Tina BooneSkyview High School

MSCA President ElectFirst school counseling program in Montana to

receive RAMP!

Goals for session

● What is RAMP● Why RAMP

● Resources to RAMP● Tips I learned

● Let’s do some WORK!

What is RAMP?R- Recognized

A- ASCA

M- Model

P- Program

Focused on: gathering data, delivering student outcomes, teaching student competencies and evaluating outcomes through a comprehensive school counseling program.

The question has been posed, "What do school counselors do?" The more important question is, "How are students

different as a result of what school counselors do?"

To help answer this question, the American School Counselor Association (ASCA) created the ASCA National Model, which

is a framework for a comprehensive, data-driven school counseling program.

What is your “WHY”RAMP should be a journey- not a destination.

Why RAMP?❏ Help others understand the role of the school

counselor❏ Validate the impact of the work you do as a

school counselor❏ Improve your advocacy, collaboration,

leadership skills❏ Increase student achievement and close

achievement gaps❏ To build collaboration with school personnel and

community members❏ Gives you data that can be used to advocate for your

position❏ To prove that you can!

How long will this take?➢ Assess, plan and build your program (1-2 years)➢ Study the process

○ Know ‘deadlines’ -■ Annual agreement■ Advisory counsel■ Small group

➢ Delivery and data collection of your program○ Take notes○ Gather all the pre/post data

➢ Write the narratives and organize all materials

★ Become a STUDENT of the ASCA Model - 3rd Edition★ Know WHY you want RAMP (Didn’t I say this before?)★ Get a TEAM together (even if it is just you and your dog)★ Get administration support★ Get organized and understand the process★ Use RESOURCES★ Just start!

Do your homework!

Where do I start building a RAMP

program?

Review data and identify issues within your

school that can be addressed through the

school counseling program.

*Attendance, Behavior, Course Performance

*Identify gaps between student groups

You need to know your school and collect data- PRIOR to beginning the process.

Formulate a Plan

Application ProcessStep One: Review the basics of RAMP, as well as "The ASCA National Model Implementation Guide"and the most current scoring rubric.

ASCA Website

ASCA Timeline

ASCA website:

Under RAMPHelpful Tips

Step Two: Understand the overall requirements for each component.

● The online application includes 12 application components.● The ASCA-provided templates must be used.● The first 11 components require a 300- to 750-word narrative. ● The 12th application component is a program reflection that can be in writing

(500-1,500 words) or a video or audio file of three-five minutes.

ASCA Website

Section 1- Vision statement - 3 points

Section 2- Mission statement - 3 points

Section 3- School Counseling Goals - 6 points

Section 4- Mindsets and Behaviors - 4 points

Section 5- Annual Agreement- 5 points

Section 6 -Advisory Council- 5 points

Section 7 - Calendars - 5 points

Section 8 - School Counseling Core Curriculum and Action Plan- 6 points

Section 9 - School Counseling Core Curriculum Results Report - 6 points

Section 10- Small Group Responsive Services -6 points

Section 11- Closing the Gap- 6 points

Section 12- Program Evaluation Reflection- 5 points

Use the ASCA templates

The first 11 components require a 300- to 750-word narrative.

The narratives provide a rationale and explanation for the information submitted and a deeper understanding of the process.

Each narrative must be included in the text boxes provided and not included as a separate uploaded document.

Suggestion- make is EASY for RAMP reviewers- Bold print the sections on your narrative.

1. Vision Statement - TIPS As Presented by Jill Cook of ASCA

Do’s

• Link to school/district visions- SHOW THEM

• Focus on the future

• Describe best possible outcomes for students as if they have happened

• Use descriptive language

Don’ts

• Don’t focus on the school counselor.

• Don’t focus on the school counseling program.

• Don’t talk about now.

2. Mission Statement - TIPS As Presented by Jill Cook of ASCA

Do’s

• Align with school/district missions.- SHOW THEM

• Keep students as the focus

• Include school counselor as advocate for students.

• Include equity, access, and success for students .

• Consider vision statement

• Use active, dynamic language.

Don’ts

• Don’t use passive language.

