Regional Municipality of Waterloo Budget Committee...

2296051 -Section 8-

Media Release: Friday, January 6, 2017, 4:30 p.m.

Regional Municipality of Waterloo

Budget Committee

Agenda

Wednesday, January 11, 2017

4:00 p.m.

Regional Council Chambers

150 Frederick Street, 2nd Floor, Kitchener

1. Declarations of Pecuniary Interest under the “Municipal Conflict Of Interest Act”

2. Opening Remarks (S. Strickland / M. Murray)

3. Budget Update (C. Dyer)

3.1 COR-FSD-17-02, 2017 Budget Approval

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4. Information Papers

Councillor Requests 23

Region of Waterloo Library Budget 31

Waterloo Regional Police Services Budget 44

Fees and Charges By-law 55

Municipal Budget Regulation 62

Public Engagement Feedback 68

5. Referrals from Standing Committees

Budget Agenda - 2 - 17/01/11

2296051 -Section 8-

5.1 Item Referred from Library Committee

That Library Committee approve the following with regard to the Region of Waterloo Library Budget, as described in Report PDL-LIB-16-16, dated December 6, 2016:

a. the 2017 Library Operating Budget with a net levy of $2,758,753 (4.38%);

b. the 2017 Library Capital Budget; and

c. the 2018 - 2026 Library Capital Forecast.

6. Introduction of the Main Budget Motion

That the Regional Municipality of Waterloo approve the 2017 Tax Supported Operating Budget with a property tax levy of $334,059,316 (2.04%) as amended, excluding Police Services and inclusive of the staff recommended Budget Issue Papers with no 2017 tax levy impact; and

That the Regional Municipality of Waterloo approve the 2017 Tax Supported Capital Budget and 2018-2026 Tax Supported Capital Forecast, as amended, excluding Police Services.

7. Proposed 2017 Budget Issue Papers (Section 4 of budget binder)

8. Councillors’ Resolutions

9. Final 2017 Tax Supported Budget Resolutions

Regional Services Excluding Police Services 87

Police Services 88

10. Adjourn

http://www.regionofwaterloo.ca/en/regionalGovernment/resources/Budget/2017-Budget-Issue-Paper-Package.pdf

Report: COR-FSD-17-02

2296206 -Section 8- Page 1 of 22

Region of Waterloo

Corporate Services

Financial Services & Development Financing

To: Chair Sean Strickland and Members of the Budget Committee

Date: January 11, 2017 File Code: F05-20

Subject: 2017 Budget Approval

Recommendation:

That the Region of Waterloo take the following action with respect to the 2017 Tax Supported Operating Budget and the 2017-2026 Tax Supported Capital Program:

1. Approve an increase to the 2017 property tax levy of $80,513 for Municipal Property Assessment Corporation services;

2. Approve a decrease to the 2017 property tax levy of $300,000 to reflect increased Payments-in-Lieu of Taxes revenue;

3. Approve a decrease in the 2017 property tax levy of $100,000 to reflect a decrease in the provision for property tax rebates;

4. Approve a decrease in the 2017 property tax levy of $100,000 to reflect increased POA General revenue;

5. Approve the expenditure reallocation of $100,000 from the 2017 Transit operating budget to the 2017 Waste Management operating budget for payments in lieu of taxes; and,

6. Amend the 2017-2026 Transportation Capital Program to add a roundabout in the Township of Wellesley (Ament Line and Herrgott Road) in 2017 and 2018, at an estimated cost of $1,550,000 and financed through the issuance of tax supported debentures.

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January 11, 2017 Report: COR-FSD-17-02


Summary:

The current 2017 Regional base budget position is $334,354,360 with a tax impact of 2.11%. Items for consideration by Budget Committee on January 11, 2017 include:

Staff recommendations resulting in a property tax decrease of $419,487 with a tax impact of (0.08%);

Region of Waterloo Library Budget approval resulting in a 2017 net levy of $2,758,753 with a tax impact 144,976 or 0.03%;

Budget Issue Papers totaling $5,368,000 with a tax impact of 1.13%; and

2017 WRPS budget approval resulting in a 2017 net levy of $155,801,540 with a tax impact of 0.64%.

The combined total of all of the above items is a property tax levy of $495,228,856 or a 3.81% tax impact. There is one proposed amendment to the 2017-2026 tax supported capital program related to the addition of a roundabout at Ament Line and Herrgott Road in the Township of Wellesley. An amended 2017-2026 tax supported capital program summary with all amendments to date is presented in Appendix A.

Report: The objectives of the fourth and final 2017 Budget Committee meeting are to:

1. Provide Committee members with updated and new budget information;

2. Review and approve proposed 2017 Budget Issue Papers;

3. Approve the Region’s 2017 Property Tax Supported Operating Budget, the 2017 Capital Budget and 2018-2026 Tax Supported Capital Forecast;

4. Approve the 2017 Property Tax Supported Operating Budget, the 2017 Capital Budget and the 2018-2026 Tax Supported Capital Forecast for Police Services;

5. Approve the 2017 Property Tax Supported Operating Budget, the 2017 Capital Budget and 2018-2026 Tax Supported Capital Forecast for Library Services; and

6. Approve a new Fees and Charges By-law.

Details of the proposed 2017 Tax Supported Operating Budgets and 2017-2026 Capital Programs were provided at previous meetings in the form of the 2017 Preliminary Program Budget Book, the Budget Issue Paper package, Budget Information Papers, and through staff presentations at Budget Committee. Additional information papers are included on this agenda.

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Additional 2017 Budget Adjustments

Since the December 14, 2016 Budget Committee meeting, staff has identified additional budget adjustments, the net of which reduces the 2017 property tax levy. These are described in detail in the following section and outlined in the table below:

Item 2017

Levy impact ($)

2017 Tax Rate

Impact

Regional tax supported budget position, December 14 $334,354,360 2.11%

1. Municipal Property Assessment Corporation 80,513 0.02%

2. PIL revenue (300,000) (0.06%)

3. Property tax rebates (100,000) (0.02%)

4. POA general revenue adjustment (100,000) (0.02%)

5. Reallocate PIL expenditure from Transit to Waste Management - -

Subtotal Tax Supported Operating Budget Adjustments $333,934,873 2.02%

Note – levies and tax impacts displayed as rounded; rounded figures may not add to total as precise figures are used for calculation purposes

1. Municipal Property Assessment Corporation (MPAC)

Staff has received an updated cost for 2017 MPAC services in the amount of $6,621,980. The current budget provision for these services is $6,541,467. Staff recommends increasing budgeted expenditures for the difference, in the amount of $80,513.

2. Payments-in-Lieu of Taxes (PILs) revenue

The current 2017 budget provision for PIL revenue is $6,595,000. Based on a preliminary analysis of the 2017 assessment roll, PIL revenue estimates are expected to be in the range of $6.9 million. Staff recommends increasing the 2017 PIL revenue budget by $300,000 to reflect this increase in anticipated revenue.

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3. Supplementary Taxes & Tax Write-offs/Rebates

Supplementary taxes are taxes resulting from increased property assessment for property improvements or the addition of new properties to the assessment roll. Tax write-offs occur due to a change in the status of a property, successful requests for reconsideration or Assessment Review Board (ARB) appeals for reduced assessment or demolitions. “Net supplementary taxes” are supplementary taxes less write-offs for a given year. Supplementary tax bills can be issued for increases in assessment going back to the date of occupancy with an upper limit of three years. Write-offs of previously taxed amounts can go as far back as the date of an assessment appeal.

Preliminary analysis of data provided by MPAC and the Area Municipalities indicates that net supplementary taxes will be very close to budget for 2016. This net position is not unexpected as the ARB worked through a significant backlog of appeals in 2016 in order to have those cases resolved prior to the reassessment for 2017. Additional factors such as centralized property appeals for large banner stores across Ontario, gravel pit appeals settled in 2016 and property class changes where properties moved from taxable to exempt status have impacted 2016 write-offs, and consequently net supplementary taxes.

While the past several years have resulted in a surplus of at least $1 million for this net revenue, the same is not expected for 2016. Given that assessment growth is slowing, that many appeals (in some cases going back several years) will likely be resolved in 2017, and that this is the first year of a new re-assessment cycle (and the number of assessment appeals is likely to increase), there is risk to increasing the provision for net supplementary taxes in 2017. Consequently, staff recommends no adjustment to the budget provision for net supplementary taxes. It is also noted that actual supplementary tax revenue is entirely dependent on MPAC’s ability to add new and improved properties to the tax roll, and the amount of tax write-offs is dependent on the outcome of ARB hearings and minutes of settlement. In other words, these areas are largely beyond the control of municipalities.

Tax rebates for eligible charities and similar organizations, and for vacant units within commercial and industrial property are required under the Municipal Act. Applications for vacancy and charity rebates for a given year are generally accepted until February 28th of the following year. Preliminary analysis indicates that overall tax rebates are likely to be slightly less than budget in 2016, as has been the trend since 2014. Accordingly, staff recommends a $100,000 decrease to the 2017 property tax levy for tax rebates to reflect the current trend. Further discussion with respect to vacancy rebates will take place in 2017 as a result of recent amendments to the Municipal Act.

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4. Provincial Offences Act (POA) revenue

An adjustment was made to the preliminary 2017 budget for Red Light Camera (RLC) revenues in the amount of $50,000. Further information regarding POA/RLC revenues was included in an information paper on the December 14, 2016 agenda (page 62 of that agenda).

The preliminary 2016 year end position for total POA revenue is a surplus of $610,500 ($197,000 from RLC and $413,500 from POA general revenue), partially offset by higher than expected adjudication fees and collection fees totaling $104,000. The favourable variance for POA general revenue experienced in 2016 was primarily due to large fine collections. Based on historical trends and due to the uncertainty of large fine collections, staff recommends increasing the budget for POA general revenue by $100,000.

One potential 2017 RLC revenue issue relating to camera replacement has been resolved. The existing contract for Red Light Camera services expired on December 31, 2016. The vendor will not be able to use existing cameras until a new agreement is signed. It is estimated that the new contract will be signed and executed to come into effect mid-January, 2017. Additionally, all cameras will need to be replaced at some point during 2017 in order to upgrade technology. Replacement of a camera takes approximately two weeks to accommodate installation and testing before bringing them back into service. The short delay in executing a new contract, coupled with a two week downtime for each camera at the time of replacement will result in approximately 4 weeks of lost revenue per camera. Based on this budget risk, staff recommends no further adjustment to Red Light Camera revenue.

5. Payments-in-lieu of taxes (PILs) on Regional properties

Assessment notices for Regional properties which are subject to payments-in-lieu of taxes (PILs) have been received from MPAC. This includes property used for Water, Wastewater, Transit and Waste Management services. Assessment values for Transit properties have decreased slightly while assessment values for Waste Management properties have increased. Staff will be reviewing assessment notices for Waste Management properties in particular and submitting assessment appeals where appropriate. Staff recommends reducing the provision for Transit Services PILs by $100,000 and increasing the provision for Waste Management PILs by $100,000 with no net levy impact.

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Referral from Library Committee

On December 14, 2016, the Library Committee approved the 2017 Budget for the Region of Waterloo Library with a total tax levy of $2,758,753. This levy represents an approved increase of $144,976 (5.5%) over 2016 and is $124,443 (4.7%) higher than the Region’s 2017 Preliminary Budget provision. Several budget issues totalling $137,200 were approved during the December 14, 2016 meeting. Details regarding these approvals are provided in the information paper and the staff report to Library Committee PDL-LIB-16-16 2017 Region of Waterloo Library Budget Report, which are included on this agenda, starting on page 31.

Region of Waterloo Library Budget Summary

2016 Approved

Budget

2017 Budget Approved by Committee

$ Change % Change

Expenditure $2,821,196 $2,953,874 $132,678 4.7%

Revenue 207,419 195,121 ($12,298) (5.9%)

Property Tax Requirement $2,613,777 $2,758,753 $144,976 5.5%

Property Tax requirement included in 2017 Direct Regional Preliminary Budget $2,634,310

Additional amount required in 2017 Regional Tax Supported Budget $124,443

The Region of Waterloo Library is an area rated service which is levied across the four townships.

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2017 Operating Budget Position

An updated 2017 Tax Supported Budget Continuity for Direct Regional Services, inclusive of aforementioned staff recommendations and items referred and anticipated to be referred to Budget Committee from other Regional Standing Committees is provided in the following table:

2017 Property Tax

Levy ($thousands)

2017 Tax Rate

Impact (note)

Regional tax supported budget position, December 14 $334,354 2.11%

Adjustments for:

MPAC 81 0.02%

Payments-in-Lieu of Taxes revenue (300) (0.06%)

Property tax rebates (100) (0.02%)

POA general revenue (100) (0.02%)

Reallocate PIL expenditure - -

Referred from Library Committee: Final approval of 2017 Region of Waterloo Library budget *

124 0.03%

Adjusted 2017 Budget position – Direct Regional Programs $334,059 2.04%


*area rated to the four townships

The figures above exclude the impact of any approved Budget Issue Papers with a tax levy impact and the Waterloo Regional Police Services (WRPS) Budget. A 2.04% increase for Direct Regional Programs would add approximately $38 to the Regional tax bill for a residential property assessed at $312,500.

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Fuel price strategy update

A fuel price strategy was put in place for the 2015 budget and subsequently incorporated into the 2016 budget. The strategy provides that 50% of budget savings resulting from fuel prices below $1.08/L for both fuel types will accrue to the property tax levy and 50% will be transferred to reserves to reduce future borrowing requirements. The 2016 fuel budgets were set using a price of $0.92/L for both diesel and unleaded. For the preliminary 2017 base budget, the budget price for both fuel types has been reduced to $0.90/L, with 50% of the resulting savings of $235,000 or $118,000 being transferred to the Transit vehicle and Fuel equipment reserves and the remaining 50% or $119,000 being used to reduce the property tax levy. In the event fuel prices rise above $0.90/L for both fuel types, the transfer to reserve could be used to offset the resulting unfavourable variance. There is sufficient capacity in reserve transfers to reset the budgeted fuel price to $0.99/L for both fuel types without impacting the property tax levy. Total expenditure on fuel in 2017 is estimated to be $11.8 million, including Police.

The average cost per litre for diesel during 2016 was $0.79/L and the current cost for this fuel type is $0.91/L (which includes Cap and Trade program costs). For 2017, the Cap and Trade program adds an additional $0.045/L to the cost of diesel and $0.039/L to the cost of gasoline, effective January 1, 2017 (see COR-FFM-16-13 Impact of Ontario Cap and Trade Program dated November 1, 2016). The following table provides a pro-forma calculation of fuel prices, were the Cap & Trade system currently in effect:

Gasoline Diesel

Current fuel cost /L $ 0.91 $ 0.86

Cap & Trade /L $ 0.04 $ 0.05

Pro-forma fuel cost /L under Cap & Trade system $ 0.95 $ 0.91

The price of crude oil fluctuated between $35-$56 USD/barrel during 2016 and is currently in the $57 USD/barrel range. Staff developed the 2017 fuel price strategy at a time when the price of crude was $46 USD/barrel. Although gasoline and diesel prices were below budgeted levels throughout most of 2016, they have increased sharply in the past few months:

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As the cost of fuel now exceeds the $0.90/L budget estimate, staff recommends no further adjustment to fuel budgets in 2017.

2017-2026 Tax Supported Capital Program (as amended) The proposed 2017-2026 Tax Supported capital program was provided to Committee on November 16, 2016 in the form of the 2017 Preliminary Budget Book (excluding WRPS). At that time, the proposed 2017-2026 Tax Supported Capital Program for Regional Services included total expenditures in 2017 of $480 million (including carryovers of $76 million from 2016) and a 10 year total expenditure estimate of $2.0 billion.

In December 2016, Council approved the addition of a roundabout at Ament Line and Herrgott Road in the Township of Wellesley. Staff recommends amending the 2017-2026 Transportation capital program to add a project to the capital plan as follows:

($thousands)

Project Description 2017 2018 Total

Roundabout at Ament Line and Herrgott Road $150 $1,400 $1,550

This project will be funded through the property tax levy and financed through the issuance of debentures. The impact on future operating budgets will be an increase in debt servicing costs of approximately $182,000 in 2019.

