Recruitment booklet 2016/2017

Board PositionsInformation Booklet 2016/2017

AIESEC Leiden-Den Haag

Kaiserstraat 13, 2311 GN Leiden

www.aiesec.nl - [email protected] -

+31 71 5271143

Board PositionsInformation booklet 2016 / 2017

AIESEC Leiden - The Hague Kaiserstraat 13, 2311GN Leiden

[email protected] +31 71 5271143

Contents

Welcome to AIESEC Leiden - The Hague

Who are we?

Who are you?

Why join the board?

National and international level

Structure of AIESEC

The Executive Board (EB)

Local Committee President

Vice President Finance, External Relations and IT

Vice President Incoming Global Talent

Vice President Outgoing Global Citizen

Vice President Outgoing Global Talent

Vice President Marketing

Vice President Nour

The Local Committee

oGC

oGT

iGT

Marketing

Nour

Application procedure

3

4

5

5

6

7

9

10

13

15

17

20

22

24

26

28

31

34

37

40

43

Welcome to AIESEC Leiden - The HagueCongratulations! You have just taken the first step towards applying for a fulltime or parttime position at AIESEC Leiden-Den Haag. Since 1948 more than 1 million students have chosen to fulfill a board position within the largest international student organization in the world: AIESEC!

With this information booklet, we will provide you with all information you need to apply for a function within this organization. Worldwide, more than 70.000 students from 126 countries and territories are working on different products and operations. We hope to give you a clear overview of this diverse and extensive network.

Applying for AIESEC offers you lots of opportunities to work on your personal and professional skills. On top of that, you create cultural awareness which can help you to better understand the world we live in today. On a personal level, you set goals and work on your development during different chats, convents, congresses, trainings and events. On a professional level, your office shifts and all these events help you to develop certain functional skills. You create an immense network (both national and international) and you make good friends. You are facilitating exchanges for others which become experiences for a lifetime.

These are just a few examples of all experiences you will have during an AIESEC board year. If you have any further questions, you can always come to our office (Regens Colegii next to Plexus, Kaiserstraat 13; first floor) and have a chat or you can contact us via [email protected].

Enjoy reading and hopefully we will see you soon at AIESEC!

On behalf of AIESEC Leiden - Den Haag,

The Executive Board 2015-2016

mailto:[email protected]

Who are we?AIESEC is the international platform for young people to explore and develop their leadership potential. We develop responsible, global-minded leaders that can face and understand the challenges of today’s and tomorrow’s world.

Through our exchange programs and board positions, we offer students the opportunity to:

• Accelerate their personal and professional growth

• Develop a global mindset

• Expand your network, both nationally and internationally

• Enjoy participation, and have loads of fun!

AIESEC offers:

• Exchange Programs (Voluntary Projects & Professional Internships)

• Board Positions (fulltime and parttime)

Who are you?This booklet will tell you everything about AIESEC and what we can offer YOU.

We are looking for you if you are:

• A university student (or recent graduate) in The Netherlands

• Available fulltime or parttime (15 to 20 hours p/week) from July 2016 – July 2017

Why join the board?A sparkling year full of surprises is what you can expect when you choose to fulfill a board position within AIESEC! At our local office in Leiden, we work in a team of 29 motivated and ambitious students in five different teams. Each team has a different focus, but we are all working together towards the same goals.

On a daily basis, we run our processes, we talk to students, to companies, we write strategy, we talk to the network, we send and receive students to and from all around the world, we organize events and of course, we have a lot of fun. In AIESEC, we work hard and we play hard.

National and international level

National conferences During these multiple-day conferences (organized twice a year) all the AIESEC board members in the Netherlands gather together to get to know each other and to share experiences. These days consist of trainings and strategic sessions, where we’re all discussing the short and long term strategic direction of AIESEC the Netherlands. And most of all, it is all about fun and getting to know new people!

National involvement

Convents & Reception WeekendsEvery six weeks, the fulltime boards (EBs) gather for convents in one of our eleven cities. We discuss progress and strategies in our functional areas and align our operations nationally. Following convents, we organize Reception Weekends. These two-day events bring together (full and part time) members of AIESEC the Netherlands and our international trainees, for a weekend full of bonding and fun!

Every year AIESEC worldwide organizes more than 350 international conferences! Every member of AIESEC is able to attend these events. The special thing about such a conference is that you are able to interact with hundreds of students from all over the world. Nearly every conference is about personal development and about leadership. It is a unique experience to learn more about other cultures and countries together with students who do the same work for AIESEC but in a completely different country and reality. Next to that it is really amazing to meet so many people to build up a great international network. In summer 2015, all LCPs went to India to the biggest International Congress for students worldwide. In Spring 2016, LC Leiden-Den Haag went to Leysin to join the National Congress of Switzerland.

International involvement

The AIESEC structureGlobally AIESEC exists of 3 levels.

AIESEC international is the global umbrella of the organization. It consists of 22 people coming from different nationalities, mostly after a long AIESEC career in their own country.

The 126 AIESEC countries have a national board, a Member Committee. The MC of The Netherlands consists of 7 fulltime members who are responsible for coordinating and supporting the Local Committees of the Netherlands.

In The Netherlands AIESEC is located in 11 university cities: Amsterdam, Groningen, Delft, Leiden, Maastricht, Nijmegen, Rotterdam, Twente, Tilburg, Utrecht and Wageningen.

Our local office in Leiden exists of 29 motivated and ambitious students, divided in five different teams. The Executive Board is the fulltime board of AIESEC Leiden-Den Haag, consisting of 7 people. The Local Committee President and the Vice-President Finance & External Relations together form the ‘Head Office’. The other five Vice-Presidents each lead a team. The teams consist out of 4 to 6 part time board members. Parttime members work 15 to 20 hours per week and each position has a clear job description.

