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Post Graduate Medical Education Office, Rady Faculty of Health Sciences 260 Brodie Centre, 727 McDermot Avenue Winnipeg, Manitoba R3E 3P5
REGISTRATION MANUAL For New Postgraduate Trainees
Revised January 9, 2018
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Table of Contents
Table of Contents .................................................................................................................................. 2
Welcome ............................................................................................................................................... 4
Introduction to Postgraduate Medical Education ................................................................................ 5
Contact Information .............................................................................................................................. 7
Registration Process: A – Z Details ...................................................................................................... 10
A. Letter of Offer ...................................................................................................................... 10
B. Independent Contract .......................................................................................................... 10
C. Activate your UMNet ID and Email Account ........................................................................ 10
D. Aurora Student and Personal Identification Number (PIN) ................................................. 10
E. VENTIS (PGME Curriculum Management System) ............................................................... 11
F. Medical Diploma .................................................................................................................. 12
G. Regional Health Authorities Learner Placement Affiliation Agreement .............................. 12
H. Police Information Check/Criminal Record Check (including Vulnerable Sector Check) ..... 12
I. Manitoba Adult Abuse Registry ........................................................................................... 13
J. Manitoba Child Abuse Registry ............................................................................................ 14
K. Banking Information ............................................................................................................. 14
L. Immunization ....................................................................................................................... 14
M. Benefits................................................................................................................................. 15
N. e-Post Account ..................................................................................................................... 15
O. e-Health Account .................................................................................................................. 15
P. Licensure .............................................................................................................................. 15
Q. Liability Insurance ................................................................................................................. 17
R. Professional Association Residents & Interns of Manitoba (PARIM)................................... 18
S. Canadian Post-M.D Education Registry (CAPER) .................................................................. 18
T. Requisition Forms for Lab Coats and HSC Facility Access Card, and Pager ......................... 19
U. University of Manitoba Student Card .................................................................................. 20
V. Immigration Documentation ................................................................................................ 20
W. Social Insurance Number (SIN) ............................................................................................. 21
X. Personal Health Information Act (PHIA) for Trainees as Employees - Mandatory .............. 21
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Y. Registration Fees and Dual Registration .............................................................................. 22
Z. One on One Meeting with CPGME Office ............................................................................ 23
Mandatory PGME Trainee Orientation ............................................................................................... 24
Mandatory International Medical Graduates (IMG) Orientation ....................................................... 26
Registration Checklists ........................................................................................................................ 27
Residents (CaRMS Match, Family Medicine Enhanced Skills, External Transfer) ........................... 27
Mandatory PGME Trainee Orientation ........................................................................................... 29
Mandatory International Medical Graduates (IMG) Orientation ................................................... 29
Registration Checklists ........................................................................................................................ 30
Clinical Fellows ................................................................................................................................ 30
PGME Trainee Orientation (Optional) ............................................................................................ 32
Registration Checklists ........................................................................................................................ 33
Post PHD (Dental Interns, Oral & Maxillofacial Surgery, Clinical Biochemistry, Clinical
Microbiology, Molecular Genetics & Cytogenetics and Clinical Health Psychology)..................... 33
Mandatory PGME Trainee Orientation ........................................................................................... 33
Registration Checklists ........................................................................................................................ 35
Internationally (Visa) Sponsored Trainees (Residents and Fellows) .............................................. 35
Mandatory PGME Trainee Orientation ........................................................................................... 37
Mandatory International Medical Graduates (IMG) Orientation ................................................... 37
Registration Checklists ........................................................................................................................ 38
Returning/Continuing Trainee Checklist (From Specialty to Subspecialty Training Program within
U of M) ............................................................................................................................................ 38
Registration Checklists ........................................................................................................................ 38
Returning/Continuing Trainee Checklist (From Specialty/Subspecialty Training Program to
Fellowship Program within U of M) ............................................................................................... 39
Frequently Asked Questions (FAQ) ..................................................................................................... 41
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Welcome
Congratulations and welcome to the University of Manitoba, Max Rady College of Medicine! We
are excited at the prospects of getting to know you more on a personal basis.
Residency will provide you with the opportunity to integrate knowledge, skills and interpersonal
traits towards your ultimate goal in your chosen area of specialization.
Our CPGME Team will work closely with your Residency Program Director/Team ensuring that your
educational concerns will be met in a timely manner. Do not hesitate to utilize our services or to
contact us if you have any concerns.
This Registration Manual for New Postgraduate Trainees will assist you during your first few weeks
and beyond at the University of Manitoba.
Once again, welcome to the Postgraduate Medical Education at the University of Manitoba.
All the best,
Dr. Cliff Yaffe, MD, FRCSC, FACS
Associate Dean, Postgraduate Medical Education
Rady Faculty of Health Sciences
University of Manitoba
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Introduction to Postgraduate Medical Education
As you may already be aware, Postgraduate Medical Education (PGME) is unique in that while all
the programs are supported and monitored by the University of Manitoba and the Max Rady
College of Medicine, the regulations governing training, evaluation and certification are set by the
two national institutions - The Royal College of Physicians and Surgeons of Canada and The College
of Family Physicians of Canada.
The Postgraduate Medical Education Office is led by the Associate Dean PGME and supported by
administrative staff who are responsible for assisting the Programs with the registration process,
accreditation review, connecting the Programs and Trainees with the WRHA (Winnipeg Health
Regional Health Authority) as the main employer, liaising with relevant parties (CPSM, CMPA,
PARIM, RCPSC, CFPC), managing the online curriculum system and leave of absence, organizing
core curriculum academic and facilitating the remediation, probation, suspension and dismissal as
well as administering the PGME Awards, Bursaries and Scholarships.
Each program has a Program Director and Program Assistant. These individuals will become known
to you during orientation sessions within your own program. The Program Director is responsible
for ensuring that the training guidelines from the two colleges are followed. The Program Assistant
in the other hand, is responsible for the day to day operation of the training program. This includes
scheduling, planning academic half days, CaRMS selection process and meetings, liaising with the
residents, assisting with the accreditation review, maintaining files of the residents, etc. The
Program Assistants will also help and guide you from the start to the end of your training Program.
Each program, regardless of size or function, has a Residency Program Committee (RPC). These
committees have resident members and you should find out who your representative(s) are on
these committees. The RPCs are responsible for dealing with educational issues in each program.
Most programs also have a chief resident who is in his/her final years of training. The chief
resident has a variety of duties, some of which may include setting up call schedules and arranging
educational sessions.
For WRHA funded residents, the Professional Association of Resident and Intern of Manitoba
(PARIM) is your association representing both educational and service issues within and around the
boundaries of the Max Rady College of Medicine. The PARIM Office is located in the HSC facility.
The organization has an Executive Director and Board of Directors.
In addition to the Resident Program Committees in each program, there is an overarching Faculty
Committee. The College PGME Executive Committee, chaired by the Associate Dean, Postgraduate
Medical Education, is a working committee which meets monthly to discuss educational issues,
assign residency positions, formulate policies etc. There are a number of subcommittees that deal
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with education development, core curriculum, basic clinical year and resident transfers that report
to the College PGME Committee. The resident representatives to all these committees are
appointed by the PARIM Executive.
