San Luis Obispo County, Inc.

Board of Directors Meeting Members of the Board Fran Coughlin, President Santos Arrona, Vice President Rob Garcia, Secy./Treas. John Ashbaugh Carla Borchard Mical Bovee Gary Jordan Linda Hogoboom Dee Lacey Sandee Menge Jim Patterson Mary Ann Reiss Carlos Sosa Margie Perez-Sesser Brian Sturtevant

Pages AGENDA 3-9 10-11 12 13 14 15-16 17-19 20

1. Call to Order 2. Roll Call 3. Introductions/ Presentation – Seating of Board Members –Mical Bovee, Gary Jordan, Dee Lacey, Mary Ann Reiss, Carlos Sosa 4. Liaison Reports

Migrant and Seasonal Head Start, Head Start/Early Head Start, Adult Day Center, CCRC, Energy, Family Support Services, Health and Prevention Services, Homeless Services, Friends of Prado Day Center, State Child Development

5. Consent Agenda A. Approval of Minutes of Regular Board Meeting of December 15, 2011 - Action B. Approval of Minutes of Finance Committee Meeting of December 14, 2011 - Action C. Approval to Submit an Applications for 2012-2013 County Community Based Organization funding – Action D. Approval to Submit Grants-In-Aid Applications to the City of San Luis Obispo - Action E. Approval to Submit an Application to the City of Santa Maria’s 2012 Community Development Block Grant for Liberty

Tattoo Removal Program – Action F. Approval to Contract with CSD for 2012 Department of Energy Weatherization Assistance Program – Action/Resolution G. Approval of the Head Start/Early Head Start Planning Calendar Process for 2012-2013 Program Year - Action

6. Chief Executive Officer’s Report A. Approval to Submit an Application for the U.S. Department of Veterans Affairs Supportive Services for Veteran Families

Program Grant - Action B. Homeless Service Center Update C. Development Report

7. President’s Report A. Update

8. Committee Reports A. Finance Committee - Action B. Planning Committee C. Nominating Committee - Action

9. Communication, Consultants, and Commissioners’ Comments 10. Public Comment 11. Adjournment

REGULAR MEETING

Thursday January 19, 2012

5:00 p.m.

Community Action Partnership Boardroom

1030 Southwood Dr. San Luis Obispo

Consultants to the Board Abby Lassen, Legal Consultant

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Community Action Partnership

of San Luis Obispo County, Inc.

Board of Directors

Regular Meeting Minutes December 15, 2011

Members of the Board Fran Coughlin, President Santos Arrona, Vice President Rob Garcia, Secy./Treas. John Ashbaugh Mical Bovee Rick Grantham Jim Guthrie Linda Hogoboom Jim Patterson Carlos Sosa Margie Perez-Sesser Brian Sturtevant Ruben Tate Jr Members Absent Carla Borchard Sandee Menge 1. Call to Order by President Fran Coughlin at 5:20 pm.

2. Roll Call - A quorum was present. Santos led the Board in the Community Action Promise. 3. Introductions – Jim Famalette – Chief Operations Officer, Community Action Partnership -

Biz introduced Jim stating he oversees Finance, IT and Facilities. He is very qualified for this role. Biz thanked Rob and Fran for participating in the interview process. Jim has been the CEO for many companies in the private sector. Jim stated he looks forward to meeting everyone. He has enjoyed his first few weeks at Community Action and is excited to be here.

Presentation – Collaboration with Fresno CDFI - Salam Nalia, Chief Executive Officer, CDFI and Brian Angus, Executive Director Fresno EOC/CDFI Board Member Biz stated Community Action is looking into Economic Development and introduced Brian Angus, CEO of Fresno EOC and Salam Nalia, CEO of the CDFI Program for Fresno EOC. Brian stated in the 90’s Fresno EOC started a program providing loans to refugees to create new farming businesses. This program grew into another loan fund which eventually turned into CDFI, a subsidiary Corporation of EOC. This has been a successful program with the help of Salam. Brian introduced Salam. Salam stated they are looking to collaborate with Community Action Partnership. They are the only CDFI on the west coast and their mission is to provide affordable financing, training and technical assistance for low and moderate income individuals. Salam went over the background of CDFI. They are here to offer a micro enterprise program to Community Action. There are two options. The first would be that we do the marketing in our community, package the documents, do post approval compliance and in return we would get a referral fee. We would be assigned a CDFI Relationship Manager to work with our staff. They charge 1% fee for the

