RDA NACO Authority Records Personal Names The British Library Board 2014.
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Transcript of RDA NACO Authority Records Personal Names The British Library Board 2014.
RDA NACO Authority RecordsPersonal Names
The British Library Board 2014
2
Personal names
From the RDA glossary:
3
Personal names
Persons include:
Pseudonyms and joint pseudonyms Spirits Persons named in sacred scriptures Fictitious and legendary persons Real non-human entities
All these entities are now established on the name authority file
LCSH for fictitious and non-human persons will be cancelled
4
Personal names
RDA Chapter 9
Identifying Persons
Purpose, scope and general guidelines (9.0 - 9.1)
Attributes of persons (9.2 - 9.18)
Instructions on creating access points (9.19)
5
Authorized Access Points(RDA 9.19)
From the RDA glossary:
6
Authorized Access Points(RDA 9.19)
The basis for the Authorized Access Point (heading) is the Preferred Name
Additions are made to the Preferred Name
(RDA 9.19.1.2-9.19.1.6)
Coded 100 in MARC 21
7
Preferred Name for the Person(RDA 9.2.2)
From the RDA glossary:
8
Preferred Name for the Person(RDA 9.2.2)
Form by which a person is commonly known
From sources in this order of priority:
Preferred sources of information in associated resources
Other formal statements appearing in associated resources
Other sources, including reference sources
9
Preferred Name for the Person(RDA 9.2.2)
Duke of Wellington
[not Arthur Wellesley]
In 1814 Wellesley was granted the title Duke of Wellington, by which he is most commonly known
After Unknown artist line engraving, published 1815© National Portrait Gallery
http://creativecommons.org/licenses/by-nc-nd/3.0
The preferred name should be the most-commonly-known form of the name (RDA 9.2.2):
real name
pseudonym
title of nobility
nickname
initials
other appellation
10
Preferred Name for the Person(RDA 9.2.2)
100 1 $a Carter, Jimmy, $d 1924-
100 1 $a Fein, David $q (David Jonathan)
100 1 $a Presley, Elvis, $d 1935-1977 $c (Spirit)
100 0 $a Cher, $d 1946-
100 1 $a Smith, Joseph, $c Jr., $d 1805-1844
100 0 $a Elizabeth $b II, $c Queen of Great Britain, $d 1926-
100 1 $a Domino, Fats, $d 1928-
100 0 $a H. D. , $d active 1583
100 1 $a Fraser, Caroline $c (Photographer)
11
Preferred Name for the Person(RDA 9.2.2)
Recording the Preferred Name
(RDA 9.2.2.4)
Record as the first element that part of the name under which the person would normally be listed in authoritative alphabetic lists in his or her language or country of residence or activity, followed by other parts of the name.
Exception
If a person's preference is known to be different from the normal usage, follow that preference in selecting the part of the name to be recorded as the first element.
12
Preferred Name for the Person(RDA 9.2.2)
Different forms: Fullness
(RDA 9.2.2.5.1)
Choose the most commonly found form as the preferred name If no predominant form, choose the latest form as the preferred name Record the other forms as variant names (MARC 21 field 400)
13
Preferred Name for the Person(RDA 9.2.2)
Different forms: Language
(RDA 9.2.2.5.2)
Choose the form in the language most commonly found in resources associated with the person as the preferred name
Record the other forms as variant names (MARC 21 field 400)
Exceptions
Greek or Latin - choose the form most commonly found in reference sources
Given name - choose the well-established form of name in reference sources in the language preferred by the agency creating the data
14
Preferred Name for the Person(RDA 9.2.2)
Different forms: Non-preferred Script
(RDA 9.2.2.5.3)
Authorized access points are recorded in Roman script Follow the ALA-LC Romanization Tables: Transliteration
Schemes for Non-Roman Scripts Non-Roman script forms may be recorded as Variant Names
(MARC field 400)
15
Preferred Name for the Person(RDA 9.2.2)
Change of Name
(RDA 9.2.2.7)
Choose the latest name or form of name as the preferred name
Exception
Choose an earlier name if it is better known
Caroline Kennedy
(better known than name after marriage: Caroline Kennedy Schlossberg)
16
Preferred Name for the Person(RDA 9.2.2)
More Than One Identity
(RDA 9.2.2.8)
Choose the name associated with each identity as the preferred name for that identity
If an individual uses only one pseudonym and does not use his or her real name, choose the pseudonym as the preferred name
Record the real name as a variant (MARC 21 field 400)
FAQ – LC/PCC RDA and AACR2 practice for creating NARs for persons who use pseudonyms
http://www.loc.gov/catdir/cpso/pseud.pdf
17
Preferred Name for the Person(RDA 9.2.2)
Compound Surnames
(RDA 9.2.2.10)