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Contact Information Postgraduate Medical Education (PGME) Office 260 Brodie Centre – 727 McDermot Avenue
University of Manitoba, Winnipeg Manitoba R3E 3P5
Phone: (204) 789-3290 Fax: (204) 789-3929 Website: http://umanitoba.ca/faculties/medicine/education/pgme/postgrad.html
Associate Dean, PGME Dr. Clifford Yaffe
(204) 789-3290
Director, PGME Core Curriculum Dr. Alexandra Ilnyckyj
(204) 789-3290
Business Manager, PGME, IMG, PGME Wellness , Professionalism, CIP
Ms. Michelle Oshanyk
Phone #: TBA
PGME Team Lead Ms. Wendi Charette
(204) 272-3120
Assistant to the Associate Dean, PGME Ms. Donna Coulis
(204) 789-3290
Resident Administrator Miss. Gail Tomczuk
(204) 789-3452
Resident Administrator Ms. Kim Le
(204)789-3352
Resident Administrator Susan Snusher
Phone #: TBA
Admissions Assistant Ms. Fitri Gagne (Maternity Leave)
(204) 789-3572
PGME Administrator, Competency Based Education (CBE)/Education Advisory Committee (EAC)
Ms. Jenn Doroniuk
(204)789-3453
PGME Resident Research & Clinician Investigator Program (CIP) Administrator
Ms. Karen Holmes
(204) 789-3498
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PGME Finance Administrator Ms. Tracy Smith
(204) 789-3568
Detailed listing of support staff roles can be found on the PGME Website. General Inquiries: [email protected] Registration Inquiries: [email protected] Sponsored Trainee Inquires: [email protected] Award Inquiries: [email protected] VENTIS Help Desk: [email protected] CBD Inquires: [email protected] Research Inquires: [email protected]
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Registration Process: Overview
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Registration Process: A – Z Details
A. Letter of Offer The PGME Office will send a Letter of Offer and registration information to the trainee by
email. The trainee must review, sign and submit the electronic copy to
[email protected] one week after receiving the letter.
The signed Letter of Offer confirms acceptance of the terms and conditions noted in the
offer.
B. Independent Contract
In addition to a Letter of Offer, the PGME Office will send the Independent Contract form to
Clinical Fellows (not applicable for Internationally (Visa) Sponsored fellows). The trainee
must sign and submit the electronic copy to [email protected] one week after
receiving these documents.
Trainees will be asked to sign the original document when attending one on one meeting
with the PGME Resident Administrator prior to the commencement of training.
C. Activate your UMNet ID and Email Account
Activate your UMNet ID and create your myumanitoba email account, please go to:
http://umanitoba.ca/computing/ist/accounts/claimid.html
Information about myumanitoba email account, please visit:
http://umanitoba.ca/ist/email/studentemailindex.html
The U of M Policy states that U of M will only use your university email account for official
communications, including messages from your faculty and other administrative office.
D. Aurora Student and Personal Identification Number (PIN)
New Trainees:
Your University of Manitoba student number will appear on your initial Welcome Email.
To log in to Aurora Student, you will be asked for your PIN. When you first access Aurora
Student, your temporary PIN is your date of birth (YYMMDD).
You will immediately be required to change your PIN to another sequence of numbers for
your security. For further information about your PIN, click on to this link.
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Returning Trainees:
If you are a returning trainee, you will continue to use the student number assigned to you
at initial admission.
To log in to Aurora Student, use the same PIN that you used the last time you logged into
Aurora Student. If you wish to change your PIN, please go to Personal
InformationChange PIN
Select Personal InformationUpdate AddressesPhones
Please click on to the following link to log in to Aurora:
https://aurora.umanitoba.ca/banprod/twbkwbis.P_WWWLogin
For more information about Aurora Student, visit the following link:
http://intranet.umanitoba.ca/student/records/2336.html
E. VENTIS (PGME Curriculum Management System)
VENTIS (uofm.ventis.ca) is a comprehensive web-based electronic system that provides
functionality for Trainee Registration, Scheduling (Rotations, Calls, Daily and Educational
Events) and Assessments throughout your PGME career at the University of Manitoba. You
can access VENTIS anywhere and anytime with internet access.
After the PGME Office receives a signed Letter of Offer and Independent Contract (for
Clinical Fellows), an email will be sent with the instructions and the username for you to
activate your VENTIS account and to complete the required Online Registration. Please visit
this VENTIS Manual of Online Registration link for VENTIS manual instructions.
Technical Readiness: Please ensure that you are using a supported, up-to-date version of
Firefox/Google Chrome/Safari browser and Windows 7/MacOSX (or higher). Microsoft does
not use the most common international coding methods and often causes display and
functionality issues with many systems, including VENTIS when using Internet Explorer.
Please do not use a browser shortcut.
For security reasons, it is your responsibility to protect your VENTIS username and password
and ensure to logout of VENTIS properly.
For further VENTIS Manuals Instructions on How to I Access VENTIS, How to Change the
Password, I Forgot My Password and Online Registration can be found at this VENTIS link.
VENTIS URL Link: uofm.ventis.ca
VENTIS Help Tab Manuals – please log into VENTIS first before clicking on this help tab link.
If you have any technical VENTIS related questions, please contact the VENTIS Help Desk at
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F. Medical Diploma
It is a requirement that all postgraduate medical trainees (with the exception of Post PHD)
must submit a copy of a Medical Diploma to the PGME Office two months prior to the
commencement of training.
Please provide a confirmation of graduation letter if your medical diploma is not available at
the time of registration.
If the Medical Diploma is not in English, a notarized copy translated into English must be
provided to the PGME Office two months prior to the commencement of training.
G. Regional Health Authorities Learner Placement Affiliation Agreement
Please print, sign and submit the RHA Agreement to PGME Office
Regional Health Authorities Learner Placement Affiliation Agreement.
Submit the signed RHA Agreement to PGME Office at 260 Brodie Centre within two months
prior to the commencement of training.
H. Police Information Check/Criminal Record Check (including Vulnerable Sector
Check)
Be sure to apply early as it may take up to two (2) months to obtain a Police Information
Check/Criminal Record check.
Please order two original copies of your check at your local RCMP detachment or your local
law enforcement agency. You must ensure that the check contains a Vulnerable Sector
Check. Once you receive the check back, you must send the originals (photocopy or fax are
not acceptable) to:
o CPSM Office at 1000 – 1661 Portage Ave Winnipeg MB R3J 3T7
o MSAS Office at 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2
The trainee must provide a satisfactory Police Information Check (for Winnipeg residents) or
Criminal Record Check (for non-Winnipeg residents) to the College of Physicians and
Surgeons of Manitoba (CPSM) and Medical Staff Administrative Services (MSAS), one month
prior to the commencement of training.
For Winnipeg Residents: If you choose to apply online, you will be required to select CPSM
and Medical Staff Administrative Services-WRHA as the agencies where the Winnipeg
Police Services will send your electronic Police Information Check directly to the selected
agencies.
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Post PHD - are required to submit the Police Information Check/Criminal Record Check
(including Vulnerable Sector Check) to the MSAS Only (4th Floor – 650 Main St. Winnipeg,
MB R3B 1E2).
For more information please refer to the Winnipeg Police Services website.
Should you have any questions in regard to the Police Information Check/Criminal Record
Checks submission please contact MSAS at [email protected] or CPSM.
Winnipeg Police Headquarters
245 Smith St.
Winnipeg, Manitoba
Phone: 204-986-6074
I. Manitoba Adult Abuse Registry
Be sure to apply early as it may take up to two (2) months to obtain a Manitoba Adult
Abuse Registry check.
It is a requirement that all postgraduate trainees must submit and be cleared on a formal
Manitoba Adult Abuse Registry.
The original Manitoba Adult Abuse Registry must be submitted to Medical Staff
Administrative Services (MSAS) at 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one
month prior to the commencement of training.
Please visit https://www.gov.mb.ca/fs/pwd/adult_abuse_registry.html to apply for
Manitoba Adult Abuse Registry check.
Please submit your application for Police Information Check/Criminal Record Check
on time to avoid any delay in starting training. Please retain a copy of your Police
Information Check/Criminal Record Check for your own records.
Please check with your local law enforcement agency or the Police Service that
the Vulnerable Sector Check is included in the Police Information Check/Criminal
Record Check
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J. Manitoba Child Abuse Registry
Be sure to apply early as it may take up to two (2) months to obtain a Manitoba Child
Abuse Registry check.
It is a requirement that all postgraduate trainees must submit and be cleared on a formal
Manitoba Child Abuse Registry.