$0.65

$0.70

$0.75

$0.80

$0.85

$0.90

$0.95

09-Jan

06-Feb

05-Mar

02-Apr

30-Apr

28-May

25-Jun

23-Jul

20-Aug

17-Sep

15-Oct

12-Nov

10-Dec

Weekly Diesel Price per Litre YTD 2016

Weekly price Avg YTD price2016 Budget price 2017 Preliminary Budget price

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2296206 -Section 8- Page 10 of 22

A summary of the amended 2017-2026 Tax Supported Capital Program for Regional Services is provided in Appendix A. Details of proposed capital projects are provided in each division of the Preliminary Budget Book. As described at previous budget sessions, there are limited sources of funding for capital works, as set out in the table below:

CAPITAL PROGRAM FUNDING AND FINANCING

FUNDING SOURCE FINANCING SOURCES

Property taxes Reserves (from prior years’ taxes) Current year transfers to capital projects and reserves Long term borrowing, to be paid for by future taxpayers

Development Charges Reserves (from current and prior years’ RDC collections) Long term borrowing, to be paid for by future development

Grants and subsidies Project specific Provincial, Federal grants/subsidies

Third party recoveries Project specific recoveries from municipal or private sector partners

In the development of the 2017-2026 capital program, staff applied capital financing principles as set out in the June 14, 2016 report COR-FSD-16-15. Growth and non-growth projects in the 2017 tax supported capital budget, excluding WRPS, require approximately $90 million in debenture financing in 2017, and debt financing over the 10 year Capital Program is estimated at $626 million. Where a project has insufficient or no funding identified, long term borrowing is assumed. As indicated in previous reports, certain debt financed projects in 2017 and throughout the forecast may not proceed in the absence of infrastructure funding from the federal or provincial governments. Such projects are not guaranteed to move forward until Regional Council approves the necessary funding sources.

It is estimated that the debt servicing costs in 2018 associated with borrowing in 2017 could be in the range of $5.3 million based on spending estimates in the 75% range. While the use of debt financing should be focused on significant infrastructure projects that are both growth related (recovered from RDCs) and non-growth related (recovered from future property taxes), a significant amount of debt financing continues to be required for tax supported asset renewal projects. Many regional programs continue to rely on long term borrowing as the primary source of financing for capital works.

Strategies contained within the 2017 budget to assist the Region in achieving a more sustainable long term capital financing strategy include:

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2296206 -Section 8- Page 11 of 22

Budget Issue Papers: There are two budget issue papers proposed in 2017 that would serve to reduce debenture financing in 2017 and over the balance of the capital forecast. The first relates to additional contributions to the Capital Levy Reserve Fund (page 46 of Budget Issue Paper package). The CLRF provides a funding source for projects which generally do not meet the Region’s criteria for debt financing, or in some cases can not be debt financed. The second relates to reinvesting Waste Management collection contract savings (page 52 of Budget Issue Paper package). As indicated in that Issue Paper, the Waste Management Capital Program is almost entirely dependent on long term borrowing as a source of funding, and repurposing contract savings would be a good first step to achieving a sustainable long term financing plan for Waste Management related asset renewal projects.

Reinvesting debt servicing cost savings: Similar to 2016, the 2017 budget presented an opportunity for two programs in particular, Transit and Airport, to continue to reduce their reliance on debt as a source of funding for their capital programs. Due to debt retirements in 2016, a modest amount of debt servicing budget capacity is being repurposed as a transfer to the Transit bus replacement reserve ($275,000) and Airport capital reserve ($254,000). The current level of operating budget contribution to the Bus Replacement Reserve is $5.5 million and the targeted level, in order to fund all bus replacement from reserve as opposed to debt financing, is approximately $11 million. Airport continues on its path to achieve a debt free status in 2022.

Facilities Lifecycle Provision: The Facilities Lifecycle provision was introduced in the 2015 budget as a first step towards reducing the Region’s reliance on debt financing of capital renewal work on existing buildings. The provision has been increased by $1.0 million in 2017 to approximately $3 million, and is partially offset by debt servicing capacity resulting from a number of other smaller debt retirements in various other programs. The targeted level of contribution from the operating budget in order to sustainably fund renewal works without debt financing is in the range of $20 million.

In total, these measures (i.e. two budget issue papers, GRT and Airport reinvestment of debt servicing cost savings, and Facilities Lifecycle provisions) would reduce 10 year borrowing requirements by over $33 million.

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2296206 -Section 8- Page 12 of 22

2017 Regional Budget Issues

Appendix B provides a summary of Proposed 2017 Budget Issue Papers, including tax levy and staffing impacts. As mentioned in the December 14, 2016 Budget report, a number of the tax supported budget issues have no impact on the property tax levy as a result of reserve funding, recoveries from the capital program or offsetting expenditure savings. These budget issue papers are as follows:

Budget issue papers with no incremental tax levy impact

Description BIP pkg page # Funding Source

Addition of 1 permanent Maintenance Reliability Planning Supervisor 1 Operational savings

Addition of 1 permanent Financial Systems Technical resource 4

Repurposing of consulting budget

Convert 2 temporary full-time positions (Talent Acquisition Assistant and Job Evaluation Analyst) to permanent

6 Operating budget

Temporary resources at Children's Centres required to comply with legislative requirements 13 Provincial grant

Addition of 1 temporary Family Centre Coordinator for the Elmira facility 16 Best Start

unconditional grant

Expansion of services offered at 235 King Street to include Ontario Works Direct Services 19 Reserve

Several of the proposed BIPs impact the 2017 property tax levy. If approved, these budget issue papers would add $5.4 million to the 2017 property tax levy and add annualization of $4.8 million in 2018, $853,000 in 2019 and 55,000 in 2020.

The budget issue paper related to Research and Stewardship Partnership with ‘rare’ for five years requires clarification. If approved, the annualized amount of $50,000 indicated in the financial implications section of the request would be in place for a term of five years (2017–2021) and would be removed from the base in the 2022 budget, unless funding is renewed by Regional Council at that time.

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2296206 -Section 8- Page 13 of 22

Direct Regional Programs - Budget Position Including Budget Issues

The status of the revised 2017 Tax Supported operating budget for Direct Regional Programs, inclusive of all aforementioned adjustments and proposed budget issue papers but excluding the Waterloo Region Police Services Budget is as follows:

2017 Property Tax

Levy ($thousands)

2017 Tax Rate

Impact (note)

Adjusted 2017 Budget position – Direct Regional Programs $334,059 2.04%

Proposed budget issue papers $5,368 1.13%

Proposed 2017 Tax Supported Operating Budget – Direct Regional Programs $339,427 3.17%


A resolution to approve the 2017 Tax Supported Operating Budget excluding Police Services is included on page 84 of this agenda package.

Waterloo Region Police Services

On the morning of January 11, 2017 the Police Services Board will be meeting to approve the 2017 Police Services Budget. Police Service staff have presented the PSB a final budget with a net levy of $155,801,540 which represents an increase of $5.1 million (3.4%) over the 2016 tax levy for Police Services and a 2017 tax rate increase of 0.64%. Additional information and details are provided in the 2017 Police Services Budget information paper included in this agenda package on page 44. The 2017 Police Services Operating Budget is summarized below:

Waterloo Regional Police Services Budget Summary

2016 Approved

Budget

2017 Approved

Budget

$ Change % Change

Expenditure $165,549,190 $170,908,241 $5,359,051 3.24%

Revenue 14,820,629 15,106,701 286,072 1.93%

Property Tax Requirement $150,728,561 $155,801,540 $5,072,979 3.37%

Tax Rate Impact 0.67% 0.64% -- --

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2296206 -Section 8- Page 14 of 22

The Police Services 10 year capital program totals $125.9 million, with $19.5 million included in 2017.

Regional Council’s obligation under the “Police Services Act” is to establish an overall budget for the Police Services Board. In so doing, Council does not have the authority to approve or disapprove specific items in the budget. Resolutions to approve the 2017 Police Services Operating Budget and 2017-2026 Police Services Capital Program are included in this agenda on page 85.

2017 Tax Supported Operating Budget Position, including Police Services

The status of the revised 2017 Tax Supported Operating Budget, inclusive of all budget issue papers and Police Services, is summarized as follows:

2017

Property Tax Levy

2017 Tax Rate

Impact (note)

Regional Programs, January 11, 2017 $334,059,316 2.04%

Budget Issue Papers 5,368,000 1.13%

Waterloo Regional Police Services 155,801,540 0.64%

Total 2017 Tax Supported Operating Position $495,228,856 3.81%


Budget Information Papers

The January 11, 2017 Budget Committee agenda includes the following budget information papers:

Councillor Requests Region of Waterloo Library Budget Waterloo Regional Police Services Budget Fees and Charges By-law Municipal Budget Regulations Public Engagement Feedback

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2296206 -Section 8- Page 15 of 22

Corporate Strategic Plan:

The 2017 budget supports the 2015-2018 Corporate Strategic Plan.

Financial Implications:

A 1% change in the 2017 tax rate results in an $18.84 annual change to the average residential property owner, based on a house assessed at $312,500 in 2016. A 1% tax rate increase generates an additional $4.771 million in tax revenue. The following table outlines the tax impacts on the average Regional property:

Average Regional Taxes for typical residence ($312,500 CVA)

Region Police Total

2016 $1,281 $603 $1,884

2017 $1,341 $615 $1,956

$ change $60 $12 $72

% change 4.66% 1.99% 3.81% 2017 tax rate

impact 3.17% 0.64% 3.81%


The actual tax rate impact will differ across the area municipalities in the Region. This is due to the fact that while the net cost of most programs and services is levied in a uniform manner on all properties in the seven area municipalities, there are limited exceptions where services (conventional and Mobility Plus transit, rapid transit, and library) are area rated to specific municipalities, as set out in Appendix C.

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2296206 -Section 8- Page 16 of 22

Other Department Consultations/Concurrence:

All departments and the Waterloo Regional Police Service are involved in the development of the Region of Waterloo Budget.

Attachments:

Appendix A – Amended 2017-2026 Tax Supported Capital Plan Summary

Appendix B – Proposed Budget Issue Papers

Appendix C – Property Tax Levy Distribution

Prepared By: Cheryl Braan, Manager, Budgets and Performance Measurement

Craig Dyer, Commissioner, Corporate Services/Chief Financial Officer

Approved By: Mike Murray, Chief Administrative Officer

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2296206 -Section 8- Page 17 of 22

Appendix A – Amended 2017-2026 Tax Supported Capital Plan

Tax Supported Capital Budget & Forecast (as amended)Summary of Expenditure & Sources of Financing (Thousands)

2017 - 2026

2017 2018 2019 2020 2021

2017 -

2021

Subtotal

2022 -

2026

Subtotal

2017 -

2026 Total

EXPENDITURE

Corporate Services

Information Technology Services 2,062 3,232 1,532 1,081 1,069 8,975 6,756 15,730

Facilities Management 2,301 1,620 692 593 94 5,300 2,203 7,503

Facility Asset Creation (Acquisition & Construction)2,318 2,460 14,646 28,442 10,446 58,312 85,550 143,862

Facility Asset Renewal 11,348 7,988 5,598 4,812 7,422 37,168 37,107 74,275

Fleet Management 685 637 200 125 253 1,900 1,239 3,139

Financial Services & Development Financing 480 320 60 860 376 1,236

Human Resources & Citizen Service

Human Resources & Citizen Service 858 1,183 225 2,266 2,084 4,350

Planning, Development & Legislative Services

Economic Development 354 1,259 1,204 1,576 1,874 6,267 7,310 13,577

Region of Waterloo International Airport 2,276 4,222 2,634 3,235 2,404 14,771 10,253 25,024

Planning 1,297 604 1,054 604 702 4,260 2,400 6,660

Council & Administrative Services 0 51 104 93 248 193 441

Waterloo Region Museum 2,664 9,409 3,703 997 649 17,422 8,533 25,955

Joseph Schneider Haus 1,449 156 100 181 1,886 779 2,665

McDougall Cottage 172 66 20 20 227 505 137 642

Region of Waterloo Library 495 728 58 78 83 1,442 440 1,882

Transportation & Environmental Services

Design & Construction 0 56 30 86 314 400

Transportation 141,164 132,817 124,154 126,452 96,997 621,584 319,627 941,211

Waste Management 17,247 19,195 13,669 23,246 7,792 81,149 48,507 129,656

Transit Services 80,233 10,880 35,139 39,657 15,187 181,096 84,561 265,657

Rapid Transit 151,339 1,000 3,013 1,000 1,000 157,352 30,900 188,252

Community Services

Waterloo Region Housing 13,812 12,070 13,185 10,235 8,214 57,516 34,321 91,836

Housing Services 19,312 5,069 2,249 26,630 350 26,980

Children's Services 345 363 2,341 3,158 677 6,884 3,017 9,901

Seniors' Services 2,244 602 699 1,111 1,133 5,789 7,866 13,655

Public Health & Emergency Services

Public Health 324 324 648 648

Paramedic Services 5,647 14,620 5,764 3,696 1,531 31,258 16,489 47,747

TOTAL EXPENDITURE 459,946 231,090 232,202 250,341 157,995 1,331,574 711,311 2,042,885

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2296206 -Section 8- Page 18 of 22

Appendix A – Amended 2017-2026 Tax Supported Capital Plan (continued)

Tax Supported Capital Budget & Forecast (as amended)Summary of Expenditure & Sources of Financing (Thousands)

2017 - 2026

2017 2018 2019 2020 2021

2017 -

2021

Subtotal

2022 -

2026

Subtotal

2017 -

2026 Total

FUNDING & FINANCING

Grants / Subsidies / Recoveries

Grants & Subsidies 194,390 21,973 28,521 32,715 24,406 302,005 74,689 376,694

Recoveries 1,143 1,143 1,143

Development Charges

Reserve Funds 32,567 56,204 44,820 45,021 41,156 219,768 142,394 362,162

Debentures 37,414 19,989 27,810 33,750 3,621 122,584 13,355 135,939

Property Taxes

Reserves & Reserve Funds

Vehicle & Equipment Reserves 19,300 8,351 5,970 15,652 12,366 61,639 82,900 144,539

Airport Capital Reserve Fund 1,895 2,320 786 2,084 2,159 9,243 6,588 15,831

Capital Levy Reserve Fund 6,717 5,370 3,409 2,077 1,235 18,808 5,542 24,350

Roads Capital Levy Reserve Fund 4,574 1,360 1,907 543 294 8,677 795 9,472

Roads Rehabilitation Capital Reserve Fund 32,364 40,571 29,456 24,461 21,706 148,558 94,293 242,851

Cycling System Capital Reserve Fund 603 603 603 603 603 3,015 2,412 5,427

Transit Capital Reserve Fund 13,720 2,095 2,315 1,767 1,767 21,664 7,075 28,739

Library Capital Reserve Fund 200 98 28 48 53 427 225 652

Building Reserve Funds 75 57 57 57 57 303 278 581

Facility Lifecycle Reserve 3,016 3,498 4,403 5,500 6,240 22,657 43,586 66,243

Brownfield Incentive Program Reserve 264 236 534 1,034 2,669 3,703

Computer Equipment Reserve 598 728 394 723 245 2,687 2,846 5,533

Housing General Reserve Fund 8,379 8,755 8,930 5,390 2,780 34,234 6,636 40,870

Other Reserve Funds 2,712 1,236 742 550 550 5,790 2,750 8,540

Contributions from Operating 2,253 3,486 2,996 3,832 3,937 16,504 17,166 33,670

Debentures 98,028 54,398 68,793 75,331 34,287 330,836 205,114 535,950

TOTAL FUNDING & FINANCING 459,946 231,090 232,202 250,341 157,995 1,331,574 711,311 2,042,885

2017-2026 capital programs are stated in 2017 dollars.

Term of debenture not to exceed ten years unless otherwise approved by Regional Council.

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2296206 -Section 8- Page 19 of 22

Appendix B – Proposed Budget Issue Papers

Region of Waterloo 2017 Budget Issue Papers ($ thousands) Staff Recommended Priority Sequence

2017 operating budget impact

2017-2026 capital plan impact Sources of funding

2017 Staffing Impact (FTEs)

Page# Dept/Div Description

Annualized Levy

Impact Property

taxes

Reserves Capital User rates Other

Property taxes2 RDC

Grants Subsidy Perm Temp

NO LEVY

IMPACT

1 COR/Facilities Management

Addition of 1 permanent Maintenance Reliability Planning Supervisor to support the implementation of the Asset Management Plan (AMP) and ongoing preventative maintenance efforts that will be required in the AMP; funded from operational savings.

1.0

4 COR/Financial Services

Addition of 1 permanent Financial Systems Technical resource funded through a reallocation from the consulting budget

1.0

6 HRC/ Compensation & Talent Management

Convert 2 temporary full-time positions (Talent Acquisition Assistant and Job Evaluation Analyst) to permanent to address increasing workload. Both positions are currently funded in the levy.

2.0 (2.0)

10 TES/Water Services

Addition of 1 temporary Junior SCADA/Process operator and 1 temporary Water Analyst for four years to bridge training requirements due to significant retirements forecasted

$199 2.0

13 CSD/ Children's Services

Temporary resources at Children's Centres required to comply with legislative requirements on an interim basis while developing a permanent solution.

$464 6.6


Addition of 1 temporary Family Centre Coordinator for the Elmira facility to assist tenant partners in colocating to the facility in order to deliver a variety of services using a "hub" approach.