The AIESEC structure

Executive board (EB)

The Executive Board is the fulltime board of a local AIESEC office. The EB of AIESEC Leiden-Den Haag is a team consisting of 7 people, working fulltime on:

• Continuity and strategic direction of AIESEC Leiden-Den Haag • Decision-making on a general level • Leading, motivating and supporting your team and all our members • Representing AIESEC Leiden-Den Haag on a national and international level

The Executive Board consists of:

Local Committee President (LCP) Vice President for Finance, External Relations & IT (VP FERIT) Vice President Incoming Global Talent (VP iGT) Vice President Outgoing Global Community (VP oGC) Vice President Outgoing Global Talent (VP oGT) Vice President Marketing (VP Marketing) Vice President Nour Project (VP Nour)

As a member of the EB, you facilitate all operations running in your local AIESEC office. You are responsible for the strategy and long-term vision of the organization. Every Vice President has its own team, with members who are working part-time on different functional positions. Exceptions are the Local Committee President and the Vice President for Finance, External Relations & IT: these together form the Head Office (HO) and do not have its own team.

The central focus within a board year in AIESEC is self-development, especially for an EB position. You will participate in several trainings aimed at full-time board members of AIESEC. These trainings will be organized both on a local as on a national level. Team management, strategy, self-development and coaching are examples of these trainings. Furthermore, you will bond particularly strongly together as EB and this will also accelerate your personal development. No one will know you better on a professional (and personal) level than your fellow EB members. You will go on an international conference together, attend many EB activities and trainings, and work together for most of your time throughout the week. These things make an EB position so special; it is both the ultimate personal challenge and great fun at the same time!

Local Committee President (LCP)

The Local Committee President has the final responsibility over all the operations and performance of the Local Committee. As an LCP you are managing the Executive Board on a daily basis and you ensure that, from a supportive role, you are there to improve the performance of all the teams in the Local Committee. As president, you are end-responsible for the strategy and planning of all the operations on a local level and the alignment of these plans with the national and global AIESEC agenda.

Together with your colleague LCP’s in all the other AIESEC cities in the Netherlands, you translate and improve the national strategy towards your Executive Board. Within the board, the president is the one that leads every meeting, prepares and plans activities ahead, keeps the overview of the ‘bigger picture’ and coaches the Vice Presidents in their personal development and team performance. Within the Local Committee, you chair the Local Committee Meeting, are the primary contact person for all information that comes from the national level to the local level, and take the lead in organizing local events.

As president, you are also responsible for the personal and professional development of the members of AIESEC Leiden-Den Haag. A significant part of the job is the management of the human resources in the Local Committee; recruitment, trainings, coaching, and human resource allocation are important responsibility areas of the LCP.

The president is the face of AIESEC Leiden-Den Haag towards external relations This accounts for the contact with other Local Committees, the national board (MC), and other AIESEC countries during international conferences. Furthermore, you will also visit many companies and organizations in-house, you will have contact with other study/student associations and you are the primary contact person for students that approach AIESEC.

Finally, as LCP you form the ‘Head-Office’ with the VP FERIT. Together you discuss the performance of the Local Committee, track the Executive Board’s performance, and make decisions about the direction in which the Local Committee, the Executive Board and the Head-Office itself should be heading.


“I can not describe what this year has given me in terms of development and fun. The responsibilities and freedom you get as a 'manager of your own small organization' are unique at this age. Getting the opportunity to lead an amazing group of ambitious and talented young people has been both extremely challenging and extremely satisfying. It has been challenging, because I've become involved in situations that I had never experienced before. I've learned how to become flexible and how to listen. I've learned so much more than university has ever offered me. The energy I get from the people around me, and the way in which I see them develop is amazing. Furthermore, the network I've built is extraordinary. Meeting so many new (international) students, companies, and organizations, has been an absolute blast. At the same time, I am sure they will be of great help during my further steps in my future career.. What did I expect when I decided to take this step? I thought that it would be exciting, big, out-of-my-comfort zone. But I never expected it to be like this. It is incredibly fascinating to work together to one big goal. With a diverse group of students you strive for the same values: creating responsible young leaders for today and the future. Seeing those small steps evaluating in some big, impactful movements is amazing. At the office, you work on practical projects, but you are mostly responsible for the long-term vision, strategy and coaching. During the countless convents, congresses, trainings and events you gain more personal and functional skills. While organizing fun activities and parties, you play a role model in the 'work hard, play hard' mentality of AIESEC. This mix of hard work and lots of fun has made me a fulfilled person in my role as LCP.” Leonore van Til , LCP 2015/2016


Main responsibilities:• Primary responsibility for the strategy and long-term vision of AIESEC Leiden-Den

Haag • Translating the global and national agenda to the local level • Managing the Executive Board of AIESEC Leiden-Den Haag • Chairing local meetings and responsible for the AIESEC events on a Local Committee

level • Final responsibility for the results of the Local Committee • Developing and growing AIESEC Leiden-Den Haag to new heights • Final responsibility for the personal development of the Local Committee members • Final responsibility for the recruitment of new members • First contact person and face of AIESEC Leiden-Den Haag towards externals

Main competencies/characteristics:• Cognitive strategic skills & taking strategic action • Obtaining buy-in; leading through a combination of social skills and cognitive abilities • A good planner; clear sense of priorities • Developing a winning team; capitalizing on the best of others’ skills • Excellent communication skills • Clear moral code; distinction between social and professional behavior; distinction

between ‘work hard & play hard’ at the right moments • Genuine interest in the personal development of others • Deep understanding of AIESEC or the strong desire to develop this

Vice President for Finance, External Relations and IT (VP FERIT)

The Local Committee Vice-President Finance, External Relations & IT has the sole and main responsibility over all the financial processes within AIESEC Leiden-Den Haag. This means that you are controlling and registering the transactions of your Local Committee on a daily basis, making budgets, funding the teams, tracking the financial results, etc. As LCVP FERIT you have a lot of influence in the decision-making, because many decisions go along with spending money and since you are the only one that really understands the financial condition of your Local Committee, you have a big vote when deciding. However, since you make the decision with your whole Executive Board, it is your duty to communicate the financial conditions as clearly as possible.

