REGIONAL TRANSPORTATION AUTHORITY Of Middle Tennessee

EXECUTIVE COMMITTEE MEETING

Wednesday, October 16, 2019 | 9:30 a.m.

Baker Donelson Building 211 Commerce Street | Nashville, TN 37201

Chair – Wilson County Mayor Randall Hutto Vice Chair – City of Gallatin Mayor Paige Brown Davidson County Governor Appointee Ed Cole

City of Franklin Mayor Ken Moore City of Spring Hill Mayor Rick Graham

City of Westmoreland Mayor Jerry Kirkman Dickson County Mayor Bob Rial

Rutherford County Mayor Bill Ketron Sumner County Mayor Anthony Holt

Wilson County Governor Appointee Ken Davis Williamson County Governor Appointee Kelly Dannenfelser

AGENDA

1. Call to Order

2. Approval of September 18, 2019 Minutes

3. Public Comments

4. Finance Committee Report – Mayor Anthony Holt, Chair

• Monthly Financial Report Compared to Budget EXC-D-19-012 Pg. 7

5. Operations Committee Report – Mayor Jerry Kirkman, Chair

• WeGo Monthly Operating Statistics EXC-D-19-013 Pg. 10

• WeGo Star Rail Car Purchase – Rita Roberts-Turner, CAO EXC-A-19-016 Pg. 18

6. Other Business

• RTA Bylaws & Member Attendance – Rita Roberts-Turner, CAO EXC-D-19-014 Pg. 20

• Election of 2020 RTA Board Officers – Rita Roberts-Turner, CAO EXC-A-19-017 Pg. 23

7. CEO’s Report – Stephen G. Bland, CEO

8. Chair’s Report – Mayor Randall Hutto, Chair

9. Adjournment

MINUTES EXECUTIVE COMMITTEE MEETING

REGIONAL TRANSPORTATION AUTHORITY SEPTEMBER 18, 2019

I. Call to Order: The Regional Transportation Authority of Middle Tennessee (RTA) ExecutiveCommittee meeting was held at the Bradley L. Barrett Training Center -TN BankingAssociation office located at 211 Athens Way, Nashville TN 37228 on Wednesday,September 18, 2019. A quorum was established, and the meeting was called to order at 9:35a.m. by Chair Mayor Randall Hutto.

Executive Committee Members in Attendance: Mayor Randall Hutto, Chair – Wilson County Governor’s Appointee Ed Cole, Secretary – Davidson County Mayor Anthony Holt – Sumner County Mayor Bob Rial – Dickson County Mayor Ken Moore – City of Franklin Mayor Bill Ketron – Rutherford County Mayor Rick Graham – City of Spring Hill Mayor Jerry Kirkman – City of Westmoreland Governor’s Appointee Kelly Dannenfelser – Williamson County Governor’s Appointee Ken Davis – Wilson County

Others in Attendance: Mayor Paige Brown – City of Gallatin Jim Kerr, Jr. – City of Murfreesboro (Alternate) Victor Lay – City of Spring Hill (Alternate) Governor’s Appointee Lee Zoller – Sumner County Mayor Rogers Anderson – Williamson County

II. Approval of the May 15, 2019 MinutesThere was a correction to the minutes to reflect Jim Kerr as the City of MurfreesboroAlternate for Mayor Shane McFarland.

III. Public Comments:

Jessica DauphinMs. Dauphin reported the following:

• Ms. Dauphin, President of Transit Alliance stated that Transit Alliance is a 501c3company with a mission to build support for the connected regions via a robust transitsystem with its’ own dedicated funding. She stated that appreciates the support thatthey receive from the cities and counties.

• To date Tennessee Leadership Academy (TLA) has over 400 regional alumni and shehopes to have more participation in their next class that will run from October 16-November 20th. She asked if there are those that want to participate to let her know.

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• TLA is a part of a new organization called Connected 10, formerly known as CMT, adiverse coalition of businesses dedicated to better transportation for all.

• TN Dept of Environment Conservation Expo in Knoxville Oct 1-2, 2019. One of ourMiddle Tennessee Cities a winner of the 2019 Sustainable Transportation Awards. andshe hopes to see everyone there.

There were no other comments to come before this board.

IV. Audit Committee Report: Sumner County Mayor Anthony Holt reported the following:

a. State Comptroller’s Sunset Performance Audit Report (EXC-A-19-012): Pursuantto the Tennessee Governmental Entity Review Law, the Regional Transportation Authorityof Middle Tennessee (RTA) must go before the Joint Government Operations Committeeof the Tennessee State Legislature periodically for a sunset performance review todetermine whether the RTA should be continued, restructured, or terminated. In preparationfor the sunset review, the Department of Audit within the State Comptroller of the Treasuryconducted their sunset performance audit which concluded in July 2019. All RTA Boardmembers should have recently received a copy of the Performance Audit Report. As SteveBland reported to the RTA Board in August, he and Sumner County Mayor Holt went beforethe committee on August 21, 2019 to discuss the findings and observations that came outof the audit and seek RTA reauthorized for another four years. The Committee voted tomake that recommendation which will be taken up in next year’s legislative session.

The performance audit resulted in one repeat finding and two observations. Findings arerequired to be addressed in an action plan to cure the deficiencies noted while observationsare only recommendations that do not reach the level of a finding and do not necessarilyhave to be addressed. We felt that all the findings and observations were reasonable andwere addressed in our responses which are included in the Performance Audit Report. Onerequirement of the audit is to submit a corrective action plan to the Comptroller’s office andto have an update meeting with the Comptroller’s office six months later as to the progressof the plan. We submitted a Corrective Action Plan on August 28, 2019, which is attached.