$163 1.0

19 CSD/ Employment & Income Support

Expansion of services offered at 235 King Street to include Ontario Works Direct Services

$650

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2296206 -Section 8- Page 20 of 22

Appendix B – Proposed Budget Issue Papers (continued)


2017 operating

budget impact 2017-2026 capital plan impact

Sources of funding 2017 Staffing Impact (FTEs)


Annualized Levy

Impact Property

taxes


Property taxes2 RDC


LEVY

IMPACT

21 PHE/ Paramedic Services

Implementation of Paramedic Services master plan (2017 impacts)

$1,574 $815 $815 $730 22.0

28 PHE/ Paramedic Services

Construction of North Operations & Fleet Centre for Paramedic Services

$913 $14,880 $3,120

32 CSD/ Seniors' Services

Addition of 2.4 permanent Personal Support Workers (PSWs) to monitor and prevent critical incidents related to admission of residents with dementia and other complex behaviours.

$164 $126 2.4

36 TES/ Transit Services

Implementation of GRT business plan (2017 impacts) Priority Bundle 1

$1,370 $797 $866 $184 $1,050 10.0 1.0

47 Corporate Financial

Capital Program Financing $750 $750

52 TES/ Waste Management

Waste Management debt reduction strategy

$1,764 $601

55 PDL/ Community Planning

Collecting Workplace Count data biennially (instead of every five years) to improve the reliability of information and monitor sector trends

$58 $58 2.3


Expanded capacity at New Elmira Children's Centre (phased-in)

$412 $400 5.2

62 COR/ Information Technology Services

Addition of 1 permanent Programmer Analyst to address increasing workload volumes (as identified in 2015 BIP)

$116 $87 1.0



$1,825 $725 $1,836 $414 $2,250 14.0 0.0

65 PDL/ Cultural Services

Improve Museum exhibits $135 $135



$1,448 $490 $1,020 $230 $1,250 10.0 0.0

68 CSD/Seniors' Services

Addition of Social Work resources at Sunnyside Home

$41 $41 0.4

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2296206 -Section 8- Page 21 of 22

Appendix B – Proposed Budget Issue Papers (continued)


2017 operating

budget impact 2017-2026 capital plan impact

Sources of funding 2017 Staffing Impact (FTEs)


Annualized Levy

Impact Property

taxes


Property taxes2 RDC


72 TES/Transit Services

TDM Business Plan - replace Ecomobility funding for Travelwise program

$77 $77

76 PDL/Cultural Services

Public Art funding strategy phased in over two years

$100 $50


Expansion of Route 21 Service - Woolwich Township

$76 $26


Continuation of Wilmot township contract service (pilot ends in 2017)

$120 $90

85 PDL/ Community Planning

Research and Stewardship partnership with 'rare' for five years

$50 $50

87 Regional Chair/Council

Community Innovation Grant

$50 $50

Subtotal $11,043 $5,368 $815 $19,982 $3,948 $4,550 65.0 3.3

2017 Budget Issue Papers ($ thousands) 2017 Budget Impact ($000s)

Operating Impacts & Capital Financing Summary Operating Capital

Annualized Levy

Impact Property

taxes

Reserves/ Capital/ Other

Property taxes2 RDC

Grants Subsidy

Contemplated Budget Issue Papers total $11,043 $5,368 $815 $19,982 $3,948 $4,550 2017 incremental levy impact $5,368 2018 incremental levy impact $4,767 2019 incremental levy impact $853 2020 incremental levy impact $55

Subtotal $11,043 Capital Financing: Debentures $18,602 $3,948 $4,550 Reserves $1,380 Subtotal $19,982 $3,948 $4,550

21 21


2296206 -Section 8- Page 22 of 22

Appendix C – Property Tax Levy Distribution

Service

Net cost of service levied to municipalities denoted with

Cam

brid

ge

Kitc

hene

r

Wat

erlo

o

N. D

umfr

ies

Wel

lesl

ey

Wilm

ot

Woo

lwic

h

Conventional GRT to Woolwich

Conventional GRT to Wilmot

Urban Conventional GRT service

Urban GRT Mobility service

Rural GRT Mobility service

Rapid Transit

Library Services

All other Regional Services

Police Services

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2299185 -Section 8- 1 of 8

Region of Waterloo Corporate Services Financial Services & Development Financing 2017 Budget Information Paper

Councillor Requests

Budget Committee Date: January 11, 2017

1. Cost of implementation of Paramedic Services Master Plan as recommended

by consultant At the December 14, 2016 Budget Committee meeting, staff presented information related to options for delaying implementation of the Paramedic Services Master Plan. The following table summarizes the budget and FTE impacts of delaying the staff recommended budget issue paper implementation to August 1 and September 1:

Budget Issue Paper – 15 paramedics and implementation delay options

($thousands) Staff impact

(FTEs)

Option Start Date 2017 2018 Annualized Paramedics Other staff Total

A Jul 1, 2017 (original) $815 $759 1,574 15 7 22

B Aug 1, 2017 (option 1) 734 840 1,574 15 7 22

Incremental change from Jul 1 (81) 81 0

C Sep 1, 2017 (option 2) 653 921 1,574 15 7 22


At this same meeting, staff was requested to provide further information regarding the original consultant recommendation for the Paramedic Services Master Plan implementation. The following table provides this information based on a July 1 implementation along with the same options for delayed implementation (August 1 and September 1).

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2299185 -Section 8- 2 of 8

Consultant’s recommendation – 20 paramedics and implementation delay options

($thousands) Staff impact

(FTEs)

option Start Date 2017 2018 Annualized Paramedics Other staff Total

D Jul 1, 2017 $1,011 $932 $1,943 20 7 27

E Aug 1, 2017 903 1,040 1,943 20 7 27


F Sep 1, 2017 796 1,147 1,943 20 7 27


The difference between the original consultant recommendation and the staff recommendation in the budget issue paper is that the budget issue paper takes into consideration a declining trend in offload delay in Waterloo Region, and requests five fewer paramedics. 2. Impact of increasing Transit fares at the rate of inflation Currently, a 3% increase in Transit fares has been included in the 2017 Preliminary Base Budget effective July 1, 2017. Budget Committee requested the budget impact of reducing the increase in Transit fares to the rate of inflation. For 2017, inflation is estimated to be in the range of 2%, as indicated by several financial institutions:

Inflation (CPI) Projections 2017 forecast (%)

Canada 2.0

Ontario 2.0

Bank of Canada 1.7

National Bank Financial 1.8

CIBC 2.2

RBC 2.5

Scotiabank 2.2 Sources 2016/17 Government of Canada Budget, 2016/17 Government of Ontario Budget, Bank of Canada, National Bank Financial, Canadian Imperial Bank of Commerce, Royal Bank of Canada, Scotiabank

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2299185 -Section 8- 3 of 8

The impact of reducing Transit fare increases from 3% to 2% would be a reduction in total budgeted fare revenue of $120,000 in 2017. Should Budget Committee opt to increase fares at 2% instead of the proposed 3% as outlined in the Fees and Charges information paper on page 55 of this agenda, the following schedule itemizes required fare increases by fare type:

Description

Current Fee

Effective Date

Fee to achieve 2%

average fare

increase TRANSPORTATION AND ENVIRONMENTAL SERVICES Transit Services - Grand River Transit (G.R.T.) Tickets Adult Tickets - strip of 5 $13.30 July 1, 2017 $13.40 Reduced Tickets - strip of 5 (Seniors (65+),

elementary and high school students) $11.55 July 1, 2017 $11.65

Passes Adult Monthly Pass (Notes: 1) $82.00 July 1, 2017 $86.00 Reduced Monthly Pass (Notes: 1, 2) -

Seniors, elementary and high school students

$70.00 July 1, 2017 $72.00

College Pass (per 4 month term) $280.00 July 1, 2017 $288.00 Student Summer Pass (July and August)

(Notes: 1) $118.00 July 1, 2017 $121.00

Day Pass/Sunday/Holiday Family Pass $7.75 July 1, 2017 $8.00 UPass (Universal Transit Pass) for

undergraduate and graduate students at Wilfred Laurier University and University of Waterloo undergraduate students, as per signed agreements

$85.20 July 1, 2017 $89.45

Transit for Reduced Income Program (T.R.I.P.) Pass

$42.00 July 1, 2017 $43.00

Adult at Student Rate $70.00 July 1, 2017 $72.00 Chartering a Bus (2 hour minimum) Plus applicable taxes $110.00/

hour Jan 12-17 $125.00/

hour Notes: 1. Photo I.D. charge of $5.00 required - one-time fee for Adult and Senior Reduced

Monthly 2. Reduced fares are available to seniors, elementary and high school students.

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2299185 -Section 8- 4 of 8

3. Idling mitigation measures At the December 14, 2016 Budget Committee meeting information was requested relating to policies and measures in place to minimize idling of Regional vehicles. The Region of Waterloo undertakes a number of measures to manage the amount of idling while using Regional vehicles in order to reduce Regional fuel consumption:

a. The Driver’s Handbook identifies protocols for the normal course of Regional vehicle use (excluding Transit buses). Section 4.9 addresses engine idling as follows: 4.9 Engine Idling Engines of Regional vehicles should not be left idling unnecessarily. Unattended Regional vehicles must not be left with the engine running. Engines are to be shut off except when using Power Take Off (PTO) operated equipment, when radio operation is necessary and/or when using amber safety lights. During the winter months, it may be necessary to leave a vehicle running for short periods of time to prevent the windows from freezing.

b. All operators of Regional vehicles are given driver training which includes a thorough review of the Driver’s Handbook.

c. Regional Fleet Services has piloted anti-idling devices which provide auxiliary power sources as an alternative to the vehicle’s engine in order to provide power for certain critical functions based on vehicle needs. Examples of supported critical systems include: emergency lighting, aerial truck boom, interior cab heating/cooling, and lift gates. These devices operate under a pre-determined set of parameters so that these operational needs can be maintained even if the vehicle isn’t idling. Once the parameters are set, the vehicle when in anti-idling mode will stop and start the vehicle during this period to maintain the expected requirements. Fleet Services tested approximately 12 units across the Region and GRT mobility plus. This pilot was considered a limited success due to lower user acceptance and higher unit cost.

d. Regional Fleet Services has also piloted approximately 50 telematics units across the Corporate fleet of vehicles. These units collect data on all aspects of vehicle operations including idling and are considered to be a good tool for managing vehicle performance and environmental impact. Fleet Services staff is developing a plan to implement these devices across the Corporate fleet of vehicles. This includes researching an economical way of communicating from the on-board devices to a central data collection and as well trying to accommodate the many other potential uses of telematics for various program areas.

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2299185 -Section 8- 5 of 8

e. Grand River Transit outlines anti-idling procedures in the Bus Operator Manual. The procedures recognize the requirement to provide a safe and comfortable environment to riders while minimizing fuel consumption and associated green house gas emissions and meeting the Region’s Idling Control Policy requirements.

Section 4.1 of the Bus Operator addresses engine idling as follows:

4.1 Idling Control Policy and Excessive Revving of Engines Grand River Transit is committed to lowering our impact on the environment and to improving the air quality. Employee cooperation in helping to improve air quality and reducing greenhouse gas emissions is of prime importance.

4.12a On-Street Operations

Grand River Transit employees are required: To look for opportunities to minimize unnecessary vehicle idling

time. To turn off the vehicle engine prior to leaving a vehicle

unattended. To turn off the vehicle where there are no customers on board

and when waiting at a pick-up location i.e. school specials. When customers are on-board at a lay-over of up to 10 minutes, Bus Operators may idle the vehicle for the comfort of the customers. If turning the engine off compromises the safety of customers or employees idling is permitted.

Exceptions to these procedures include requirements to idle the vehicle for maintenance or diagnostic reasons, vehicles used for emergency shelter and where the engine is required to power auxiliary equipment such as Mobility PLUS wheel chair lift.

In initial training all new Bus Operators are instructed on the requirements of the idling control policy and they are instructed on fuel efficient vehicle operating techniques. Supervisors address observed non-compliance to operating policies including the idling and they investigate and address complaints from the public about vehicles idling.

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2299185 -Section 8- 6 of 8

4. Public Art policy During the Public Input session on December 14, 2016 staff was requested to provide Committee members with background information relating to the Region’s Public Art policy. The Public Art policy was established in 2002, and had annual operating budget contributions from the property tax levy to the Public Art Reserve. The annual contribution to the reserve was $65,000 in 2013 and was discontinued by Council in the 2014 budget, leaving the policy with no further source of funding. Cultural Heritage staff has submitted a budget request to reinstate Public Art funding and intend to update and further develop the Region’s Public Art program and policy in 2017. To enhance background information provided in the Budget Issue Paper for Public Art, the Public Art policy is provided in the section below:

Excerpts from Council Report CR-FM-02-009 Recommendation: THAT the Regional Municipality of Waterloo approve the Public Art Policy attached to report CR-FM-02-009 dated June 19, 2002, together with the following:

a) the establishment of a Public Art Advisory Committee according to the Terms of Reference attached to report CR-FM-02-009 which will be charged with administering the Public Art Policy and the associated procedures for selecting, acquiring, disposing, placing, maintaining and cataloguing Public Art;

b) the creation of a Public Art Reserve Fund to fund costs associated with the acquisition, de-accessioning, restoration or refurbishment of public art;

c) the allocation of $50,000 to initially establish the Public Art Reserve Fund be funded from the 2001 unallocated surplus; and,

d) the referral of the issue of annual contributions to the Public Art Reserve Fund to the 2003 budget process.

Public Art Policy The attached Public Art Policy documents the definition of art, the source of funding, the establishment of a reserve fund and the implementation process. It is intended that the Policy will be further developed and refined following a review by and recommendations from the Public Art Advisory Committee. Staff considered several alternatives for sources of funding for public art. As indicated above, many municipalities levy 1% or more on large capital construction projects. This

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2299185 -Section 8- 7 of 8

has the advantage of being a relatively small proportion on each project, as opposed to being a large lump-sum annual operating budget item. As well, public art would then be associated with the types of projects upon which the levy is charged. Staff also considered the option of creating an annual budget for the acquisition of public art. The budgeted amount would be placed annually in a reserve fund to finance recommended acquisitions. This would eliminate the need to levy the 1% on capital projects. There are several advantages to this approach:

It is much simpler, from an administrative perspective, if the 1% does not have to be calculated on project budgets. Staff would not have to work out a project eligibility monitoring and journal entry process for transferring funds to the reserve.

Contributions from a 1% levy would be uncertain on an annual basis. Maintaining a consistent annual operating budget allocation would make it easier to plan expenditures.

Capital budget expenditures are currently activity based. The addition of a 1% levy would add an unrelated element to project costs.

If projects have contributed to the reserve, this may encourage the view that project staff should have control over the public art component.

It is more equitable to all capital projects to provide an annual budget allocation, rather than levying the 1% on individual large capital projects.

There are various funding models which create difficulties in the implementation of a 1% levy. For example, projects which are funded from development charges would have to have the 1% added on top from purely Regional funds. Another difficulty is the Waterloo Regional Emergency Services Training & Research Complex which will be partially funded from OMERS savings. This raises questions as to whether this is an appropriate allocation of these funds. Furthermore, in many cases debentures are issued as funding for capital projects. This again raises questions as to the appropriateness of borrowing for public art.

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2299185 -Section 8- 8 of 8

Public Art Policy

Regional Municipality of Waterloo (2002) The Regional Municipality of Waterloo recognizes the value of Public Art in increasing the stature and maturity of the community, elevating the cultural profile, and adding another feature for consideration in peoples' choices of places to live and work. Public Art being considered for acquisition and display at Regional Municipality of Waterloo facilities will fit these criteria:

aesthetic, historic or commemorative objects, high quality and unique, paintings, sketches, drawings, photographs, sculptures, carvings, metalworks,

murals, crests, quilts, tapestries, special architectural and landscaping features. This does not include plaques, or museum or archival collections which may from time to time be displayed in public places. A Public Art Reserve Fund will be created. The source of funding for the Public Art Reserve Fund will be annual budget allocations at the discretion of Regional Council. The Public Art Advisory Committee will make recommendations regarding the allocation of monies from the Fund, with the final determination to be at the discretion of Regional Council. The cost of maintenance of Public Art is to be included in the budget of the Facility to which the artwork is attached. One time costs for restoration or refurbishment of artwork are to be funded from the Public Art Reserve Fund.

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2283004 -Section 8-

Region of Waterloo Corporate Services Financial Services & Development Financing 2017 Budget Information Paper

2017 Region of Waterloo Library Budget


On December 14, 2016 the Library Committee approved the 2017 Budget for the Waterloo Regional Library with a total tax levy of $2,758,753. This represents an increase of $144,976 over 2016 and $124,443 more than presented in the 2017 Preliminary Budget Book.

