Registration Of Suppliers And Blanket Orders 28 04 2015

PORT AUTHORITY OF TRINIDAD AND TOBAGO

INVITATION TO APPLY FOR REGISTRATION AS A SUPPLIER WITH THE PORT AUTHORITY OF

TRINIDAD AND TOBAGO Schedule 1

CATEGORIES OF PRODUCTS/SERVICES REQUIRED

The Port Authority of Trinidad and Tobago (PATT) hereby invite applications for the

“Registration of Suppliers and Blanket Orders”.

The Port Authority requires a substantial number of products and services at the Port of Port-

of-Spain. PATT is desirous of prequalifying suitable individuals/organizations to provide these

goods and services in the following categories:

No Category Of Services Closing Date of submission of

Applicants

1 Oil Testing

2

Diesel Engine Repairs

3 Fuel Injection system Repairs

4 Electric Motor Testing and Repair

5 Exhaust Muffler Repair and Fabrication

6 Machine Shop Fabrication and Repair

7 Radiator and heat exchange Repair

8 Crane & Industrial Equipment Certification Services

9 Auto Air Condition Repair & Installation & Service

10 Hydraulic Cylinder Service and Repair

11 Crane and Building Air Condition Repair & Installation

& Service

12 Auto-Body, Industrial Repair & Painting

Category Of Services

Closing Date of submission of

Applicants

13

General Repairs (Carpentry, Masonry, Cleaning,

Painting, Plumbing, Spill Clean)

14 Cleaning, Filtration, Hazmat Cleanup & Handling

15 NON Destructive Testing

16 Automobile Cleaning and Detailing

17 Transmission Repair

18 Operator Training and Certification

19 Waste Disposal (Tires, Batteries, Oil, Waste)

20 Equipment Rental (NRV, Industrial Equipment)

21 Rigging Gears Inspection and Certification

22 Standby Generator Testing and Maintenance

(Generators)

Category of Products Required

No Category of Products Closing Date of submission of

Applicants 1 Scrap Metal Purchases

2 Waste Disposal (Tires, Batteries, Oil, Waste)

3 Equipment Rental (NRV, Industrial Equipment)

4 Lubricants (Engine Oils, Hydraulic, Transmission)

5 Filters - Oil, Fuel, Water, Hydraulic, Coolant

6 Clean Materials Rags, Spill Kits, etc

7 Industrial Chemicals - White Spirit, Degreaser, Coil

Cleaners, Hand Sanitizers

8 Batteries

9 Belts, Hoses and Seals

10 Paint and Supplies

11 Hydraulic Hoses and Fittings

13 Auto and Industrial Batteries

For Foreign Suppliers of OCM the following are: (Siemens, GE, ABB etc.) Foreign Suppliers are required to contact the Port Secretary for details on methods of payment.

Suppliers who are interested in providing any of the above products or services are invited to

register with the Port Authority of Trinidad and Tobago. Further information on the specific

batteries and tires required is included in the Registration Documents.

Registration forms providing more detail can be downloaded from the web site of the Port

authority of Trinidad and Tobago at www.patnt.com from …………DATE………………………

Applications are to be submitted to:

………………………….

………………………….

………………………….

Applicants can apply for one or more than one category of work offered. A separate application

must be made for each category of work. Each application must be placed in a separate

envelope. Applicants are required to pay a non-refundable sum registration fee of Three

Hundred Dollars ($300.00) per application to the Cashier, Port Authority, located on the

ground floor of the Port Authority Administration Building. A copy of the receipt must be

submitted with each application.

Applications must be placed in the box marked:

“Registration of Suppliers and Blanket Orders”

which will be located on the ground floor of the Port Authority Administration Building.

Applicants must pay particular attention and adhere to the closing date for the submission of

applications.

Incomplete applications or applications that do not satisfy the requirements for registration

shall be rejected.

Registration documents MUST be submitted with a copy of the receipt of $300.00 for each

specific category of registration. Failure to enclose the receipt(s) will result in the rejection of

your application.

Suppliers who currently provide products and services to the Port are also required to re-apply

in order to be considered for inclusion on the “List of Registered Suppliers”.

…………………………………….

http://www.patnt.com/

PORT AUTHORITY OF TRINIDAD AND TOBAGO

PORT OF PORT OF SPAIN

(A Strategic Business Unit of the Port Authority)

SECTION 1

FORM OF REGISTRATION OF

Note: Plain white sheets of A4 paper can be used if you require additional space to provide the

information requested. These sheets must be attached to your Application.

Firms and individuals that currently provide contract services for the Port Authority are also

required to complete this Form, if they wish to continue as service providers.