The Audit Committee recommended to the Executive Committee that this audit report beaccepted.

There was no discussion, and the vote of approval was unanimous.

V. Finance Committee Report: Sumner County Mayor Anthony Holt reported the following:

a. Monthly Financial Report Compared to Budget (EXC-D-19-010): Sumner CountyMayor Anthony Holt reviewed the year-to-date data of the statement of operations for themonth of July 2019 compared to the FY2019 budget and the balance sheet as of July 31,2019. Chief Financial Officer (CFO) Ed Oliphant was present to answer any questions.There were none at this time.

b. FY2020 Proposed Operating Budget Adoption (EXC-A-19-013): In the June 2019RTA board meeting, a continuation budget was adopted to maintain the authorizedspending levels at the FY2019 budget levels until all FY2020 operating budget revenuescould be confirmed. Many jurisdictions do not have their local budgets approved until afterJune 30. We now have all revenues confirmed and are ready to move forward with approvalof the FY2020 Operating Budget.

RTA’s budget proposal for FY2020 has an overall increase of $61,000, or 0.6%, to $10.2million compared to $10.1 million in FY2019. This includes an increase of approximately$347,100, or 7.5%, to $5.0 million in the commuter train services budget being partiallyoffset by a decrease of approximately $286,200, or 5.2%, to $5.2 million in the regional bus

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services budget. The increase in train services is primarily due to a 4.1% contractual increase from Transit Solutions Group, our train operator, and a 21.6% increase in fuel costs related to our fuel hedging program and overall expected increases in fuel prices during FY2020. We have also included additional state of good repair maintenance expenses and utilities related to the train stations. The increases to train expenses were partially off-set by a decrease in insurance costs due to lower premiums for our train liability policy. The offsetting decrease in regional bus services is primarily attributable to contractual rate decreases from Gray Line related to RTA purchasing 10 new commuter buses for Gray Line to operate on behalf of RTA on the regional bus routes and a decrease in the amount of reserve being set aside in FY20 compared to FY19.

The attached proposed budget also includes the following assumptions that have both increased and decreased certain revenues and expenses that are presented in the proposed budget:

• Local governments will continue at the same or higher levels from FY2019 for theiroperating support;

• There is additional WeGo bus shuttle service between Riverfront and WeGo Centralbeing implemented September 30, 2019;

• The State will continue their operating subsidy as well as support for the regionalbus services and,

• That the Tennessee Department of Transportation (TDOT) will continue the supportfor the EasyRide program (payment for state employees to ride transit services).

The revenues needed to cover the operating expenses will come from fare revenues; advertising and rental revenues; Federal Congestion Mitigation Air Quality grant funding; state, local, and regional subsidy support; and federal formula 5307 capital funding that will be converted to operating revenue through the preventive maintenance and capital cost of contracting process.

This proposed budget also assumes that the $3.0 million line of credit will be available for use throughout the fiscal year. This is for cash flow purposes only.

The Finance Committee recommended that the Executive Committee adopt the attached FY2020 Operating Budget.

Finance Committee Chair Anthony Holt stated that the Finance Committee had discussions about some entities that have not built in reserves into their operating budget and that they may be looking at having to increase their operational budget, as far as their contribution to the Regional Transportation Authority. He stated that he had a conversation with CEO Bland and Chief Financial Officer (CFO) Ed Oliphant about how well we were currently doing with fuel gauge and if things turned out not so favorable that adjustments will need to be made to the budget.

Secretary Cole agreed with Chair Anthony Holt and stated that he was present at the Finance Committee meeting and thought that it was a thorough discussion. He stated that there are some real concerns and we need to have more of those discussions as we go forward.

There was no other discussion, and the vote of approval was unanimous.

c. Resolution of FY2020 Annual Grant Applications (EXC-A-19-014): The RegionalTransportation Authority of Middle Tennessee (RTA) has the authority to receive federal,state and local financial assistance for transportation projects.

In order for the RTA to apply and receive federal funds, RTA must comply with Federal Certifications and Assurances and annually submit compliance in accordance to these terms.

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The attached resolution comprises the annual submittal of Certifications and Assurances for FTA funds and authorization to submit applications for grants with the FTA, the Tennessee Department of Transportation, and other grant funding entities.

The Finance Committee requested that the Executive Committee:

• Adopt the attached resolution;

• Authorize the applications for 5307, 5337, CMAQ, and STP funding and State/Localmatch;

• Authorize the submittal of the application for State Operating Assistance funding;and,

• Authorize the submittal of applications and execution of contracts for any otherfederal, state, or local grant funding that may become available during the fiscalyear 2020 for the benefit of RTA.

There was no discussion, and the vote of approval was unanimous.

VI. Operations Committee Report: Mayor Jerry Kirkman reported the following:

a. RTA Monthly Operational Statistics (EXC-D-19-011): Mayor Kirkman reviewed theRTA Monthly Dashboard Report through the month of July 2019 with the ExecutiveCommittee. Director of Quality Service Dan Freudberg was present to answer anyquestions. There were none at this time.

Mayor Jerry Kirkman reported Train 155 was returning to Lebanon train yard after morningcommuter service, traveling at approximately 18 mph through downtown Lebanon (withinyard limits), when it came into contact with a red pickup truck at the West Spring Streetcrossing. The crossing does not have bars that lower, but the bells were ringing and lightsflashing normally, while the locomotive was sounding its horn through each of the precedingintersections and through the West Spring Street crossing.

The pickup truck claimed it did not see the lights or hear the bells or train horn and madedirect contact with the locomotive. The pickup truck was pushed along the tracksapproximately 173ft to final rest. The driver of the pickup truck refused medical attentionand was able to get out of the truck and walk away.