Staff Present Tom Alvarez Bill Castellanos Robert Ellis Jim Famalette Raye Fleming Jason Lal Joan Limov Ana Mathis Grace McIntosh Ellen Pezo Jarrod Plevel Marci Sperlo Biz Steinberg Allen Reese Dee Torres Debra Welch Andy White Sheri Wilson Guests Brian Angus Salam Nalia Paul Wolff

Consultants to the Board Abby Lassen, Legal Consultant

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loans which could be shared between the agencies. CDFI pre qualifies the applications, they underwrite through a loan committee made up of 10 bankers. They provide the loan documents, and they service the loans and assume all the risks. The second option would be we put our own money in the program and assume the risk. Salam handed out their annual report. John Ashbaugh asked the type of loans they offer and if there is a minimum. Salam stated they have loaned to individuals to start many types of businesses and there is not a minimum. Biz stated staff has ideas about new businesses and we would like to start slow. Brian stated they have to have a business plan and they have to be solid to qualify. Brian Sturtevant questioned who does the packaging. Salam stated CAPSLO would do the pre loan process; Fresno would do the rest of the processing. There is help for the clients who do not speak English.

4. Liaison Reports

Migrant and Seasonal Head Start Santos reported the Policy Council held an Executive meeting to approve the Policy and Procedures which will be reported on later in this Board meeting. All the centers are closed with the exception of two in King City. Parents, Board Liaisons and staff are getting ready to visit Washington DC for a Leadership Conference. Biz stated that Bill has been awarded the Administrative Leader of the Year and Marilyn Leonard will receive the Staff Professional of the Year from the California Head Start Association. Head Start/Early Head Start No meeting this month. Adult Day Center No Report CCRC Sheri Wilson reported there were not enough members in attendance to hold a meeting. Stage 3 has been capped; therefore the funding that has been sent out is all they will receive. They will need augmentation to serve all the children. They have enough money to serve the children in the program now until May. Sheri read a poem she wrote regarding her programs accomplishments for the year. Energy Jim Patterson asked the Board to refer to the CEO report. We have been operating with ARRA funds since January 2010. We have received additional funding because we have spent what was funded. The last $100,000 we received for weatherization needs to be spent by March 2012. Since January 2010 we have received close to $1.6 million from the Federal Government. There is also the utility component in Monterey, San Luis Obispo and Northern Santa Barbara counties which we have spent approximately $1.1 million. $2.7 million total has been invested in weatherization programs of Community Action Partnership. Two of the Americorp members that were in the training program were hired by Community Action in the Energy Department. Jim Patterson stated Jim McNamara is doing a great job with this program.

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Family Support Services No Report Health and Prevention Service Raye reported that the division has changed its name to Health and Prevention Division. The clinics are now The Center for Health and Prevention. The education program also changed their name to Health and Prevention Education. The manager, of the Education Program, Francine Levin was awarded the 20 under 40 Award. Homeless Services Dee reported staff is very busy this time of year with both the holidays and weather. There has been a lot of community support. The warming station has been open two days this month. The criteria for opening the warming station are below 33 degrees or a rain storm lasting two or more nights. Staff also uses their own judgment. The County Board of Supervisors gave the initial funding to open the warming station, then the City stepped up and Friends of Prado matched the funds along with businesses in the community. Radio Station 93.3 KZOZ is having a fund raiser tomorrow for the Prado Day Center. The entire day they will be talking about the Prado Day Center and interviewing staff. They are asking people to call in and request songs for a fee. Jim asked if people from throughout the county are coming to the warming station. Dee stated it is the San Luis Obispo City weather they go by. Echo is doing a warming station in partnership with the church. They have a 15 person capacity with the same criteria. At this time they are having some challenges so Dee was not sure if this would continue. We will take people anytime of the night. The only rule is once you are in you must stay in. Dee reported the North County is where there is a serious gap in case management services. We will be losing 1.5 case workers currently stationed in North County by July 2012, when our HPRP funding is completely spent down. This leaves only one case manager in the North County working less than half time overseeing our three permanent housing units which house 6 individuals. Case management is an essential program in regards to housing and keeping homeless people housed. We are constantly hearing from frustrated partner organizations and more importantly homeless individuals as to the serious gap in services in this part of our county. Needs and Wishes did very well last weekend. February 3rd is the Culinary Carnival.