A. GENERAL BACKGROUND AND ORGANISATION OF FIRM

(Complete in BLOCK LETTERS)

1. Name of Company

………………………………………………………………………………………………………

2. Registered Address of Main Office (if any)

………………………………………………………………………………………………………

………………………………………………………………………………………………………

3. Postal Address (if different from above)

………………………………………………………………………………………………………

………………………………………………………………………………………………………

………………………………………………………………………………………………………

4. Contact Information

Telephone No: Business …………………………………Cellular No:…………………

Fax No:…………………………………………………..

E-mail:……………………………………………………

Website: …………………………………………………

Form of Registration of Contractors…2

5. Statutory Information (Please attach copies)

B.I.R. Tax Certificate #.................................................................

VAT Registration #: …………………………………………….

NIS Certificate #: …………………………………………………

6. Establishment/incorporation of Firm:

Year: …………………………….Country: …………………….State:………… ………..…

(Please submit copy of Registration Document)

7. Type of Organization: (Tick appropriate box)

Sole Proprietor

Partnership

Limited Company

Private Company

Joint Venture

Consortium

Other

(specify)……………………………………………………………………………………………

……………………………………………………………………………………………………..

(Please provide an Organization Chart)

8. Nature of Business

………………………………………………………………………………………………………

………………………………………………………………………………………………………

………………………………………………………………………………………………………


9. Insurance (The Applicant must provide evidence of Public Liability and Workmen

Compensation Insurance)

i. Public Liability………………………………………………………………… (Name of Company)

Period Covered: ……………………………………………………………………………

Please note that the minimum value of Public Liability insurance required is TT$5.0Million

ii. Workmen’s Compensation:………………………………………………………… (Name of Company)

Period Covered:……………………………………………………………………….

10. Name of person(s), banks or other financial institutions which will stand as surety for

you and sign a Performance Bond in the event of a contract to be awarded:

Name Address Telephone


SECTION 2

B. RESOURCES AND WORK EXPERIENCE

CONTRACT PRODUCT SERVICES

1. Suppliers willing to apply for Product/Services (Refer to Schedule 1)

…………………………………………………………………………………………………

…………………………………………………………………………………………………

…………………………………………………………………………………………………

………………………………………………………………………………………………….

2. Directors of Firm

No. Name Qualifications/Experiences

3. Other Key Personnel of The Firm

No. Name Position Qualifications/Experience

4. Number of Permanent Staff Employed (State categories within each group)

Professional: ________________________

Skilled: ____________________________

Supervisory: ________________________

Technician: _________________________

Unskilled: __________________________

Total: ______________________________


5. Number of Permanent Staff Employed (State categories within each group)

Professional: ________________________

Skilled: ____________________________

Supervisory: ________________________

Technician: _________________________

Unskilled: __________________________

Total: ______________________________

6. Number of Temporary Staff Employed (State categories within each group)

Professional: _______________________

Skilled: ___________________________

Supervisory: _______________________

Technician: ________________________

Unskilled: _________________________

Total: ____________________________

7. Company Experience

Number of years experience as a Supplier/provider of Goods/Services: ………………

8. Summary of Plant and Equipment or other assets available for use on Service

contracts:

No. of

Pieces

Type of

Plant/Equipment

Make and

/or Model

Year of

Manufacture

Purchases

Source

(Owned,

rented,

Leased)

9. Approximate average value of service contracts completed in the last three (3) years.

i. 2012................ $........................................

ii 2013................. $.........................................

iii 2014................. $.........................................

10. Major Service contracts successfully completed in the last three (3) years

Year Projects Client Company Contact Person

and Tel/Cell No.

Contract Price

($)

Form of Registration of Contractors...6

11. a) Has there been any instance within the last three (3) years where a service contract

which was awarded to you, had to be completed by another supplier?

Yes No

b) If your answer to 11 a) is yes, please provide further details.

...........................................................................................................................

...........................................................................................................................

...........................................................................................................................

12. Service contracts in hand.

Projects Employer Date

Commenced

Completion

Period

Percentage (%)

Completed

13. What are your preferred Terms of Payment?

...........................................................................................................................

...........................................................................................................................

14. Litigation History

...........................................................................................................................

...........................................................................................................................

...........................................................................................................................


SECTION 3: STATUTORY/FINANCIAL/LEGAL REQUIREMENTS

1. HSE Plan

Applicant is required to submit an HSE Plan/STOW and safety record with the application.

Note: Contractors must comply with PORT AUTHORITY’S Safety Code and site specific

requirements as well as the statutory requirements under the OSH Act.

2. Bank Reference

Applicant is required to submit a Statement of Credit Worthiness/Financial Standing with the

application.

3. Police Certificate of Character (Requirement of the International Ship and Port Facility

Security (ISPS) Code)

Applicants are required to submit a Police Certificate of Character in order to obtain a Wharf

Pass for every person who is expected to work on the Port at the time of Award of Contract.

