Recommendation for an oss union catalogue
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Open Source Software for Open Source Software for implementation of Union implementation of Union Catalogue for KenyaCatalogue for Kenya
Beatrice Adera AmolloBeatrice Adera AmolloHead Librarian, Australian Studies Institute (AUSI), Nairobi, Head Librarian, Australian Studies Institute (AUSI), Nairobi, KenyaKenya
Paper presented at a Workshop on‘Modalities of Establishing a Union Catalogue for Kenya and the Standardized Integration of Local Content into a Union Catalogue
Venue: United Kenya Club, Nairobi, Kenya
Date: 4th – 5th May, 2011
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ContentsContents
Union Catalogue - Definition Desirable features of a good library
catalog Prerequisite for a good union catalogue Cataloguing software used in libraries
found in Kenya Open source solutions and their suitability Selecting software for catalogue OSS recommendations
◦ Koha◦ Evergreen
Conclusion References Questions/Disscusion
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Union CatalogueUnion Catalogue
A union catalog comprises of listing of information materials, of more than one library accessed online from a single point of access. It aggregates the bibliographic details of the collections of a number of libraries.
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Advantages of union Advantages of union cataloguecatalogueFor the LibraryProvides facilities for cataloguing and
improvements in speedQuality recordsMutually acceptable standardsDocument supply serviceJoint collections and shared resourcesLinks to document suppliers and
electronic journalsOngoing discussion, planning and
programming among librariesNational bibliographic network Reduction in acquisition and cataloguing
expenses
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Advantages of union Advantages of union cataloguecatalogueFor the usersconfirmation of the existence of an
itemaccurate known locations for an
itemavailability at those known
locationstimeframe for user needlicensing controls and authorization
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Desirable features of a Desirable features of a good library cataloggood library catalogSingle point of entry for all library
informationWeb interfaceEnriched contentCategorized searchingRelevancyRecommendations or related
materialsUser contributionRSS feedsIntegration with social network sitesPersistent links
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Prerequisite for a good Prerequisite for a good union catalogueunion catalogue
Bibliographic Database Standards◦Patron access to all the libraries’
resources◦Enhanced circulation services to
patrons◦Resource sharing◦Item conversion and maintenance
Cataloguing standardsCommunications formatLanguage and script of cataloguing
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Cataloguing software Cataloguing software used in libraries found in used in libraries found in KenyaKenyaInstitution Software
AUSI Koha
Commission of Higher education Koha
Egerton University AMLIB
Gretsa University Koha
ILRI InMagic
Inoorero University Mandarin
Jomo Kenyatta University of
Agriculture and Technology
Koha
Kenya Polytechnic University Custom made by Polytechnic IT
department. This is currently down.
KCA Not online as at 25 March, 2011
KCA Not online as at 25 March, 2011
Kenyatta University Koha
KIM Koha
KNLS Not sure
Moi University In progress
St. Paul’s University Koha
Strathmore Koha
University of Nairobi VUBIS
USIU Symphony
World Agroforestry Centre
(ICRAF)
InMagic
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Some of the reasons why Some of the reasons why libraries migrate to open libraries migrate to open source softwaresource software
Disillusionment with current vendorsOpen source is seen as a solution to:
◦Allow libraries to have more flexible systems
◦Lower costsNot be vulnerable to disruptions that
come with mergers and acquisitionsOpen source is beginning to emerge
as a mainstream option.No vendor lock in.
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Infrastructural and cost Infrastructural and cost requirements: requirements: Proprietary versus OpenProprietary versus OpenCosts shifted from traditional
software licensing models. There is no initial purchase of license or annual license fees
Hardware costs are the same for both
Vendor support costs. This is optional for open source but almost mandatory for proprietary
Hosting and Conversion services same in both
Local technical support may be higher in the open source option
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Selecting software for the Selecting software for the cataloguecatalogue
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Recommended software Recommended software for the union cataloguesfor the union catalogues
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KohaKoha
It was the first Open Source Library Management System and is widely used all over the world by all types of libraries. It is a fully featured library system with all the common modules you would expect from a modern ILS. It includes Searching, Circulation, Cataloguing, Acquisitions and Serials.
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Koha’s features Koha’s features Full-featured ILSDual database designLibrary standards compliantWeb based interfaceNo vendorUsabilityBasic performance
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Koha's architectureKoha's architecture
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Koha’s key Cataloguing Koha’s key Cataloguing featuresfeatures
Koha's MARC frameworksAuthority Control & Authorized
values
To import the data into Koha, one has to first convert the source MARC File into a Koha-compatible file using MARCEdit—a free MARC editor.
The converted file is then imported using one of Koha's imports tools:◦ bulkmarckimport.pl: A Linux command-line
tool usually used to import large MARC files◦ GUI import tool: A more flexible import tool
available in Koha's staff client
Migrating data to KohaMigrating data to Koha
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EvergreenEvergreen
Pines library search page, gateway to 275 libraries
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Evergreen's architectureEvergreen's architectureAs an open source ILS, Evergreen has a very unique
system architecture utilizing various open source projects.