Staff report (PDL-LIB-16-16) contains details of the 2017 Operating Budget and 2017-2026 Capital Plan and this report is attached as Appendix A. Details of the proposed expansion to the Region of Waterloo Library Headquarters was presented in staff report PLD-LIB-16-15. The 2017 Region of Waterloo Library budget resolutions as approved by the Library Committee are attached as Appendix B. The table on the following page outlines the budget and staffing impacts of Library Committee’s approval:

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2283004 -Section 8-

Status of Region of Waterloo Library Budget 2017 Property

Tax Levy ($millions)

2017 FTE Impact

Opening 2017 base budget position per Preliminary Budget Book $2,634,310

Ontario Library Capacity Fund Grant (13,347)

Linwood branch utility cost increase 2,590

Adjusted base budget position $2,623,533 Approved by Library Committee, December 6, 2016 (per report PDL-LIB-16-15): Community Outreach Programming 48,000 0.7 Perm

Library Headquarters Renovation Reserve Contribution 15,000

Increase Coordinator Family Literacy to full time 30,700 0.3 Perm

Increase Program Staff Availability 41,500 0.8 Perm

2017 Region of Waterloo Library Budget, as approved by Library Committee $2,758,753 1.8 Perm

32 32

2283004 -Section 8-

Appendix A

PDL-LIB-16-16

Region of Waterloo

Planning, Development and Legislative Services

Cultural Services

To: Chair Les Armstrong and Members of the Library Committee

Date: December 6, 2016 File Code: R09-90

Subject: 2017 Region of Waterloo Library Budget Report

Recommendation:

That the Library Committee approve the following with regard to the Region of Waterloo Library Budget, as described in Report PDL-LIB-16-16, dated December 6, 2016:

a) The 2017 Library Operating Budget with a net levy of $____________ (___%); b) The 2017 Library Capital Budget, as amended, to include $44,000 to replace

Early Literacy Stations (to be funded from the Library Capital Reserve) c) The 2018-2026 Library Capital Forecast, as amended, to change the funding

source for the Library HQ Addition/Renovation (project 20024) from 100% debentures to a combination of Library Capital Reserve, debentures, and growth related (RDC) debentures;

And That the matter be referred to Budget Committee for consideration.

Summary:

The proposed 2017 Region of Waterloo Library (RWL) Base Operating Budget and 2017-2026 Capital Program are presented to Library Committee for consideration and approval. The 2017 Base Operating Budget has a net property tax levy of $2,623,553 which represents an increase of $9,776 or 0.37% over 2016. The Base Operating Budget position (as published in the 2017 Preliminary Program Budget Book) has been amended to include $13,347 in grant revenue from the Ontario Library Capacity Fund, and $2,590 in increased rental (utility) costs related to the Linwood branch. The proposed 2017-2026 Library Capital Plan expenditures total $1.88 million, with $476,000 in expenditure proposed in 2017. Sources of funding for the proposed 2017-

33 33

PDL-LIB-16-16

2283004 -Section 8-

2026 capital plan include Regional Development Charges ($300,000), Debenture ($800,000 – proposed through this report to be changed to a combination of Library Capital Reserve, debentures and growth related debentures), Library Capital Reserve Funds ($652,000) and the Fleet Maintenance Equipment Reserve ($130,000). The $1.88 million does not include the $44,000 for the capital budget issue for replacement of the 10 year old Early Literacy Stations.

The 2017 base operating budget increase includes adjustments for salary and benefit cost increases which are largely offset by savings related to Library reorganization. Facilities interdepartmental charges have increased overall mainly due to increase in electricity costs. Preliminary rural assessment growth for all four Townships is estimated to be 1.2% in 2016 for the 2017 budget and taking this growth into account, the net tax impact for Library Services is -0.82%. For an average household valued at $312,500 in 2016, this represents a decrease of $0.48 on the average property tax bill for a total average household cost of $77.35.

Four operating budget issue requests, with a total cost of $135,200 and an increase of 1.8 FTEs, are proposed in this report for Library Committee’s consideration. If all were approved, the tax impact after assessment growth would be 4.3% or $3.50 per Township household. As well, one capital budget request with a total cost of $44,000 has been proposed.

Report:

Preliminary 2017 Operating Budget

The preliminary 2017 Base Operating Budget for the RWL is shown in the Program Summary provided in Attachment 1. This summary also shows the 2016 estimated actual costs and budget variance. Key elements of the Program Summary are discussed below.

For 2016, actual staffing costs are projected to be below budget by $95,000 or 4.4% due largely to the impacts of introducing the library re-organization during the first six months. As a result of the reorganization implemented in early 2016, the library management structure has changed significantly, Branch Supervisors have more time for supervision, and library programmers have been centralized. Branch staff hours were also reviewed and adjusted to better match demand and provide time for community outreach; this is still a work in progress. Other operating expenses were higher than budget and will be more carefully monitored in 2017. The anticipated 2016 surplus is $70,000.

The 2017 Base Operating Budget includes compensation savings of $35,000 due to the management structure changes, off-set by adjustments for salary and benefit cost increases. Increases in interdepartmental charges are due to utilities, lifecycle costs and decreases to grant revenue related to internet access. The Base Operating Budget

34 34

PDL-LIB-16-16

2283004 -Section 8-

includes $31,000 for initiatives funded from the Taylor Bequest.

The proposed 2017 RWL Base Operating Budget has a net property tax levy of $2,623,553, which is an increase of $9,776 or 0.37% over 2016. Preliminary rural assessment growth for all four Townships is estimated to be 1.2% in 2016 and the 2017 RWL levy increase represents a tax impact of -0.82%. For an average household valued at $312,500 in 2016, the budget increase represents a decrease of $0.48 on the average property tax bill for an average household cost of $77.35 in 2017.

New Initiatives Implemented in 2016

RWL’s management team was re-structured to create a broader and more effective team. Managers were reduced from two to one, and new supervisor positions for Technical Services and Outreach were created. Branch supervisors were consolidated from four to two. The Programming Supervisor position approved by Library Committee was implemented.

Programming staff were centralized, and now report to the Supervisor, Programming. Working collaboratively, the programming team has been able to provide program support and resources to all ten branches.

Other initiatives in 2016 that did not have a Library levy impact include:

Artist in Residence program at Ayr Branch Increased teen and tween programming Expanded technology training for all ages Local History digitization and website launched MagnusMode digital life skills app introduced

Proposed 2017-2026 Capital Program

The proposed RWL 2017-2026 capital Program is provided in Attachment 2. The table has been adjusted to include carry-forwards for funds not spent in 2016.

Recommended capital expenditures in 2017 include:

contribution to materials budget (from Development Charge and Reserve Funds) branch furnishings including new carpet in Elmira replacement of the Library Van (deferred from 2015) completion of electronic signage in each branch (installation delay in 2016) projects in Ayr and New Hamburg financed by donations initiation of Library Headquarters expansion and renovation, subject to Design

Study and final approval in 2017.

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PDL-LIB-16-16

2283004 -Section 8-

Proposed 2017 Capital Budget Issue Requests

Replace Early Literacy Stations (ELS)

The Early Literacy Station computers are a well-loved resource at Region of Waterloo Library branches, and account for over one-third of all computer usage. They provide the opportunity for young children to explore a variety of stories and literacy-based activities, using hardware that is appropriately sized. These units were purchased in 2005 and are coming to the end of their life. As machines break down beyond repair patrons express disappointment. The current ELS units are also an outdated technology. Newer ELS units are available with touchscreens that would appeal to young children and keep RWL’s technology offerings fresh and current. RWL programming staff have found alternative, less expensive, options for literacy-based technology (e.g., iPads with literacy-based apps) to be inferior in terms of content and durability.

It is important that these units be replaced in a timely manner. Should replacement be delayed, RWL risks more hardware breakdowns, an inability to maintain this important service and patron dissatisfaction with the library.

Capital Cost $44,000 (to be funded from Library Capital Reserve) FTE 0.0 Priority High

Proposed 2017 Operating Budget Issue Requests

1) Community Outreach

As proposed in report PDL-LIB-16-14 dated December 6, 2016, community outreach in the form of Pop-Up Libraries at one location in each Township would be started as a pilot project in 2017. This would include a weekly library service delivering age-appropriate programs and engaging participants and caregivers in literacy development. Additionally, library service would include hold pick up, mobile circulation (checkout and returns), membership registration, and reference/research assistance. This proposed model provides library services and programming as well as personalized service and relationship development with the community. Operating costs include: staffing costs for 24 hours of staff time to serve four locations each week; mileage; programming supplies; and promotion.

Operating Cost $48,000 ($37,500 staffing + $10,500 other) FTE 0.7 Priority High

36 36

PDL-LIB-16-16

2283004 -Section 8-

2) Library Headquarters Addition

As detailed in Report PDL-LIB-16-15, dated December 6, 2016, an expansion to the Library Headquarters building is recommended in order to accommodate existing staff, provide appropriate washroom and parking facilities, and improve materials processing efficiency. The estimated cost including new construction, renovation of existing space, site work and allowances is $800,000. A final cost estimate and recommendation to proceed would be brought to Committee in 2017 following project design.

The 2017-2026 Capital Plan in Attachment 2 shows this amount to be financed by Debentures. Report PDL-LIB-16-15 indicates the impact of fully debenturing the project would be over $91,000 per year increase to the operating budget beginning in 2019. If the option described below is preferred, a portion of the financing for this proposed project would shift from Debentures to the Library Capital Reserve.

The option with the least annual impact on the Operating Budget is to increase contributions to the Capital Reserve by annual increments of $15,000 for three years beginning in 2017(cumulative $45,000 by 2019). In 2019, the reserve contribution would be converted to a debenture payment to support a $400,000 debenture at 2.5% for 10 years. This annual cost is $45,704. As mentioned in the Library Headquarters report, there is potential for recovery of a portion of the capital costs from the Regional Development Charges (RDC) once the next RDC By-law is approved and implemented. Staff recommends including $125,000 (of the total of $400,000) of growth related debentures in the financing plan for the project.

Operating Cost $15,000 FTE 0.0 Priority High

3) Increase Coordinator, Family Literacy position to full-time

The Part-time Family Literacy Coordinator (FLC) position will be vacant in the new year, providing a good opportunity to review the 24 hour per week position. The position description has not been updated/reviewed since 2006. Its roles and responsibilities have expanded and the role has become more collaborative requiring more hours to complete the work. Adding 11 hours to make this position full-time will attract stronger applicants and increase the duration of staff retention which would help strengthen our system as a whole. The public survey of library users (2012) found an exceptionally high level of satisfaction with RWL’s children’s programming, and that is due in large part to the Family Literacy Coordinator. The Family Literacy Coordinator position plays an important role in connecting all of the branches. It provides training and support to 14 staff members who

37 37

PDL-LIB-16-16

2283004 -Section 8-

deliver children’s programs. Making this position full-time would benefit all townships equally. This role is essential for ensuring consistent, quality early years programming throughout our ten branches. RWL actively connects to networks of external early years service organizations. These networks are vital for information and resource sharing and to avoid duplication of services. RWL currently participates in the following committees: Early Literacy Alliance of Waterloo Region, Let’s Read, Family Literacy Day, Local Low German Literacy Initiatives, the Waterloo Region Library Service for Children & Youth, and the Mid-Western Children’s Services Committee. Currently this work is shared between the Family Literacy Coordinator and the Supervisor of Programming. A fulltime Family Literacy Coordinator would be able to assume more of these responsibilities, allowing the Supervisor of Programming to seek out other partnerships/networks focusing on service provision for seniors, adults, teens, and special needs or interest groups. In addition to staff support and networking, the Family Literacy Coordinator also delivers outreach to schools, daycares and Ontario Early Years Centres, other agencies and special event programs within the Region to promote literacy and libraries. RWL currently receives more requests than staff can accommodate, and several good opportunities for furthering the library’s reach are being missed.


4) Increase Program Staff Availability

The four Library Programmers currently work an average of 7 out of 21 hours per week on desk in one of the branches, providing standard circulation and patron services. Adding hours for Library Assistants (at a lower grade level than Programmers) to take on these desk hours would free up programming staff time. This would allow RWL to expand program offerings and provide adequate planning time, as well as increase community outreach and programming connections. In addition to delivering 5-7 programs at their home branches, Library Programmers are responsible for program planning on a system-wide basis. Their current schedules allow enough time to plan for core programming to pre-schoolers, but do not allow sufficient time to develop programs for school age children or teens. Of the 833 youth programs delivered to date in 2016, 651 were for early literacy and early learning, 120 were for family and school-age children, and only 2 were for teens. Teens in particular were identified as a programming focus in the RWL Service Plan 2012-2015. Further program expansion will be extremely difficult without increasing program staff availability.

38 38

PDL-LIB-16-16

2283004 -Section 8-


New Initiatives Summary

The cumulative and total financial impact of these potential budget issue requests is shown in Attachment 3.

Other 2017 Initiatives (No Impact on 2017 Budget)

2nd Artist in Residence program in Ayr New website Hoopla

Corporate Strategic Plan:

The proposed Region of Waterloo Library 2017 budget supports the Corporate Strategic Plan Objectives 5.2: Provide excellent citizen-centered services and 5.4: Ensure regional programs and services are efficient, effective and provide value for money.

Financial Implications:

The preliminary RWL 2017 Base Operating Budget is $2,623,553 an increase of $9,776 compared to 2016, which represents a decrease of $0.48 per Township household or -0.82% after estimated Township assessment growth of 1.2%. The proposed 2017 budget issue requests include additional spending in 2017 of $135,200. The total proposed Operating Budget increase is $144,976 (4.3% after assessment growth) or $3.50 per Township Household. A capital budget issue request for $44,000 to replace Early Literacy Stations (to be funded from the Library Capital Reserve) is also proposed.

Other Department Consultations/Concurrence:

The report has been prepared jointly by Finance and Cultural Services staff.

Attachments:

Attachment 1 – Preliminary 2017 Library Base Operating Budget

Attachment 2 – Proposed 2017-2026 Library Capital Program

Attachment 3 – 2017 Proposed Budget Issue Requests Summary

Prepared By: Lucille Bish, Director, Cultural Services

Approved By: Rod Regier, Commissioner, Planning, Development and Legislative Services

39 39

PDL-LIB-16-16

2283004 -Section 8-

Attachment 1 – Preliminary 2017 Library Base Operating Budget

40 40

PDL-LIB-16-16

2283004 -Section 8-

Attachment 2 – Proposed 2017-2026 Library Capital Program

41 41

PDL-LIB-16-16

2283004 -Section 8-

Attachment 3 – 2017 Proposed Budget Issue Requests Summary

42 42

2283004 -Section 8-

Appendix B

The Regional Municipality of Waterloo

Library Committee

Summary of Recommendations to Budget

The Library Committee recommends as follows:

1. That the Library Committee approve the following with regard to the Region of Waterloo Library Budget, as described in Report PDL-LIB-16-16, dated December 6, 2016:

d) The 2017 Library Operating Budget with a net levy of $2,758,753 (4.38%); e) The 2017 Library Capital Budget, as amended, to include $44,000 to replace

Early Literacy Stations (to be funded from the Library Capital Reserve) f) The 2018-2026 Library Capital Forecast, as amended, to change the funding

source for the Library HQ Addition/Renovation (project 20024) from 100% debentures to a combination of Library Capital Reserve, debentures, and growth related (RDC) debentures;

And That the matter be referred to Budget Committee for consideration.

December 14, 2016

43 43


Region of Waterloo Waterloo Regional Police Services 2017 Budget Information Paper

Waterloo Regional Police Services Budget

Budget Committee: January 11, 2017

Preliminary information relating to the Waterloo Regional Police Service (WRPS) 2017 budget was presented to the Police Services Board (PSB) on November 16, 2016. At that time, the preliminary budget was $156.377 million, which represented an increase of $5.648 million or 3.75% over the 2016 levy for Police Services. On December 7, 2016, the PSB approved further reductions totaling $575,000 and approved in principle the draft 2017 operating budget of $155.8 million, which represented an increase of $5.1 million or 3.4% over the 2016 levy for Police Services. Based on assessment growth of 1.34%, the tax rate impact of this levy increase for Police Services is 0.64%. On the morning of January 11, 2017 the PSB is expected to approve the final 2017 property tax levy for Waterloo Regional Police Service. Staff will provide an update on that approval during Budget Committee in the afternoon that same day.

The following table summarizes the impact of the 2017 WRPS operating budget in comparison to the 2016 approval, if approved as presented by the PSB:

Waterloo Regional Police Services Budget Summary

2016 Approved

Budget

2017 Approved

Budget

$ Change % Change

Expenditure $165,549,190 $170,908,241 $5,359,051 3.24%

Revenue 14,820,629 15,106,701 286,072 1.93%

Property Tax Requirement $150,728,561 $155,801,540 $5,072,979 3.37%

Tax Rate Impact 0.67% 0.64% -- --

A copy of the January 11, 2017 PSB report is attached to this Information Paper.

44 44

Report 2017-011


WATERLOO REGIONAL POLICE SERVICES BOARD People Helping People

HEADQUARTERS Finance and Property Maintenance

To: The Chair and Members of the Waterloo Regional Police Services Board Date: January 11, 2017 Subject: Proposed 2017 Budget, Reserve and Debenture Continuity Schedules Recommendation: That the Waterloo Regional Police Services Board approve the Waterloo Regional Police Service 2017 Operating Budget net levy of $155,801,540. with a tax rate impact of 0.64%; and That the Waterloo Regional Police Services Board approve the Ten Year Capital Forecast, 2017 – 2026, as shown in Report 2017-011, Appendix B. Background: On December 7, 2016 a preliminary 2017 Operating Budget position of $155,801,540 was presented to the Police Services Board (PSB) which equated to a 3.37% increase over the 2016 budget. Assuming a 1.34% estimated assessment growth the tax rate impact is 0.64% (See Appendix A). The ten year Capital forecast 2017 – 2026 was also provided to the PSB as seen in Appendix B. The Board requested that Reserve and Debt Continuity Schedules be provided on January 11, 2017. Capital Funding Sources: Capital projects are funded through various sources including grants or recoveries, development charges, reserve balances or debentures. Appendix B outlines the current ten year Capital forecast and its funding sources however years past 2017 are subject to further review. The Grants and Subsidies funding line includes partner contributions for the PRIDE (Police Regionalized Information Data Entry) network. The partners of PRIDE being Guelph, Stratford, Brantford and South Simcoe contribute funding to their respective portions of the PRIDE capital budget.