Friends of Prado Day Center Paul Wolff asked the Board to look at the CEO report to read the success stories. The Friends of Prado Board met to allocate $2,500 to the warming station. Dee has assured them there is funding now to get through this winter. The City Council and County Board of Supervisors presented Friends of Prado with a proclamation declaring December 21st the longest night of the year for homeless. Paul stated this time of year there are a lot of provisions for the homeless and people tend to neglect the problem for the rest of the year, we need to keep up the momentum. There will be a candle light vigil on December 21st at 5:30 pm at the Mission Plaza to commemorate homeless people who have passed away while living on the streets.

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State Child Development Biz reported we will have a State review the week of January 17th. It will be a comprehensive review of the State centers. We are also bracing for more reductions.

5. Consent Agenda A. Approval of Minutes of Regular Board Meeting of November 17, 2011 - Action B. Approval of Minutes of Finance Committee Meeting of November 16, 2011 - Action C. Approval of Minutes of Planning Committee Meeting of November 17, 2011 – Action D. Approval to Submit an Application to the State Office of Maternal, Child, and Adolescent Health

for the Adolescent Family Life Program – Action/Resolution E. Approval to Submit Refunding Application to ACF for Head Start/Early Head Start - Action F. Approval to Submit CSBG Contract with CSD – Action/Resolution G. Approve Updated Board Action language to allow additional authorized representative to act on

behalf of the agency – Action H. Approval to Submit a Contract for the 2012 Southern California Gas Company Energy Savings

Assistance Program – Action I. Approval to Submit a Contract with the California Department of Community Services &

Development (CSD) for the 2012 Low Income Home Energy Assistance Program (LIHEAP) – Action/Resolution

J. Approval to Submit a proposal to the Department of Community Services and Development (CSD) for work projects that will be conducted in collaboration with the California Conservation Corps (CCC) – Action

On a motion made by John Ashbaugh seconded by Jim Guthrie the consent agenda was approved as presented (MSC Ashbaugh/Guthrie). All in favor. 6. Chief Executive Officer’s Report

A. Approval of the Migrant and Seasonal Head Start procedures and criteria for recruitment, selection, and enrollment of children (ERSEA) – Action Biz introduced Ana Mathis to go over this action and the changes in the procedures. Ana read the changes in the policy. The reason for this change was most families do not have insurance to go to the doctor. Our goal is to keep children in the center and we do not need a doctor’s note every time a child has a cold. This makes it clearer for staff and parents. The other change was adding a sentence regarding consequences for unexcused absences. Families will be withdrawn from the program or placed back on the wait list. We want to keep families on the wait list in case of changes, not withdrawn from the program. This was approved at the Executive Committee meeting last night for the Policy Council.

On a motion made by John Ashbaugh seconded by Margie Perez-Sesser the above action was approved as presented (MSC Ashbaugh/Perez-Sesser). All in favor.

B. Approval of Client Civil Rights Complaint Process – Action

Grace reported every two years DSS does a site review. In this year’s review DSS felt our Client Civil Rights process needed to be updated. Grace and staff worked with the Department of Social Services to update our process. Abby felt the five business days for the client to contact us should be changed to ninety days. Grace stated this will be given to every client upon intake so they know what the process is.

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On a motion made by John Ashbaugh seconded by Linda Hogoboom the above action was approved as presented (MSC Ashbaugh/Hogoboom). All in favor.

C. Homeless Service Center Update Bob Zuer gave the Board an update on the process of the Capital Campaign and what the next steps are. We are making the final transition from Campaign Planning to Fund Raising. Bob passed out a case summary which is used for leadership enlistment and gift solicitation. It presents in summary form who Community Action is and what our mission and objectives are as an organization. It also shows what we intend to do and why the community should support this project, what the facility will be, the cost and how we will raise the money to achieve the objective. We are looking at a need of $7.5 million, $6.5 would be construction and furnishings and $1 million in transition funds which would be used to transition to the new facility and for increased operating cost. The leadership team has accepted the challenge to raise the $7.5 million. They would like to have tri-chairs representing North County, South County and San Luis Obispo. This will be a county wide facility, therefore should be a county wide campaign. Aside from the Community Action Board members who are willing to help, we have 30 other individuals who have stepped forward to get involved in fundraising. They will be forming different committees such as a soliciting committee. Currently we have received $765,000 in gifts and pledges, and have 100% Board participation from both the Community Action Partnership Board and the Friends of Prado Board, which has a positive effect on potential donors. They are beginning major gift solicitation. Before launching the campaign publicly they wanted to have approximately half of what is needed for the construction. They are beginning to have informational meetings to inform community members about Community Action, Homeless Services and the Campaign. He thanked Margie for hosting the first meeting. They are finalizing the donor recognition program - ways to thank individuals who make contributions at all levels.