• Don’t focus on the school counselor.

• Don’t limit to listing activities included in the school counseling program.

3. Program Goals- TIPS As Presented by Jill Cook of ASCA

Do’s

• Base on achievement, attendance, and/or behavioral data

• Address the significant needs in your building (achievement, attendance, and/or behavioral)

• SMART format

• Meaningful and significant

Don’ts

• Do not base goals based on things other than achievement, attendance, and/or behavioral data

• Do not omit any component of the SMART format

4. Mindsets and Behaviors- TIPS As Presented by Jill Cook of ASCA

Do’s

• Read the Mindsets and Behavior (MS/B) standards brochure published by ASCA.

• Show how you will address those you select

• Use the MS/B to focus your interventions and measurements.

• Use the MS/B to create perception assessments

• Use your mindsets and behaviors to guide the content of what you deliver to students.

• Use the planning tool to discover any possible gaps omissions.

Don’t

• Choose too many

• Choose too few

• Check only

Note: While it is not necessary to address all 35 in one grade level or work setting, they should be evident across the K-12 experience.

5. Annual Agreement- TIPS As Presented by Jill Cook of ASCA

Do’s

• Meet with administrator(s)

• Engage in a meaningful conversation- take NOTES

• Complete within first 2 months of school year

• Have one agreement per counselor

• Connect but be distinct within counselor department

• Know your data (achievement, attendance, behavioral, time use, etc.)

Don’ts

• Just drop in

• Have identical agreements within the counseling department

• Assume all will be approved

• Refuse to work

6. Advisory Council - TIPS As Presented by Jill Cook of ASCA

Do’s

• Construct a representative membership

• Include students, when appropriate

• Meet at least twice

• Present data and goals

• Record and respond to feedback-

• Create and save agendas

• Take detailed minutes

• Provide good supporting documentation

Don’ts

• Omit important stakeholders

• Forget to check diversity of membership

• Don’t create just for RAMP

• Don’t be a subset of another committee

• Don’t forget your data and goals presentation

• Don’t ignore feedback

7. Calendars- TIPS As Presented by Jill Cook of ASCA

Do’s

• Reflect vision, mission, and goals

• Develop and publish both annual and weekly calendars

• Include all counseling activities and events

• Maintain confidentiality

• Analyze periodically

• Provide sufficient detail

Don’ts

• Use generic term that limit meaning

• Include student identifiers

• Be afraid of publishing

8. Core Curriculum Action Plan- TIPS As Presented by Jill Cook of ASCA

Do’s

• Include all activities delivered to all students

• Include activities linked to annual goals

• Include developmentally ppropriate activities

• Link each to MS/B

• Include 3 domains

• Include 3 types of data

• include what others might deliver

Don’ts

• Include activities that focus on smaller groups

• Include activities that focus on other stakeholders

• Confuse perception and outcome data

9. Curriculum Results Report- TIPS As Presented by Jill Cook of ASCA

Do’s

• Copy and paste from action plans

• Include all 3 types of data- and know the difference

• Provide meaningful supporting graphs and charts

• Measure well

• Know what the results mean

• Describe how to do it better next time

Don’ts

• Quit when results are not what you wanted

• Discount small gains

• Confuse perception and outcome data

• Ask if an activity was helpful or fun

• Use cumbersome assessments

10. Small Group Responsive Services- TIPS As Presented by Jill Cook of ASCA

Do’s

• Copy and paste from action plans

• Include all 3 types of data- and know the difference

• Provide meaningful supporting graphs and charts

• Measure well

• Know what the results mean

• Describe how to do it better next time

Don’ts

• Quit when results are not what you wanted

• Discount small gains

• Confuse perception and outcome data

• Ask if an activity was helpful or fun

• Use cumbersome assessments

11. Closing the GAP- TIPS As Presented by Jill Cook of ASCA

Do’s

• Copy and paste from action plans

• Include all 3 types of data- and know the difference

• Provide meaningful supporting graphs and charts

• Measure well

• Know what the results mean

• Describe how to do it better next time

Don’ts

• Quit when results are not what you wanted

• Discount small gains

• Confuse perception and outcome data

• Ask if an activity was helpful or fun

• Use cumbersome assessments

12. Program Reflection- TIPS As Presented by Jill Cook of ASCA

Pitfalls!