As LCVP FERIT you are responsible for the contact and interaction with the Local Advisory Council (Lokale Advies Raad; LAR). This board exists out of people who are in senior management positions in companies active in Leiden, which means that they have a lot of experience in operational and strategic areas. The LCVP FERIT schedules meetings with the Board as a whole and goes on individual meetings with the Advisory Board members for advice and performance tracking of the Local Committee. Together with your colleague LCVP FERITs from the other AIESEC cities you work on a national level, developing all the AIESEC cities and thus AIESEC the Netherlands as a whole on a professional level. Through different national meetings you decide which problems should be tackled and how to do that. Creating a customer relation system, improving your accounting-system and writing take-over manuals for different financial processes are some of the projects that have been worked on in the past.

Finally, as LCVP FERIT you form the ‘Head-Office’ with the Local Committee President. Together you discuss the performance of the Local Committee, track the Executive Board’s performance, and make decisions about the direction in which the Local Committee, the Executive Board and the Head-Office itself should be heading.

As the Vice-President FERIT (Finance, External Relations & IT) it is my task to safe keep the financial health of AIESEC Leiden - The Hague and maintain a strong connection with our most important stakeholder: the Local Advisory Board. Discussing partnerships and chairing meetings with managers from companies like Nationale Nederlanden, Achmea and Rabobank was a truly remarkable experience which I can use to reach my professional goals. Because of the versatility of my function I not only discovered what my strengths and weaknesses are, but it also gave me the opportunity to develop them. An experience that will stay with me for the rest of my life! Thomas Benard, VP FERIT 2014/2015

Main responsibilities:• Primary responsibility for the finance of AIESEC Leiden-Den Haag • Responsible for tracking other teams on their budget • Communicating the financial conditions in a proper way • Chairing Local Advisory Board meetings and individual meetings • Final responsibility for office management • Developing a sufficient take-over process • Final responsibility for developing a clear financial structure • Responsible for legal processes and documentation • Final responsibility for the customer relationship system

Main competencies/characteristics:• Pro-active attitude • Business-minded and dare to make decisions • Structured and precise working methods • A good planner; clear sense of tasks and priorities • Understanding of financial basics and technical skills in financial management • Excellent communication skills • Clear moral code; distinction between social and professional behavior; distinction

between ‘work hard & play hard’ at the right moments • Deep understanding of AIESEC or the strong desire to develop this

Vice President Finance, External Relations and IT (VP FERIT)

Vice President Incoming Global Talent (VP iGT)The Vice President Incoming Global Talent has the final responsibility over all the operations and performance of the Incoming Global Talent (iGT) team. You are managing your team on a daily basis, ensuring that you reach the targets your team has set. As VP iGT you are end responsible for finding companies that are willing to place an international intern in their company. Next to that, you are responsible for finding suitable trainees for the companies. Together with your team, you write your strategy for your term and you ensure that this strategy is executed on a national level, you cooperate extensively with your colleagues from the other AIESEC cities. Together, you tackle important issues, solve difficult problems and find innovative solutions to bring iGT the Netherlands to a higher level. You will think pro-actively and in terms of solutions, not in terms of problems.

As Vice President Incoming Global Talent one of your most important tasks and challenges is developing the members of your team. You have to ensure, together with the other members of the Executive Board, that a year in AIESEC is worthwhile for them. This means that both on the social and the professional level you are responsible for their development throughout the year. At the end of their term in the Incoming Global Talent team, they have to have lived an AIESEC Experience, and you are there to guide them through it.

Lastly, since your main priority is finding suitable internships in the area of Leiden and the Hague and find high quality interns to match these spots with, you have the final responsibility over the people that you and your team welcome to Leiden. This means that you get to know a lot of different and interesting cultures and will learn to deal with a variety of people and any issues they may have. You are the main responsible for the life changing experience these AIESEC interns are living.

“These last nine months have been truly amazing. As Vice President Incoming Global Talent, it is my responsibility to deliver as many qualitative internship experiences as possible. I am welcoming students of cultures from all over the world to Leiden and Den Haag. As Incoming Global Talent team it is our responsibility to find suitable, challenging internships for those trainees. This year thought me how to coach and motivate a team. I wrote and implemented an own strategy, the team visited a lot of companies, and we even created an own IT network event. AIESEC gave me the opportunity to meet countless inspiring and amazing people I would not have met otherwise. The past months have had an amazing impact on my life. I discovered a lot about where my passion lies, and developed myself both personal and professional. This experience will stay with me for the rest of my life.” Mark Knijnenburg, VP iGT 2015/2016

Main responsibilities• Primary responsibility for the Incoming Exchange team and its results • Managing the Incoming Exchange team and its members • Developing the team members of the Incoming Exchange team • Final responsibility for the Exchange Partners of AIESEC Leiden-Den Haag • Final responsibility for the wellbeing of AIESEC interns in Leiden

Main competencies/characteristics:• Sales ability / persuasiveness; being able to convince others of your product and opinion • Obtaining buy-in; leading through a combination of social skills and cognitive abilities • A good planner; clear sense of tasks and priorities • Developing a winning team; capitalizing on the best of others’ skills • Social engagement; end responsible for the wellbeing of AIESEC interns in Leiden • Excellent communication skills • Genuine interest in the personal development of others • Deep understanding of AIESEC or the strong desire to develop this

Vice President Incoming Global Talent (VP iGT)

Vice President Outgoing Global Citizen (VP oGC)

The Vice President Outgoing Global Citizen has the final responsibility over all the operations and performances of the Outgoing Global Citizen team, which consists of four part time members. You are responsible for servicing the student body at the University of Leiden with the opportunities that AIESEC has to offer. You provide international experiences, leadership opportunities and personal development by sending students from Leiden and The Hague all over the world on voluntary projects. You set targets and goals, and you lead, support and motivate the OGC team. Together with the EB you discuss strategic issues concerning your student market, and try to create high quality experiences by setting the right expectations and organizing preparation events.

