Registration 101 For Academic Advisors

What We Will Cover

• Logging On• How Students Register on myGate– How to Enter CRNS– How to Search for Classes Class Search/Advanced Search• By Prefix/Department/Program• By Attribute (location, instructor, US Category)• By Class Period

– How to View and Print Schedule (2 copies, one for advisor and one to take to Summer O counselor at Library), inc. Week at a Glance feature

Log On Quick Tip• Students should use these credentials to

log on to the MSU system:–ID: summer.o–Password: racers

• Students then log on to myGate and register.

• If students have trouble with passwords, have them call the Help Desk x2346.

Course Search and Registration myGate Academics Tab

Click on Add or Drop Classes

On the next screen, the student may be asked to complete a REGISTRATION VERIFICATION form.

This information is confidential, so do your best to protect the student’s privacy (in a public computer lab).

Students also need to agree to the following:Required Policy Acknowledgements: ☐ I have reviewed all payment and refund policies and procedures. ☐ I am aware of how to locate the Student Life Handbook and Student Life Policies online. ☐ I have read and understand the following information as it relates to Financial Aid: Satisfactory Academic Progress (SAP) Policy Return to Title IV Refund Policy Repeat Courses Drug Violation Penalties Incarceration ☐ I am aware of my rights under the Family Educational Rights and Privacy Act (FERPA).

On the next screen Select the Term and Submit

Select Term and click Submit

If you know the CRNs, simply input the #s and

click Submit Changes

To search for classes, click Class Search

On the next screen you can add CRNs

If the classes you have selected are available, you will see this:

If one or more of the courses you chose is closed, you may see this:

or any of these:

Class Search Feature

Then click Course Search

Click on a prefix to show all classes , or Ctrl Click to choose more than one prefix

Open Or Closed Sections

Box denotes open; “C” denotes closed.Click on box AND click “Register” at bottom of

page to add open section.

Or you can use the Advanced Search feature – Click here

Advanced Search

Advanced Search

Search by

Prefix

Course # and/or Title

Instructional Method

Credit Hours

Campus

Course Level

Part of Term

Instructor

University Studies Category

Class Times andDays

And Click Search

To Search All Prefixes,Ctrl/Left Mouse and hold Until all Prefixes are Blue

To Search for University Studies Courses that fulfill a particular requirement, use Attribute Type:

Ctrl Click the ones that you want to include in your search

You can choose a particular regular schedule time too:

Then click Section Search

You can practice these search methods on your Teaching/Advising

Tab --Schedule of Classes link

Week at a GlanceFrom the Class Search Screen,

Click here, and advance to the first FULL week of the semester

Week at a Glance

Be sure to go to the first FULL week of classes, in order to see the entire schedule!

Once the Schedule is Complete:

15 hours is recommended12 hours is the minimum for full-time status (Bursar: 12 non-WEB; Scholarship, International, Veteran, Housing

have credit-hour requirements as well)Be sure advisee is enrolled in needed developmental courses and

prerequisites for area/major/minor

On the Academics Tab, look for the Student Links box (right side ofpage)

Click View/Print My Schedule

To Print Schedules

For Summer O, have each advisee print 2One copy is for the advisor.

One copy goes with them to the Library where they check out with their

Summer O counselors.

AP and Dual Credit Courses• At Summer O: because advisees MAY not have AP

or dual credit scores/grades already submitted, choose classes based on current information

• In Summer O Student Booklet is a form that will help you to give your advisee the information he/she needs when scores come in – fill it out with the student.

• Be sure the advisee has a contact here – you or someone in your department/program.

• Be sure that your advisee has scores sent to MSU – address is on the form.

Questions / Comments

• Contact Barbara Cobb, Coordinator of Academic Advising bcobb@murraystate.edu

• Contact your Department Chair• Contact your Dean• Contact the Registrar’s Office• Contact the Transfer CenterAt Summer O, use “Who to Contact” list