45 45

Report 2017-011


Under the Development Charges Act the Region of Waterloo collects Development charges which can be utilized as funding for growth related capital projects from new development. The last funding category is Property Taxes which includes reserve and debt funding. Reserves Balances: There are five reserves that fund the capital forecast:

Development Charges Reserve – managed by the Region Facility Lifecycle Reserve – managed by the Region Police Equipment Reserve – managed by the Police Police General Reserve – managed by the Police Police Vehicles and Equipment Reserve – managed by the Police

All of the reserves are funded through contributions from the Police Operating budget with the exception of the Development Charges Reserve which is funded by contributions from development charge collections and debentures. The Police Vehicles and Equipment Reserve also includes funding from surplus vehicle auction proceeds. The continuity schedules for the three reserves managed by the Police Service are included in Appendix C. Police Equipment Reserve The Police Equipment reserve has traditionally been used to fund Information Technology (IT) equipment purchases. In the 2016 budget $418K was assumed to be funded from this reserve. This reserve is forecasted to be $5,471K at the end of 2016 and is projected to be in a deficit position in 2024. Contributions from year end Operating budget surpluses or planned contributions from future operating budgets could increase this reserve balance. Police General Reserve The Police General Reserve is projected to be $4,234K at the end of 2016 and in a deficit position in 2018 due primarily to the Voice Radio System end user gear Capital requirements in 2017 and 2018. The Infrastructure costs for the Voice Radio project are funded from the Regional level. In the 2016 budget $286K was assumed to be funded from this reserve. Again contributions from year end Operating budget surpluses could increase this reserve balance. Another option would be to include a contribution to the Police General reserve in the 2018 budget. Police Vehicle and Equipment Reserve The Police Vehicle and Equipment reserve was set up in 2016. The balance at the end of 2016 is projected to be $1,440K and remains in a positive balance until 2025. A review of contributions from the Operating budget will occur in 2017 as the current forecast assumes a constant amount for the next ten years which has contributed to the

46 46

Report 2017-011


negative balance in 2025. A Fleet lifecycle review in partnership with the Region is also currently underway. Debenture Schedule: The direction from the Region of Waterloo is that debentures be issued only for projects or equipment with a useful life equal to or greater than ten years. Other funding sources are also examined before debt is assumed in the ten year Capital forecast. The Operating budget includes repayment of the debt principal as well as interest charges. In the 2017 Operating budget debt servicing equals $3,985K. Debt levels are impacted by the retirement of existing debt and projected addition of debt. Based upon the current ten year Capital forecast, Appendix D identifies the debt forecast for the Police. Debentures for Police are projected to increase from $18,074K in 2016 to $22,028K in 2026 therefore increasing debt servicing charges to the Operating budget of $5,754K in 2026. Throughout 2017 the Finance department will be reviewing the Capital forecasting process and associated reserve and debt management strategies with a focus on ensuring that the 2018 budget estimates support a sustainable long term financial plan. Strategic Business Plan: This report supports the Strategic Business Plan goal to proactively plan for long term organizational growth and its financial requirements, aligned with the objective of responsible spending and accountability. Financial Implications: Debentures are issued annually in the fall and are based upon current needs which could impact the debt continuity schedule. Furthermore changes in the assessment growth could impact the tax rate impact of the Operating budget. A projected 2016 Operating budget surplus would increase reserve levels. Attachments: Appendix A – 2017 Proposed Operating Budget Appendix B – 2017 – 2026 Capital Ten Year Forecast Appendix C – Reserve Continuity Schedule Appendix D – Debt Schedule Prepared By: Kirsten Hand, Director of Finance and Property Maintenance Susan Wilson, Finance Manager Approved By: Bryan M. Larkin, Chief of Police

47 47

Report 2017-011


WATERLOO REGIONAL POLICE SERVICE

Appendix A 2017 Budget Estimate

2016 2017 2017 2017 2017 % Approved Base Expansion Proposed $ Budget

Budget Budget Requests Budget Change Change EXPENDITURES Salaries & Wages 110,478,351 113,124,558 355,031 113,479,589 3,001,238 2.72% Benefits 28,530,694 29,250,979 101,495 29,352,474 821,780 2.88% Total Staffing Costs 139,009,045 142,375,537 456,526 142,832,063 3,823,018 2.75% Other Allowances & Benefits 2,178,711 2,317,675 1,000 2,318,675 139,964 6.42% Office Supplies 178,650 185,355 0 185,355 6,705 3.75% Materials & Supplies 3,157,779 3,325,579 0 3,325,579 167,800 5.31% Maintenance & Repairs 1,887,547 1,880,997 0 1,880,997 (6,550) (0.35%) Small Equipment 1,982,349 1,815,281 11,400 1,826,681 (155,668) (7.85%) Services 857,115 1,109,400 0 1,109,400 252,285 29.43% Fees 1,875,046 2,505,660 200 2,505,860 630,814 33.64% Rents 912,376 970,106 0 970,106 57,730 6.33% Financial Expenses 3,863,071 3,992,980 0 3,992,980 129,909 3.36% Communication Costs 1,537,681 1,490,536 600 1,491,136 (46,545) (3.03%) Meetings & Travel 458,038 534,116 0 534,116 76,078 16.61% Grant Recoverable Expenses 295,710 373,510 0 373,510 77,800 26.31% Interdepartmental Charges 3,820,441 4,077,382 0 4,077,382 256,941 6.73% Interfund Transfers (Vehicle Reserve)

2,140,252 2,140,252 0 2,140,252 0 0.00%

Interfund Transfers (General Reserve)

601,414 601,414 0 601,414 0 0.00%

Interfund Transfers (Insurance) 793,965 742,735 0 742,735 (51,230) (6.45%) Other Operating 26,540,145 28,062,978 13,200 28,076,178 1,536,033 5.79% Total Expenditures 165,549,190 170,438,515 469,726 170,908,241 5,359,051 3.24% REVENUES General Police Revenue 3,038,300 3,036,500 0 3,036,500 (1,800) 0.06% CPP/Ministry Grants 6,750,364 7,482,495 0 7,482,495 732,131 (10.85%) Grant Recoverable Funding 1,898,762 2,130,281 0 2,130,281 231,519 (12.19%) PRIDE Revenue 1,730,539 1,758,511 0 1,758,511 (27,972) 1.62% Miscellaneous Revenue 97,500 97,500 0 97,500 0 0.00% Interfund Contributions (RDC) 601,414 601,414 0 601,414 0 0.00% Interfund Contributions (Reserves) 703,750 0 0 0 (703,750) 100.00% Total Revenue 14,820,629 15,106,701 0 15,106,701 286,072 (1.93%) NET LEVY 150,728,561 155,331,814 469,726 155,801,540 5,072,979 3.37%

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Report 2017-011


Appendix B Waterloo Regional Police Service

Ten Year Capital Forecast ($000's) 2017-2026

2017 - 2021

2022 - 2026

2017 - 2026

2017 2018 2019 2020 2021 Subtotal Subtotal Total EXPENDITURE Program Area Capital 50000 Police Vehicles and Equipment 2,863 2,296 2,296 2,267 2,575 12,296 13,233 25,529 50003 PRIDE V 96 6,114 750 7,492 904 15,355 11,434 26,789 50004 Police Vehicles-Growth 144 144 287 431 718 50005 Information Technology 2,300 4,095 2,640 1,450 2,400 12,885 8,286 21,171 50011 Voice Radio Equipment 3,695 3,695 7,390 7,559 14,949 50012 Training and Range Facilities 745 699 1,444 1,444 50015 Central Communications Centre 3,000 3,000 3,000 50022 Replacement of North Division 458 458 458 50032 Pistol Replacement 292 292 584 584 50034 Specialty Vehicle 320 320 320 50036 Central Division Renovations 235 235 235 50037 South Division renovations 200 100 300 300 50039 Central Division 2,040 2,040 2,040 50040 Expansion of Reporting Centre 663 663 663 50043 Renovation of Investigative Service Unit 1,800 1,800 1,800 50044 HQ Renovations for Police 1,500 1,500 1,500 50045 WRPS Voice Radio Infrastructure 6,650 5,750 12,400 500 12,900 Total Program Area Capital 18,297 26,379 9,640 11,964 6,677 72,956 41,442 114,398 Facilities Managed Capital Renewal 75011 Police Central Division Renewal 177 100 75 50 25 427 427 75012 Firearms Training Facility Renewal 12 6 167 185 498 683 75013 Police South Division Renewal 98 681 126 227 215 1,347 804 2,151 75014 Police North Division Renewal 29 112 29 47 217 102 319 75016 Police Headquarters Renewal 883 611 953 491 1,053 3,991 2,314 6,305 75017 Police Investigative Services Renewal 12 24 12 145 193 329 522 75018 Police Reporting Centre Renewal 529 12 47 149 737 316 1,053 Total Facilities Managed Capital Renewal 1,199 2,033 1,231 833 1,801 7,097 4,363 11,460 TOTAL EXPENDITURE 19,496 28,412 10,871 12,797 8,478 80,053 45,805 125,858

49 49

Report 2017-011


Appendix B (continued)

Waterloo Regional Police Service Ten Year Capital Forecast ($000's)

2017-2026 2017 -

2021 2022 -

2026 2017 -

2026

2017 2018 2019 2020 2021 Subtotal Subtotal Total FUNDING & FINANCING

Grants / Subsidies / Recoveries (38) (2,446) (300) (2,997) (361) (6,142) (4,573) (10,715) Grants & Subsidies 38 2,446 300 2,997 361 6,142 4,573 10,715 [Blank - Hide if G/S/R = 0] (38) (2,446) (300) (2,997) (361) (6,142) (4,573) (10,715) Development Charges (1,522) (3,069) (467) (144) (5,202) (508) (5,709) Reserve Funds 1,522 1,029 144 2,695 508 3,202 Debentures 2,040 467 2,507 2,507 [Blank - Hide if DCs = 0] (1,522) (3,069) (467) (144) (5,202) (508) (5,709) Property Taxes Reserves and Reserve Funds (7,127) (8,741) (3,197) (3,328) (3,423) (25,816) (27,178) (52,994) 3980065 Facility Lifecycle Reserve 91 396 610 519 748 2,364 3,332 5,696 3981300 Police Equipment Reserve 433 2,354 250 3,037 3,054 6,091 3981310 Police General Reserve 3,740 3,695 292 292 100 8,118 7,559 15,677 3982340 Police Vehicles & Equipment Reserve

2,863 2,296 2,296 2,267 2,575 12,296 13,233 25,529

Debentures 10,808 14,156 6,907 6,329 4,694 42,894 13,546 56,440 TOTAL FUNDING & FINANCING 19,496 28,412 10,871 12,797 8,478 80,053 45,805 125,858

50 50

Report 2017-011


Appendix C

2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Opening Balance 5,899 5,471 5,037 2,683 2,683 2,433 2,433 1,683 1,350 (621) (621)

Capital Project Commitments per PSB (418)

Capital Project Commitments per Capital Program (10) (433) (2,354) (250) (750) (333) (1,971)

Contributions from Operating budget surplus / (deficit) as approved by PSB

Closing Balance 5,471$ 5,037$ 2,683$ 2,683$ 2,433$ 2,433$ 1,683$ 1,350$ (621)$ (621)$ (621)$

Police Equipment Reserve Projection

2016-2026 Capital Forecast

as at Dec 2016

($000s)

$(1,000)

$-

$1,000

$2,000

$3,000

$4,000

$5,000

$6,00020

17

2018

2019

2020

2021

2022

2023

2024

2025

2026

Police Equipment Reserve Projection

$000s


51 51

Report 2017-011


Appendix C

2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Opening Balance 3,896 4,234 1,166 (1,857) (1,548) (1,239) (738) (137) 464 (2,677) (6,494)

Capital Project Commitments per PSB (286)

Capital Project Commitments per Capital Program (48) (3,740) (3,695) (292) (292) (100) (3,742) (3,817)

Contributions from Operating budget surplus / (deficit) as approved by PSBContributions from RDC (recovery of prior

excess capacity & unfinanced)

672 672 672 601 601 601 601 601 601

Closing Balance 4,234$ 1,166$ (1,857)$ (1,548)$ (1,239)$ (738)$ (137)$ 464$ (2,677)$ (6,494)$ (6,494)$

Budgeted in operating at $601K to be conservative

Police General Reserve Projection


as at Dec 2016

($000s)

$(7,000)

$(6,000)

$(5,000)

$(4,000)

$(3,000)

$(2,000)

$(1,000)

$-

$1,000

$2,000

2017

2018

2019

2020

2021

2022

2023

2024

2025

2026

Police General Reserve Projection

$000s


52 52

Report 2017-011

2296368 -Section 8- Page 10 of 11

Appendix C

2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Opening Balance 0 1,440 917 961 1,005 1,078 843 700 360 29 (331)

Capital Project Commitments (900) (2,863) (2,296) (2,296) (2,267) (2,575) (2,483) (2,680) (2,671) (2,700) (2,700)

Auction Proceeds (estimate - variable) 200 200 200 200 200 200 200 200 200 200 200

Contributions from operating 2,140 2,140 2,140 2,140 2,140 2,140 2,140 2,140 2,140 2,140 2,140

Closing Balance 1,440$ 917$ 961$ 1,005$ 1,078$ 843$ 700$ 360$ 29$ (331)$ (691)$

Police Vehicle Reserve Projection


as at Dec 2016

($000s)

$(800)

$(600)

$(400)

$(200)

$-

$200

$400

$600

$800

$1,000

$1,200

2017

2018

2019

2020

2021

2022

2023

2024

2025

2026

Police Vehicle Reserve Projection

$000s


53 53

Report 2017-011

2296368 -Section 8- Page 11 of 11

Appendix D

Police

Debt Outstanding Profiles 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Existing Debt 18,074,382 14,610,399 11,109,375 8,121,676 5,727,209 3,707,722 2,174,260 1,271,198 660,612 350,694 107,247

Projected Debt Additions - 5,182,000 16,061,372 22,171,581 26,434,126 28,415,594 26,521,428 28,486,950 26,411,161 23,877,650 21,920,874

Total 18,074,382 19,792,399 27,170,746 30,293,257 32,161,335 32,123,316 28,695,688 29,758,147 27,071,773 24,228,344 22,028,121

Projected Debt Continuity (existing and projected) 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Debt Balance, beginning of year 18,074,382 19,792,399 27,170,746 30,293,257 32,161,335 32,123,316 28,695,688 29,758,147 27,071,773 24,228,344

Principal repayments (3,463,983) (3,953,053) (4,426,189) (4,510,822) (4,732,280) (4,723,628) (4,328,781) (4,622,374) (4,643,429) (4,900,223)

Debentures issued 5,182,000 11,331,400 7,548,700 6,378,900 4,694,260 1,296,000 5,391,240 1,936,000 1,800,000 2,700,000

Debt Balance, end of year 19,792,399 27,170,746 30,293,257 32,161,335 32,123,316 28,695,688 29,758,147 27,071,773 24,228,344 22,028,121

Debt Servicing 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Existing Debt 3,984,580 3,924,400 3,306,559 2,627,256 2,181,998 1,637,398 962,522 643,650 326,914 252,976

Projected Debt Additions - 607,488 1,952,878 2,860,544 3,637,247 4,216,007 4,375,792 5,040,483 5,279,174 5,501,098

Total 3,984,580 4,531,888 5,259,436 5,487,799 5,819,246 5,853,405 5,338,314 5,684,133 5,606,088 5,754,074

2017-2026 Capital Plan

$0

$5

$10

$15

$20

$25

$30

$35

2016

2017

2018

2019

2020

2021

2022

2023

2024

2025

2026

Police ServicesProjected Debt Outstanding

2017-2026 Capital Plan$ millions

Existing Debt Projected Debt Additions

$0.0

$1.0

$2.0

$3.0

$4.0

$5.0

$6.0

$7.0

2017

2018

2019

2020

2021

2022

2023

2024

2025

2026

Police ServicesProjected Debt Servicing Costs

2017-2026 Capital Plan$ millions

Existing Debt Projected Debt Additions

54 54

2296351 -Section 8- 1 of 7

Region of Waterloo

Corporate Services


2017 Budget Information Paper

Fees & Charges By-Law


Section 391 of the “Municipal Act” permits municipalities to establish and maintain a list of services subject to fees or charges. By-law Number 16-021, a By-law to Establish Fees and Charges for the Regional Municipality of Waterloo, has been adopted to fulfill this requirement. This by-law is reviewed annually to incorporate new or revised fees adopted by Regional Council.