Its server-side services - developed in C and PerlMessage core is called open scalable request
framework (OpenSRF) built on Ejabber, an open source real time instant messaging service.
Extended Perl and C modules for the Apache web server - designed for the public interface layer.
All requests from the public interface are formed in the JavaScript Object Notation (JSON) format
In the database layer, Evergreen utilises the powerful open source database management software, PostgreSQL.
The staff client, built on the XML user interface language (XUL)
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Features suitable for Features suitable for localizationlocalizationServer side of Evergreen runs on
LinuxEvergreen fully supports Unicode
Transformation Format 8 (UTF-8)Evergreen leverages the
Tsearch2 for indexing and searching
Evergreen stores records in MARC XML format.
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Migrating data to Migrating data to EvergreenEvergreenRequired
◦Advanced ILS Administration experience◦Knowledge of Evergreen data structures◦Knowledge of how to export data from
the current system or access to data export files from the current system is necessary.
Several tools for importing bibliographic records into Evergreen can be found in the Evergreen installation folder
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Other reasons for Other reasons for recommending Koha and recommending Koha and EvergreenEvergreen◦Sustainable communities
◦Networking and sharing
For cataloguing and OPAC◦Both have effective utilities for
Authority control record import record creation and record export duplicate checking thesaurus management search capability documentation web-based visibility saved search capability
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ConclusionConclusion Adapting open source for a union catalogue in Kenya is not
impossible. Of importance, is the agreement between the participating
libraries. This is the hurdle that must be overcome before any progress is realized in this direction.
There are libraries in Kenya that have implemented open source ILS for long enough to provide the necessary expertise or input to help in the actual implementation.
Koha seems to have gained much mileage in Kenya as observed earlier on. The experiences with it by the different libraries will come in handy when deciding on which software to adapt for the union catalogue.
Evergreen has blazed a new trail and as a result of its design, its development philosophy, and developments in information technology, it has spread rapidly and others are in the process of emulating it.
That is for the good, because more consortial software and more cooperation among members of the open source communities in the library world will make libraries stronger and give them more choices in available software to run their libraries.
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ReferencesReferences Chand, P. & Chauhan, S. K. (2008). The union catalogue of academic libraries
in India: an initiative by INFLIBNET. Interlending & Document Supply,
36(3), 142-148. Chelak, Fereydoon Azadeh, A. M. & Azadeh, F. (2010). The development of
union catalogues in Iran: the need for a web based catalogue.
Interlending & Document Supply, 38(2), 118-125. Evergreen Community, (2011). Evergreen 2.0 Documentation. (Draft
Version). Retrieved Mar. 16, 2011, from http://docs.evergreen-
ils.org/2.0/draft/html/index.html Georgia Public Library Service, (2011). Evergreen Project web site Retrieved
from http://www.open-ils.org/ Kipaan, L. & Rhea, J. N. (2010). An Internet Miniguide compilation to the
graduate program in education (Saint Loius University, Baguio City).
Master Thesis, Master in Library & Information technology LibLime & the Koha Development Team, (2011). Koha web site Retrieved
from
http://www.koha.org/ Liu, G. & Zheng, H. (2011). Access to serials: integrating SFX with Evergreen
open source ILS. Library Hi Tech, 9(1), 137-148.
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Molyneux, R. E. & Rylande R, M. (2010). The state of Evergreen:
Evergreen at three. Library Review, 59(9), 667-676. Müller, T. (2011). How to Choose an Free and Open Source
Integrated Library System. OCLC Systems & Services: International
digital library perspectives, 27(1), 57-78. Payne, A. & Singh, V. (2010). Open source software use in libraries.
Library Review, 59(9), 708-717. RSA database management committee, (1999). In Bibliographic
Database Standards. Retrieved Feb. 16, 2011, from
http://www.alliancelibrarysystem.com/RSADocuments/file...
Resource Sharing Alliance of the Alliance Library System Sirohi, S. & Gupta, A. (2010). Koha 3 Library Management System.
New Delhi: Packt. Walls, I. (2011). Migrating from Innovative Interfaces’ Millennium
to
Koha: The NYU Health Sciences Libraries’ experiences. OCLC
Systems & Services, 27(1), 51-56. Yang, S., Hofmann, M. A., & Weeks, M. (2009). Koha, Evergreen,
and Voyager:
A comparison of their OPACs. CUS Tenth Annual Users’ conference.
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Zico, M. (2009). Developing an Integrated Library System (ILS) using
open source (School of Engineering and Computer Science of
BRAC University) Masters Thesis Zou, Q. & Liu, G. (2009). Chinese localisation of
Evergreen: an open
source integrated library system. Program: electronic library and
information systems, 43(1), 49-61.
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Questions/DiscussionsQuestions/Discussions
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Thank YouThank You