The original Manitoba Child Abuse Registry must be submitted to Medical Staff
Administrative Services (MSAS) at 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one
month prior to the commencement of training.
Please visit https://www.gov.mb.ca/fs/childfam/child_abuse_registry.html to apply for
Manitoba Child Abuse Registry check.
K. Banking Information
All postgraduate medical trainees are required to submit their banking information so they
can be set up with payroll. Voided Cheque or Account Verification from the bank must be
submitted to Medical Staff Administrative Services (MSAS) at 4th Floor – 650 Main St.
Winnipeg, MB R3B 1E2, minimum one month prior to the commencement of training.
The Voided Cheque must include bank name, address, account number, and transit
number.
Internationally (Visa) Sponsored trainees (apply to Saudi Arabian only) - are required to
submit their banking information to the PGME Office, one month prior to commencement
of training.
Clinical Fellows - are required to submit WRHA Medical Remuneration Direct Deposit
Form to MSAS at 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2. This document must be
submitted one month prior to commencement of training.
L. Immunization
It is the trainee's responsibility to complete the WRHA Immunization and Communicable
Disease Record Form, Confidential Personal, Work and Health Questionnaire and submit it
directly to the address indicated on the form. Please retain a copy of the documents for
your records.
WRHA PGME Immunization Pre-Employment Letter 2018-2019
WRHA Immunization and Communicable Disease Record Form
WRHA PGME Confidential Health Questionnaire
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The trainees must contact one of the Occupational Health Units to schedule an
appointment within a minimum of two months prior to the training start date.
Trainees are required to notify the CPGME Office at [email protected] of their
immunization appointment date.
M. Benefits
The WRHA Resident Employment Benefits package will be sent to you directly by Medical
Staff Administrative Services (MSAS), prior to the commencement of training.
For Clinical Fellows, please refer to your Independent Contract.
For Internationally (Visa) Sponsored Trainees, please contact your Embassy/Bureau to find
out if you are eligible for benefits according to the agreement between University of
Manitoba – Sponsoring Country.
N. e-Post Account
For WRHA funded trainees (residents and fellows) - Once the WRHA has received all your
employment paperwork, you will be assigned an employee number. The employee number
can be found on your first paystub.
Please follow the instructions below to create an e-Post account to receive the WRHA Pay
Statement:
http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/ePost-
CreateAccount.pdf
O. e-Health Account
Manitoba e-Health provides electronic health system to health care providers in order to
help enhance the quality of health care.
The WRHA will provide you with the e-Health account information prior to the
commencement of training.
Please visit the following links for the New e-Health Computer Account User Information:
http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/New_eH
ealth_Access.pdf
P. Licensure
The College of Physicians and Surgeons of Manitoba (CPSM) is the statutory body
responsible for maintaining standards of medical practice within Manitoba through the
administration of The Medical Act, Regulations, and related By-Laws, including the Code of
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Ethics. The CPSM regulates the practice of medicine in the Province of Manitoba and issues
the certificate of registration authorizing postgraduate medical education on an annual
basis.
All postgraduate medical trainees must be registered with the CPSM. The CPSM Office will
forward the registration application package directly to the trainees. Please note that if you
have already signed up an account with physicians apply, you need to share your supporting
documents with CPSM through physiciansapply.ca.
- CPSM license is required prior to the trainee's start date. Failure to complete/submit
the CPSM application by the posted deadline will result in a delayed start of the
training. It is the trainee's responsibility to complete and return the application to the
CPSM Office by the following dates:
Residents from R1 Match : April 1
Residents from R2 Match : May 1
Resident from R4 (MSM, PSM, Family Medicine ER, Internationally (Visa)
Sponsored Trainees and Clinical Fellows) : March 15
With submitting the application by the deadlines, it allows CPSM to process your
application and send a confirmation to the PGME Office and programs for adding you to
call schedule prior to June 1 as per PARIM – WRHA Collective Agreement.
- Late applicants will not be added to the call schedule on time, and thus will result in
delay of the commencement of training.
For more information and a downloadable application, please visit the CPSM website:
http://www.cpsm.mb.ca/.
College of Physicians and Surgeons of Manitoba (CPSM)
1000-1661 Portage Avenue
Winnipeg, Manitoba R3J 3T7
Phone: (204)-774-4344
Fax: (204)-774-0750
Toll Free (in Manitoba): (877)-774-4344
Email: [email protected]
Post PHD trainees:
Dental Interns and Oral Maxillofacial Surgery
The trainees are required to obtain the appropriate licensure from Manitoba Dental
Association
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Clinical Biochemistry
The trainees are required to apply for student memberships with Canadian Society of
Clinical Chemists (CSCC) and American Society for Clinical Chemistry (AACC)
Clinical Microbiology
The trainees are required to apply for memberships with Canadian College of
Microbiologists (CCM) and Canadian Association of Clinical Microbiology (CACMID)
Molecular Genetics and Cytogenetics
The trainees are required to apply for memberships with Canadian College of Medical
Geneticists (CCMG)
Clinical Health Psychology
The trainees are required to apply for memberships with Association of Psychology
Postdoctoral and Internship Centers (APPIC)
Q. Liability Insurance
The Canadian Medical Protective Association (CMPA) is an organization that provides legal
defense and liability protection to all physicians across Canada. All postgraduate medical
trainees whose work involves patient contact must obtain CMPA membership/its equivalent
for the duration of their registration with PGME at the University of Manitoba. The PGME
Office provides the CMPA with a listing of all trainees accepted to the University of
Manitoba for postgraduate medical education training.
- CMPA is required prior to the trainee's training start date. Failure to complete/submit
the CMPA membership application by the posted deadline may result in a delayed start
to the training. It is the trainee's responsibility to complete the online membership
application form and PGY questionnaire. The CMPA application and questionnaire must
be completed and returned to the CMPA by May 8 or twelve (12) weeks prior to
commencement of training.
- The CMPA application and questionnaire are available on the CMPA website:
www.cmpa-acpm.ca/en/member-self-service.
- WRHA Residents - The membership fees will be paid in full directly to the CMPA by the
Winnipeg Regional Health Authority (WRHA). DO NOT PROVIDE ANY PAYMENT WHEN
SUBMITTING THE CMPA APPLICATION, and be sure to indicate that the WRHA is the
third party payer. The portion of membership fees will be recovered by way of payroll
deduction, and this will be coordinated by the WRHA or Health Sciences Centre (HSC)
Payroll Office in August/September.
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- Internationally (Visa) Sponsored Residents & Clinical Fellows - are required to pay their
own membership fees in full directly to the CMPA. There will be no reimbursement
from the WRHA.
- PARIM – CMPA Letter 2018 - 2019
- Late applicants will not be added to the call schedule on time, and thus will result in
delay of the commencement of training.
Post PHD Trainees will be required to confirm the appropriate liability insurance to their
Home Program.
R. Professional Association Residents & Interns of Manitoba (PARIM)
The Professional Association Residents & Interns of Manitoba (PARIM) is a volunteer, non-
profit organization representing physicians in training that strives to achieve excellence in
medical education by:
- Working to achieve optimal working conditions so as to maintain a sense of personal
wellbeing for all residents in Manitoba.
- Developing and maintaining effective liaisons and influence with individuals and
organizations within the health care system, to ensure that residents have input in
health policy decisions that affect them.
- Raising public awareness with respect to the roles and functions of residents.
- Encouraging involvement and active participation of members in the realization of our
goals.
The PARIM will send the membership package directly to the trainees. Membership is not
applicable to Clinical Fellows.
For more information, please refer to PARIM website.
S. Canadian Post-M.D Education Registry (CAPER)
All the postgraduate medical trainees are required to submit a completed CAPER form to
the PGME Office.
The mandate of CAPER is:
- to provide accurate information regarding the size, nature and distribution of post-M.D.
programs in Canadian medical schools.