No passengers on board (just engineer and conductor from TSG), minor damage to thetrain.

The Titans renewed their sponsorship for the Titans Express on the Star this season. Thefirst express train operated and transported a total of 784 riders this past Sunday.

There was no other discussion to come before this board.

VII. Other Business:

a. Title VI Program Update (EXC-A-19-015):Title VI of the Civil Rights Act of 1964 statesthat "No Person in the United States shall, on the ground of race, color, or national origin,be excluded from participation in, be denied the benefits of, or be subjected to discriminationunder any program or activity receiving Federal financial assistance". The Federal TransitAdministration (FTA) requires all recipients of federal funding to adopt and submit anagency Title VI Program every three years. The RTA Board approved the current RTA TitleVI Program in September 2016 and submitted the Program to the FTA in October 2016.The updated Title VI Program is required to be submitted to FTA in October 2019 uponapproval by the recipient’s Board of Directors, appropriate governing entity, or official(s)responsible for policy decisions.

The RTA Title VI Program establishes specific system-wide service standards and policies

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as well as a Major Service Change Policy, a Disparate Impact Policy, Disproportionate Burden Policy, policies for oversight of sub-recipients, and a Public Participation Plan (PPP). The PPP describes RTA’s plans and strategies to engage minority and Limited English Proficiency (LEP) populations in its planning and programing activities. The PPP also details what shall be placed in RTA’s notices to the public, as well as the methods by which we communicate with the public. Additionally, the PPP defines what constitutes a Major Service Change (this includes changes to fares) and includes a description and explanation of how comments are considered through the service planning process for all proposed service changes. The final document can be viewed here: https://www.rtarelaxandride.com/pdf/RTA-TITLE-VI-PLAN-2019-DRAFT-8-13-19.pdf.

The FTA submitted comments on the 2016 Title VI Program to the RTA that were addressed in full when completing the 2019 update.

The Draft Program was released for a 30-day public review and comment period beginning on August 1, 2019 and ending on September 1, 2019. The public was given the opportunity to provide comment via phone, email, and at two public hearings held at WeGo Central. Public notice was provided on the RTA website; a media advisory; social media; and in three local newspapers, including one Spanish language publication. The document was made available online and hard copies were made available at the public hearings.

Upon review and revision of the Title VI Program, the committee recommended that the RTA Executive Committee approve the 2019 update to the RTA Title VI Program to be submitted to the FTA in October.

There was no discussion, and the vote of approval was unanimous.

VIII. CEO’s Report: Chief Executive Officer (CEO) Stephen Bland gave the following report:

1. CEO Bland asked everyone to make sure that they signed in and check the attendancesheet in the minutes so we can make sure we have an accurate recording of attendance.Next month, we will be reviewing a summary of Member attendance with the ExecutiveCommittee as part of our requirements under the Office of State Comptroller PerformanceAudit.

2. CEO Bland stated that we received the first of our rehabilitated locomotives and it isundergoing dynamic testing prior to entering revenue service in the next few weeks. Oncethat locomotive has been accepted, the second will be released to go through the process.

3. All 10 of our new commuter buses have entered Gray Line service on various routes in theRTA system.

4. HDR is finalizing a draft report examining the feasibility of various Star improvements. Thisreport is being reviewed by RJ Corman for accuracy, after which time we will present to anRTA Board committee.

5. CEO Bland introduced Bill Miller, the new Chief Operating Officer for the RTA. Bill comesto us after a number of years of experience as the Chief Operating Officer for the transitagency in Pittsburgh, PA, where he oversaw bus and rail operations.

6. The Federal Transit Administration completed their triennial review report for programcompliance. They should be issuing their final report during the next month.

7. Unfortunately, we were notified by Mayor McCarver that Cheatham County will not berenewing their membership in the RTA. Mayor McCarver indicated that the County did nothave any specific issues with how the RTA works, but that he was not hearing any requestsfrom his constituents for transit services. Cheatham County is the only member county thatdoes not currently have any commuter bus or rail service.

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Secretary Cole provided an update from the Cheatham County Rail Authority (CCRA). He stated that there is a major study that is underway and that is being sponsored by Greenways of Nashville and the Metro Parks and Recreation, to look at the feasibility of a greenway connecting Centennial Park with Bicentennial Mall using the Nashville and Western Rail Corridor. This approach is consistent with the RTA Board’s previously adopted policy to work with CCRA to maintain the continuity of the Nashville and Western Corridor. Mr. Cole indicated that he would keep the RTA informed of progress.

VII. Chair’s Report: Mayor Hutto asked members if they had an interest in serving on theCommittee, to please let him or CEO Bland know, and he will also reach out to the full boardregarding anybody that wants to serve.

Mayor Hutto thanked CEO Bland and Mayor Holt for going to the oversight committee andstated that they did an outstanding job. He stated that he’s thankful to hear these reports on amonthly basis but appreciates the staff and the work that they do daily.

Mayor Hutto stated that he plans to appoint a Planning Committee to advance short-medium-and long-term strategies for the RTA to pursue. This committee will examine and recommendchanges to by-laws, advance planning for long-term funding, develop expanded park-and-ridecapacity, and other initiatives deemed in the best interest of furthering the mission of theAuthority.

In closing, Mayor Hutto stated that it was good to have the Titans Express train up and runningagain.