We are waiting to hear on three major donors and the funding we applied for. $200,000 is the largest gift we have received to date. They are looking at May 1st to be to the halfway point. Bob invited everyone to attend training for volunteers who have indicated a willingness to participate in the fundraising on January 19th from 11:30 to 1:00 pm at Community Action Partnerships Southwood office. It will be good training even if you will not be involved in the gift asking part of the program, everyone is still an ambassador of the campaign. This will help you to articulate when talking with friends and associates. Jim Patterson asked if we are coordinating and communicating with the North and South County on the process and what they are doing. Bob stated we are communicating with the Community Foundation, he has not personally communicated with them. Grace stated the Foundation Grant making Committee meets next week. She spoke with a committee member and mentioned the summit in January so they can invite others. Jim Patterson has spearheaded bringing the three entities together to discuss the needs throughout the county and how we can work together to serve the clients in the whole county. Because there are not services in South County we are seeing those clients in San Luis Obispo as well as North County. We have been talking to them informally all along. Jim stated Community Action has the most complete program. Whatever happens in North and South County they can utilize our model. We are trying to let them know this is a collaborative effort and how we can be effective County wide.

D. Development Report

Allen reported he has seen in past seven months a clear indication of what we need to do. We are at our infancy in fund raising. To grow a fundraising program, we need a persistent and unyielding use of the media to let the public know what Community Action Partnership is and what we do. We also need to make it clear to the public that they must support us. Ongoing support is critical so we can continue to

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do what we have been doing for 46 years. Prado is an excellent example of successful fundraising. The best organization in fundraising is Community Action’s Homeless Division. Dee Torres is a brilliant fundraiser; she keeps her program in the news all the time. She keeps the paper informed of the needs of Homeless Services. Every time she gets in the paper she lets people know we need money. This is a challenge when we have to compete with ourselves. He is focusing on the other programs because Homeless Services does a great job on their own. A large mailing went out to people in the county. We are going to be successful because we will continue to send information to the press. Allen reminded the Board to use Community Action Partnership not the acronym of CAPSLO.

7. Committee Reports A. Finance Committee

Rob reported the Finance Committee met to go over the Adult Day Center. Adult day is open 241 days a year serving 1,633 private pay client hours and 8,973 IIIB client hours. The program was supported by $25,489 in in-kind contributions including 1,603 volunteer hours from the local community. Rob reviewed the credit card charges totaling $53,598 in all with $1,228.93 in Visa charges of which $174.32 was for Migrant and Seasonal Head Start for books for pre service training. The line of credit has been paid down in December by $46,000 leaving a balance of $314.000. The State Controller’s office conducted a phone exit to review results of testing done on CSBG ARRA contract awarded for fiscal year end August 31, 2010. There were no findings noted, but a recommendation was made to correct a transposition error on the interest Schedule of the Closeout Report. Mical stated the Finance Committee is a great way to get to know the programs and get a good insight into the agency.

B. Selection Committee – Action Fran stated new members will be seated in January. Fran went over who was on the Selection Committee and the process that lead to the decision of the Selection Committee. Sandee was elected the Chair of the Committee but was not able to attend the Board meeting. Fran asked the applicants at the meeting to please leave the room. Fran reported the open positions were two Private Sector, one Public Sector and both North and Coast Low Income Sector. At the first Selection Committee meeting it was decided to advertise for the open positions. The South County rotates public officials. Mary Ann Reiss has been appointed to replace Jim Guthrie. Mical Bovee and Rick Grantham were filling in Private Sector positions that became vacant before the term was up. Therefore they needed to go through the interview process. Carlos ran unopposed for the Low Income Coastal position. We advertised for this position, but received no applicants. Because there were no other applicants and due to Carlos’s qualifications, it was decided not to interview Carlos. There was one applicant for the North County Low Income position recommended by outgoing Board member Revered Ruben Tate. The committee chose to interview the applicant Gary Jordan and selected him for this position.

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There were three applicants for the two Private Positions, Mical Bovee, Rick Grantham and Dee Lacey. All three were interviewed. Because of the needs in Private Sector position Dee Lacey and Mical Bovee were selected. Rick was encouraged to come back as a Public Sector position, should he decide to run. Fran would like to discuss next year rotating Morro Bay with Cambria CSD and/or Los Osos. Jim Guthrie felt rotation may not be best; they rotate off as soon as they get familiar with Community Action. Jim Patterson stated we also have the ability to add more members to create a larger Board.