You will also have regularly contact with Vice Presidents of OGC of other local committees in the Netherlands and the national committee. Together with your colleague VP OGC’s in all the other AIESEC cities in the Netherlands, you translate and improve the national strategy towards your OGC team. Within the OGC team, the Vice President is the one that leads every meeting, prepares and plans activities ahead and keeps the overview over the ‘bigger picture’ and coaches the members in their personal development and team performance.

In addition, you will keep contact with foreign AIESEC committees to create a clear overview of the available opportunities. Which means that you create an international network of AIESEC people. You are also going to an international congress twice where you get the opportunity to set up partnerships and look for the right voluntary opportunities that your student market needs. Furthermore, you will also visit many companies and organizations in-house, and get the opportunity to meet interesting people by organizing preparation and reintegration events. You will be the primary contact person for students that approach AIESEC concerning OGC activities.


“The last couple of months as a VP OGC were absolutely great. I have had the chance to experience the AIESEC culture by getting the position of a vice president within the most amazing OGC team. Running this team felt like having my own little business. I was final responsible for my team strategy, budget and results. Within AIESEC I got the freedom to try different things: collecting the creative and innovative ideas of my team. It was an amazing experience to work with such passionate, motivated and optimistic people. Finding solutions to problems together with my team gave me a lot of energy. Besides that, I had the opportunity to get in contact with people all over the world, meeting those people was an invaluable experience. I went to Bucharest with the other VP OGC’s of AIESEC the Netherlands which gave me great insights in the vision of AIESEC international and the real big network we are in. On top of that, I got a lot of trainings, workshops and visited many companies, where I got the chance to develop myself on a professional level. I would say that as a student there is no better way to develop yourself on every level.”Merel Thijssen, VP oGC 2015/2016


Main responsibilities:

• Managing the OGC team of AIESEC Leiden – The Hague

• Chairing OGC team meetings and responsible for the OGC events on a local committee level

• Final responsibility for the results and performance of the OGC team

• Final responsibility for the personal development of the OGC team members

• Primary responsibility for the strategy and long-term vision of OGC

• Final responsible for the contact with AIESEC offices abroad

• Translating the global and national agenda to the local level

• Developing and growing AIESEC Leiden- The Hague to new heights

Main competencies/characteristics:

• Cognitive strategic skills & taking strategic action

• Obtaining buy-in; leading through a combination of social skills and cognitive abilities

• A good planner; clear sense of priorities

• Developing a winning team; capitalizing on the best of others’ skills

• Excellent communication skills

• Clear moral code; distinction between social and professional behavior; distinction between ‘work hard & play hard’ at the right moments

• Genuine interest in the personal development of others

• Deep understanding of AIESEC or the strong desire to develop this

Vice President Outgoing Global Talent (VP oGT)

The Vice President Outgoing Global Talent (VP oGT) is responsible for the Outgoing Global Internship Program of AIESEC Leiden-The Hague. The Global Talent Program offers students of the University of Leiden the opportunity to do an internship abroad. This program provides a great opportunity for motivated and ambitious students to experience an internship in small to medium sized firms, multinational corporations and NGO’s, while gaining cross cultural experience both professionally and socially. As the role of the VP oGT you motivate, support and lead the oGT team. This includes leading team meetings, setting targets, executing strategies and keeping the overall overview to reach the set goals of the oGT team.


• Motivate, support and lead the oGT team of AIESEC Leiden- The Hague

• Chairing and planning the weekly oGT team meetings

• Implementing the global and national goals into the local level

• Developing and implementing strategy and long-term vision of oGT

• Final responsibility for the results and performance of the oGT team

• Final responsibility for the personal development of the oGT Team Members




• Understanding the vision and mission of AIESEC or strong desire to develop this

• ‘Work hard & play hard’ mentality


• Obtaining buy-in; leading through a combination of social skills and cognitive abilities

• Cognitive strategic skills & taking strategic action


Vice President Outgoing Global Talent (VP oGT)

“In my believe my AIESEC experience as VP oGT of AIESEC Leiden-The Hague is one of the most valuable experience I have ever had. Being the Vice President of the Outgoing Global Talent team has taught me great insights of team management, team motivating and team development. Setting goals with the team and supporting the team to achieve the set goals is truly satisfying. Furthermore also personally this AIESEC experience has developed me to an extend I did not expect at first. I would absolutely recommend a full-time board year at AIESEC Leiden-The Hague to everyone!”

Nicole Hoogelander, VP oGT 2015-2016

Vice President Marketing (VP Marketing)

The Vice President Marketing has the final responsibility over all the operations and performances of the Marketing team, which consists of five team members. You are responsible for the marketing campaigns in Leiden and The Hague. You set targets and goals, and you lead, support and motivate the marketing team. Since this function is new, you are also responsible for the market analysis. This means that you can be creative in finding a way in which you get to know the student market in Leiden and The Hague. Furthermore you get the chance to create campus engagement and offline and online marketing activities.

Next to this it is very important to play a big role in the keeping people interested in AIESEC. Which means creating strategies to nurture your potential costumers together with the OGC and OGT team. As a Vice President marketing you will be the chain between the different teams. As a marketing team you try to create content for the OGC team, OGT team, recruitment and more. You will be responsible for the communication between the teams which is very crucial. You will also have regularly contact with different study and student associations as External Relations (ER) is key in marketing. Together with your ER manager you try to set up new partnerships and try to keep those that already exist warm.

You will also have regularly contact with Vice Presidents of marketing of other local committees in the Netherlands and the national committee. Together with your colleague VP marketing in all the other AIESEC cities in the Netherlands, you translate and improve the national strategy towards your marketing team. Within the marketing team, the Vice President is the one that leads every meeting, prepares and plans activities ahead and keeps the overview and coaches the members in their personal development and team performance.