IX. Adjournment: Proper motion was made and seconded to adjourn, and the meeting wasadjourned at 10:05 a.m.

Respectfully submitted:

________________________________ Ed Cole, RTA Secretary & Davidson County Governor Appointee

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Regional Transportation Authority of Middle Tennessee

Committee Discussion Item Exec. Committee Discussion Item Board Discussion Item

Committee Action Item Exec. Committee Action Item

Item Number: EXC-D-19-012 Meeting Date: 10/16/19

Item Title: Monthly Financial Report Compared to Budget

BACKGROUND:

Attached is a statement of operations for the month of August 31, 2019 compared to the budget and a balance sheet as of August 2019.

CURRENT STATUS:

Chief Financial Officer Ed Oliphant will review the statements at the meeting.

APPROVED:

______________________________________ ___________________________

Chief Financial Officer Date

October 11, 2019

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F / Prior Year Actual Budget Y-T-D F /

U Y-T-D Y-T-D Y-T-D Variance U Budget

Revenue from Operations:

R&R Revenues $80,168 $73,900 $6,268 F $74,503 $148,948 $143,100 $5,848 F $787,616

Train Revenues 77,364 67,500 9,864 F 68,973 170,822 $153,240 17,582 F 931,450

Special Events 0 0 0 F 16,959 13,800 $16,690 (2,890) U 74,250

Advertising 93 3,510 (3,417) U 3,360 2,637 7,020 (4,383) U 42,122

Other Non-Trans Revenue 5,464 5,050 414 F 6,304 11,927 10,100 1,827 F 232,839

Total Operating Revenue 163,089 149,960 13,129 F 170,099 348,134 330,150 17,984 F 2,068,277

Federal/State/Local Income:

Local Assistance 162,254 147,914 14,340 F 212,212 262,254 295,814 (33,560) U 1,774,882

Regional Assistance 103,014 109,210 (6,196) U 115,045 272,527 218,420 54,107 F 892,268

State Assistance 13,030 0 13,030 F 10,434 13,030 0 13,030 F 618,400

Federal Assistance 164,833 203,160 (38,327) U 169,600 314,828 406,320 (91,492) U 2,423,914

Total Assistance Income 443,131 460,284 (17,153) U 507,291 862,639 920,554 (57,915) U 5,709,464

Capital Revenue:

Capital Operating Reimbursement 147,495 175,560 (28,065) U 149,731 293,584 351,120 (57,536) U 2,106,720

Total Capital Income 147,495 175,560 (28,065) U 149,731 293,584 351,120 (57,536) U 2,106,720

Total Revenue $753,715 $785,804 ($32,089) U $827,121 $1,504,357 $1,601,824 ($97,467) U $9,884,461

Expenses from Operations:

Management Contract - MTA $68,960 $68,960 $0 F $66,950 $137,920 $137,920 $0 F $827,520

Services 621,044 651,027 29,983 F 635,375 1,240,958 1,302,033 61,075 F 7,806,811

Fuel 37,941 44,250 6,309 F 43,322 78,276 91,750 13,474 F 536,320

Materials and Supplies 476 1,916 1,440 F 254 708 3,832 3,124 F 22,975

Utilities 9,186 11,696 2,510 F 9,706 18,840 23,387 4,547 F 140,350

Casualty and Liability 41,683 43,366 1,683 F 39,437 83,048 86,728 3,680 F 520,385

Other 10,157 11,591 1,434 F 10,089 10,309 13,182 2,873 F 30,100

Total Operating Expenses 789,447 832,806 43,359 F 805,133 1,570,059 1,658,832 88,773 F 9,884,461

Surplus / (Deficit) ($35,732) ($47,002) $11,270 F $21,988 ($65,702) ($57,008) ($8,694) U $0

Capital Grant Revenue 107,663 107,663 F 0 107,663 107,663 F 0

Annual RTA Membership Dues (SIR) 0 0 F 0 0 0 F 0

Gain / (Loss) on Sale 0 0 F 0 0 0 F 0

Vanpool Replacement Revenue Fund 625 625 F 0 3,813 3,813 F 0

Depreciation (141,891) (141,891) U (111,226) (283,782) (283,782) U 0

Surplus / (Deficit) ($69,335) ($47,002) ($22,333) U ($89,238) ($238,008) ($57,008) ($181,000) U $0

Regional Transportation AuthorityStatement of Operations Compared to Budget

For the Period Ending August 31, 2019

UNAUDITED

Budget

Month

Actual

Month

Month End

Variance

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Regional Transportation Authority

Comparative Balance Sheets

Month Ended Month Ended

August 31, 2019 June 30, 2019

(unaudited) (unaudited)

CURENT ASSETS

Cash and cash equivalents $706,257 $127,817

Receivables from federal, state and local government 1,226,826 8,466,194

Accounts receivable 299,736 159,634

Materials and supplies 395,870 383,636

Prepaid expense and other 430,463 85,905

Total Current Assets 3,059,152 9,223,186

PROPERTY AND EQUIPMENT

Land 3,382,052 3,382,052

Building, shelter and benches 16,730,983 16,730,983

Guideway Improvements 4,502,068 4,502,068

Revenue equipment and parts 12,519,047 12,387,403

Office equipment 71,975 71,975

Work-in-Progress 3,571,491 3,550,669

40,777,616 40,625,150

Less: Accumulated Depreciation (11,901,997) (11,618,215)

Total Property and equipment, net 28,875,619 29,006,935

OTHER ASSETS

Cash and investments restricted 3,824,202 3,687,048

TOTAL ASSETS $35,758,973 $41,917,169

LIABILITIES AND NET ASSETS

CURRENT LIABILITIES

Accounts payable $1,141,805 $7,871,734

Accrued expenses 31,800 26,800

Deferred Revenue 1,377,097 1,243,755

Note Payable 675,000 0

Total Current Liabilities 3,225,702 9,142,289

NET ASSETS

Invested in capital assets 28,875,619 29,006,935

Restricted - Self Insurance Reserve 1,000,000 1,000,000

Restricted - Administrative Reserve 1,000,000 1,000,000

Restricted - Reserve for van pool replacement 446,480 443,292

Restricted - Regional Bus Reserve 1,123,749 1,243,755

Unrestricted 325,431 (8,510,692)Current Year Surplus / (deficit) (238,008) 8,591,590