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- to develop a common classification system of post-M.D. trainee categories and to
identify such trainees in the Canadian medical schools.
- to provide information as specifically requested in keeping with CAPER policies.
The CAPER Form is available on the PGME website.
Please submit your completed CAPER form to PGME Office at 260 Brodie Centre two
months prior to the commencement of training
T. Requisition Forms for Lab Coats and HSC Facility Access Card, and Pager
Once you have completed all the registration requirements listed above and the CPGME
Office will confirm your licensure and liability insurance, the Requisition Forms can be
picked up during one on one meeting with the CPGME Resident Administrators (see Section
Z for meeting dates).
Requisition Form for Lab Coats:
Postgraduate residents will receive four new lab coats.
Postgraduate trainees must take the requisition form to the Sewing Room located in the
basement level of the Laundry Room at the Health Sciences Centre.
Clinical Fellows - No lab coat will be provided.
Requisition Form for WRHA/HSC Facility ID Access Card:
Postgraduate trainees will receive a WRHA/HSC Facility ID Access Card.
The trainees must take the application form to the Security Services (between 9:00am -
3:00pm) located in Room MS245 MS Building (2nd Floor) at the Health Sciences Centre.
This photo ID Access Card will be activated for the first day of training.
The trainees are required to carry their ID card as per WRHA Policy: ID.
Pager:
A pager will be provided to each new postgraduate resident.
The University of Manitoba graduates accepted for the residency training program will use
their existing pager and are NOT required to obtain a new pager.
Clinical Fellows & Post PHD - Pager will be provided only when requested.
Scrub Access
Your Home Program will provide you with the information on how to obtain scrub access
upon the commencement of training, if applicable.
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U. University of Manitoba Student Card
The University of Manitoba Photo ID Cards are obtained at front reception of the Neil John
MacLean Health Sciences Library located in the Brodie Centre.
Your photo will be used in the VENTIS system for identification/assessment purposes.
To obtain 24/7 access to the Brodie/Buhler and Basic Medical Sciences Building, take your
Photo ID Card to Colin Wooton’s office (Physical Plant Office, S013 Medical Services
Building, Bannatyne Campus)
If you already have a UM student card, please request a new photo at the NJM Library to
capture your current appearance.
Your student number is available on your UM ID card.
V. Immigration Documentation
All postgraduate trainees who are NOT Canadian Citizens or Permanent Residents are
required to have a valid passport and work permit. It is the trainee’s responsibility to
maintain a valid work permit and provide the CPGME Office with a copy of a valid work
permit.
Internationally (Visa) Sponsored Trainees are required to have a valid passport and work
permit. Please follow the instructions sent to you in your Welcome Email containing your
official Letter of Offer. A clear scanned copy of your passport along with signed Letter of
Offer must be submitted to CPGME Office within one week after receiving Welcome E-mail.
The College of Physicians and Surgeons of Manitoba will send the license application
directly to you. The completed application must be submitted as soon as possible. The
CPGME Office will work concurrently to submit the Labour Market Impact Assessment
(LMIA) Exemption on your behalf to generate the Order ID and Offer of Employment
Number that you will use to apply for a work permit. This information will be included in the
Letter of Employment and sent to you by email.
Clinical Fellows who are NOT Canadian Citizens or Permanent Residents are required to
have a valid passport and work permit. Please follow the instructions sent to you in your
Welcome Email containing your official Letter of Offer and Contract. After signing and
returning these documents, you will be contacted by Nancy Green (WRHA Physician
Recruitment) with further instructions. The College of Physicians and Surgeons of Manitoba
will send the license application directly to you. The completed application must be
submitted as soon as possible.
Permanent Residents of Canada will be required to provide a copy of their Permanent
Resident Card to CPGME Office.
For further information, please visit the website: http://www.cic.gc.ca/english/work/index.asp
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W. Social Insurance Number (SIN)
When completing your VENTIS Online, all the postgraduate trainees are required to provide
their SIN for University of Manitoba registration and employment purposes.
Trainees who are NOT Canadian Citizens or Permanent Residents - are required to apply for a Social Insurance Number (SIN) upon arrival in Canada. Please provide the SIN to the CPGME Office once you receive it.
For further information on how to apply for SIN, to obtain a confirmation of the SIN, or to amend
the SIN record, please visit the website: www.servicecanada.gc.ca/eng/sin/apply/how.shtml
X. Personal Health Information Act (PHIA) for Trainees as Employees - Mandatory
All trainees required to attend the PGME Trainee Orientation Day will take the PHIA for
Trainees as Employees session.
o Understanding PHIA and how it applies to research, medicine, & the general public.
o Rules for collecting, using, and disclosing personal health information as well as the
rights of individuals regarding obtaining access to and exercising control of their own
personal health information.
All trainees must sign the WRHA and U of M PHIA Pledges of Confidentiality at the
Orientation Day
The trainees with Off-Cycle Start Dates (other than July 1st) must contact CPGME Office for
PHIA training.
22 | P a g e
Y. Registration Fees and Dual Registration
Registration Fees
- WRHA Residents - The assessed University of Manitoba Registration Fees will be paid by
the WRHA for the WRHA funded residents, by direct billing authorization through the
Resident Employment Administration Office.
- Clinical Fellows - The assessed University of Manitoba Registration Fees must be paid in
accordance with the Independent Contract, prior to the commencement of training.
Please note that the late payment will result in delay of the commencement of
training.
- Internationally (Visa) Sponsored Trainees – The assessed University of Manitoba
Registration Fees are paid according to the agreement between University of Manitoba
– Sponsoring Country.
- Further information on the U of M Registration fees can be found here
Dual Registration
- The trainees who wish to continue work toward a previous degree, certificate or
diploma program, or Graduate Studies course while being simultaneously registered in
another program at the University of Manitoba must request the permission for
concurrent curriculum privileges and the permission must be obtained from both
programs of study. For more information about the process, please click here.
- Programs that have a mandatory Master’s Program (Oral Maxillofacial Surgery, Pediatric
Dentistry, Public Health and Preventive Medicine) or trainee’s completing Master of
Surgery are required to complete Concurrent Curriculum Form.
- How is permission obtained? The trainee and each of their Faculty/College, school or
program advisors are expected to sign the form indicating permission has been granted,
and agree to the conditions found on the form. The completed form is returned to the
PGME Office. The Request for Permission for Concurrent Curriculum Form can also be
found on the Registrar’s Office Staff & Faculty resources website:
http://intranet.umanitoba.ca/student/records/2323.html
23 | P a g e
Z. One on One Meeting with CPGME Office
There will be drop in meetings with the CPGME Resident Administrators to review all
submitted registration documents and receive the items outlined in Section T, pending
confirmation of licence and liability insurance. Please see the detailed schedule below:
DATE TIME ROOM
Thursday, June 21, 2018 1:00 PM to 3:30 PM
225 Neil John Maclean Health
Sciences Library, Bannatyne
Campus
Friday, June 22, 2018 9:00 AM to 12:00 Noon
385 Neil John Maclean Health
Sciences Library, Bannatyne
Campus
Monday, June 25, 2018 9:00 AM to 12:00 Noon
385 Neil John Maclean Health
Sciences Library, Bannatyne
Campus
Tuesday, June 26, 2018 1:00 PM to 3:30 PM
385 Neil John Maclean Health
Sciences Library, Bannatyne
Campus
Thursday, June 28, 2018 9:00 AM to 12:00 Noon
385 Neil John Maclean Health
Sciences Library, Bannatyne
Campus
It is imperative that trainees must submit the required documents on time to
avoid any delays in the commencement of training or payment.
The trainees are recommended to retain a copy of the registration
documents for their own record.
24 | P a g e
Mandatory PGME Trainee Orientation
All the NEW postgraduate trainees are expected to attend the MANDATORY New PGME Trainee
Orientation. The Clinical Fellows are invited to the PGME Orientation as well, but it is optional.