Vice President Marketing (VP Marketing)


• Motivate, support and lead the Marketing team of AIESEC Leiden- The Hague

• Chairing and planning the weekly Marketing team meetings

• Implementing the global and national goals into the local level

• Developing and implementing strategy and long-term vision of the Marketing team

• Final responsibility for the personal development of the Marketing team

• Final responsibility of the Marketing periods of AIESEC Leiden-The Hague

• Enduring a creative and innovative vision within the Marketing Team


• Pro-active; get tasks done effectively


• Creative and innovative approach to marketing


• Understanding the vision and mission of AIESEC or strong desire to develop this

• ‘Work hard & play hard’ mentality



Vice President NourThe Nour Project is stationed in Leiden, but runs in all the AIESEC cities, which enables students from all Dutch universities to do a summer project in the Arab world. The mission of the Nour Project is to “bridge the gap between the Arab and the Western culture”. We do this by challenging prejudices and increase mutual understanding between the two cultures. The Nour Project differs from a oGC because of the period before and after the project abroad. Before the students go to a project in the Middle East or North Africa (MENA), they have a preparation program; an extensive preparation period before the summer. Also, after the project, the students will share their experiences through movie clips, presentations, photography, and/or blogs. As the Vice President Nour Project you are responsible for coordinating, organizing and realizing the project.

Main responsibilities

• Coordinating, motivating and supporting the Nour team • Implementing the existing strategy of 2016 • Making strategy and the year planning for 2017 together with the MCVP oGC • Ensuring financial health and maintaining external relations • Promoting the project on a national level • Coordinating the communication with other LC’s in the Netherlands, amongst

others through organizing network summits • Organizing a professional preparation- and reintegration program • Keeping contact with AIESEC offices in the Arab region • Regular meetings with the MC • Together with the rest of the EB you are responsible for:

o Continuity and strategic direction of AIESEC Leiden-Den Haag o Decision-making on a general level o Leading, motivating and supporting all our members o Representing AIESEC Leiden-Den Haag on a local, national and

international level

Main competences/characteristics:• Cognitive strategic skills & taking strategic action • Obtaining buy-in • Planning and prioritizing • Developing a winning team; capitalizing on the best of others’ skills • Aligning performance for success • Looking for constant improvement

Vice President Nour

The reason why I enjoy my position in the Nour Project is because of an countless number of reasons. One of them is because I get the chance to speak and work with around 50 students who don’t accept the world its current state and want to do something about it. Through the Nour Project I meet so many passionate people who have amazing plans, innovative ideas and different ways of thinking. I like the phrase different is just different and the Nour Project keeps challenge me to think that way. The role of Vice President challenged me in many ways. I had to change to think about what can be improved within the program, about what the team needs and how the team can develop, I had to present the Nour Project to 300 people and I traveled to a conference in Lebanon by myself. All these experiences made me learn more than I could have imagined. And the best part is, I have around 30 new friends.

Francine van der Kooij, VP Nour 2015/2016

The Local CommitteeAt our local office in Leiden we work with motivated and ambitious students in 5 different

teams. On a daily basis, we run our processes, we talk to students, to companies, we write

strategy, we talk to the network, we send and receive students to and from all around the

world, we organize events and of course, we have a lot of fun. In AIESEC, we work hard

and we play hard!

General Job Description

As a part time board member, you will spend an average of 15 hours a week within

AIESEC: this includes working with your team or function, but also working with AIESEC in

general and assisting the other teams. You will be working 1/3 of your time for your team,

1/3 of your time on function specific tasks and 1/3 of your time for AIESEC in general.

To give an idea of what this means a short overview is provided below.

Attendance at LC Meetings, Drinks and Activities

Tuesday evening is AIESEC evening. At 21.00h the Local Committee Meeting starts,

afterwards we always have drinks each Tuesday. Furthermore, you also have to be

present at LC activities such as kick-off weekends. These activities are important to

determine the objectives of AIESEC Leiden - Den Haag and laying the foundation for

your term and passing it on to your successors. To keep AIESEC Leiden - Den Haag

sustainable and to improve the overall quality, we need the entire LC.

National and International Conferences

We will promote the opportunity of going to national and international conferences in the

LC, so if you get the chance to join, do so! These conferences and trainings are very

inspiring! During the international conferences you meet AIESECers from all over the

world and have the opportunity to travel through the country afterwards.

The Local Committee

Events of Other Teams

For you and for the rest of the LC, it is nice if you attend as many activities as possible

of other teams. Therefore most of the times you and your team will try to help out other

teams in order to make each event or activity a big success. This way team activities

become AIESEC Leiden-Den Haag activities.

Trainings

AIESEC is about development of professional skills. During the year you regularly

receive professional trainings.

Take Over

After your AIESEC year you are going to hand over your position and tasks to your

successor. In order to keep growing and improving every year, we really need the

whole LC to transfer all the knowledge as good as possible. This is essential for a good

start of the next year and for the continuity of AIESEC.

Outgoing Global Citizen Team

The outgoing exchange team (Global Citizen) aims at facilitating high-quality exchange experiences to as many students in Leiden- The Hague as possible. Our Global Citizen product includes all humanitarian projects (duration: 6- 8 weeks) we provide to students. The relevance of our products drive our organizational growth. Additionally, our high-quality preparation-, coaching and reintegration processes ensure that we facilitate impactful experiences. As a member of the outgoing exchange team (Global Citizen) you are responsible for the Global Citizen program. Together with both your vice president and the other team members you select, support and prepare students who wish to go abroad with AIESEC.Main responsibilities: • Managing the process of people that are interested in AIESEC, make sure that there is a clear overview of people that like to go abroad, when and where. • Customer relationship management: make sure that we have the right communication and follow up on the people that like to go abroad.• Make appointments with students to get to know their profile, and tell them everything about AIESEC and the Global Citizen program. • Help students find a suitable project. • Setting up partnerships with AIESEC countries or AIESEC cities abroad, to create a clear overview of the projects we have. • Coach students who go abroad by guiding, supporting and preparing them for their project. • Organizing a preparation seminars and other events to give people the right tools to go abroad and let them focus on personal development. • Organizing reintegration seminar: for the people that have been abroad to reflect on their experience. • Keeping contact with AIESEC offices abroad and students that have been sent abroad.