As part of the 2017 budget process, all service areas reviewed their fees and charges and, where appropriate, are proposing changes to certain fees. On December 14, 2016 staff presented an information paper outlining proposed changes to the Fees and Charges By-law for 2017 (pages 95-102 of December 14, 2016 Budget Committee agenda). Appendix A provides a list of those proposed fee changes. As user rates for Water and Wastewater are approved by separate by-laws, they are not included in this schedule.

The following table provides a summary of the proposed changes:

Program area Nature of proposed changes

Facilities Management

New user fee at WRESTRC relating to use by Conestoga College

Airport No new user fees, modest increases to a variety of fees

Legal Services Increased fees relating to development and other agreements

Joseph Schneider House New user fees relating to room rental

Library Alignment of photocopy charges to other Regional programs, modest increase in reusable bags

55 55

2296351 -Section 8- 2 of 7

Program area Nature of proposed changes

Waste Management New bag tag fee, increases to tipping, special handling, and recyclable loads

Grand River Transit No new user fees, average fee increase of 3.0% on Transit fares

Seniors Services No new user fees, modest increases to a variety of fees

Children’s Services Fee increase in the range of 3.0% at all Regionally operated Child Care Centres

Public Health No new user fees, modest increases to a variety of fees, including special event coverage

A resolution to repeal the current Fees and Charges By-law and pass a new Fees and Charges By-law will be included along with the General Budget Resolutions for Budget Committee on January 11, 2017.

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2296351 -Section 8- 3 of 7

Appendix A – Proposed Changes to Fees and Charges By-Law

DescriptionCurrent

FeeEffective

Date Proposed Fee

Facilities ManagementWaterloo Region Emergency Services Training and Research Complex (W.R.E.S.T.R.C.)

Fire training tower and required equipment/driver training track – Conestoga College

New Jan 12-17 $350/day

Airport Services (Region of Waterloo International Airport) Aircraft Operating Fees

Based Flight Schools Single Engine - Monthly $55.00 Jan 12-17 $100.00 Medium Twin - Monthly $75.00 Jan 12-17 $125.00

Apron Parking ** (Based, non-based, domestic and international and charged based on gross take off weight)

Daily Rates:0 - 2,000 kg. Charged after 6 hour period $10.00 Jan 12-17 $11.00 2,001 - 5,000 kg. Charged after 6 hour period $15.00 Jan 12-17 $16.50 5,001 - 10,000 kg. Charged after 6 hour period $20.00 Jan 12-17 $22.00 10,001 - 30,000 kg. Charged after 6 hour period $40.00 Jan 12-17 $44.00 30,001 - 60,000 kg. Charged after 6 hour period $50.00 Jan 12-17 $55.00 60,001 - 100,000 kg. Charged after 6 hour period $60.00 Jan 12-17 $66.00 0 - 2,000 kg. Monthly Rates $75.00 Jan 12-17 $80.00

Automobile Parking (Includes H.S.T.)

Tenant Parking $40.00/month Jan 12-17 $45.00/monthCar Rental Agencies - Reserved Spots $70.00/month Jan 12-17 $75.00/monthSpecial Events Parking Permit $4.00/vehicle Jan 12-17 $4.50/vehicleRegular Parking -Hourly $4.00/hour Jan 12-17 $4.50/hourRegular Parking - Daily $8.00/day Jan 12-17 $9.00/dayRegular Parking - Weekly $56.00/week Jan 12-17 $63.00/week

Landing Fees ** (Based, non-based, domestic and international and charged based on gross take off weight)

0 - 2,500 kg. per 1,000 kg $0.00 Jan 12-17 $0.00 2,500+ kg. per 1,000 kg $6.50 Jan 12-17 $6.75 Helicopters per 1,000 kg $6.50 Jan 12-17 $6.75

Lease Rates

Hanger Rental $4.60/sq. ft Jan 12-17 $4.70/sq. ftFire Services Fees

First Aid Training (2 days) $100.00 Jan 12-17 $150.00 First Aid Re-Training (1 day) $60.00 Jan 12-17 $100.00

Notes for Airport Services Fees:

CORPORATE SERVICES

PLANNING, DEVELOPMENT & LEGISLATIVE SERVICES

** Fees and Charges are nil for twelve (12) months for a passenger airline commencing service to a new additional trans-border and domestic destination(s). (Not applicable to airline that has entered into a minimum revenue guarantee with the Regional Municipality of Waterloo.)** Fees and Charges for a vacation charter service approved to provide service to a new additional trans-border destination(s) are nil for the first season.

Note: Landing fees will be charged to all training aircraft under this category greater than 2,500 kg as per landing fee table

**Landing and Parking Fees for an initial four (4) month period of enhanced frequency of an existing air service are nil.HST is applicable to all the above fees at the time of invoicing unless otherwise noted. Automobile Parking rates include HST. Lease rates are HST exempt.

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DescriptionCurrent

FeeEffective

Date Proposed FeeLegal Services

Development Agreements, Site Plan Agreements, and Any Amending Agreements

plus disbursements* $582.00 Jan 12-17 $617.00

Release or Partial Release of Development Agreement **


Certificate of Compliance per agreement $65.00 Jan 12-17 $69.00Encroachment Agreements ** plus disbursements* $249.00 Jan 12-17 $264.00Full/Partial Closure of Road plus $2,000.00 deposit ***

and disbursements*$692.00 Jan 12-17 $733.00

Easement Required to be Conveyed to Region as Condition of Development or Site Plan Approval


Land Required to be Conveyed to Region as Condition of Development or Site Plan Approval


Release, Partial Release or Replacement of Existing Easement, Release or Partial Release of One Foot Reserve or other Regional interest in lands if no other consideration passing


All ancillary and Amending documentation, including, but not limited to, Assumption Agreements related to the Affordable Home Ownership Program


Servicing Agreements **** $50.00 Jan 12-17 $53.00Waterloo Region Housing only:

Mortgage Discharge Statement Fee for Affordable Home Ownership Program

(Fee is inclusive of H.S.T.) $71.30 Jan 12-17 $75.60

** Fee waived if encroachment is required due to road widening dedication. *** Deposit required - unused balance returned to purchaser without interest on closing **** Fee waived if servicing agreement is accompanied by development application.

Waterloo Region Museum (W.R.M.)General Admission Prices (Adult 18-54) $10.00 May 1-17 $11.00

Joseph Schneider Haus

Complimentary for Region of Waterloo meetings where greater than 50% of attendees are Regional employees, or group is an affiliated agency and/or the event deals with a Regional issue.

New Jan 12-17 $0.00

Room set-up and specialized cleaning as required (also charged for Region of Waterloo meetings)

New Jan 12-17 $50.00

Room cancellation fee without notice, non-refundable (also charged for Region of Waterloo meetings)

New Jan 12-17 $50.00

Historic house and exhibit galleries - may required additional fees to recover staffing costs

New Jan 12-17 Varies

Classroom (Weekdays from 8:30a.m. to 4:30p.m.) Base Rate/hour New Jan 12-17 $30.00 Community Rate/hour New Jan 12-17 $20.00

Classroom (Weekends during public hours) Base Rate/hour New Jan 12-17 $60.00 Community Rate/hour New Jan 12-17 $40.00

Classroom (Evenings after 4:30 p.m.) Base Rate/hour New Jan 12-17 $95.00 Community Rate/hour New Jan 12-17 $75.00

Region of Waterloo Library

Library Bags $2.00 Jan 12-17 $3.00 Photocopies/Printouts

Regular $0.25 Jan 12-17 $0.20

*Disbursements include advertisement, survey, land registry office fees and any other associated costs, as applicable. Disbursements for Land Registration and Search Fees are imposed by the Provincial government or authorized agency and are subject to increase(s) as imposed by same (the actual increase in registration fee and flat charge for Final Search costs will be increased by the percentage by which the Province increases its search fee, rounded to the nearest dollar).

Room Rentals (+HST)

Media Storage and Other Supplies

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DescriptionCurrent

FeeEffective

Date Proposed Fee

Waste ManagementBag tags (for each tag) New Jan 12-17 $2.00

General refuse/Garbage $77.00/MT Apr 1-17 $79.00/MTSpecial Handling Load Rate (Waterloo Site only) (stumps, wire, Styrofoam, asbestos, nuisance dust)

$150.00/MT Apr 1-17 $158.00/MT

Recyclables (Loads must not be mixed with garbage) (All regular blue box materials; yard waste, brush, leaves, grass; inerts; appliances & scrap metal)

$37.00/MT Apr 1-17 $39.00/MT

Transit Services - Grand River Transit (G.R.T.)Tickets

Adult Tickets - strip of 5 $13.30 July 1, 2017 $13.80 Reduced Tickets - strip of 5 (Seniors (65+), elementary and high school students)

$11.55 July 1, 2017 $12.00

Passes

Adult Monthly Pass (Notes: 1) $82.00 July 1, 2017 $86.00 Reduced Monthly Pass (Notes: 1, 2) - Seniors, elementary and high school students

$70.00 July 1, 2017 $73.00

College Pass (per 4 month term) $280.00 July 1, 2017 $292.00 Student Summer Pass (July and August) (Notes: 1) $118.00 July 1, 2017 $123.00 Day Pass/Sunday/Holiday Family Pass $7.75 July 1, 2017 $8.00 UPass (Universal Transit Pass) for undergraduate and graduate students at Wilfred Laurier University and University of Waterloo undergraduate students, as per signed agreements

$85.20 July 1, 2017 $89.45

Transit for Reduced Income Program (T.R.I.P.) Pass $42.00 July 1, 2017 $43.00

Adult at Student Rate $70.00 July 1, 2017 $73.00 Chartering a Bus

(2 hour minimum) Plus applicable taxes $110.00/hour Jan 12-17 $125.00/hourNotes:

1. Photo I.D. charge of $5.00 required - one-time fee for Adult and Senior Reduced Monthly2. Reduced fares are available to seniors, elementary and high school students.

Seniors' Services - Sunnyside HomeCommunity Alzheimer Program (income based)

Regular Day Program $15.50 Apr 1-17 $16.00 Respite Day Fee $10.50 Apr 1-17 $11.00 Extended Day Program $20.50 Apr 1-17 $21.00 Lunch Visit (meal) $7.75 Apr 1-17 $8.00

Facility Rental

Family Celebration Room - Supportive Housing $23.00 Apr 1-17 $24.00 Classroom rental - Supportive Housing $33.00 Apr 1-17 $34.00 Wellness Meeting Room $17.00 Apr 1-17 $18.00 Franklin Meeting Room $17.00 Apr 1-17 $18.00 Kenneth Meeting Room $17.00 Apr 1-17 $18.00 Kenneth Administrative Room $17.00 Apr 1-17 $18.00 Kenneth Classroom/Boardroom\ $23.00 Apr 1-17 $24.00 Chapel $23.00 Apr 1-17 $24.00 Chapel - Meeting Room $23.00 Apr 1-17 $24.00 Heritage Hall - up to 50 people $33.00 Apr 1-17 $34.00 Heritage Hall - 51 to 100 people $57.00 Apr 1-17 $59.00

COMMUNITY SERVICES

Waterloo and Cambridge Sites

TRANSPORTATION AND ENVIRONMENTAL SERVICES

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DescriptionCurrent

FeeEffective

Date Proposed FeeTelephone/Television

Telephone - Residents $30.50/month + long distance

Apr 1-17 $31.50/month + long distance

Telephone - Convalescent Care per month $41.50/month + long distance

Apr 1-17 $42.50/month + long distance

Telephone - Convalescent Care (less than 15 days) $3.00/day + long distance

Apr 1-17 $3.25/day + long distance

Cable Television - Residents $30.00/month Apr 1-17 $31.00/month Cable Television - Convalescent Care per month $41.50/month Apr 1-17 $42.50/month

Miscellaneous

Seniors Day Program (meal) $7.75/meal Apr 1-17 $8.00/mealLoaves & Fishes Program $7.75/meal Apr 1-17 $8.00/meal

Children’s ServicesHome Child Care (Full Fee Parents)

Under 6 HoursInfant (3-18 months) $28.00 Apr 1-17 $28.80 Toddler(18-30 months) $26.00 Apr 1-17 $26.70 Preschool (30-72 months) $24.00 Apr 1-17 $24.60 School Age $22.00 Apr 1-17 $22.60

6-12.9 Hours Infant (3-18 months) $43.00 Apr 1-17 $44.20 Toddler(18-30 months) $41.00 Apr 1-17 $42.15 Preschool (30-72 months) $39.00 Apr 1-17 $40.10 School Age $37.00 Apr 1-17 $38.00

13-17.9 HoursInfant (3-18 months) $59.00 Apr 1-17 $60.70 Toddler(18-30 months) $57.00 Apr 1-17 $58.60 Preschool (30-72 months) $55.00 Apr 1-17 $56.60 School Age $53.00 Apr 1-17 $54.50

18-23 Hours Infant (3-18 months) $79.00 Apr 1-17 $81.30 Toddler(18-30 months) $77.00 Apr 1-17 $79.20 Preschool (30-72 months) $75.00 Apr 1-17 $77.20 School Age $73.00 Apr 1-17 $75.10

Infant (6+ hours)One Day $69.30 Apr 1-17 $71.40 Three Days $207.90 Apr 1-17 $214.10 Four Days $277.20 Apr 1-17 $285.50 Five Days $346.50 Apr 1-17 $356.90

Toddler (6+ hours)One Day $47.10 Apr 1-17 $48.50 Three Days $141.30 Apr 1-17 $145.50 Four Days $188.40 Apr 1-17 $194.10 Five Days $235.50 Apr 1-17 $242.60

Preschool (6+ hours)One Day $43.70 Apr 1-17 $45.00 Three Days $131.10 Apr 1-17 $135.00 Four Days $174.80 Apr 1-17 $180.00 Five Days $218.50 Apr 1-17 $225.10

Preschool (<6 hours)One Day $32.90 Apr 1-17 $33.90 Three Days $98.70 Apr 1-17 $101.70 Four Days $131.60 Apr 1-17 $135.60 Five Days $164.50 Apr 1-17 $169.40

Supportive HousingLunch Visit (meal) $6.00 Apr 1-17 $7.00

Region of Waterloo Children's Centres

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DescriptionCurrent

FeeEffective

Date Proposed Fee

Infectious Diseases, Dental and Sexual HealthVaccine Preventable Diseases

Avaxim Primary - travel $65.00 Jan 12-17 Delete

Health Protection DivisionFile Searches (Payable in Advance)

Food Premise File Search $96.00 Jul 1-17 $99.00 Food Premise File Search and Inspection $180.00 Jul 1-17 $185.00 Septic System File Search $96.00 Jul 1-17 $99.00

Paramedic ServicesSpecial Event Coverage

Single Paramedic plus vehicle $82.00/hour; $329.00

minimum

Apr 1-17 $84.00/hour; $336.00

minimumTwo Paramedics plus vehicle $141.00/hour;

$563.00 minimum

Apr 1-17 $144.00/hour; $575.00

minimumSpecial Event Coverage-short notice (OT) - or Full Time staff Apr 1-17

Single Paramedic $112.00/hour; $446.00

minimum

Apr 1-17 $114.00/hour; $454.00

minimumTwo Paramedics $202.00/hour;

$807.00 minimum

Apr 1-17 $212.00/hour; $846.00

minimumRequest for Information

Ambulance Call Reports (Fee is per Request; not hourly)

$89.50 Apr 1-17 $91.50

PUBLIC HEALTH & EMERGENCY SERVICES

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Region of Waterloo

Corporate Services



Municipal Budget Regulation


Legislative and Regulatory requirements

Section 289 of the Municipal Act (“the Act”) [see Appendix “A”] requires an upper-tier municipality to prepare and adopt a budget including estimates of all sums required during the year for the purposes of the upper-tier municipality. O. Reg 284/09 under the Act [see Appendix “B”] allows for the following items to be excluded from the annual budget:

1. Amortization expenses

2. Post-employment benefits expenses

3. Solid waste landfill closure and post-closure expenses

Before adopting a budget that excludes any of the expenses listed above, a municipality must prepare a report regarding the excluded expenses and adopt the report by resolution. Such report must contain an estimate of the change in the accumulated surplus of the municipality to the end of the year resulting from the exclusion of any of the expenses, and an analysis of the estimated impact of the exclusion of any of the expenses on the future tangible capital asset funding requirements.

Budget vs. Financial Statement Treatment

The Act requires that municipalities prepare balanced budgets which include all of the annual expenses of the municipality. The items listed above are “non-cash” items and do not form part of the annual property tax levy or user rate revenue requirement. The treatment of these items in the Region’s annual budget and in the annual financial statements is described below.