Total Net Assets 32,533,271 32,774,880

TOTAL LIABILITIES AND NET ASSETS $35,758,973 $41,917,169

Current > 30 days > 60 Days > 90 days Total

Accounts Receivable $140,800 $155,386 $0 $3,550 $299,736

47.0% 51.8% 0.0% 1.2% 100.0%

Accounts Payable $917,480 $224,325 $0 $0 $1,141,805

80.4% 19.6% 0.0% 0.0% 100.0%

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Regional Transportation Authority of Middle Tennessee

Committee Discussion Item Exec. Committee Discussion Item Board Discussion Item

Committee Action Item Exec. Committee Action Item

Item Number: EXC-D-013 Meeting Date: 10/16/19

Item Title: WeGo Monthly Operating Statistics

BACKGROUND:

Attached are monthly operating statistics through August 2019.

RECOMMENDATION:

Operations Committee Chair, Mayor Jerry Kirkman will review the statistics at the committee meeting.

APPROVED:

______________________________________ _______________________________

Director of Service Quality Date

October 11, 2019

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Metric August 2019 August 2018 Pct. Change

Ridership % Change

Total RTA Bus Passengers 31,258 33,001 -5.3%

WeGo Star Passengers 26,220 26,571 -1.3%

Total RTA Passengers 57,478 59,572 -3.5%

Safety

RTA Bus Total Accidents 1 0 N/A

WeGo Star Total Accidents 0 2 -100.0%

RTA Bus Total Miles between Accidents 52,628 N/A N/A

WeGo Total Miles between Accidents N/A 3,480 N/A

Service Quality

RTA Bus Total Trip Completion % 99.9% 99.4% 0.5%

WeGo Star Total Trip Completion % 100.0% 98.6% 1.4%

RTA Bus Total Miles between Service Interruption 35,085.2 5,650.4 520.9%

WeGo StarTotal Miles between Service Interruption N/A 1896.8 N/A

On-Time Performance ^

RTA Bus 77.5% 80.7% -3.9%

WeGo Star 98.5% 99.3% -0.8%

Customer Care

RTA Bus Total Passengers per Complaint 1,250 2,750 -54.5%

WeGo Star Passengers per Complaint N/A 6,643 N/A

RTA Monthly Dashboard Report *

* RTA Dashboard submitted for discussion and for Committee and Board review.

^ On Time Performance reporting began September 2017.

N/A - metric cannot be calculated due to not being divisible by "0"

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MetricFY 2020

August

FY 2019

AugustPct. Change

Ridership % Change

Total RTA Bus Passengers 59,029 60,969 -3.2%

WeGo Star Passengers 51,023 50,487 1.1%

Total RTA Passengers 110,052 111,456 -1.3%

Safety

RTA Bus Total Accidents 1 0 N/A

WeGo Star Total Accidents 1 2 -50.0%

RTA Bus Total Miles between Accidents 105,255 N/A N/A

WeGo Star Total Miles between Accidents 13,920 7,240 92.3%

Service Quality

RTA Bus Total Trip Completion % 99.6% 99.4% 0.2%

WeGo Star Total Trip Completion % 100.0% 99.3% 0.7%

RTA Bus Total Miles between Service Interruption 8,592.3 5,332.7 61.1%

WeGo StarTotal Miles between Service Interruption N/A 3,620.0 N/A

On-Time Performance ^

RTA Bus 81.4% 84.0% -3.1%

WeGo Star 98.9% 98.5% 0.3%

Customer Care

RTA Bus Total Passengers per Complaint 1,342 2,771 -51.6%

WeGo Star Passengers per Complaint 25,512 6,311 304.2%

RTA Monthly Dashboard Report *

* RTA Dashboard submitted for discussion and for Committee and Board review.

^ On Time Performance reporting began September 2017.

N/A - metric cannot be calculated due to not being divisible by "0"

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Metric

Ridership

Total Passengers

RTA Bus

WeGo Star

Safety

RTA Bus Accidents

WeGo Star Accidents

Service Quality

RTA Bus Missed Trips

WeGo Star Missed Trips

Total passenger boardings on WeGo Star Rail Service

A motor vehicle collision, either preventable or non-prevantable, in which

the Operator did not do everything reasonable to avoid a collision,

committed an error or failed to react to the errors of others. A motor

vehicle collision in which the Operator committed no driving error and

reacted reasonably to the errors of others. (Gray Line & MTA operated

RTA metrics combined)

Accident – an unexpected, unforeseen, or unintended event that causes

injury, loss, or damage. These events can include any event arising from

the operation of the railroad which results in the death of any person; or

an injury to any person that requires medical treatment, except suicides or

attempted suicides; any collision between railroad on-track equipment

and an automobile, bus, truck, motorcycle, occupied bicycle, pedestrian or

trespasser at any location on the railroad; any collision, derailment, fire,

explosion, failure of equipment or infrastructure, act of nature, or other

event involving damage to the railroad’s on-track equipment, signals,

track, track structures, and/or roadbed.

A train that is disabled in transit or cancelled prior to embarking. A misssed

trip is reported as an annulment and is when the train is cancelled and

doesn’t complete the run or make it to its final destination.

