Realizing the Vision for a Ubiquitous Society through RFID/MEMS/USN
Realizing Your Organization’s Vision through Integrated Planning
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Transcript of Realizing Your Organization’s Vision through Integrated Planning
Realizing Your Organization’s Vision through Integrated
Planning
“One should expect that the expected can be prevented, but the unexpected should have been expected”
-Augustine’s Law XLVNorman Augustine, EVP Martin Marietta
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Topics for Discussion
The Basics of Integrated Planning Identify and Track Outcomes of Planning Implementing the Plan Issues and Practical Tactics
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Influence Over Time
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Basics
Plan Components State Mission/Goal (i.e. Become an AAU University;
Capture 23% of Market Share) Strategic Plan (i.e. Improve Student Faculty Ratio;
Open Branch Office; Accelerate R & D) Functional Plan/Business Plan (i.e. What will you
Teach and Who Will Teach It?/Support Staff; More Space But… What About Utilization Rate of Existing?)
Physical Plan (i.e. Existing Buildings at End of Life-Cycle; New Space Would Solve Problems; Need to Extend 1G Ethernet to new Areas)
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Basics
Plan Phases Information Gathering (We Don’t Know - We Didn’t Ask
Them; Is that List of ASF Really Accurate?) Analysis/Synthesis (What is all this Data & What Does it
Mean?) Alternatives (Alternatives are not Alternatives Until the
Budget Officer Says They Are) Adoption/Buy-In (Is it Official?) Distribution (A bit of Fanfare Doesn’t Hurt)
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BasicsPlanning Teams/Task Groups and Reporting Structure - one example
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BasicsPlanning Teams/Task Groups- How Formed
By Previous Plan By Direction (Could be measured or a
reaction to opportunity or constraint) By Scoping By Evidence (Early Planning leads to
Certain Conclusions - Holes in the Data Become Obvious but Only After Some Work)
“Over the Transom”
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BasicsPlanning/Task Group Team Members- Qualities
Applicable Knowledge Applicable Expertise Need to Know - May Not Be Directly Related
but May Be Affected by Budget, Schedule, Adjacency, etc.
Can Perform to a Deadline (i.e. Reports, Meetings, etc.)
Too Close to the Front of the Room When Volunteers were Being Sought.
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BasicsSchedule
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Identify Outcomes
Link the Capital Plan with the Strategic (and/or Academic) Plan
Link the Capital Plan with the Operational Plan
Maximization of Assets through inter and intra organizational coordination
Beautification of Physical Environment Development of Policies to create a
Sustainable Plan
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Identify Outcomes with Specific Products Capital Plan (New &
Renovation) Business Dev Plan Real Estate Plan Infrastructure Plan Parking & Transp Plan Design Guidelines Research
Precinct/Sector Plan Land Use Plan Historic Preservation
Plan Life-safety Plan ADA Plan Campus Landscape Surge Space
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Implementation
Publication of the Plan should be a continuation of the Feedback Loop used in development of the Plan.
Consider the Audience - The Media Should Match the Audience
Set Specific Milestones for Outcomes Remind Those Affected by the Plan Each Time
a Milestone is Met Plan to Update the Plan
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Planning, if not Updated, Has a Shelf Life
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Issues and Tactics
Inclusiveness and ownership of the Plan Identify Perceived Constraints on
Planning Accuracy of Quantitative and
Qualitative Data regarding Existing Conditions
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Issues & TacticsWho is involved?
Administration Department Heads President The Neighbors
(public or private)
Business Management
Students Rank & File
Employees Facility Management
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Issues & Tactics
Scoping- What you’ve Been Directed to Explore May Not Be All There Is.
Listening May Not Be Hearing.
Give an audience to the worst critics early- if nothing else you have the bad news with the maximum time to react.
Provide a feedback loop.
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Issues & TacticsPerceived Constraints Economic limitations Don’t Understand
the Benefits Goals are Unclear Lack of Academic or
Business Plan
Timetable Not Clear Limited Vision Unfamiliar with
Planning Process Weight of
Bureaucracy No Time to do
Planning
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Issues & TacticsUnique Role of Facilities Managers
Be the Keeper of Accurate Data on Facilities and Infrastructure (ASF, GSF, Condition, Useful Life, etc.).
Understand the needs of your Users Groups. Maintain a Technically Competent Team. Get Engaged Beyond Your Own Border (know
the neighbors, peer organizations, the design & construction professionals in your area).
Keep an Eye on the Market - Know Costs.
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“This was no time to be asking fundamental questions- certainly not in the formative stages of a project”
-Norman Augustine, EVP Martin Marietta