Orientation is scheduled on Wednesday, June 27, 2018 at 8:00 AM to 4:30 PM in the Frederic
Gaspard Theatre (Theater A).
Frederic Gaspard Theatre (Theater A)
2nd floor - Basic Medical Sciences Building
745 Bannatyne Avenue
Winnipeg, Manitoba R3E 0W2
Map
25 | P a g e
Detailed information about PGME Orientation day as follows:
Registration
Registration starts at 8:00 AM on June 27 – 2nd floor of Basic Medical Sciences Building outside
Frederic Gaspard Theater (J.A. Hildes Concourse).
Signage
There will be signage to guide you to the location of the orientation session. Please enter through
the Brodie Centre doors at 727 McDermot Avenue. Orientation Day will be held in Frederic
Gaspard Theatre (Theatre A) in the Basic Medical Sciences Building.
Step One: NAME TAGS
Please pick up your name tag as you enter the orientation area. Name tags are to be returned at
the end of the day to a PGME administrator for attendance tracking.
Step Two: REGISTER
The registration tables, located outside of Frederic Gaspard Theater, will be organized
alphabetically by last name. Please report to your corresponding table to be registered. All the
residents are required to sign in at the beginning of Orientation Day. You will be directed to pick
up a lanyard with USB containing important information that will assist you during your training.
Step Three: BREAKFAST
A light breakfast will be provided. Pick up any items that you wish to eat and proceed to our
partner organization representatives tables.
Step Four: MINGLE
Doctors Manitoba and PARIM will have their staff and information available at separate tables.
You are encouraged to meet the representatives from both of these organizations.
Step Five: 8:30 AM PRESENTATIONS
Orientation presentations will commence at 8:30 AM in Frederic Gaspard Theatre (Theater A) in
Basic Medical Science Building at Bannatyne Campus.
Please visit the following link to see the complete agenda:
http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/Orientation_age
nda_June_27_2018_DRAFT_no_times_listed.pdf
26 | P a g e
Mandatory International Medical Graduates (IMG) Orientation
All the NEW IMG, including both Canadian Citizens/Permanent Residents and non-
Canadian/Permanent Resident of Canada are required to attend the four (4) weeks Mandatory IMG
Orientation during the month of June.
Further information can be found on the IMG Orientation webpage. Inquires may be directed to
IMG Program.
For more information, including:
Moving to Manitoba
About Winnipeg
Changing personal information
Parking
Letter of enrollment
Letter of employment
Please visit: CPGME Trainee Handbook and CPGME Trainee Resources webpage
27 | P a g e
Registration Checklists
Residents (CaRMS Match, Family Medicine Enhanced Skills, External Transfer)
CPGME CHECKLIST Check Mark
Manual Section
Tasks Submit to/Deadline
☐ A
Pg. 10
Letter of Offer (LOO)
Review, sign and return Letter of Offer
Electronic copy: submit to [email protected] one week after receipt of your LOO
☐ C
Pg. 10 Activate your UMNetID and Email Account
https://signum.umanitoba.ca/ within one week after receiving the Welcome Email
☐ D
Pg. 10 Aurora Student and Personal Identification
Number (PIN) Aurora Student
☐ E
Pg. 11 VENTIS Online Registration https://uofm.ventis.ca/
☐ F
Pg. 12 Medical Diploma
CPGME Office 260 Brodie Centre, two months prior to the commencement of training
☐ G
Pg. 12
Regional Health Authorities Learner Placement Affiliation Agreement
Submit the original signed document to PGME Office at 260 Brodie Centre, two months prior to the commencement of training
WRHA (EMPLOYER) CHECKLIST Check Mark
Manual Section
Tasks Submit to/Deadline
☐ H
Pg. 12
Submit one original Police Information Check/Criminal Record Check (including
Vulnerable Sector Check)
MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training
☐ I
Pg. 13 Submit original Manitoba Adult Abuse
registry Check
MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training
☐ J
Pg. 14
Submit original Manitoba Child Abuse Registry Check
MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training
☐ K
Pg. 14 Banking information
MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training
☐ L
Pg. 14
Immunization
Notify the CPGME Office at [email protected] of the
immunization appointment date.
Trainees must contact one of the Occupational Health Units to schedule an appointment within a minimum of two months prior to the training start date. Complete & submit forms directly to a OESH Office.
☐ M
Pg. 15 Benefits
Package will be sent to you directly by MSAS prior to the commencement of training
☐ N
Pg. 15 Create e-Post Account
http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/ePost-CreateAccount.pdf
☐ O
Pg. 15 e-Health Account
http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/New_eHealth_Access.pdf
28 | P a g e
COLLEGE OF PHYSICIANS AND SURGEONS OF MANITOBA (CPSM) / PHYSICIAN LICENSURE CHECKLIST Check Mark
Manual Section
Tasks Submit to/Deadline
☐ P
Pg. 16 Apply for CPSM license
http://www.cpsm.mb.ca/
You must complete and return the application to the CPSM Office, 1000-1661 Portage Ave, Winnipeg, MB R3J 3T7 by :
April 1 for Residents from R1 Match
May 1 or 12 weeks prior to the commencement of training for Residents from R2 Match
☐ H
Pg. 12
Submit one original Police Information Check/Criminal Record Check (including
Vulnerable Sector Check)
CPSM 1000-1661 Portage Avenue Winnipeg, Manitoba R3J 3T7, one month prior to the commencement of training
CANADIAN MEDICAL PROTECTIVE ASSOCIATION (CMPA) / LIABILITY INSURANCE CHECKLIST Check Mark
Manual Section
Tasks Submit to/Deadline
☐ Q
Pg. 17
Apply for CMPA membership www.cmpa-acpm.ca/en/member-self-
service
The application must be submitted by May 8 or 12 weeks prior to the commencement of training
CANADIAN POST M.D EDUCATION REGISTRY (CAPER) CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ S
Pg. 19
Fill out & Submit CAPER form: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/CAPER
_form.pdf
PGME Office 260 Brodie Centre, two months prior to the commencement of training
CPGME CHECKLIST Check Mark
Manual Section
Tasks Submit to/Deadline
☐ Z
Pg. 23 One on one meeting with CPGME Resident
Administrator
Bannatyne Campus (please refer to Section Z of the registration manual for the dates and location)
☐ T
Pg. 19 Requisition Forms for Lab Coats, HSC Access
Card, and Pager
Lab Coats: Sewing Room, Laundry Room-Basement HSC HSC Access Card: Security Services office -Room MS 245 MS Building (2nd Floor) HSC
☐ U
Pg. 20 University of Manitoba Student Card Front Reception NJM Library
☐ X
Pg. 21 Personal Health Information Act (PHIA)
PGME Office 260 Brodie Centre
29 | P a g e
Mandatory PGME Trainee Orientation
All the NEW postgraduate trainees are expected to attend the MANDATORY New PGME Trainee
Orientation.
Orientation is scheduled on Wednesday, June 27, 2018 at 8:00 AM to 4:30 PM in the Frederic
Gaspard Theatre (Theater A).
Frederic Gaspard Theatre (Theater A)
2nd floor - Basic Medical Sciences Building
745 Bannatyne Avenue
Winnipeg, Manitoba R3E 0W2
Map
Mandatory International Medical Graduates (IMG) Orientation
All the NEW IMG, including both Canadian Citizens/Permanent Residents and non-
Canadian/Permanent Resident of Canada are required to attend the four (4) weeks Mandatory IMG
Orientation between June 1 – June 30, 2018.
Further information can be found on the IMG Orientation webpage. Inquires may be directed to
IMG Program.
It is imperative that the trainees must submit the required documents on
time, to avoid any delays in the commencement of training or payment.
The trainees are recommended to retain a copy of the registration
documents for their own record.