On a motion by Jim Patterson seconded by Jim Guthrie the Board approves the above action. (MSC Patterson/Guthrie). All in favor.

Biz handed out a Year in Review for the Board to review the accomplishments of Community Action Partnership this year and thanked the Board for they dedication.

8. President’s Report

A. Update B. Special Presentation – Fran handed out recognition awards to the outgoing Board Members Rick

Grantham, Jim Guthrie and Ruben Tate. C. Appointment of Nominating Committee – Fran asked for volunteers to be on this committee to select

officers for next year. Margie, Linda and Carlos agreed to be on this committee and Carlos agreed to be the chair.

9. Communication, Consultants, and Commissioners’ Comments 10. Public Comment 11. Adjournment 8:30 pm

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Finance Committee Minutes Final Year–End Meeting

December 14, 2011 11:45a.m. – 1:30 p.m.

Members Present: Staff Present: Rob Garcia, Chair Joan Limov, CFO Sandee Menge Biz Steinberg, CEO Rev. Ruben Tate Jim Famalette, COO

Mical Bovee Grace McIntosh, Deputy Director Mara Whitten, AD Program Manager Andy White, Senior Accountant Susan Cuenin, Accountant Donna Brown, Accountant Stephanie Carlson, Accountant Jason Holyfield, Accountant Mark Elliott, Accountant Marci Sperlo, Executive Asst. to CEO Sheila Sanders, Recording Secretary

Rob opened the meeting at 11:45 a.m. and thanked the staff for job well done throughout the year. He then called for introductions. Since Ruben Tate will be retiring from the Board, Rob presented him with an orchid and card and everyone thanked him for his eighteen years of service on the Board and Finance Committee. The Adult Day Services program was then introduced by Mara Whitten, Program Manager for the program. She reported that the center opened in 2004 and that they are open Monday through Friday from 8:00 a.m. to 5:00 p.m. They are licensed for 25 clients; currently have nineteen with an average of eight to ten clients per day. Some of the clients are recommended by the Department of Social Services. The program has many volunteers. Jason Holyfield, the program accountant, then reported on the financials. Their income and expenses both totaled $202,108 and the details are attached. Half the staff is volunteers. The center is located in a house owned by the adjacent church and we received a discounted rent thus creating a large In-Kind donation for the difference between the market value and the actual rent paid. Most of the funding goes for staff salaries. The AAA funding was increased and will probably increase again for the new year. The Hoag Foundation had awarded the center $30,000. Fundraising events are held each year and they are the Trivia Brain Teaser and the annual Tea. $14,738 was raised by the two events. The Advisory Committee is trying to come up with ways to get the word out to the public that the center is there and has capacity. One idea was for get the information to our personal physicians and thus to the medical referral network.

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Revenue Summary: % Dept. 797 Dept. 798 Dept. 118 TotalAAA Funding 24.5% -$ 49,471$ -$ 49,471$ County Funding 12.4% - 25,100 - 25,100 CSBG 2.2% - - 4,426 4,426 Participant Fees 16.6% 5,453 28,170 - 33,623 United Way 2.5% 5,000 - - 5,000 MUST/Hoag Family Foundation 10.8% 5,000 16,739 - 21,739 Donations 11.1% 5,475 17,048 - 22,523 Fundraising 7.3% 14,738 - - 14,738 In-Kind Revenue 12.6% - 25,489 - 25,489

35,665$ 162,017$ 4,426$ 202,108$

Expense Summary:Salaries & Fringe 60.7% 22,948$ 95,871$ 3,817$ 122,636$ Transportation 0.2% 93 304 - 397 Meals 4.4% 1,732 7,152 - 8,884 Supplies 3.4% 531 6,381 - 6,913 Center Costs 7.8% 3,834 11,564 303 15,701 Office / Admin Costs 4.5% 3,553 5,474 - 9,027 Indirect 6.5% 2,973 9,782 305 13,060 In-Kind 12.6% - 25,489 - 25,489