The total number of Bus revenue trips not completed or departing more

than 30 minutes late -vs- scheduled. (Gray Line & MTA operated RTA

metrics combined

RTA Operations Dashboard Glossary

Definitons

Total fixed route passenger boardings on all MTA operated RTA routes

(84, 86, 93, 96) and Gray Line operated RTA routes (87, 88, 89, 91, 92, 94,

95)

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Metric

On-Time Performance

RTA Bus OTP

WeGo Star OTP

Customer Care

Passengers Carried Per Complaint

RTA Bus

WeGo Star Total WeGo Star passengers divided by total WeGo Star customer

complaints.

Total RTA Bus passengers divided by total RTA Bus customer complaints.

(Gray Line & MTA operated RTA metrics combined)

RTA Operations Dashboard Glossary

Definitons

MTA operated RTA routes - OTP is the Percentage of total scheduled fixed

route timepoint departures occurring between 59 seconds early and 5

minutes 59 seconds late obtained from AVL data. Grayline operated

routes - OTP is the Percentage of total scheduled fixed MCC route arrivals

and departures occurring no later than 5 minutes 59 seconds late obtained

by manual observations by Operations personnel. (Gray Line & MTA

operated RTA metrics combined based on a weighted average of total

trips)

A train is considered on time when the train arrives at the final destination

less than 6 minutes from the scheduled time. If a train is held up for 6

minutes or longer it is considered delayed and not on time. Intermediate

station times are not included.

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Percentage Percentage

Aug-18 Aug-19 Change FY 2019 FY 2020 Change

26,571 26,220 -1.3% 50,487 51,023 1.1%

33,001 31,258 -5.3% 60,969 59,029 -3.2%

WeGo Star

Express Bus and Shuttle Services

VanStar 21,653 17,445 -19.4% 40,227 33,439 -16.9%

Total RTA Ridership 81,225 74,923 -7.8% 151,683 143,491 -5.4%

REGIONAL TRANSPORTATION AUTHORITYFISCAL YEAR AND MONTH TO MONTH RIDERSHIP COMPARISON - FY 2020-vs-2019

Month to Month Comparison Fiscal Year Comparison

Jul. Aug.

FY 2019 70,458 81,225

FY 2020 68,568 74,923

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

90,000

Rid

ers

hip

RTA FY2020-vs-FY2019Month to Month Ridership Comparison

FY 2019 FY 2020

RJGG

Data Analyst

10/3/2019

3:46 PM15

Aug-18 Aug-19 Change FY 2019 FY 2020 Change

MTA Local Bus Service 850,931 812,085 -4.6% 1,557,652 1,535,902 -1.4%

MTA Local Paratransit Service 41,149 38,122 -7.4% 77,814 75,650 -2.8%

MTA/RTA Miscellaneous Service 608 0 -100.0% 2,498 1,540 -38.4%

RTA Regional VanStar Service 21,653 17,445 -19.4% 40,227 33,439 -16.9%

RTA Regional Rail Service 26,571 26,220 -1.3% 50,487 51,023 1.1%

RTA Regional Bus Service 33,001 31,258 -5.3% 60,969 59,029 -3.2%

Murfreesboro ROVER Local Bus Service 20,631 16,754 -18.8% 39,392 33,675 -14.5%

Franklin Transit Local Bus Service 5,876 5,763 -1.9% 10,842 11,143 2.8%

Clarksville Transit Local Bus Service 60,789 60,121 -1.1% 117,965 118,013 0.0%

Total Area Ridership 1,061,209 1,007,768 -5.0% 1,957,846 1,919,414 -2.0%

NASHVILLE AND REGIONAL TRANSPORTATION AUTHORITY

FISCAL YEAR AND MONTH TO MONTH RIDERSHIP COMPARISON - FY 2020-vs-2019

Month to Month Comparison Fiscal Year

RJGG, Data Analyst 10/7/201911:55 AM16

Ridership

Change Revenue

Rte. Monthly vs Last Hours Of Per Per

No. Route Name Ridership Year Service Trip Hour

North Corridor (Routes 87 & 92) 3,971 -1.1% 269 18 14.8

Northwest Corridor (Routes 89 & 94) 7,743 -6.2% 335 25 23.1

South Corridor (Routes 91 & 95) 2,948 -7.7% 273 13 10.8

Southeast Corridor (Routes 84, 86 & 96) 8,788 0.9% 1,001 14 8.8

84 Murfreesboro Express 3,541 9.0% 204 27 17.3

86 Smyrna - LaVergne Express 2,446 -1.1% 156 19 15.7

87 Gallatin Express 1,904 -8.2% 138 17 13.8

88 Dickson Express 1,492 -6.8% 92 17 16.3

89 Springfield - Joelton Express 1,451 6.3% 128 16 11.3

91 Franklin Express 1,540 -10.2% 153 12 10.1

92 Hendersonville Express 2,067 6.4% 132 19 15.7

94 Clarksville Express 6,292 -8.7% 206 29 30.5

95 Spring Hill Express 1,408 -4.8% 120 16 11.7

96 Murfreesboro - Relax and Ride 2,801 -6.2% 640 7 4.4

Express Bus Route Totals 24,942 -3.2% 1,969 17 12.7

93 WeGo Star West End Shuttle 6,316 -12.6% 127 36 49.8

RTA Bus Route Monthly Totals 31,258 -5.3% 2,096 19 14.9

90 WeGo Star Commuter Rail 26,220 -1.3% 206 96 127.5

57,478 -3.5% 2,302 30 25

COMMUTER RAIL SERVICE

RTA Commuter Rail and Bus Totals

CORRIDOR SERVICE COMPARISONS - COMMUTER BUS SERVICE

OTHER ROUTES

EXPRESS BUS ROUTE SERVCE

REGIONAL TRANSPORTATION AUTHORITY ROUTE PERFORMANCE INDICATOR REPORT

Passengers

August-19For the Month of:

