Records CustodianRoles and Responsibilities

Compliance Practices

Adopt a Policy

Compliance Practices

Notify ParentsNotice may be made by any means that

are reasonably likely to inform the parents of their rights

Compliance Practices

Disclosing Information Without Parental Consent

Schools are authorized to disclose personally identifiable information toOther school officials (including teachers) within the

schoolOfficials of another school, school system where the

student intends to enrollOthers (as found in 99.31 [a] [3]

Compliance Practices

Maintaining RecordsEach requestEach disclosureEach student

Access sheetKept as long as the record is maintainedContain the name, purpose and dateOnly the record custodian and parent may view

Compliance Practices

Persons Authorized to Access RecordsMaintain a current listing for public inspectionListing shall give the name and position of

authorized peoplePosted in each record area

Compliance Practices

List of RecordsEducational agency must provide parents, on

request, a list of the records collected, maintained or used

A cross-referencing system identifying the locations and types of records may be accomplished by posting the information in each record area