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1. Amortization Expenses

The Public Sector Accounting Board (PSAB) requires recording the historical cost of tangible capital assets and the related annual amortization expense on municipal financial statements. Amortization is the amount of a tangible capital asset which is consumed through use of that asset by a municipality during the year. For example, a road with an expected life of 50 years would have one-fiftieth of its historical cost recorded as amortization in a year. For annual financial statement purposes, the historical cost of assets net of accumulated amortization is included in the Statement of Financial Position ($2.6 billion in 2015), while the annual amortization expense ($94.9 million in 2015) is included in the Statement of Operations.

For budget purposes, the Region prepares a ten year capital program which includes expenditures, funding sources, and financing methods for the assets it plans to build, rehabilitate, improve or acquire. Funding for capital works is in the form of regional sources including property taxes, user rates and development charges, and when available in the form of federal/provincial government subsidies. Financing methods for regional funding include contributions from the current year’s budget, contributions from reserves and reserve funds, and long term borrowing (debentures). The Region’s annual tax supported and user rate operating budgets include the following items:

transfers to the capital budget and reserves to fund future rehabilitation, replacement and expansion of capital works; and

principal and interest repayments on debt issued to acquire assets.

These amounts provide for the purchase and future replacement of assets as required, and in the Region’s case the combined amount exceeds the related amortization which reflects the historical cost of assets. That being said, it is clear that additional contributions from the Tax Supported Operating Budget are required in order to fully fund lifecycle costs. The following table outlines current and required budget contributions in order to eliminate reliance on long term borrowing for certain lifecycle work relating to Regional capital assets (in $ millions):

Asset type 2017 budget provision

Estimated contribution to fully fund lifecycle costs

Grand River Transit Bus Replacements $5.5 $11.0

Regional Facility lifecycle costs $1.2 $12.7

Waterloo Region Housing lifecycle costs $1.8 $9.2

Waste Management lifecycle costs $0.3 $12.1

Total $8.8 $45.0

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2. Post-Employment Benefit Expenses

Post-employment benefit costs include (where eligible) vested sick leave, health, dental, and life insurance. The future liability for such costs is calculated annually for financial statement purposes in accordance with PSAB requirements. The amount recorded on the Statement of Financial Position is the present value of the amount that is expected to be paid out over the future benefit period ($161.7 million in 2015), while the net change in the future liability from year to year is included on the Statement of Operations ($12.5 million in 2015).

For annual budget purposes, the Region estimates the current year benefit cost and this amount is provided for in the annual user rate and tax supported operating budgets.

3. Landfill Closure and Post-Closure Expenses

Landfill closure and post-closure costs will be incurred to close active landfill sites and to monitor and remediate any closed landfills into the future. The future liability is calculated each year for financial statement purposes, in accordance with PSAB requirements. The liability recorded on the Statement of Financial Position is the present value of the amount that is expected to be paid out in the future ($61.8 million in 2015), and the net change in the future liability from year to year is included on the Statement of Operations ($1.3 million in 2015).

For budget purposes, the Region includes in its annual Tax Supported Operating Budget the annual maintenance and monitoring of closed landfill sites. Any capital works are included in the Waste Management Capital Program.

The table which follows illustrates the amounts budgeted and included in the financial statements for the above items in the 2015 fiscal year. The 2016 amounts for changes in the outstanding liability will be available when the 2016 financial statements are completed. For comparison purposes 2017 budget figures are also shown.

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Table 1: Estimated Impact of Budgeting for Non-Cash Expenses (thousands)

Expense 2015 Budget

2015 Statement of Operations

Difference 2017 Budget

1. Amortization User Rate Budgets: Transfers to Capital from Operating $46,100 n/a $49,239 Principal Repayments $7,464 n/a $10,209 Amortization n/a $22,214 Subtotal $53,564 $22,214 $31,350 $59,448

Tax Supported Budget: Transfers to Capital from Operating $53,355 n/a $61,758 Principal Repayments $36,349 n/a $39,515 Amortization n/a $72,655 Subtotal $89,704 $72,655 $17,049 $101,273

Total Amortization $143,268 $94,869 $48,399 $160,720 2. Post-Employment Benefits $4,329 $12,494 $(8,165) $6,094 3. Landfill Closure and Post-

Closure

Operating Budget Expenditures $2,304 n/a $2,508 Capital Budget Expenditures $5,453 n/a $6,251 Closure & Post-Closure Liability n/a $1,327 Total Landfill Closure and Post-Closure

$7,757 $1,327 $6,430 $8,759

Table 1 illustrates that the amount of funding (property taxes and water/wastewater rates) raised through the operating budget to fund capital acquisitions and major refurbishments (including repayment of debenture principal) exceeds the amortization expense used for financial statement purposes. This is expected as the amount required to fund asset replacements in the future would typically exceed amortization based on historical costs.

Summary The Region, similar to most municipalities in Ontario and in accordance with the Act, continues to budget on a modified cash basis to determine the property tax levy and user rate requirements needed to fund the operations of the Region and its ten year capital program. A resolution to adopt this report is included in the General Budget resolutions on page 84 of this agenda.

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Appendix “A” – Excerpt from Municipal Act

Yearly budgets, upper-tier

289. (1) For each year, an upper-tier municipality shall, in the year or the immediately preceding year, prepare and adopt a budget including estimates of all sums required during the year for the purposes of the upper-tier municipality, including,

(a) amounts sufficient to pay all debts of the upper-tier municipality falling due within the year;

(b) amounts required to be raised for sinking funds or retirement funds; (c) amounts in respect of debenture debt of lower-tier municipalities for the

payment of which the upper-tier municipality is liable; and (d) amounts required by law to be provided by the upper-tier municipality for any

of its local boards, excluding school boards. 2001, c. 25, s. 289 (1); 2006, c. 32, Sched. A, s. 119 (1).

Exception

(1.1) Despite subsection (1), a budget for a year immediately following a year in which a regular election is held, may only be adopted in the year to which the budget applies. 2006, c. 32, Sched. A, s. 119 (2).

Detail and form

(2) The budget shall, in such detail and form as the Minister may require, set out the following amounts:

1. The estimated revenues, including the amount the municipality intends to raise on all the rateable property in the municipality by its general upper-tier levy and the amount it intends to raise on less than all the rateable property in the municipality by a special upper-tier levy under section 311.

2. The estimated portion of the estimated revenues described in paragraph 1, if any, to be paid into the municipality’s reserve, sinking and retirement funds.

3. The estimated expenses, subject to any regulation made under clause 292 (2) (a).

4. The estimated portion of the estimated expenses described in paragraph 3, if any, to be paid out of the municipality’s reserve, sinking and retirement funds. 2009, c. 18, Sched. 18, s. 1.

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Appendix “B” Ontario Regulation 284/09

Budget Matters — Expenses

Exclusion

1. In preparing the budget for a year, a municipality or local board may exclude from the estimated expenses described in paragraph 3 of subsection 289 (2) and in paragraph 3 of subsection 290 (2) of the Act all or a portion of the following:

1. Amortization expenses. 2. Post-employment benefits expenses. 3. Solid waste landfill closure and post-closure expenses. O. Reg. 284/09, s. 1.

Report

2. (1) For 2011 and subsequent years, the municipality or local board shall, before adopting a budget for the year that excludes any of the expenses listed in section 1,

(a) prepare a report about the excluded expenses; and (b) adopt the report by resolution. O. Reg. 284/09, s. 2 (1).

(2) If a municipality or local board plans to adopt or has adopted a budget for 2010 that excludes any of the expenses listed in section 1, the municipality or local board shall, within 60 days after receiving its audited financial statements for 2009,

(a) prepare a report about the excluded expenses; and (b) adopt the report by resolution. O. Reg. 284/09, s. 2 (2).

Contents

3. A report under section 2 shall contain at least the following: 1. An estimate of the change in the accumulated surplus of the municipality or

local board to the end of the year resulting from the exclusion of any of the expenses listed in section 1.

2. An analysis of the estimated impact of the exclusion of any of the expenses listed in section 1 on the future tangible capital asset funding requirements of the municipality or local board. O. Reg. 284/09, s. 3.

Review

4. The Ministry of Municipal Affairs and Housing shall initiate a review of this Regulation on or before December 31, 2012. O. Reg. 284/09, s. 4.

5. Omitted (provides for coming into force of provisions of this Regulation). O. Reg. 284/09, s. 5.

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Region of Waterloo

Corporate Services



2017 Public Engagement Feedback


At the request of Council during the 2016 budget process, the current approach to providing for public input at the November and December Budget Committee meetings has been enhanced through the use of an online tool Engage Region of Waterloo. The initiative was focussed on proposed changes to service levels as identified in 2017 Budget Issue Papers and attempted to obtain the public’s feedback on whether each proposal represented good value to the community. This report provides a comprehensive overview of feedback received while the online tool was open from November 10 to December 21, 2016.

As mentioned in the preliminary report presented to Budget Committee in December, the online tool was structured in a question and answer format and was designed to ask one value for money question for each public facing budget issue paper. One additional question asked participants what their preference was with respect to current service levels and relative tax increases. A similar question was previously asked during public consultations for the 2015-2018 Corporate Strategic Plan.

By the end of the initiative, the Engage Region of Waterloo platform had 143 registered respondents (people who created an account and made comments publicly), and 138 unregistered respondents (people who did not create account but submitted comments anonymously to staff). There were 154 qualitative comments, and common themes for each question have been included in Appendix A. As noted in the December report, these rates of participation are higher than previous years which involved only public meetings. In addition to the quantifiable information collected, participants provided detailed, meaningful qualitative feedback which is a good indicator of citizen

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engagement. The initiative was promoted primarily through digital media channels such as: the Region’s website; media; social media (Twitter, Facebook, Linked in) email groups, digital signage and Region News.

It is acknowledged that response rates in certain demographics are low and future initiatives may employ other means of gathering feedback and target promotional channels that better reach these demographics. As a first step, the initiative is considered a success since it has reached far more members of the public than previously through Public Input meetings in Council Chambers only. Although the input received does not constitute the results of a statistically significant survey, it is hoped that the feedback provided through this initiative will assist Budget Committee in its deliberations.

Final Results

Overall, feedback received regarding the opportunity to provide input in an online format was positive. Response rates were the highest for those in 26-39 years of age, followed by those who were 40-65 years of age. The lower response rates from those over 65 years of age are largely attributable to the lower level comfort with technology typically found in this age group. It is also encouraging to note that respondents participated from all seven area municipalities within the Region.

The following table outlines some broad demographics of respondents to the online tool:

age range

Cam

bridge

Kitchener

Waterloo

North

Dum

fries

Wellesley

Wilm

ot

Woolw

ich

no answer

given

subtotal

18-25 4 11 13 1 0 0 0 0 29

26-39 21 84 31 1 2 4 9 0 152

40-64 15 38 22 2 0 5 7 0 89

65+ 0 4 4 0 0 1 0 0 9 no answer

given 0 1 0 0 0 0 0 1 2

subtotal 40 138 70 4 2 10 16 1 281

Appendix A to this report provides response details for each question asked with some relevant demographic information of respondents provided for context. Appendix B provides some additional analytics with respect service usage based on municipality of residence.

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Appendix A

Arts & Culture

Question 1

Public art contributes to the vibrancy of a community and supports the development of artists. The Region of Waterloo wants to invest in artwork in a public spaces connected to a Regional building or facility. Adding more public art would increase the annual property tax levy for Cultural Services by $100,000.

Investing in public artwork at a cost of $0.40 per average household annually is good value for the community.

Total % 18-25 26-39 40-64 65+

no answer

given

Strongly disagree 25 9% 3 11 7 3 1

Disagree 38 14% 2 18 17 0 1

Neither agree nor disagree47 17% 6 28 12 1 0

Agree 93 33% 8 55 30 0 0

Strongly agree 78 28% 10 40 23 5 0

281 100% 29 152 89 9 2

NUMBER OF RESPONSES AGE RANGE

Strongly agree

Agree

Neither agree nor disagree

Disagree

Strongly disagree

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Question 2

Waterloo Region Museum hosts two exhibits each year in its temporary gallery and must pay a rental fee to acquire these exhibits. Rental fees for interactive exhibits are higher due to the tangible quality of these types of exhibits. That being said, interactive exhibits also attract more visitors to the museum. Improving Museum exhibits would increase the annual property tax levy for Cultural Services by $135,000.

Creating and renting exhibits that are high quality and interactive in order to attract more visitors, at an annual average cost of $0.54 per household, is good value for the community.

Arts and culture was not a major theme in the qualitative comments, but the quantitative data indicates general support for the service improvements in this category from respondents.

Total % 18-25 26-39 40-64 65+

no answer

given

less than 1

year ago

more than 1

year ago never

no anwer given

Strongly disagree23 8% 3 8 9 3 0 9 6 8 0

Disagree41 15% 2 22 15 0 2 12 15 13 1

Neither agree nor disagree54 19% 4 34 15 1 0 12 28 14 0

Agree107 38% 14 55 36 2 0 50 38 19 0

Strongly agree56 20% 6 33 14 3 0 39 11 6 0

281 100% 29 152 89 9 2 122 98 60 1

NUMBER OF RESPONSES AGE RANGEWHEN WAS THE LAST TIME YOU VISITED A

MUSEUM?

Strongly agree

Agree

Neither agree nordisagree

Disagree

Strongly disagree

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Caring for People

Question 3

A 2016 survey showed that having more licensed child care spaces in Waterloo Region is a priority for many families. With the expanded Elmira Children’s Centre opening in 2017, the Region of Waterloo is considering adding 9 licensed child care spaces in the facility for infants (aged 18 month and under). Adding these spaces would increase the annual property tax levy for Children’s Services by $412,000.

Adding 9 licensed child care spaces for infants to meet the needs of more families in Waterloo Region at an annual cost of $1.63 per average household (net of parent fees) is good value for the community.

Childcare emerged as one of the main themes in the qualitative comments. There was support from respondents for expanding the infant spaces and child care spaces more generally in the Region. The Region’s leadership in providing child care is regarded positively and comments indicated that people feel that the Region has higher quality staff. There was support for continuing to ensure that childhood educators at Regional centres are qualified, well-paid, and have secure employment to allow for high-quality, safe childcare. “Maintaining and increasing the services at the Children’s Centres is incredibly important to the quality of care and to working parents in this region.”

Total % 18-25 26-39 40-64 65+

no answer

given

I plan to put my child in

childcare within the next two

years No Yes

no answer

given

1 0% 0 0 1 0 0 0 1 0 0

# 20 7% 2 5 10 2 1 0 15 5 0

# 33 12% 0 20 12 1 0 0 26 7 0

# 48 17% 9 21 17 1 0 3 41 4 0

# 92 33% 8 54 26 3 1 7 60 24 1

# 87 31% 10 52 23 2 0 8 46 33 0

281 100% 29 152 89 9 2 18 189 73 1

NUMBER OF RESPONSES DO YOU HAVE A CHILD IN CHILD CARE?AGE RANGE

Strongly agree

Agree


Disagree

Strongly disagree

No answer given

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Question 4

Adding 3 ambulances and 15 paramedics would improve Ambulance response times and help make sure that there are enough vehicles and staff to respond to 9-1-1 calls as the population grows and ages. Adding these resources would increase the annual property tax levy for Paramedic Services by $1,574,000.

Adding 3 ambulances and 15 paramedics to help improve Ambulance response times, at an annual cost of $6.24 per average household, is good value for the community.

Support for adding ambulances and paramedics was the most dominant theme in the qualitative responses. Responses indicated dissatisfaction with response times and the perception that Paramedics are overworked and Paramedic Services is understaffed. There were also some concerns that funding is being redirected to other areas in the budget and questions were raised about how items are prioritized. “Paramedics are an essential part of our community. It is absolutely necessary to increase the budget for ROWPS in order to improve the care they provide to our growing community.”

Total % 18-25 26-39 40-64 65+

no answer

given Never

Over one year ago

Within past

six months

Within the

past month

No answer

given

# 10 4% 2 3 5 0 0 3 4 2 1 0

# 10 4% 1 5 3 0 1 3 0 5 2 0

# 26 9% 3 20 3 0 0 10 15 1 0 0

# 81 29% 7 39 32 2 1 33 38 7 1 2

# 154 55% 16 85 46 7 0 42 60 29 23 0

281 100% 29 152 89 9 2 91 117 44 27 2

NUMBER OF RESPONSESWHEN DID YOU OR SOMEONE IN

YOUR FAMILY LAST USE AN AMBULANCE?

AGE RANGE

Strongly agree

Agree

Neither agree nor disagree

Disagree

Strongly disagree

73 73

2303350 -Section 8- 7 of 19

Question 5

Sunnyside Home is increasingly providing more end-of-life care, and care to people with complex needs (such as Alzheimer’s disease). More Personal Support Workers (PSWs) are needed to meet these higher demands for care, and ensure the comfort and safety of residents. These additional PSW resources would increase the annual property tax levy for Seniors’ Services by $164,000.

Hiring more Personal Support Workers to ensure comfort, safety and high quality care at Sunnyside Home at a cost of $0.65 per average household annually is good value for the community.

Hiring more Personal Support Workers was not a major theme in the qualitative feedback but any comments related to this area were very supportive of this service improvement. “I would really like to see advancement in healthcare services including increased PSW care for seniors.”