Average

RJGG

Data Analyst

10/7/2019

11:53 AM

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Regional Transportation Authority of Middle Tennessee

Committee Discussion Item Exec. Committee Discussion Item Board Discussion Item

Committee Action Item Exec. Committee Action Item

Item Number: EXC-A-19-016 Meeting Date: 10/16/19

Item Title: WeGo Star Rail Car Purchase

BACKGROUND:

Via the FY2018-19 Capital Improvement Plan the Regional Transportation Authority (RTA) Board approved a reallocation of capital funds from the implementation of Positive Train Control (PTC) to other projects deemed more urgent for maintaining the WeGo Star in a State of Good Repair. Among these projects was the replacement or rehabilitation of the existing fleet of passenger coaches used in revenue service. Deferral of PTC was made possible through a granting of a Limited Service Exception by the Federal Railroad Administration (FRA).

In March 2019, staff reviewed the options considered for replacing the current fleet of passenger coaches with the Operations Committee of the RTA Board. These options included:

• Overhaul of current rolling stock

• Purchase of new railcars

• Purchase of used fleet deemed to be in good condition and compatible with Star operatinginfrastructure

Overhaul of the existing rolling stock was deemed as undesirable due to obsolescence of the existing coaches that would make them increasingly difficult to maintain in the future; extensive corrosion that would likely lead to unforeseen costs as various substructures were uncovered; and delay in project completion and potential service disruption, as efforts to rehabilitate cars would need to occur with service ongoing.

The purchase of new railcars was found to be prohibitively expensive, based on a market survey of new commuter car purchases around the country. In addition, time for delivery could take four to five years.

The most viable option was the purchase of a used fleet deemed to be in good condition and compatible with Star operating infrastructure. Through a market assessment, compatible cars that have already undergone rehabilitation have been identified in the ownership of the Great Lakes Central Railroad (GLC) in Michigan. These cars are stainless steel in construction, bi-level in configuration, and compatible with Star operating infrastructure. They have been recently rehabilitated for similar commuter rail service in accordance with applicable FRA regulations. RTA commissioned a Fair Market Value Analysis that was conducted on the identified passenger cars; the price was determined fair and reasonable.

Because GLC has been identified as the only rail vendor with a fleet of compatible cars that have already been rehabilitated, this purchase is considered a sole source procurement under Federal Transit Administration (FTA) regulations. RTA published our intent to sole source the rail cars on May 16, 2019, September 12, 2019, and September 23, 2019 allowing any potential bidders the opportunity to offer RTA their compatible rail cars. No additional bids were received.

The RTA has met the necessary requirements of these regulations to justify the sole source procurement and to ensure that the price paid is fair and reasonable.

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RECOMMENDATION:

Staff recommends that the RTA Board approve a purchase contract in the amount of $5,856,402 for the acquisition of eight passenger cars from the GLC, which includes $200,000 for the installation of associated equipment and modifications necessary to commission this fleet into operation on the Star. Per the request of GLC, staff also recommends the RTA Board approve the daily late charge of .001% in the event the total purchase price is not paid within the agreed upon payment schedule.

This project is funded through Federal Section 5337 funds, funds made available from the Tennessee Department of Transportation (TDOT) through the Improve Act, and limited local funds.

APPROVED:

______________________________________ ___________________________

Board Secretary Date

October 16, 2019

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Regional Transportation Authority of Middle Tennessee

Committee Discussion Item Exec. Committee Discussion Item Board Discussion Item

Committee Action Item Exec. Committee Action Item

Item Number: EXC-D-19-014 Meeting Date: 10/16/19

Item Title: RTA Bylaws & Member Attendance

BACKGROUND:

As a result of the 2017 Performance Audit Report by the State Comptroller and subsequent Committee hearing, an ad hoc committee of the Regional Transportation Authority of Middle Tennessee (RTA) convened on November 29, 2017. The purpose of the ad hoc committee was to review and address concerns outlined in the Performance Audit Report about Board oversight and management, member attendance, vacancies, and RTA Audit Committee duties and responsibilities.

The ad hoc committee subsequently made the following recommendations, which were adopted unanimously at the RTA Board’s December 13, 2017 meeting:

• Quorum requirements for regular Board meetings will be increased from 30% to at least 50% of members to constitute a legal meeting.

• Individual members will be expected to attend a minimum of 50% of all regular Board Meetings in order to be considered a member in good standing with respect to attendance on a 12-month rolling basis.

• An Executive Committee will be appointed per Article 4 of the RTA bylaws. In order to remain as inclusive as possible, the Executive Committee will be composed of any interested members who have attended at least 50% of regularly scheduled Board meetings in 2017 and at least 50% of regularly scheduled Board meetings and Executive Committee meetings thereafter.

• Only those members who have attended at least 50% of the regularly scheduled RTA board meetings during the prior year would be eligible to serve on a future executive committee or hold an office on the Board.

• Annually, members will be advised of their attendance rate during the prior year, and reminded of their ability to appoint an alternate representative if regular attendance is not possible. The appointment of an alternate representative is permissible for all members except those members appointed by the Governor. Tenn. Code Ann. § 64-8-204.

• Full RTA Board Meetings will be scheduled on a quarterly basis per Article 2, section 3(a) of the RTA bylaws; with Executive Committee meetings scheduled during each of the two months between full Board meetings. Executive Committee members must personally attend at least 50% of monthly Executive Committee meetings in lieu of a designee. Failure to attend regularly will result in removal from the Committee. All regular and ex-officio members of the Board would be welcome to attend any Executive Committee Meeting, and all members will receive Executive Committee agendas and minutes, but would not be voting members of the committee unless appointed.