30 | P a g e
Registration Checklists
Clinical Fellows
CPGME CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ A
Pg. 10
Letter of Offer
Review, sign and return Letter of Offer
Electronic copy: submit to [email protected] one week after receipt of your LOO
Original: PGME Office 260 Brodie Centre due within two weeks after receipt of your LOO
☐ B
Pg. 10
Independent Contract (IC)
Review, sign and return Independent Contract
Electronic copy: submit to [email protected] one week after receipt of your IC
Original: PGME Office 260 Brodie Centre due within two weeks after receipt of your IC
☐ C
Pg. 10 Activate your UMNetID and Email Account https://signum.umanitoba.ca/
☐ D
Pg. 10 Aurora Student and Personal Identification Number (PIN)
Aurora Student
☐ E
Pg. 11 VENTIS Online Registration https://uofm.ventis.ca/
☐ F
Pg. 12 Medical Diploma
PGME Office 260 Brodie Centre, two months prior to the commencement of training
☐ G
Pg. 12 Regional Health Authorities Learner
Placement Affiliation Agreement
PGME Office 260 Brodie Centre, two months prior to the commencement of training
WRHA (EMPLOYER) CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ H
Pg. 12
Submit one original Police Information Check/Criminal Record Check (including
Vulnerable Sector Check)
MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training
☐ I
Pg. 13 Submit original Manitoba Adult Abuse
registry Check
MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training
☐ J
Pg. 14 Submit original Manitoba Child Abuse
Registry Check
MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training
☐ K
Pg. 14
Banking information
Submit WRHA Medical Remuneration Direct Deposit Form and VOID Cheque
or Banking Information
MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training
☐ L
Pg. 14
Immunization
Notify the CPGME Office at [email protected] of the
immunization appointment date.
Trainees must contact one of the Occupational Health Units to schedule an appointment within a minimum of two months prior to the training start date. Complete & submit forms directly to a OESH Office.
31 | P a g e
☐ M
Pg. 15 Benefits Please refer to your Independent Contract
☐ N
Pg. 15 e-Post Account
http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/ePost-CreateAccount.pdf
☐ O
Pg. 15 e-Health Account
http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/New_eHealth_Access.pdf
COLLEGE OF PHYSICIANS AND SURGEONS OF MANITOBA (CPSM) / PHYSICIAN LICENSURE CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ P
Pg. 16 Apply for CPSM license
http://www.cpsm.mb.ca/
You must complete and return the application to the CPSM Office, 1000-1661 Portage Ave, Winnipeg, MB R3J 3T7 by March 15
☐ H
Pg. 12
Submit one original Police Information Check/Criminal Record Check (including
Vulnerable Sector Check)
CPSM 1000-1661 Portage Avenue Winnipeg, Manitoba R3J 3T7, one month prior to the commencement of training
CANADIAN MEDICAL PROTECTIVE ASSOCIATION (CMPA) / LIABILITY INSURANCE CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ Q
Pg. 17
Apply for CMPA membership www.cmpa-acpm.ca/en/member-self-
service,
The application must be submitted by May 8 or 12 weeks prior to the commencement of training
CANADIAN POST M.D EDUCATION REGISTRY (CAPER) CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ S
Pg. 19
Fill out & Submit CAPER Form: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media
/CAPER_form.pdf
PGME Office 260 Brodie Centre, two months prior to the commencement of training
CPGME CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ Y
Pg.22
Registration Fees
Check your Aurora Student to view your registration fees
Pay registration fees
The assessed University of Manitoba Registration Fees must be paid in accordance with the Independent Contract, prior to the commencement of training. Please note that the late payment will result in delay of the commencement of training
☐ Z
Pg. 23 One on one meeting with CPGME
Resident Administrator Bannatyne Campus (please refer to Section Z of the registration manual for the dates)
☐ T
Pg. 19 Requisition Forms for HSC Access Card
and Pager (as per request only) HSC Access Card: Security Services office -Room MS 245 MS Building (2
nd Floor) HSC
☐ U
Pg. 20 University of Manitoba Student Card Front Reception NJM Library
☐ X
Pg. 21 Personal Health Information Act (PHIA)
PGME Office 260 Brodie Centre
32 | P a g e
PGME Trainee Orientation (Optional):
All NEW Clinical Fellows are invited to attend the New PGME Trainee Orientation.
Orientation is scheduled on Wednesday, June 27, 2018 at 8:00 AM to 4:30 PM in the Frederic
Gaspard Theatre (Theater A).
Frederic Gaspard Theatre (Theater A)
2nd floor - Basic Medical Sciences Building
745 Bannatyne Avenue
Winnipeg, Manitoba R3E 0W2
Map
It is imperative that the trainees must submit the required documents on
time, to avoid any delays in the commencement of training or payment.
The trainees are recommended to retain a copy of the registration
documents for their own record.
33 | P a g e
Registration Checklists
Post PHD (Dental Interns, Oral & Maxillofacial Surgery, Clinical Biochemistry, Clinical
Microbiology, Molecular Genetics & Cytogenetics and Clinical Health Psychology)
CPGME CHECKLIST Check Mark
Manual Section
Tasks Submit to/Deadline
☐ A
Pg. 10
Letter of Offer (LOO)
Review, sign and return Letter of Offer
Electronic copy: submit to [email protected] one week after receipt of your LOO
☐ C
Pg. 10 Activate your UMNetID and Email Account https://signum.umanitoba.ca/
☐ D
Pg. 10 Aurora Student and Personal Identification
Number (PIN) Aurora Student
☐ E
Pg. 11 VENTIS Online Registration https://uofm.ventis.ca/
☐ G
Pg. 12 Regional Health Authorities Learner
Placement Affiliation Agreement PGME Office 260 Brodie Centre, two months prior to the commencement of training
WRHA (EMPLOYER) CHECKLIST Check Mark
Manual Section
Tasks Submit to/Deadline
☐ H
Pg. 12
Submit one original Police Information Check/Criminal Record Check (including
Vulnerable Sector Check)
MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training
☐ I
Pg. 13 Submit original Manitoba Adult Abuse
registry Check
MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training
☐ J
Pg. 14 Submit original Manitoba Child Abuse
Registry Check
MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training
☐ K
Pg. 14 Banking information
MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training
☐ L
Pg. 14
Immunization
Notify the CPGME Office at [email protected] of the
immunization appointment date.
Trainees must contact one of the Occupational Health Units to schedule an appointment within a minimum of two months prior to the training start date. Complete & submit forms directly to a OESH Office.
☐ M
Pg. 15 Benefits
Package will be sent to you directly by MSAS prior to the commencement of training
☐ N
Pg. 15 Create e-Post Account
http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/ePost-CreateAccount.pdf
☐ O
Pg. 15 e-Health Account
http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/New_eHealth_Access.pdf
34 | P a g e
CPGME CHECKLIST Check Mark
Manual Section
Tasks Submit to/Deadline
☐ Z
Pg. 23 One on one meeting with CPGME Resident
Administrator Bannatyne Campus (please refer to Section Z of the registration manual for the dates)
☐
T
Pg. 19
Requisition Form for Lab Coats, HSC Access Card and Pager
Lab Coats: Sewing Room, Laundry Room -Basement HSC
HSC Access Card: Security Services office - Room MS 245 MS Building (2
nd Floor) HSC
☐ U
Pg. 20 University of Manitoba Student Card Front Reception NJM Library
☐ X
Pg.21 Personal Health Information Act (PHIA)
PGME Office 260 Brodie Centre
Mandatory PGME Trainee Orientation
All the NEW postgraduate trainees are expected to attend the MANDATORY New PGME Trainee
Orientation.
Orientation is scheduled on Wednesday, June 27, 2018 at 8:00 AM to 4:30 PM in the Frederic
Gaspard Theatre (Theater A).