The best part of being a member of the OGC team is being able to guide a person in going on a voluntary project and to realize you have made this happen. Also, you get in contact with all sorts of people, and it will be a challenge to continuously find an appropriate project for these students. Furthermore you get the opportunity to contact people from Kenya, India, Finland, Ghana, Peru or any other of the 127 countries in which AIESEC is situated.


Available board positions: This spring we are looking for (starting 1st of July);• 3 Exchange Participant managers • 1 Matching manager

EP manager: process Role: Ensure the delivery of the outgoing exchange products, the process of registration, and the distribution of people that are interested to go abroad with AIESEC over the exchange participants managers. Main responsibilities:• Ensure the process of registration. • Nurturing people that want to go abroad with AIESEC, make sure that they are contacted regularly. • Primary responsible for the structure of the oGC process. • Facilitate and coach exchange participants in their development. • Ensure constant communication with exchange participants during the exchange experience.

EP manager: talentRole: Ensure the delivery of the outgoing exchange products with high quality standards. Main responsibilities:• Facilitate and coach exchange participants in their leadership development process through organizing preparation and reintegration seminars and events. • Ensure constant communication with exchange participants during the exchange experience.• Ensure coherence with standards and satisfaction guidelines of AIESEC.

Matching manager Role: Responsible for matching students to a voluntary project and coaching them through the process. As a matching manager you also have contact with AIESEC and projects to fasten the process of matching. Main responsibilities:• Ensure a good overview of projects by setting up partnerships with AIESEC countries & cities. • Ensure a suitable match between applicants and exchange projects

“I joined AIESEC in June 2015 and it has been the best decision I made that year. I was placed in the oGC team (volunteering projects). I had two main responsibility this year: coaching students who go abroad and making sure that the process of people who go away goes smoothly. This year I have learned to organize, be task-oriented and apply structure in my tasks as a process manager, and I developed my coaching and people skills in my job as a student coach. So in this way I feel my function was the best of both worlds. AIESEC has given me the trust and creativity to carry out these responsibilities in the way I thought was best. AIESEC is an organization, which pushes you to do and be more, to care for world issues, but also focuses’ on developing your professional skil ls and practical experience.”

Linde Nieman – oGC Process Manager – 2015/2016


“My year at AIESEC has been an absolute blast. As a Talent Manager for oGC, it was my job to facilitate students with the help they needed in finding and completing volunteering projects successfully. This means that I spent a lot of time getting to know people and their motivations. Being able to assist and guide them through a challenging process was one of the most satisfying things I have done. Besides that, I had the freedom to be creative and take part in all other aspects of my team and so learnt skills on fields like public speaking, marketing and training seminars. Throughout your term you will do goal-setting and feedback moments, to reflect on what you want to achieve. Being surrounded by ambitious people changes your mindset on both a professional and personal level. I took what I learnt at AIESEC and applied it on various fields. These things are of course very helpful, but what’s most important for me is that doing this board year is great fun.”

Wouter de Krom – oGC Talent manager – 2015/2016

Outgoing Global Talent TeamAs a member of the oGT team you are responsible for the Outgoing Global Internship

program. Together with both your VP and the other oGT team members you select,

support and prepare students who wish to go abroad on a professional internship with

AIESEC. The oGT team will consist of one full-time VP, two part-time Matching Managers

and one part-time Talent Manager. The best part of being member of the oGT team is

being able to guide a person in going abroad and to realize you have made this happen.

Also, you will learn how to select suitable students and it will be a challenge to

continuously find an appropriate professional internship for these students. Furthermore,

you get the opportunity to contact people from Kenya, India, Finland, Ghana, Peru or any

other of the 124 countries in which AIESEC is located.


• Overview students interested in an Global Talent Program

• Build relations with students that want to go abroad, proper communication and

follow up with the students

• Meetings with interested students to get to know their wishes and desires to match

to the Global Talent Program

• Match students to an internship of interest of the customer

• Contact with other Local Committees (LC’s) abroad to find out what kinds of

internships they offer and find a possible partnership

• Coach students who are going to do a Global Talent Program, including guiding,

supporting and preparing them for their project

• Organize preparation and reintegration seminars for the students that are going

abroad

• Maintaining contact with the AIESEC LC’s where a student of LC’s Leiden is doing

an internship

Outgoing Global Talent Team

Available board positions: This spring we are looking for (starting 1st of July) • 2 Matching Managers

• 1 Exchange Participant Manager

Matching Manager Role: Responsible for matching students to an internship abroad and coaching them through the process. As a matching manager you also have contact with AIESEC and companies abroad to fasten the process of matching. Main responsibilities:• Inform students about the matching process of AIESEC Leiden-The Hague • Guide students to find a match students with an internship of their interest • Contact other Local Committees abroad for information on the internships they offer and to create possible partnerships

Talent Manager Role: Responsible for coaching students who want to go abroad to do an professional internship, and provide them their leadership experience. As a talent manager you stay in touch with AIESEC abroad and the students who go there. Main responsibilities:• Coach the exchange participants in their leadership development process • Maintain contact with the Exchange Participant as well as the Local Committee while abroad • Ensure coherence with standards and satisfaction guidelines of AIESEC

Outgoing Global Talent Team

“One year in Aiesec does not feel like enough time to spend in this amazing organisation. To me, being in Aiesec meant the perfect combination of work and fun, because I have progressed professionally while having the time of my life with wonderful and friendly people. As a process manager, I have helped students find out what they expected from an internship and how those requirements could be met. I have offered them guidance in working with our internship database, and I have told them what our association is all about and that once they leave on an internship, they leave as Aiesec ambassadors and must spread the Aiesec values. As a talent manager, I have offered guidance in leadership for students gone abroad. In Aiesec I have overcome my fear of speaking up, I have learned the importance of asking for help and helping others, I improved my communication and organisational skills, and most importantly, I have made friends for life “

Georgiana Zor – oGT Talent manager – 2015/2016

Incoming Global Talent TeamAs a member of the iGT team you are responsible for the incoming exchange program.

