Reduce errors and improve information security across ... · Reduce errors and improve information...
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Solution brief Reduce errors and improve information security across platforms HP and Kofax ControlSuite The challenge Data processing in your organization is time-consuming and cumbersome—and employees are starting to grumble. They want tools that allow them to work how, where, and when they need to. Managers are worried, too. They recognize that documents can be dangerous in today’s data-hungry world, and they want better defences against cyberattacks. The IT staff is pushing for an initiative to improve regulatory compliance while increasing data quality and processing speed. The financial team puts the brakes on financing any “latest and greatest” technologies, citing the high risk and cost overruns of complex development projects. The solution Kofax ControlSuite offers easy-to-manage tools to help improve productivity, protect data and documents, and strengthen regulatory compliance, without the high cost of traditional solution development. Productivity: Give your teams easy, efficient workflows for document capture, routing, and access. Help reduce errors and manual tasks. Security: Manage documents through unified, automated workflows to help prevent unauthorized access to sensitive data. Compliance: Generate audit trails and reports with automatically enforced business rules and document tracking. What if you could… • Establish efficient, central management of all paper-based and digital documents, such as vendor invoices, customer data, job applications, IT reports, and new-hire training records? • Reduce your organization’s need for time-intensive manual processes that are inherently error-prone? • Strengthen and automate information security while collecting data trails for regulatory compliance audits? • Standardize information processing across multivendor MFPs, desktop PCs, mobile devices, and platforms? With Kofax ControlSuite—you can
Transcript of Reduce errors and improve information security across ... · Reduce errors and improve information...
Solution brief
Reduce errors and improve information security across platformsHP and Kofax ControlSuite
The challengeData processing in your organization is time-consuming and cumbersome—and employees are starting to grumble. They want tools that allow them to work how, where, and when they need to.
Managers are worried, too. They recognize that documents can be dangerous in today’s data-hungry world, and they want better defences against cyberattacks.
The IT staff is pushing for an initiative to improve regulatory compliance while increasing data quality and processing speed.
The financial team puts the brakes on financing any “latest and greatest” technologies, citing the high risk and cost overruns of complex development projects.
The solutionKofax ControlSuite offers easy-to-manage tools to help improve productivity, protect data and documents, and strengthen regulatory compliance, without the high cost of traditional solution development.
Productivity: Give your teams easy, efficient workflows for document capture, routing, and access. Help reduce errors and manual tasks.
Security: Manage documents through unified, automated workflows to help prevent unauthorized access to sensitive data.
Compliance: Generate audit trails and reports with automatically enforced business rules and document tracking.
What if you could…• Establish efficient, central management of all paper-based and digital documents, such as vendor invoices,
customer data, job applications, IT reports, and new-hire training records?
• Reduce your organization’s need for time-intensive manual processes that are inherently error-prone?
• Strengthen and automate information security while collecting data trails for regulatory compliance audits?
• Standardize information processing across multivendor MFPs, desktop PCs, mobile devices, and platforms?
With Kofax ControlSuite—you can
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HP device user interfaceProvides ControlSuite workflows on the panel of supported HP devices.
• Delivers Integrated Authentication, Print Release, and Capture workflows into one user experience at the device
• Allows HP to offer customers and resellers a single unified client for ControlSuite
• Provides a next generation client that can improve cost control, document security, and user satisfaction and efficiency
Capture Multichannel capture integration allows users to print from MFPs, desktop computers, or through email.
The optical character recognition (OCR) function can automatically convert text from scanned documents into searchable data, while system-to-system connectors help ensure information is routed to the appropriate applications, such as cloud repositories or local databases.
Print managementThe user-centric interface in Kofax ControlSuite offers unified authentication, whether at the MFP or at a mobile device, to help prevent unauthorized access to devices and documents. Secure print release protects print jobs until the user is at the device to collect documents.
Auditing tools automatically monitor each document’s path, to provide effective tools in case of audit or data-security breach. Usage tracking helps close process gaps in managing print usage.
Output managementWith the Kofax ControlSuite information monitoring tools, users can use keywords to access even scanned documents. Rules-driven security functions support privacy measures with encryption, password protection, redaction, watermarking, and routing. The document quarantine and release function can be set to deploy automatically in cases of a potential security breach.
HP and KofaxHP and Kofax have the resources, experience, and knowledge needed to deliver workflow solutions to meet your business requirements. For more than 50 years, HP has designed solutions that allow customers to actively anticipate change, and then act on it.
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Solution brief | HP and Kofax ControlSuite
© Copyright 2019-2020 HP Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
4AA7-6461ENW, August 2020, Rev. 1
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Choose Kofax ControlSuite for:• Document security
• Document workflow automation
• Mobile workflow automation
• Scanning and document routing
• Business system connectors
• Document conversion
• Document and print-stream transformation
• Print-cost avoidance and reduction
• Print accountability and auditing
• Cloud-based functionality
• Device user interface (supported HP devices)