Frederic Gaspard Theatre (Theater A)
2nd floor - Basic Medical Sciences Building
745 Bannatyne Avenue
Winnipeg, Manitoba R3E 0W2
Map
It is imperative that the trainees must submit the required documents on
time, to avoid any delays in the commencement of training or payment.
The trainees are recommended to retain a copy of the registration
documents for their own record.
35 | P a g e
Registration Checklists
Internationally (Visa) Sponsored Trainees (Residents and Fellows)
CPGME CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ A
Pg. 10
Letter of Offer (LOO)
Review, sign and return Letter of Offer
Electronic copy: submit to [email protected] one week after receipt of your LOO
☐ C
Pg. 10 Activate your UMNetID and Email
Account https://signum.umanitoba.ca/
☐ D
Pg. 10 Aurora Student and Personal Identification Number (PIN)
Aurora Student
☐ W
Pg. 21 Social Insurance Number (SIN) https://uofm.ventis.ca/
☐ E
Pg. 11 VENTIS Online Registration https://uofm.ventis.ca/
☐ F
Pg. 12 Medical Diploma
PGME Office 260 Brodie Centre, two months prior to the commencement of training
☐ G
Pg. 12 Regional Health Authorities Learner
Placement Affiliation Agreement
PGME Office 260 Brodie Centre, two months prior to the commencement of training
☐ K
Pg. 14 Banking information*
*only applies to Saudi Arabian trainees
PGME Office 260 Brodie Centre, one month prior to the commencement of training
☐ V
Pg. 20
Immigration Documentation
Provide a copy of valid passport and work permit
PGME Office 260 Brodie Centre or [email protected], one week after receiving a Welcome Email. A copy of work permit is to be submitted upon receipt.
WRHA CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ H
Pg. 12
Submit one original Police Information Check/Criminal Record Check (including
Vulnerable Sector Check)
MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training
☐ I
Pg. 13 Submit original Manitoba Adult Abuse
registry Check
MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training
☐ J
Pg. 14 Submit original Manitoba Child Abuse
Registry Check
MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training
☐ L
Pg. 14
Immunization
Notify the CPGME Office at [email protected] of the
immunization appointment date.
Trainees must contact one of the Occupational Health Units to schedule an appointment within a minimum of two months prior to the training start date. Complete & submit forms directly to a OESH Office.
36 | P a g e
☐ O
Pg. 15 e-Health Account
http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/New_eHealth_Access.pdf
COLLEGE OF PHYSICIANS AND SURGEONS OF MANITOBA (CPSM) / PHYSICIAN LICENSURE CHECKLIST Check Mark
Manual Section
Tasks Submit to/Deadline
☐ P
Pg. 16 Apply for CPSM License
http://www.cpsm.mb.ca/
You must complete and return the application to the CPSM Office, 1000-1661 Portage Ave, Winnipeg, MB R3J 3T7 by March 15
☐ H
Pg. 12
Submit one original Police Information Check/Criminal Record Check (including
Vulnerable Sector Check)
CPSM 1000-1661 Portage Avenue Winnipeg, Manitoba R3J 3T7, one month prior to the commencement of training
COLLEGE OF PHYSICIANS AND SURGEONS OF MANITOBA (CPSM) / PHYSICIAN LICENSURE CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐
Q Pg. 17
Apply for CMPA membership www.cmpa-acpm.ca/en/member-self-
service
The application must be submitted by May 8 or 12 weeks prior to the commencement of training
CANADIAN POST M.D EDUCATION REGISTRY (CAPER) CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐
S Pg. 19
Fill out & Submit CAPER Form: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media
/CAPER_form.pdf
PGME Office 260 Brodie Centre, two months prior to the commencement of training
CPGME CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ Z
Pg. 23 One on one meeting with CPGME
Resident Administrator Bannatyne Campus (please refer to Section Z of the registration manual for the dates and location)
☐ T
Pg. 19
Requisition Form for Lab Coats, HSC Access Card and Pager
Lab Coats: Sewing Room, Laundry Building-Basement HSC
HSC Access Card: Security Services office -Room MS 245 MS Building (2
nd Floor) HSC
☐ U
Pg. 20 University of Manitoba Student Card Front Reception NJM Library
☐
X Pg. 21
Personal Health Information Act (PHIA)
PGME Office 260 Brodie Centre
37 | P a g e
Mandatory PGME Trainee Orientation
All the NEW postgraduate trainees are expected to attend the MANDATORY New PGME Trainee
Orientation.
Orientation is scheduled on Wednesday, June 27, 2018 at 8:00 AM to 4:30 PM in the Frederic
Gaspard Theatre (Theater A).
Frederic Gaspard Theatre (Theater A)
2nd floor - Basic Medical Sciences Building
745 Bannatyne Avenue
Winnipeg, Manitoba R3E 0W2
Map
Mandatory International Medical Graduates (IMG) Orientation
All the NEW IMG, including both Canadian Citizens/Permanent Residents and non-
Canadian/Permanent Resident of Canada are required to attend the four (4) weeks Mandatory IMG
Orientation between June 1 – June 30 , 2018.
Further information can be found on the IMG Orientation webpage. Inquires may be directed to
IMG Program.
It is imperative that the trainees must submit the required documents on
time, to avoid any delays in the commencement of training or payment.
The trainees are recommended to retain a copy of the registration
documents for their own record.
38 | P a g e
Registration Checklists
Returning/Continuing Trainee Checklist (From Specialty to Subspecialty Training
Program within U of M)
PLEASE NOTE: If there is a training gap of six (6) months and longer, please follow the ‘Resident
Checklist’
CPGME CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ A
Pg. 10 Letter of Offer (LOO)
Review, sign and return Letter of Offer
Electronic copy: submit to [email protected] one week after receipt of your LOO
☐ D
Pg. 10 Update Personal Information in Aurora
Student, if applicable Aurora Student
☐ E
Pg. 11 Update Personal Information in VENTIS,
if applicable https://uofm.ventis.ca/
☐ V.
Pg. 20 Copy of valid Permanent Resident Card,
if applicable [email protected]
☐ V.
Pg. 20 Copy of valid Work Permit, if applicable [email protected]
☐ T
Pg. 19
Pick up a Requisition Form for HSC Access Card and return the old card to
PGME Office at 260 Brodie Centre
HSC Access Card: Security Services office -Room MS 245 MS Building (2
nd Floor) HSC
WRHA (EMPLOYER) CHECKLIST
☐ L
Pg. 14
Immunization
Ensure your immunization is up to date
COLLEGE OF PHYSICIANS AND SURGEONS OF MANITOBA (CPSM) / PHYSICIAN LICENSURE CHECKLIST
☐ P
Pg. 16
Apply/renew CPSM license by March 15 and provide proof to CPGME Office
http://www.cpsm.mb.ca/
[email protected] prior to the commencement of training
CANADIAN MEDICAL PROTECTIVE ASSOCIATION (CMPA) / LIABILITY INSURANCE CHECKLIST
☐ Q
Pg. 17
Apply/renew and provide proof of CMPA membership to CPGME Office
www.cmpa-acpm.ca/en/member-self-service
[email protected] prior to the commencement of training
CANADIAN POST M.D EDUCATION REGISTRY (CAPER) CHECKLIST
☐ S
Pg. 19
Fill out & Submit CAPER form: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/med
ia/CAPER_form.pdf
PGME Office 260 Brodie Centre, two months prior to the commencement of training
It is imperative that the trainees must submit the required documents on time, to avoid any delays in the
commencement of training or payment.
The trainees are recommended to retain a copy of the registration documents for their own record.