35,665$ 162,017$ 4,426$ 202,108$ Lunch was then served and Joan went over the Year in Review summary. There were over 200 contracts. She pointed out the Federal OHS Triennial review for EHS/MSHS/EHS ARRA/MSHS ARRA in April, and what an excellent review we received. Joan encouraged the Committee to take additional time to study the Year in Review, to see all that has been accomplished during the year. Rob went on to report on the Line of Credit and the credit cards. He also reported that the State Controller’s Office conducted a telephone exit with Management on December 8, 2011 to review results of testing done on CSBG ARRA contract awarded for the FYE August 31, 2010. No findings were noted, but a recommendation was made to correct a transposition error on the Interest Schedule of the Closeout report. The cost of the staff and committee’s lunch meeting at “McPhees” in Templeton was covered by a generous donation by a board member. The next Finance Committee Meeting is scheduled for January 18, 2012, at the Southwood office. The meeting was adjourned at 1:40 p.m. Respectively submitted, Sheila Sanders, Recording Secretary

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BOARD ACTION REQUIRED January 19, 2012

ITEM: Applications for 2012-2013 County Community Based Organization/Preventive Health Grants

funding to support Forty Wonderful, Adult Wellness and Prevention Screening, Liberty Tattoo Removal, and Adult Day Services.

ACTION REQUIRED: Board approval to submit applications. SUMMARY NARRATIVE: This grant program supports services that promote health, stability, independence, and well-being.

Forty Wonderful: This program provides low-cost clinical breast exams, mammograms, pap smears, reproductive health exams, hormone replacement therapy, and wellness education to support early detection and intervention of disease and reduce mortality for low-income women age 40 and older. Adult Wellness and Prevention Screening: Adult Wellness and Prevention Screening is the new name for the Senior Health Screening program. The name change reflects the expanded population being served by this program, as an increasing number of low-income adults under the age of 65 are accessing program services due to a lack of adequate health insurance and other financial barriers to obtaining basic health screenings critical to physical, mental, and social wellbeing. The program provides health screening, preventive care, resource and referral, and education at 17 locations countywide. Services include individualized health education and screenings for blood pressure and heart rhythms, unhealthy weight gain or loss, diabetes, anemia, and high cholesterol. Liberty Tattoo Removal: The program provides laser tattoo removal treatments in exchange for community service. Participants receive a new opportunity to participate in mainstream society by the removal of gang-related or anti-social tattoos that are interfering with life, employment and success. Adult Day Center: The program provides adult day services to persons with Alzheimer’s disease or other types of dementia, including activities and exercise to stimulate cognitive abilities, and maintain/improve physical functioning so clients remain independent. Respite and education are provided to families and community caregivers.

BUDGET/FINANCIAL IMPACT:

The application includes the following funding requests: Forty Wonderful – $7,500, Adult Wellness and Prevention Screening – $15,000, Liberty Tattoo Removal – $6,000, and Adult Day Center – $27,300. STAFF RECOMMENDATION: Recommend approval. All of these programs received funding for FY 2011-2012. This funding is critical to provide needed services as well as to show broad-based local support. CHIEF EXECUTIVE OFFICER’S RECOMMENDATION: Recommend approval. These programs meet the county’s priorities and are essential to ensuring the health and well-being of our most vulnerable community members.

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BOARD ACTION REQUIRED January 19, 2012

ITEM: Grants-In-Aid Applications to the City of San Luis Obispo for funding to support Homeless Case

Management (SLO), Forty Wonderful, and Adult Wellness and Prevention Screening. ACTION REQUIRED: Board approval to submit applications. SUMMARY NARRATIVE: This grant supports programs that promote the well-being of San Luis Obispo’s citizens.

Homeless Case Management: Case management services are provided in San Luis Obispo, North County and South County. These funds will support the San Luis Obispo program. Following an initial intake and assessment, the case manager works with clients to develop an individualized case plan with short-term and long-term goals. Case managers work with clients to accomplish these goals. The ultimate goal of this process is not only to house clients, but also to increase their income (through accessing benefits and/or stabilizing their lives so that they can find employment) and to enable them to live independently.

Forty Wonderful: This program provides low-cost clinical breast exams, mammograms, pap smears, reproductive health exams, hormone replacement therapy, and wellness education, to support early detection and intervention of disease, and to reduce mortality for low-income women aged 40 and older. Adult Wellness and Prevention Screening: Adult Wellness and Prevention Screening is the new name for the Senior Health Screening program. The name change reflects the expanded population being served by this program, as an increasing number of low-income adults under the age of 65 are accessing program services due to a lack of adequate health insurance and other financial barriers to obtaining basic health screenings critical to physical, mental, and social wellbeing. The program provides health screening, preventive care, resource and referral, and education at 17 locations countywide. Services include individualized health education and screenings for blood pressure and heart rhythms, unhealthy weight gain or loss, diabetes, anemia, and high cholesterol.