Together with both your coordinator and the other iGT team members it is your

responsibility to create as many quality internship opportunities as possible in Leiden

and surrounding areas. In addition, you are responsible for receiving and supporting

foreign interns who come to Leiden for an internship.


• Acquiring quality traineeships in Leiden and surrounding areas

• Searching for suitable candidates for these traineeships by contacting abroad

AIESEC offices and searching an online database

• Keeping close contact with the companies that wish to receive foreign trainees

• Arranging formalities to ensure that a foreign trainee can come to the Netherlands

• Organizing social activities for AIESEC trainees in Leiden

Being part of the iGT team offers you a two sided glance of being an AIESEC’er. On the

one hand you get to implement your commercial skills when getting in contact with

companies and convincing them an international intern is of added value to their

company; you will get accustomed to the professional environment, with keywords like

network events, business cards and suits. On the other hand you will get in touch with the

international aspects of AIESEC because you are responsible for the reception of the

foreign interns.

Incoming Global Talent Team

Available board positions: This spring we are looking for (starting 1st of July): • 1 Acquisition Manager • 1 Account Manager • 1 Marketing Manager

Acquisition ManagerRole: Enable exchange opportunities by selling and/or upscaling our incoming exchange products at companies. Main responsibilities: • Cold acquisition; contacting new companies through phone calls and network events • Warm acquisition; up-selling former -or existing- partnership contracts • Strengthening the AIESEC brand in local business environments

Account ManagerRole: Realizing exchange experiences by executing the necessary student-matching operations and its accompanied formalities processes Main responsibilities:• Select suitable student profiles from our global database for the created internships • Execute formalities to realize exchange experiences (e.g. visa, work permit, housing) • Strengthen customer relationships through account management activities

Marketing ManagerRole: Increase brand awareness and knowledge of our products towards companies. Main responsibilities: • Implementing marketing strategies and ensuring brand alignment • Managing external relations that aid in promoting our products • Creating promotion material and exposure. • Strengthening the AIESEC brand in local business environments

“As an Acquisition Manager I get the opportunity to contact and visit companies in Leiden and The Hague. My task is to convince companies to have an AIESEC trainee. I do this by cold acquisition such as ‘cold calling’, and company visits. What makes AIESEC so rewarding are the possibilities I receive to develop myself on a professional level, by being in contact with companies. I have developed my sales skills tremendously and signed several contracts, which is something not many people are able to do at this age. As an Acquisit ion Manager you are creating exchange opportunities for foreign students. Because you succeeded in signing a contract with a company someone in this world can have an amazing working experience in Leiden or The Hague. You are not just working on your sales capabilities but also providing someone a possible life-changing experience!”

Dirk van der Ven - iGT Acquisition Manager - 2015/2016

Incoming Global Talent Team

“The Account Manager in ICX is the chain between the company and the student. You will help the company match to an international trainee by for example visiting companies and having contact with them on a professional level. On the other side you do interviews with students from all around the world. A perfect combination of professional and more personal skills. By working as an account manager you are responsible for the whole process: matching, formalities and most importantly help the trainee having the best year of their life. It is great to be in touch with students from many cultures and help them along the way. Besides working in a great team, it will help you develop yourself on a professional and cultural level and learn a lot of new thing throughout an amazing year!”

Ludo Boom - iGT Account Manager - 2015/2016

Marketing Team

As a member of the Marketing team you are responsible for marketing of AIESEC Leiden-

The Hague. Together with both your VP and the other members of the Marketing team

members you plan, organize and execute marketing strategies. This includes marketing

periods, social media marketing, marketing stunts and equivalent to attract the student

body of the University of Leiden to go abroad with AIESEC. Furthermore contract with

other companies and associations to expand the network of AIESEC Leiden- The Hague

is another important task of the Marketing team. The Marketing team will consist of one

full-time VP, two part-time Marketing Managers, two part-time Lead Manager and one

part-time External Relations Manager. The best part of being member of the Marketing

team is that you can be very innovative and let your most creative idea become reality.

Also, you will learn how attract suitable students by means of marketing and sales

trainings provided.

Marketing Team

Available board positions This spring we are looking for (starting 1st of July): • 2 Marketing Managers • 1 External Relations Manager • 2 Lead Managers

Marketing Manager Role: Maximize student engagement with our outgoing exchange products and board positionsMain responsibilities:• Implementing marketing strategies and ensuring brand alignment • Coordinating marketing activities • Market analysis • Content creation

External Relations Manager Role: Managing external relations that aid in promoting our exchange products and board positionsMain responsibilities:• Communication between AIESEC and study/ student associations & NGO’s • Setting up partnerships with new interesting study/student associations & NGO’s • Creating exposure for AIESEC Leiden- The Hague e.g. career events

Lead Manager Role: As a lead manager you are responsible for the relation with potential costumers (e.g. newsletters & events) Main responsibilities:• Creating content for potential customers to maintain interest in AIESEC • “Sealing the deal” with potential customers • Organizing events for potential customers

“As a marketing manager I had the unique opportunity to design our marketing for an entire year. The unique aspect of doing this for AIESEC is that you are not bound to a predefined set of rules, but instead you have the complete freedom to be creative. That has been, in my experience, the best way to develop yourself. Creating your city’s marketing stunts while benefiting from the knowledge you gain from the trainings that AIESEC provides and experiences of other (former) members all over the world. In my eyes, doing a board year in AIESEC is the best way to fully develop yourself personally and professionally, while making new friends and having lots and lots of fun.” Dirk van Hoorn - Marketing Manager - 2015/2016