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Registration Checklists
Returning/Continuing Trainee Checklist (From Specialty/Subspecialty Training
Program to Fellowship Program within U of M)
PLEASE NOTE: If there is a training gap of six (6) months and longer, please follow the ‘Clinical
Fellow Checklist’
CPGME CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ A
Pg. 10
Letter of Offer
Review, sign and return Letter of Offer
Electronic copy: submit to [email protected] one week after receipt of your LOO
☐ B
Pg. 10
Independent Contract (IC)
Review, sign and return Independent Contract
Electronic copy: submit to [email protected] one week after receipt of your IC
Original: PGME Office 260 Brodie Centre due within two weeks after receipt of your IC
☐ D
Pg. 10 Update Personal Information in Aurora
Student, if applicable Aurora Student
☐ E
Pg. 11 Update Personal Information in VENTIS,
if applicable https://uofm.ventis.ca/
☐ V.
Pg. 20 Copy of valid Permanent Resident Card, if
applicable [email protected]
☐ V.
Pg. 20 Copy of valid Work Permit, if applicable [email protected]
☐ T
Pg. 19
Pick up a Requisition Form for HSC Access Card and return the old card to PGME
Office at 260 Brodie Centre
HSC Access Card: Security Services office -Room MS 245 MS Building (2
nd Floor) HSC
WRHA (EMPLOYER) CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ K
Pg. 14
Banking information
Submit WRHA Medical Remuneration Direct Deposit Form & VOID Cheque or
Banking Information
MSAS 4
th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one
month prior to the commencement of training
☐ L
Pg. 14
Immunization
Ensure your immunization is up to date
COLLEGE OF PHYSICIANS AND SURGEONS OF MANITOBA (CPSM) / PHYSICIAN LICENSURE CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ P
Pg. 16
Apply/renew CPSM license by March 15 and provide proof to CPGME Office
http://www.cpsm.mb.ca/
[email protected] prior to the commencement of training
CANADIAN MEDICAL PROTECTIVE ASSOCIATION (CMPA) / LIABILITY INSURANCE CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ Q
Pg. 17
Apply/renew and provide proof of CMPA membership provide proof to CPGME Office
www.cmpa-acpm.ca/en/member-self-service.
[email protected] prior to the commencement of training
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CANADIAN POST M.D EDUCATION REGISTRY (CAPER) CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ S
Pg. 19
Fill out & Submit CAPER form: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media
/CAPER_form.pdf
PGME Office 260 Brodie Centre two months prior to the
commencement of training
CPGME CHECKLIST
Check Mark
Manual Section
Tasks Submit to/Deadline
☐ Y
Pg.22
Registration Fees
Check your Aurora Student to view your registration fees
Pay registration fees
The assessed University of Manitoba Registration Fees must be paid in accordance with the Independent Contract, prior to the commencement of training. Please note that the late payment will result in delay of the commencement of training
It is imperative that the trainees must submit the required documents on time, to
avoid any delays in the commencement of training or payment.
The trainees are recommended to retain a copy of the registration documents for their
own record.
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Frequently Asked Questions (FAQ)
RE: Documentation
Q : I did an elective when I was in Undergraduate program at the University of
Manitoba, can the Undergraduate program forward my information to the PGME
Office?
A : No, we do not retrieve documentation from UGME from past electives.
Q : Can I send my registration documents electronically by email?
A : The preference is original by mail or courier.
Q : I have provided CPSM with my criminal record check and medical diploma, can the
PGME Office obtain this information from CPSM?
A : No, the PGME Office do not solicit documentation from the CPSM on behalf of the
resident for our registration process.
RE: Canadian Medical Protective Association (CMPA)
Q : I'm trying to fill out my CMPA application online. At one point it asks for a
License/Registration Number and Type of License - at present I have indicated that I
do not know either of these.
A : In Manitoba, the CPSM educational license does not have a number assigned to it.
Q : Toward the end of the application, it asks whether “I will be taking a specialty
certification exam at the end of your program" - I'm unclear whether this question
is referring to the Royal College exam all residents take.
A : RCPSC and CFPC residents will write a specialty/subspecialty exam at the end of
training.
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RE: College of Physicians and Surgeons of Manitoba (CPSM)
Q : I have provided CPSM with my criminal record check and medical diploma, can the
PGME Office obtain this information from them?
A : No, the PGME Office doesn’t solicit documentation from the CPSM on behalf of the
trainee for our registration process.
Q : I have provided MSAS with a criminal record check and CPSM also requires the
same document, can MSAS send documents to CPSM?
A : MSAS does not share or provide trainee registration documentation to CPSM,
please refer to Section H under the Registration Requirements for more information
on where you need to submit Criminal Record Check.
RE: Immunization Requirements
Q : I have submitted my Immunization information, do I still require an appointment
with OESH?
A : Yes, the WRHA OESH health record/immunization appointment needs to be made
within a minimum of two months prior to the training start date.
RE: Criminal Record Check (including Vulnerable Sector Check), Child Abuse and Adult Abuse
Registry Check
Q : I am having some difficulties trying to determine what is required for the police
background check.
A : All the trainees are required to complete a Police Information Check/Criminal Record
Check (including the Vulnerable Sector Check), a Manitoba Child Abuse Registry
Check and Adult Abuse Registry Check. Any police or RCMP station can assist you
with a criminal record check (which usually includes the Vulnerable Sector Check).
The Child Abuse Registry and Adult Abuse Registry Check are a separate process. You
may contact their office (contact information indicated above under each section) for
detailed information and process.
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Q : Can I obtain a Child Abuse Registry Check from another province?
A : No, the MSAS requires the Child Abuse Registry Check from Manitoba. If you require
more information please contact MSAS at [email protected]
Q : Is my police report with Vulnerable Sector Check enough or do I also need to
request separately for the Child/Adult Abuse Registry Check?
A : The Police Information Check/Criminal Record Check will usually include a Vulnerable
Sector Check, but doesn’t include a Child/Adult Abuse Registry Check. This is a
separate process, and you will have to contact their office (contact information
indicated above under each section) for detailed information and process.
Q : What if I haven’t received any of the required Checks (Criminal with Vulnerable
Sector, Adult Abuse or Child Abuse) one month before my start date as indicated in
the Registration Requirements?
A : If you have yet to receive your required Checks by the deadline, please submit copies
of your payment receipts so that the MSAS knows you have started the process.
RE: Health Insurance Coverage
Q : I do not have a Manitoba Health number.
A : If you live in Manitoba, then you will have a provincial MB health number. If you are
coming in from another province, you would carry coverage from your home
province, but will have to apply for Manitoba coverage once you arrive. Please
provide your current provincial health number on the application form and also
provide our office with an update.
RE: University of Manitoba Student Number
Q : How do I obtain my University of Manitoba Student Number?
A : Please refer to your Welcome Email for your University of Manitoba
Student Number.
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RE: Letter of Offer
Q : What specifically is the Signed Letter of Offer?
A : The letter of offer is your formal acceptance to residency training with the
University of Manitoba and employment as a resident with the Winnipeg Regional
Health authority. It is signed by Dr. Bruce Roe and Dr. Cliff Yaffe and is a first point
of communication to you from the CPGME Office.
RE: Personal Insurance
Q : Does Blue Cross provide a plan for residents?
A : Blue Cross is the personal insurance that will be offered through your registration with
the WRHA, plus there are other personal insurance packages that will also be offered
through Doctors Manitoba. Both the WRHA and Doctors Manitoba will be presenting
information on the Orientation Day about the coverage options to choose from. There
will be a deadline for enrollment, and this will be further highlighted in their
information presentation/package.
RE: Medical Diploma
Q : Do I need to provide the PGME office with a copy of my degree if I graduated at the
University of Manitoba?
A : Yes, you are required to provide a copy of your medical diploma to the CPGME Office.
Q : My medical diploma is very large; can I submit a reduced size?
A : Yes, please provide a smaller 81/2 x 11” size copy.
RE: Parking
Q : Can I receive a parking pass for HSC and St. Boniface Hospital?
A : Yes, you may apply for a reciprocal pass with HSC Parking Services at (204) 787-2715.
RE: CAPER
Q : I need the contract dates for the CAPER form.
A : The current date this year is July 1, 2018 – June 30, 2019.