4. The undersigned hereby certifies that the information submitted in this application is

complete and true in all aspects that he/she is authorized to execute and submit this

application form on behalf of the company/organization.

…………………………………………………………………………..

Signature

…………………………………………………………………………

Name of Signatory (BLOCK LETTERS)

……………………………………………………………………….

Position in the Company

………………………………………………………………………

Name of Company

……………………………………………………………………

Company’s Seal or Stamp

………………………………………………………………….

Date


Schedule 1

REGISTRATION INSTRUCTIONS

1. The Package of documents to be submitted for Registration shall include:

a) Completed Registration Form

b) VAT, NIS, BIR Certificates no older than (6) months old

c) Certificate of Incorporation

d) Evidence of Public Liability Insurance

e) Evidence of Workman’s Compensation Insurance

f) HSE Policy and Safety record

g) Copy of Company Registration/Incorporation Document

h) Company organization Chart

i) Bank Reference or Reference from a Financial Institute

j) Copy of receipt as evidence of the payment of the Application Fee of $300.00

2. Invitation to Register / Update Registration (As a Supplier/ Contractor/ Consultant

with the Port Authority of Trinidad and Tobago

The Port Authority of Trinidad and Tobago is in the process of updating its database of small and medium

sized Contractors and Consultants. Therefore, all previously registered firms and individuals are

invited to update their registration information.

New firms and individuals are also being invited to register with the Authority.

Warning

Existing registered Firms/Individuals are advised to adhere to this invitation to ensure that

their status as contractor/ consultant is maintained.

3. Application Fee

Applicants are required to pay a non-refundable fee of $ 300.00, for each application, to the

Cashier, Port Authority, located on the Ground Floor of the Port Administration Building, Dock

Road, Port of Spain. A copy of the receipt is to be submitted with the Application.

4. Further Information

Further information may be obtained from the Port Secretary’s Office. You can contact Ms.

Marcia Charles, Port Secretary at 623-2901-4 Ext. 110 or 111 or email at [email protected]

Form of Registration of Contractors …10

5. Presentation of Information

Your completed registration form must be submitted in triplicate (original and two (2) copies),

addressed to:

Marcia Charles

Port Secretary

Port Authority of Trinidad and Tobago,

Dock Road

Port-of-Spain

and placed in an envelope clearly marked:

“Application to Register as a Contractor”

(Also state Category of Work), according to Schedule 1

Applicants can apply for one or more of the six (6) categories of Products and Services as

shown in Schedule 1. A separate application must be made for each category of Products

and Services. The Category of Products and Services must be stated on the envelope.

6. Submission of Information

The envelope must be deposited in the Box provided on the Ground Floor of the Port

Administration Building. The Box will be marked: “Registration of Contractors”.

The specific category of work shall also be stated on the box. APPLICANTS FOR MORE

THAN ONE CATGORY OF WORK MUST SUBMIT A SEPARATE APPLICATION

FOR EACH CATEGORY.

Application Packages will be available from 2015

Those interested should make submissions using the available application form which is

downloadable from the web site for the Port Authority of Trinidad and Tobago at:

www.patnt.com the following information is required in the Application Form:

a) The qualifications and experience of the directors and key professionals (resumes and

organization chart to be included)

b) Profile of the Firm, giving its history, main line/s of business, length of time in business,

address and contact details

c) Copies of BIR,VAT and NIS Certificates dated not more than 6 months old;

d) List of major projects undertaken with details of project size, location and client

References.

e) HSE Plan and Safety Record

f) Firm’s financial standing

http://www.patnt.com/


The Port Authority of Trinidad and Tobago will not pay any costs incurred by firms/individuals

during the preparation and/or submission of their Registration Documents.

7) Closing date for submissions of Application

No application will be accepted after the respective closing dates for the respective categories of

Products and Services (Please see Schedule 1 for Closing Dates for submission of

Applications).

Under no circumstances would late applications be accepted.

8) Receipt and evaluation of Applications

The Box will be opened on the scheduled closing dates for the specific categories of work as

shown in Schedule 1.

Registration and Criteria

Applicants will be evaluated based on the following criteria and points:

No. Criteria Maximum Point

a. Experience 25

b. Technical Capacity 25

c. Resources available (Human Resources, Delivery

capacity) 15

d. Financial Standing 15

e. HSE Plan/STOW & Safety Record 10

f. Submission of all the required information 10

TOTAL 100

Port Secretary

Port Authority of Trinidad and Tobago

Registration Of Suppliers And Blanket Orders 28 04 2015

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Transcript of Registration Of Suppliers And Blanket Orders 28 04 2015