Recruitment and Selection of Junior Medical Officers to the NSW Health Service

Summary The purpose of this Policy Directive is to promulgate mandatory standards to be appliedwhen recruiting and selecting junior medical officers for employment in the NSW HealthService and the annual recruitment campaign. The PD sets out mandatory standards forthe recruitment and selection of all junior medical officers.

Document type Policy Directive

Document number PD2018_018

Publication date 06 June 2018

Author branch Workforce Planning and Development

Branch contact (02) 9424 5969

Review date 06 June 2023

Policy manual Not applicable

File number H18/19255

Status Active

Functional group Clinical/Patient Services - Governance and Service Delivery, Medical TreatmentPersonnel/Workforce - Conduct and ethics, Recruitment and selection

Applies to Affiliated Health Organisations, Board Governed Statutory Health Corporations, CancerInstitute, Chief Executive Governed Statutory Health Corporations, Community HealthCentres, Dental Schools and Clinics, Environmental Health Officers of Local Councils,Government Medical Officers, Local Health Districts, Ministry of Health, NSW AmbulanceService, NSW Health Pathology, Private Hospitals and day Procedure Centres, PublicHealth System Support Division, Public Health Units, Public Hospitals, Specialty NetworkGoverned Statutory Health Corporations

Distributed to Divisions of General Practice, Environmental Health Officers of Local Councils,Government Medical Officers, Health Associations Unions, Ministry of Health, NSWAmbulance Service, Private Hospitals and Day Procedure Centres, Public Health System,Tertiary Education Institutes

Audience All NSW Health Organisations (including Affiliated Health Organisations) and NSWMinistry of Health

Policy Directive

Secretary, NSW HealthThis Policy Directive may be varied, withdrawn or replaced at any time. Compliance with this directive is mandatoryfor NSW Health and is a condition of subsidy for public health organisations.

POLICY STATEMENT

PD2018_018 Issue date: June-2018 Page 1 of 2

RECRUITMENT AND SELECTION OF JUNIOR MEDICAL OFFICERS TO THE NSW HEALTH SERVICE

PURPOSE

The purpose of this Policy Directive is to define the mandatory standards to be applied when recruiting and selecting junior medical officers for employment in the NSW Health Service. Meeting the mandatory standards will ensure that:

all appointees have the appropriate knowledge, competence, skills, qualifications and professional registration, and

service delivery needs are able to be met in a timely manner.

MANDATORY REQUIREMENTS

Mandatory standards for the recruitment and selection of junior medical officers to the NSW Health Service during the Junior Medical Officer Annual Recruitment Campaign are outlined in this Policy Directive.

This Policy Directive is supported by a range of tools, which are included as appendices. Appendices include sample forms, checklists and procedures.

This policy clarifies the process for the recruitment and selection of junior medical officers only. The general recruitment process is now defined in Recruitment and Selection of Staff to the NSW Health Service (PD2017_040).

Failure to comply with mandatory standards in this policy will be managed in accordance with current NSW Health policy for managing misconduct.

IMPLEMENTATION

Chief Executives are required to:

ensure that the standards set out in this Policy Directive are communicated to all managers and staff advising on or taking part in the recruitment, selection and employment of junior medical officers

identify the lowest level at which recruitment and selection decisions can be made and facilitate the appropriate delegations, include the delegations in their public health organisations Delegations Manual and ensure the delegations are applied consistently

ensure managers have the appropriate skills to exercise delegated recruitment and selection accountabilities, and

lead by example, ensuring they only approve appointments where all relevant mandatory standards have been met.

Directors of Workforce/Human Resources are required to:

promote and support mandatory recruitment and selection standards

ensure provision of instruction, information and training as necessary to support effective implementation of the standards

POLICY STATEMENT

PD2018_018 Issue date: June-2018 Page 2 of 2

monitor compliance with mandatory standards, and

assume responsibility for the medical recruitment function.

Convenors of selection panels are required to:

ensure all relevant mandatory recruitment and selection standards are followed, all the required checking and screening actions occur and are appropriately documented, and

complete recruitment and selection training.

HealthShare Services Centres are required to:

provide recruitment and selection transactional services which are consistent with the mandatory standards.

All staff are required to:

comply with all relevant mandatory recruitment and selection standards.

REVISION HISTORY

Version Approved by Amendment notes

June 2018 (PD2018_018)

Deputy Secretary, People, Culture and Governance

First Policy Directive.

ATTACHMENTS

1. Recruitment and Selection of Junior Medical Officers to the NSW Health Service: Procedures

Recruitment and Selection of Junior Medical Officers to the NSW Health Service

Issue date: June-2018

PD2018_018

Recruitment and Selection of Junior Medical Officers to the NSW Health Service

PD2018_018 Issue date: June-2018 Contents page

CONTENTS

1 BACKGROUND.........................................................................................................................1

1.1 About this document ..........................................................................................................1

1.2 Purpose ..............................................................................................................................1

1.2.1 Relationship to industrial awards ...........................................................................1 1.2.2 Relationship to other policies.................................................................................1 1.2.3 Relationship to Chief Executive Service Agreements .............................................1

1.3 Definitions ..........................................................................................................................2

2 RECRUITMENT AND SELECTION STANDARDS ..................................................................2

2.1 Vacancy identified .............................................................................................................2

2.2 Role of the Delegated Authorising Officer (DAO) .............................................................3

2.3 Review position documentation ........................................................................................3

2.3.1 Review selection criteria ........................................................................................4

2.4 Action prior to advertising ..................................................................................................5

2.4.1 Redeployment ........................................................................................................5 2.4.2 Eligibility lists ..........................................................................................................5

2.5 Filling a vacancy without advertising .................................................................................6

2.5.1 Walk-in applicants ..................................................................................................7

2.6 Advertising requirements ...................................................................................................7

2.7 Contract lengths.................................................................................................................8

2.8 Position information package ............................................................................................9

2.9 Approval to engage a recruitment consultant ................................................................ 10

2.10 Application management ................................................................................................ 10

2.10.1 Application lodgement ........................................................................................ 10 2.10.2 Late applications ................................................................................................. 10

2.11 Selection process ........................................................................................................... 10

2.11.1 Selection panel composition ............................................................................... 10 2.11.2 Role of the convenor ........................................................................................... 12 2.11.3 Role of the independent ..................................................................................... 12 2.11.4 Conducting the cull ............................................................................................. 12 2.11.5 Further assessment of applicants ...................................................................... 12 2.11.6 The interview process .....................................................................................