Marketing Team

“As an External Relations Manager I am responsible for the communication between AIESEC and other organizations. I have to make partnerships for example with student and study associations. This is a great way to get in contact with all kinds of different organizations and people. It’s also a great way to improve my negotiations skills. I really like it that I have the space and freedom to do my tasks. Next to the professional development AIESEC is also developing yourself on a personal level. Everyone is very supportive and you get the guidance that you need. Above all AIESEC is also fun! We have an awesome group of people and a lot of activities. AIESEC is a mix of work hard and play hard. I think that that’s the perfect combination for a board position.” Tatev Avetian - External Relations Manager - 2015/2016

The Nour Project

As a member of the Nour team, you are responsible for a national program, meaning it runs in all the AIESEC cities. The project aims to bridge the gap between the Arab and Western world by sending students from all Dutch universities to do a project in the Arab world. The unique part of this project is that, during the preparation program, the students will be prepared intensively before going abroad. While abroad they challenge their prejudices about the Arab world, the results of will be presented when they come back from their project. This phase, the reintegration program, allows the students to share their experience through presentations, photo’s, blogs or video’s.

Together with both the vice president and the other Nour team members you prepare the students to go to the Middle East or North Africa and you make sure the students make as much impact as possible during the reintegration program. This means you can attend workshops about all kinds of topics and get the opportunity to broaden peoples view on the Middle East and North Africa

Main responsibilities:• Collaboration with all the LCs • Designing preparation program cycle • Coordinating reintegration program • Designing the Nour marketing content • Managing our current external relations

The Nour Project

Available board positions:This spring we are looking for (starting 1st of July);• 1 Marketing Manager Marketing Manager Role: As a Nour Marketing Manager you are responsible for organizing and tracking the marketing period for the Nour Project. This function gives you a lot of freedom. Because the Nour Project is a national program, but has its seat in Leiden, you will have contact with all the other cities about the national marketing of the project. This will include organizing a Marketing Convent, designing the marketing materials and organizing a marketing stunt. Furthermore, you will be responsible for the online positioning of the Nour Project. This contains the website, Facebook and LinkedIn, but you will have the freedom to explore other social media possibilities.

Main responsibilities• Designing and executing a marketing plan in order to obtain applicants for the Nour Project. Both through offline platforms such as a marketing stunt, flyering, posters, lecture talks and through online platforms such as blogs, the website and social media. • Designing and executing a marketing plan in order to reach a broad audience with the experiences of the Nour Participants during and after their project abroad, via online and offline media • Managing the Nour Project’s social media channels and keeping the audiences there engaged with frequent updates • Helping your team members with their tasks • Helping the other teams within your LC

“Hi, my name is Anique Kamphuis and I’m the external relations and acquisition manager of the Nour Project. After I became a Nour participant I was really impressed what AIESEC has taught me so far and I felt very connected to the mission of AIESEC and the Nour project. Therefore, I decided to become a team member of the Nour Project. My function maintains the relationship with the external parties involved with the Nour project with for example our sponsor the Lutfia Rabbani Foundation. This function gave me the opportunity to experience challenges in which I learned so much about myself. In my term I had the privilege to speak at the Middle East North Africa Trade Dinner in the Hague where I had to speak for 250 people (diplomats etc.). Before my AIESEC term I wouldn’t had dare to do it but my team gave me the support I needed which led to an amazing experience. This function gives a lot of freedom how you want to fulfill it. Do you want to attract new organizations to work with the Nour Project or do you want to intensify the existing relationships? It’s your call and that is what makes the AIESEC experience so amazing.” Anique Kamphuis - Nour External Relations and Acquisition Manager - 2015/2016

The Nour Project

“As the Human Resource (HR) manager of the Nour project, my primary responsibilities lie within the selection of Nour participants, and within the guiding and coaching of the Nour participants during their Nour experience. Being an HR manager challenged my skills in teamwork, thinking outside the box and organizing. I learned so much that I can’t even describe everything. The real focus point is the selection period in February. I facilitated, together with my team, a location, a selection method, a score chart for interviews, interviewees, contact with applicants and contact with the location. Also, I made an endless amount of timetables for during the selection week. So I learned both to organize a selection week, but also to think about ‘what is the perfect applicant’ and ‘what is the best way to select the perfect applicant’. What I love in AIESEC is that I could challenge the status quo and come up with new ideas for selection and student coaching. I implemented my new ideas, and it turned out to be a success. I am grateful to AIESEC and my team who have given me this opportunity, and I hope that next year someone else can challenge him or herself in this amazing function!”Kees Frijters - Nour Human Resource Manager - 2015/2016

Application procedure

Like to apply?Please fill in this form to show your motivation:

https://aiesecnl.formstack.com/forms/aiesecboardfunctions

After handing in your application you will be contacted to make an appointment for an

assessment. The applicants who pass the assessment will be contacted for an application

interview. By then you will receive all the information you need for the interview.

More Information?Would you like more information, come to one of our information evenings:

• Tuesday 19th of April, 21.00h – 22.00h @ Café de Keyzer, Kaiserstraat 2-4 Leiden

• Tuesday 21th of April, 10.00h – 18.00h @ The Office, Kaiserstraat 13, Leiden

f you have any further questions or would like to meet our team but find it impossible to

come to our information evenings; mail [email protected], call 071 - 52 71 143

or walk by our office International house, Kaiserstraat 13, first floor (next to plexus).

We are eager to welcome you!

When?• 29th of April: application deadline

• 17th of May: Announcements newies & drinks

We hope to see you soon!

Recruitment booklet 2016/2017

Documents

Transcript of Recruitment booklet 2016/2017