BUDGET/FINANCIAL IMPACT:

The application includes the following requests: Homeless Case Management (SLO) – $10,000, Forty Wonderful – $4,000, and Adult Wellness and Prevention Screening – $5,000. Funding will provide general operating support for all three programs. STAFF RECOMMENDATION: Recommend approval. This funding is critical to provide needed services as well as to show broad-based local support when leveraging other funding. CHIEF EXECUTIVE OFFICER’S RECOMMENDATION: Recommend approval. These programs meet the city’s priorities and are essential to ensuring the health and well-being of our most vulnerable community members.

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BOARD ACTION REQUIRED January 19, 2012

ITEM: Application to the City of Santa Maria’s 2012 Community Development Block Grant for the Liberty

Tattoo Removal Program ACTION REQUIRED: Board approval to submit application SUMMARY NARRATIVE: CDBG funding is available to serve the needs of low- and very low-income persons living in Santa Maria. Last year, Liberty Tattoo Removal received $7,800 in funding for fiscal year 2010–2011, but was denied funding in fiscal year 2011 – 2012. Thirty-three percent of Liberty Tattoo Removal clients are Santa Maria residents. The Liberty Tattoo Removal Program provides motivated individuals who have gang-related and/or anti-social tattoos (that create a social barrier) with a means of having them removed. In order to receive laser removal treatments clients must either perform 16 community service hours per treatment or make a donation of $300 per treatment. The Liberty Tattoo Removal Program provides individuals with a new opportunity to participate in mainstream society by removing tattoos that interfere with their life, employment, and success. BUDGET/FINANCIAL IMPACT: The Liberty Tattoo Removal Program is requesting $7,530 for program support. Funding will cover operating expenses that will assist with serving Santa Barbara County participants. Currently no funding is received from Santa Barbara County. STAFF RECOMMENDATION: Recommend approval. Even though a tattoo removal program exists in the City of Santa Barbara, Santa Maria residents in need of services find it easier to access our program in San Luis Obispo. Support from the City of Santa Maria can also assist us in obtaining more funding from other Santa Barbara County foundations by showing that local funders recognize the importance of this program for their residents. CHIEF EXECUTIVE OFFICER’S RECOMMENDATION: Recommend approval. Liberty Tattoo Removal services decrease recidivism, remove anti-social and/or negative behaviors and prejudices, and increase opportunities for employment, education, and quality of life for individuals with a history of gang or prison involvement, and who have abusive and/or substance abuse lifestyles.

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BOARD ACTION REQUIRED January 19, 2012

ITEM: Contract with California Department of Community Services & Development (CSD) for 2012

Department of Energy Weatherization Assistance Program (DOE WAP) Contract # 11C-1833

ACTION REQUIRED: Board approval to enter into contract with CSD for the 2012 DOE WAP program. SUMMARY NARRATIVE: The Community Action Partnership of San Luis Obispo County, Inc. Energy Department operates the DOE WAP program for San Luis Obispo County, providing energy conservation and weatherization services for lower- income County residents, utility payment assistance and repair and replacement of heating and cooling systems and water heaters. DOE WAP funds are used primarily for weatherizing older, single family homes and mobile homes with repair needs that cannot be covered under the utility-funded weatherization programs. Combustion Air Safety testing is performed in every client’s home and any health and safety problems discovered in the testing are repaired by Energy staff. Work performed includes furnace repair and replacement, water heater replacement, duct system testing and sealing, installation of evaporative coolers and air conditioning units, door and window replacement, weather-stripping, attic insulation, and other energy conservation measures. BUDGET/FINANCIAL IMPACT:

Budget Category Amount Administration : $ 1,751 Outreach & Education 2,774 Health & Safety Repairs 6,242 Direct Program Activities 18,729 Total Contract Amount: $29,496 The 2012 contract includes pricing increases for some measures installed under the program and provides sufficient funding to cover the cost of operating all program services. STAFF COMMENTS: Recommend approval. In addition to Weatherization services, program funds will be used to replace hazardous furnaces, water heaters, non-operable cooling systems and to make repairs that address carbon monoxide and other safety problems discovered by Energy staff. DOE WAP is similar to Energy’s LIHEAP and DOE ARRA contracts in that it offers most of the same services and targets the lowest income households with the greatest needs. CHIEF EXECUTIVE OFFICER’S RECOMMENDATION: Recommend approval. This contract provides critical services to many of our neediest households and helps keep their homes war, safe and energy efficient.