Total % 18-25 26-39 40-64 65+

no answer

given No Yes

no answer

given

# 1 0% 0 0 1 0 0 1 0 0

# 10 4% 2 6 2 0 0 8 2 0

# 43 15% 7 27 8 1 0 36 7 0

# 121 43% 10 65 44 1 1 92 28 1

# 106 38% 10 54 34 7 1 74 32 0

281 100% 29 152 89 9 2 211 69 1

NUMBER OF RESPONSES

HAVE YOU OR SOMEONE IN YOUR FAMILY LIVED IN A LONG TERM CARE FACILITY IN THE

PAST TWO YEARS?

AGE RANGE

Strongly agree

Agree


Disagree

Strongly disagree

74 74

2303350 -Section 8- 8 of 19

Transportation

Question 6

Transit Route 21 connects Woolwich Township (Elmira and St. Jacobs) to the urban transit system and there is increasing demand for additional service on weekday evenings and on Saturday evening. Adding these service improvements would increase the annual property tax levy for transit service by $76,000, which would be charged to Woolwich taxpayers only.

Adding weekday evening and Saturday evening service on route 21 at an annual cost of $5.57 per average household in the Township of Woolwich is good value for Woolwich residents.

Total % 18-25 26-39 40-64 65+

no answer

given

Cam

bridge

Kitchener

Waterloo

North

Dum

fries

Wellesley

Wilm

ot

Woolw

ich

no answer

given

2 1% 1 0 1 0 0 0 2 0 0 0 0 0 0

# 26 9% 1 16 6 2 1 5 13 5 1 0 0 2 0

# 30 11% 3 16 10 0 1 8 10 4 1 0 3 3 1

# 89 32% 7 48 30 4 0 17 35 26 1 0 5 5 0

# 68 24% 7 36 23 2 0 8 39 15 1 2 0 3 0

# 66 23% 10 36 19 1 0 2 39 20 0 0 2 3 0

281 100% 29 152 89 9 2 40 138 70 4 2 10 16 1

NUMBER OF RESPONSES AGE RANGE IN WHICH AREA MUNICIPALITY DO YOU LIVE?

Strongly agree

Agree


Disagree

Strongly disagree

No answer given

75 75

2303350 -Section 8- 9 of 19

Question 7

TravelWise Transportation Management Association is a public-private partnership where participating workplaces pay a membership fee to the Region so their employees can access discounted Grand River Transit Corporate Passes, online carpool matching software, and an Emergency Ride Home Reimbursement service. A one-time grant for the program helped to fund these services and retain coordinators to administer the program. Funding of $77,000 annually is now needed to replace this grant, which would be charged to taxpayers in Cambridge, Kitchener and Waterloo only.

Replacing the grant to provide the same level of service for current and new members of TravelWise at an annual cost of $0.35 per average household in the urban cities (Cambridge, Kitchener, Waterloo) is good value for urban residents.

Total % 18-25 26-39 40-64 65+

no answer

given

A few times a

year Daily Monthly Never

no answer

given

# 42 15% 2 18 19 3 0 13 1 4 24 0

# 36 13% 4 18 12 1 1 6 5 2 22 1

# 64 23% 3 40 20 1 0 16 5 8 35 0

# 71 25% 9 40 20 1 1 17 16 15 23 0

# 68 24% 11 36 18 3 0 16 27 21 4 0

281 100% 29 152 89 9 2 68 54 50 108 1

NUMBER OF RESPONSES HOW OFTEN DO YOU USE PUBLIC TRANSIT?AGE RANGE

Strongly agree

Agree


Disagree

Strongly disagree

76 76

2303350 -Section 8- 10 of 19

Question 8

There is one transit route connecting Wilmot (New Hamburg, Baden, Philipsburg) to the urban transit system. This route has been “piloted” in 2016 using funding from the Province of Ontario. Continuing this route would cost $120,000 annually, which would be charged to Wilmot taxpayers only.

Continuing the route connecting Wilmot to the urban area at an annual cost of $11.41 per average household in the township of Wilmot is good value for Wilmot residents.

Total % 18-25 26-39 40-64 65+

no answer

given

Cam

bridge

Kitchener

Waterloo

North

Dum

fries

Wellesley

Wilm

ot

Woolw

ich

no answer

given

5 2% 1 0 4 0 0 1 3 0 0 0 0 1 0

# 22 8% 1 13 5 2 1 3 10 4 0 0 2 3 0

# 28 10% 2 18 7 0 1 8 12 4 0 1 1 1 1

# 99 35% 11 54 31 3 0 20 40 26 4 0 1 8 0

# 76 27% 8 35 30 3 0 6 42 20 0 1 5 2 0

# 51 18% 6 32 12 1 0 2 31 16 0 0 1 1 0

281 100% 29 152 89 9 2 40 138 70 4 2 10 16 1

NUMBER OF RESPONSES AGE RANGE IN WHICH AREA MUNICIPALITY DO YOU LIVE?

Strongly agree

Agree

Neither agreenor disagree

Disagree

Stronglydisagree

No answer given

77 77

2303350 -Section 8- 11 of 19

Question 9

As part of the next phase in improving public transit service, a number of bus route changes are being proposed. These route changes have been separated into three priority bundles.

The highest priority bundle includes:

Increase running time in conjunction with the new Cambridge Centre terminal on routes 56 Dunbar, 75 Saginaw, and 203 iXpress (Cambridge Centre to Sportsworld).

On the 110 Express route (Conestoga College Doon campus to Fairview Park Mall), add 30 minute service during peak in spring and summer and increase frequency from 30 to 15 minutes during peak.

On the 10 Conestoga College route (Fairview Park Mall to Conestoga College residence), increase frequency from 60 to 30 minutes during midday on Sunday and holidays and during mornings/evenings on Saturdays as well as increase frequency from 30 to 15 minutes during peak periods.

Add 30 minute service during midday period on the 57 Blair route (Ainslie terminal to Blair/Bismark in Cambridge).

Add 30 minute midday service in the summer on Route 27 (Fairview Park Mall to Quinte/Morrison via Freemont Health Centre in Kitchener).

Implementing the above service improvements will increase the annual property tax levy for urban transit service by $1,370,000. These service improvements at an annual cost of $6.27 for the average household in urban cities (Cambridge, Kitchener, and Waterloo) are good value for the community.

Total % 18-25 26-39 40-64 65+

no answer

given

A few times a


no answer

given

1 0% 0 1 0 0 0 1 0 0 0 0

# 30 11% 2 14 11 2 1 7 1 4 18 0

# 43 15% 4 25 11 2 1 10 2 4 26 1

# 57 20% 2 33 20 2 0 17 4 3 33 0

# 69 25% 9 33 26 1 0 17 10 13 29 0

# 81 29% 12 46 21 2 0 16 37 26 2 0

281 100% 29 152 89 9 2 68 54 50 108 1


Strongly agree

Agree


Disagree

Strongly disagree

No answer given

78 78

2303350 -Section 8- 12 of 19

Question 10

The second highest priority bundle would increase the frequency from 15 minutes to 10 minutes during peak periods for the 201 iXpress (Forest Glen Plaza in Kitchener to Conestoga Mall in Waterlool, generally along Fischer Hallman and Columbia Street) and the 202 iXpress (The Boardwalk in Kitchener to Conestoga Mall, generally along Erb Street and University Avenue). Implementing service frequency improvements on 201 & 202 iXpress routes would increase the annual property tax levy for urban transit service by $1,825,000.

These service frequency improvements, at an annual cost of $8.36 for the average household in urban cities (Cambridge, Kitchener, and Waterloo), are good value for the community.

Total % 18-25 26-39 40-64 65+

no answer

given

A few times a


no answer

given

# 41 15% 3 21 14 2 1 12 2 5 22 0

# 53 19% 2 31 17 2 1 15 2 3 32 1

# 54 19% 3 29 21 1 0 12 6 3 33 0

# 43 15% 7 19 16 1 0 12 7 8 16 0

# 90 32% 14 52 21 3 0 17 37 31 5 0

281 100% 29 152 89 9 2 68 54 50 108 1


Strongly agree

Agree


Disagree

Strongly disagree

79 79

2303350 -Section 8- 13 of 19

Question 11

The final priority is a new 205 iXpress route that would travel along the Ottawa Street corridor from Lackner Blvd to the Sunrise Centre in Kitchener. Implementing this priority would add $1,448,000 annually to the property tax levy for urban transit.

This service improvement at an annual cost of $6.63 for the average household in urban cities (Cambridge, Kitchener, and Waterloo) is good value for the community.

Transit Services

Transit was another major theme in the qualitative feedback and included the following sub-themes:

Transit Planning: Respondents talked about the need for the Region to invest in transit planning to support the growth of GRT and the implementation of ION. There were also comments that improvements need to be made to the frequency of service, including Mobility Plus. One respondent said, “Regional Council must not back down on the planned transit investments…failing to invest in transit planning would compromise the success of the GRT/ION network in 2018.” Some respondents said that Transit Services should be maintained but not expanded. There were some comments that Transit should not be expanded if there are other priorities that require funding.

Total % 18-25 26-39 40-64 65+

no answer

given

A few times a


no answer

given

1 0% 0 0 1 0 0 1 0 0 0 0

# 38 14% 3 21 12 1 1 11 2 3 22 0

# 49 17% 3 28 15 2 1 16 2 3 27 1

# 61 22% 5 30 24 2 0 13 5 7 36 0

# 54 19% 8 25 20 1 0 12 10 14 18 0

# 78 28% 10 48 17 3 0 15 35 23 5 0

281 100% 29 152 89 9 2 68 54 50 108 1


Strongly agree

Agree


Disagree

Strongly disagree

No answer given

80 80

2303350 -Section 8- 14 of 19

Transit fares A number of respondents raised concerns about rising transit fares and in particular the impact of increasing fares on people with low incomes. “The percent transit fares increase needs to stop outpacing the annual property tax increase and inflation.” Some people said that fare increases have a negative impact on ridership and that the Region should be focused on increasing the number of people who use transit.

Service to Cambridge and the Townships Some respondents said that Transit Service needs to be expanded in Cambridge and to the Townships. “Please don't cut the bus services that are available to people in the townships. There are people who rely on that to get to school and work. Some of these people cannot afford cars.”

81 81

2303350 -Section 8- 15 of 19

Balancing Service Levels with Tax Increases

The Region of Waterloo must balance the cost of delivering services with the amount that people are taxed. Would you prefer the Region:

There were a number of qualitative comments related to the balance between provision/expansion of service and tax increases. There were comments that the cost of services should be shared across cities and townships. Some respondents felt that increases to user fees should be minimized by increasing property taxes. “Ensure the property tax system isn’t placing undue burden on low-income households. The whole point of a progressive tax is to take a disproportionate amount from those who can afford it (like me) to help those who can’t.” There was support for directing more funds to healthcare services (Paramedics and Sunnyside), while others mentioned investment in hard infrastructure. A few respondents expressed concerns with rising taxes in the Region.

Total % 18-25 26-39 40-64 65+

no answer

given Homeowner Renter Other

4 1% 0 2 2 0 0 3 1 0

# 7 2% 0 3 4 0 0 5 0 2

# 13 5% 0 7 3 2 1 11 1 1

# 30 11% 1 15 13 1 0 28 1 1

# 219 78% 26 122 64 6 1 150 60 9

# 8 3% 2 3 3 0 0 4 4 0

281 100% 29 152 89 9 2 201 67 13

NUMBER OF RESPONSES ARE YOU A:AGE RANGE

Don't know/not applicable

Increase taxes enough toexpand or improve services

Increase taxes just enough tomaintain existing services

Not increase taxes andpossibly reduce service levels

Reduce taxes and cut services

No answer given

82 82

2303350 -Section 8- 16 of 19

Appendix B

Are you a:

Cam

bridge

Kitchener

Waterloo

North

Dum

fries

Wellesley

Wilm

ot

Woolw

ich

no answer

given

Grand Total

Homeowner 26 97 48 3 2 10 15 0 201

Renter 13 35 16 0 0 0 1 0 65

Other 1 6 5 1 0 0 0 0 13

no answer given 0 0 1 0 0 0 0 1 2

Grand Total 40 138 70 4 2 10 16 1 281

Do you have children in childcare (preschool or school age)?

Cam

bridge

Kitchener

Waterloo

North

Dum

fries

Wellesley

Wilm

ot

Woolw

ich

no answer

given

Grand Total

I plan to put my child in childcare within the next

two years 3 9 3 1 1 1 18

No 21 92 61 3 5 7 189

Yes 16 37 6 2 4 8 73

no answer given 1 1

Grand Total 40 138 70 4 2 10 16 1 281

83 83

2303350 -Section 8- 17 of 19

Do you use public transit?

Cam

bridge

Kitchener

Waterloo

North

Dum

fries

Wellesley

Wilm

ot

Woolw

ich

no answer

given

Grand Total

A few times a year 11 34 20 3 68

Daily 5 31 17 1 54

Monthly 40 10 50

Never 24 33 23 4 2 7 15 108

no answer given 1 1

Grand Total 40 138 70 4 2 10 16 1 281

When did you or someone in your immediate family last use an ambulance?

Cam

bridge

Kitchener

Waterloo

North

Dum

fries

Wellesley

Wilm

ot

Woolw

ich

no answer

given

Grand Total

Never 10 44 26 11 91

Over one year ago 17 61 27 2 5 5 117

Within the past 6 months 8 19 12 2 3 44

Within the past month 5 13 5 2 2 27

no answer given 1 1 2

Grand Total 40 138 70 4 2 10 16 1 281

84 84

2303350 -Section 8- 18 of 19

Have you visited any of the Region of Waterloo Museums (McDougall Cottage, Joseph Schneider Haus, Waterloo Region Museum, Doon Heritage Village)?

Cam

bridge

Kitchener

Waterloo

North

Dum

fries

Wellesley

Wilm

ot

Woolw

ich

no answer

given

Grand Total

Never 7 25 21 2 5 60

Over 3 years ago 11 22 8 2 1 2 2 48

Over one year ago 7 27 11 2 3 50

Within the past 3 months 3 19 10 1 1 1 35

Within the past month 4 12 1 2 19

Within the past week 1 4 2 1 8

Within the past year 7 29 17 1 1 2 3 60

no answer given 1 1

Grand Total 40 138 70 4 2 10 16 1 281

Have you or anyone in your extended family lived in a Long-Term Care Home (also known as a Nursing Home) in the past 2 years (in 2015 or 2016)?

Cam

bridge

Kitchener

Waterloo

North

Dum

fries

Wellesley

Wilm

ot

Woolw

ich

no answer

given

Grand Total

No 32 106 53 1 2 4 13 211

Yes 8 32 17 3 6 3 69

no answer given 1 1

Grand Total 40 138 70 4 2 10 16 1 281

85 85

2303350 -Section 8- 19 of 19

Are you or anyone in your extended family planning to move to a Long-Term Care Home in the next year?

Cam

bridge

Kitchener

Waterloo

North

Dum

fries

Wellesley

Wilm

ot

Woolw

ich

no answer

given

Grand Total

No 36 131 63 2 2 10 14 258

Yes 4 7 6 2 2 21

no answer given 1 1 2

Grand Total 40 138 70 4 2 10 16 1 281

86 86

2296385 -Section 8-

Region of Waterloo

2017 Tax Supported Budget Resolutions

Regional Services Excluding Police Services

January 11, 2017

1. That the Regional Municipality of Waterloo approve the 2017 Tax Supported

Operating Budget with a property tax levy of $ ( %), excluding

Police Services, as amended by Budget Committee on December 14, 2016 and

January 11, 2017.

2. That the Regional Municipality of Waterloo approve the 2017 Tax Supported

Capital Budget and 2018-2026 Tax Supported Capital Forecast, excluding Police

Services, as amended by Budget Committee on December 14, 2016 and January

11, 2017.

3. That the Regional Municipality of Waterloo repeal By-law Number 16-001 (as

amended), being a By-law to Establish Fees and Charges for the Regional

Municipality of Waterloo and that a new Fees and Charges By-law be passed

including the new and adjusted fees and charges listed on the January 11, 2017

Budget Committee Agenda.

4. That the Regional Municipality of Waterloo adopt the Information Paper titled

“Municipal Budget Regulation” included in the January 11, 2017 Budget

Committee Agenda, as required by Ontario Regulation 284/09.

2296385 -Section 8-

Region of Waterloo

2017 Tax Supported Budget Resolutions

Police Services

January 11, 2017

1. That the Regional Municipality of Waterloo approve the Waterloo Region Police

Service 2017 Tax Supported Operating Budget with a property tax levy of

$155,801,540 as recommended by the Police Services Board on January 11,

2017.

2. That the Regional Municipality of Waterloo approve the Waterloo Regional Police

Service 2017 Tax Supported Capital Budget and 2018-2026 Tax Supported

Capital Forecast as recommended by the Police Services Board on January 11,

2017.

Regional Municipality of Waterloo Budget Committee...

Documents

Transcript of Regional Municipality of Waterloo Budget Committee...