• Matters considered significant policy issues of the Authority (e.g., adoption of annual operating budget, adoption of annual and multi-year capital improvement plans, changes in fare policy, major service changes) will be reserved for full Board decision making and voting. Matters that do not meet these criteria will be delegated to the Executive Committee, with all members notified of Executive Committee actions at the first regular meeting of the full Board following such action.

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• The current Finance and Audit Committee description will be amended to include responsibilities outlined in Tenn. Code Ann.§ 4-35-105, which include: overseeing the financial reporting and related disclosures; evaluating contracted management’s assessment of internal controls (risk assessment); formally reiterating to the Board, management, and staff their responsibility for preventing, detecting, and reporting fraud, waste, and abuse; informing the Comptroller of the Treasury of the results of the assessment and controls to reduce the risk of fraud; and serving as a facilitator of any audits or investigations of the body to which the audit committee is attached, including advising auditors and investigators of any information the audit committee may receive that is pertinent to audit or investigative matters. The Audit committee will also select the independent external auditor for RTA’s financial statements.

• Within 30 days of notification by contracted management of an upcoming Board appointment expiration, the RTA Board Chair will notify the Governor’s office. Please note that this notification has already occurred for seats that expired at the end of 2017.

As a result of the adopted recommendations, the following amendments to the RTA By-Laws were also approved:

Article 2:

Section 1, Subsection (b)- Amended to require Board Chair to notify the governor’s office of an upcoming Board appointment expiration, within 30 days of notification by contracted management.

Section 3, Subsection (e)- Amended to change the quorum requirement for RTAMT Board meetings for the purposes of doing business from 30% of the members of the Board to 50% of the members of the Board.

Amended to add new language requiring that, to serve as an officer of the Board or a member of the Executive Committee, a member must attend at least 50% of the regularly scheduled Board meetings.

Article 4:

Section 2- Amended to allow any interested Board member who attended at least 30% of regularly scheduled Board meetings in 2017 and attends at least 50% of regularly scheduled Board meetings thereafter to serve a member of the Executive Committee.

Section 5- Amended to require members of the Executive Committee to personally attend at least 50% of the monthly Committee meetings. Failure to attend the required amount of meetings shall serve as grounds for removal from the Committee.

CURRENT STATUS

Following the referenced changes to the RTA structure and bylaws, a second sunset audit was performed by the State Comptroller and concluded in July 2019. The performance audit resulted in one finding and two observations, which were discussed at the Executive Committee meeting on September 11, 2019.

One specific observation was that the board had not yet performed its review of board member attendance or updated its bylaws to address board member attendance issues for regular board meetings. Since the establishment of the Executive Committee in February 2018, there has been significant attention paid to addressing the importance of attendance for both the Executive Committee and RTA Board. Attendance records are reported in the minutes of both committee and board so that members can see who is and is not attending. Both the Executive Committee and full board meetings have reached a quorum, even with the change in the bylaws now requiring at least 50% attendance for a quorum. Recognizing that many local Mayors (who are automatically members of the RTA Board by virtue of their city’s membership) are part-time mayors with full-time work responsibilities, all members were reminded of the ability of any Mayor to appoint an alternate to the

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Board, as allowed by the by-laws. To date, 28 of our 29 City and County members have done just that, helping to improve overall attendance. While staff has made strides in accurately reporting attendance and the implementation of the Executive Committee has been instrumental in advancing city and county participation, a review of the following issues is beneficial to ensure a continued high level of participation:

1. The Election of Officers

− Nomination and election process

2. Executive Committee

− Power and Authority

− Participation by newly elected/appointed Board members

3. Methodology for tracking attendance at meetings

− Roll call

− Sign in sheets

Additionally, some provisions in the current bylaws impact the ability to timely conduct necessary RTA business such as the election of officers. The Executive Committee should discuss whether additional amendments to the RTA bylaws should be explored.

APPROVED:

______________________________________ ___________________________

Chief Administrative Officer Date

October 11, 2019

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Regional Transportation Authority of Middle Tennessee

Committee Discussion Item Exec. Committee Discussion Item Board Discussion Item

Committee Action Item Exec. Committee Action Item

Item Number: EXC-A-19-017 Meeting Date: 10/16/19

Item Title: Election of 2020 RTA Board Officers

BACKGROUND:

The officers for the Regional Transportation Authority of Middle Tennessee (RTA) are required per RTA bylaws to be elected at the first regular full Board meeting in each calendar year. The Executive Committee shall act as a nominating committee and submit a slate of candidates to the full Board one month prior to the election.

The officers of the RTA shall be Chair, Vice Chair, and Secretary and must include at least one appointed member and one elected official member. The following currently serve as 2019 officers:

Chair – Randall Hutto, Wilson County Mayor Vice Chair – Paige Brown, City of Gallatin Mayor Secretary – Ed Cole, Davidson County Governor Appointee

The next full RTA Board meeting is scheduled for November 20, 2019. If the Executive Committee acts at its October 16, 2019 meeting to approve a slate of candidates for 2020, that slate will be presented to the Board in November for review. The Board will then be in position to elect officers at its first full meeting in 2020 which is expected be in January.

RECOMMENDATION:

Staff recommends the Executive Committee nominate and approve a slate of candidates for 2020 officers to

be reviewed by the RTA Board at its November 2019 meeting.

APPROVED:

______________________________________ ___________________________

Board Secretary Date

October 16, 2019

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