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RESOLUTION NO. R-12-01

A Resolution of the Board of Director of the Community Action Partnership of San Luis Obispo County, Inc. Authorizing the Acceptance of the 2012 Department of Energy

Weatherization Assistance Program (DOE WAP) Contract # 11C-1833

WHEREAS, the State of California Department of Community Services and Development (CSD) is offering the 2012 DOE WAP contract to the Community Action Partnership of San Luis Obispo County, Inc. (CAPSLO); and WHEREAS, the CAPSLO has provided weatherization, insulation and minor home repair services for over 33 years; and WHEREAS, CSD is now funding DOE WAP for the year 2012; and WHEREAS, CAPSLO has the experience to offer quality weatherization and home repair services to eligible participants countywide. NOW, THEREFORE, BE IT RESOLVED THAT: The Board of Directors of the Community Action Partnership of San Luis Obispo County, Inc. hereby approves entering into the 2012 DOE WAP Contract, authorizes the Board Chair to sign this Resolution and authorizes the Chief Executive Officer to execute the 2012 LIHEAP Contract and any amendments thereof. UPON MOTION OF , seconded by , the foregoing resolution is hereby passed and adopted at the regular meeting of the Board of Directors of the Community Action Partnership of San Luis Obispo County, Inc. this 19th day of January 2012. Ayes: _ Noes: Abstained: Absent: Attest: _________________________________ Marci Sperlo, Recording Secretary Fran Coughlin, Board President Elizabeth “Biz” Steinberg Chief Executive Officer

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BOARD ACTION REQUIRED January 19, 2012

ITEM: Head Start/Early Head Start Planning Calendar Process for the 2012-2013 Program Year ACTION REQUIRED: Board approval of the 2012-2013 HS/EHS Planning Process Calendar SUMMARY NARRATIVE: According to the Reauthorized Head Start Act of 2007, Section 642(c)(1)(E)(ii), the Governing Board (Community Action Partnership Board of Directors) must “adopt practices that assure active, independent, and informed governance of the Head Start agency, including practices consistent with subsection (d)(1), and fully participate in the development, planning, and evaluation of the Head Start programs involved.” Each year, review of the calendar takes place and approval from the Policy Council and the Board of Directors is needed as mandated by the Head Start Performance Standards. BUDGET/FINANCIAL IMPACT: None STAFF RECOMMENDATION: Recommend approval. The Head Start/Early Head Start Planning Calendar enables the program to properly prepare for the program year and effectively meet deadlines. CHIEF EXECUTIVE OFFICER’S RECOMMENDATION: Recommend approval. The Head Start planning process and calendar are important for the program’s efficacy and success. Frances Coughlin, Board President Date

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BOARD ACTION REQUIRED January 19, 2012

ITEM: Application for the U.S. Department of Veterans Affairs Supportive Services for Veteran Families

Program Grant ACTION REQUIRED: Board approval to submit application. SUMMARY NARRATIVE: The U.S. Department of Veterans Affairs has released a Notice of Funding Announcement through their Support Services for Veteran Families (SSVF) Program. The SSVF Program is a new VA program that will award grants to private non-profit organizations and consumer cooperatives who will provide supportive services to very low-income Veterans and their families residing in or transitioning to permanent housing. Through the SSVF Program, the VA aims to improve very low-income Veteran families’ housing stability. Grantees will provide outreach and case management services and will assist participants in obtaining VA and other public benefits. BUDGET/FINANCIAL IMPACT: Funding for an amount up to $250,000 will support up to 2 FTE case management positions and .25 FTE of the Homeless Services Director position at Community Action as well as a portion of administrative support, mileage and other direct client services. The case manager positions will be targeting North County veteran families as well as working countywide to secure housing for these families. STAFF COMMENTS: Recommend approval. SSVF funds are needed to serve the county’s Veteran families who are homeless or are in imminent danger of becoming homeless. This is a population that is underserved, particularly in the North County. In addition, the Governor has proposed a reduction in funding to the State Office of Veterans Services. Locally this will translate into a reduction in case management/outreach services. CHIEF EXECUTIVE OFFICER'S RECOMMENDATION: Recommend approval. Our Veteran families, who are threatened with the possibility of becoming homeless or are already suffering from homelessness, are desperately in need of the supportive services this funding could provide.