1. 4 Themes not included or not explicit

2. No evidence of proofreading

3. No specific examples or details

4. Watch limits- 500-1500 words or 3-5 min video

My mistakes❖ I used old rubrics❖ Didn’t STUDY the rubrics and process

➢ Almost missed members of Advisory counsel➢ Closing the Gap

❖ Watch deadlines❖ Know Types of data❖ Make sure mission, vision, goals match

all the way through application❖ Check your math!

Types of DATA- this book will be your FRIEND!

Things I did RIGHT❏ Attended RAMP CAMP/webinars❏ Intense RAMP review at ASCA

conference❏ I couldn’t get to New Orleans - but CALL

❏ Didn’t give up ❏ Studied other schools applications❏ Have lots of ‘eyes’ read❏ Be consistent -- all the way through

❏ Do vision, mission statement the same on advisory and annual agreement, goals match, check use of time %’s add up, mindsets math lesson plans

❏ Re-Submitted

Other benefits of RAMP

● Free ASCA membership for all school counselors in the school for current RAMP schools.

● An engraved plaque, suitable for display on your office wall.

● Communication sent to your school's principal and superintendent informing them of your exemplary school counseling program.

● Template press release to individualize and send to local press.

● Use of RAMP logo for business cards, letterhead, Web site or printed materials

● School recognition at ASCA's annual conference.● Two tickets to the RAMP awards celebration at ASCA's

annual conference.● Free conference registration for RAMP school

principal the year RAMP is awarded. Discounted conference registration for RAMP school counselors the year RAMP is awarded.

● Recognition in ASCA School Counselor magazine and on the ASCA website.

Step 3: Understand the scoring● Each application will be scored based on this rubric. The

scoring rubric is based on "The ASCA National Model: A Foundation for School Counseling Programs (third edition)" and "The ASCA National Model Implementation Guide."

● Each application is scored by a three-person review team overseen by a lead RAMP reviewer.

● RAMP status will be awarded to schools that receive scores of 54 or higher (out of a possible 60). Schools that score between 48 and 53 will have an opportunity to resubmit.

● Schools that resubmit and still don't attain a 54 or higher are eligible to become a Program of Promise and receive mentoring to potentially be eligible for RAMP the following year.

● Schools that earn a 58 or above after the initial review will be designated a RAMP School of Distinction.

ASCA Website

Resources:

ASCA Website

Go to ASCA site

❖ Recognized ASCA Model Program➢ Application Process (last

part of step 3)

Step Four: Complete the online applicationEven though you will work on the application components throughout the school year, the online portal will not be available until May of the year you apply. In addition to the 12 components, the application also contains an information section. Make sure all this information is accurate and up-to-date at the time you finalize your online application. The information section includes:

● Contact information for the primary person who will receive e-mail correspondence regarding the RAMP application process. Make sure the e-mail address is correct.

● Contact information for your school, principal, superintendent and school board chair.

● ASCA member number. At least one school counselor at the school must be an ASCA member to get the member rate.

● Demographic information (number of students in school and district, percentage of students on free/reduced-price lunch, number served per school counselor, racial breakdown of students, number of special education students). Demographic information should cover the school year for which the data were collected for the application.

● The time frame the RAMP application covers. The application must cover at least one complete school year.

ASCA Website

Step Five: Upload the signature page.

Step Six: Pay online or pay by check or purchase order.

Step Seven: Review the online submission.

● Make sure all required materials is included and all fields complete.

● Click the final "finalize" button when finished.● All online applications must be submitted by

midnight Eastern Time on Oct. 15.● Save a copy of all the files in either electronic or

paper format; once you upload them and hit "submit," they are no longer accessible.

ASCA Website

Thank you and GOOD LUCK!Tina Boone

MSCA President Elect

boonet@billingssschools.org

All resources found on ASCA’s

website!!