A compound surname consists of two or more proper names separated by either a space or a hyphen
First element determined by the established usage or the preference of the person
If not known, follow:
Names of Persons: National Usages for Entry in Catalogues, 4th revised and enlarged edition
http://www.ifla.org/node/4953
18
Preferred Name for the Person(RDA 9.2.2)
Surnames with Separately Written Prefixes
(RDA 9.2.2.11)
First element determined by the usage of the person’s language See Appendix F for additional guidance
100 1 $a Van Valkenburg, John (English)
100 1 $a Valkenburg, Dirk van (Dutch)
100 1 $a Van Valkenburg, Jeroen (Afrikaans)
100 1 $a Maupassant, Guy de (French)
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Preferred Name for the Person(RDA 9.2.2)
Names Containing a Title of Nobility
General Guidelines (RDA 9.2.2.14) Titles in the United Kingdom Peerage That Include a Territorial
Designation (RDA 9.2.2.15) Judges of the Scottish Court of Session Bearing a Law Title Beginning
with Lord (RDA 9.2.2.16) Disclaimed and Newly Acquired Titles (RDA 9.2.2.17)
100 1 $a Russell of Liverpool, Edward Frederick Langley Russell, $c Baron
100 1 $a Hardinge, Henry Hardinge, $c Viscount
20
Preferred Name for the Person(RDA 9.2.2)
Names Containing Neither a Surname nor a Title of Nobility
General Guidelines (RDA 9.2.2.18) Names Including a Patronymic (RDA 9.2.2.19) Names of Royal Persons (RDA 9.2.2.20)
100 0 $a Charles
100 0 $a Eric, $c The Red
100 0 $a Isaac ben Aaron
100 0 $a Gustav $b VI Adolf
100 0 $a Eleanor, $c of Aquitaine
21
Preferred Name for the Person(RDA 9.2.2)
Names Consisting of Initials, or Separate Letters, or Numerals
(RDA 9.2.2.21)
Record in direct order
100 0 $a A. B. C. D. E. 670 $a His Novembris monstrum, or, Rome brovght to bed in England, 1641: $b t.p. (by A.B.C.D.E.)
100 0 $a D. S., $c Master, $d active 1505-1511 670 $a Author's Holzschnitte des Meisters D.S., 1924.
100 0 $a 61648 $c (Writer) 670 $a North Eastern main line steam, 1981? $b t.p. (61648)
22
Preferred Name for the Person(RDA 9.2.2)
Names Consisting of a Phrase
General Guidelines (RDA 9.2.2.22) Phrase Consisting of a Forename or Forenames Preceded by a Term
of Address, etc. (RDA 9.2.2.23) Phrase Containing the Name of Another Person (RDA 9.2.2.24) Characterizing Word or Phrase (RDA 9.2.2.25) Phrase Naming Another Work by the Person (RDA 9.2.2.26)
23
Preferred Name for the Person(RDA 9.2.2)
Names Consisting of a Phrase
100 0 $a Little Richard
100 0 $a Jemima, $c Aunt
100 0 $a Sister of the Late Major-Gen. Bolton
100 0 $a Physician
24
Variant Name for the Person(RDA 9.2.3)
From the RDA glossary:
25
Variant Name for the Person(RDA 9.2.3)
Name or form of name not chosen as the preferred name Found in resources associated with the person and/or in reference
sources Record following cataloguer judgement Coded 400 in MARC 21
26
Variant Name for the Person(RDA 9.2.3)
400 1 $a Carter, James Earl, $c Jr., $d 1924-
400 1 $a Presley, Elvis Aaron, $d 1935-1977
400 1 $a Bono, Cher, $d 1946-
400 1 $a Windsor, Elizabeth, $c Queen of Great Britain, $d 1926-
400 1 $a Барышников, Михаил, $d 1948-
400 1 $a Meneghini Callas, Maria, $d 1923-1977
27
Additions to the Preferred Name in Access Points(RDA 9.19.1.2 – 9.19.17)
Title or Other Designation Associated with the Person (RDA 9.19.1.2)
Date of Birth and/or Death (RDA 9.19.1.3) Fuller Form of Name (RDA 9.19.1.4) Period of Activity of the Person (RDA 9.19.1.5) Profession or Occupation (RDA 9.19.1.5) Other Term of Rank, Honour or Office (RDA 9.19.1.6) Other Designation (RDA 9.19.1.7)
28
Title or Other Designation Associated with the Person(RDA 9.19.1.2)
From the RDA glossary:
29
Title or Other Designation Associated with the Person(RDA 9.19.1.2)
Always added:
Titles: A title of royalty, nobility, or religious rank
Other designations: The terms Saint and Spirit The terms Fictitious character, Legendary character, etc. Terms for persons named in sacred scriptures Terms indicating type, species or breed of a real non-human entity Profession or occupation
(for a name not conveying the idea of a person)
30
Title or Other Designation Associated with the Person(RDA 9.19.1.2)
Examples
Titles: 100 1 $a Anglès, Jules-Jean-Baptiste, $c comte
100 0 $a Pius $b XII, $c Pope
Other designations: 100 0 $a Teresa, $c of Avila, Saint
100 1 $a Garland, Judy $c (Spirit)
100 1 $a Holmes, Sherlock $c (Fictitious character)
100 0 $a Micah $c (Biblical prophet)
100 0 $a Lauder Lass $c (Horse)
100 0 $a Big Hand $c (Musician)
31
Title or Other Designation Associated with the Person(RDA 9.19.1.2)
Also have sub-elements that are only added to distinguish one access point from another:
Titles: Other term of rank, honour or office (RDA 9.19.1.6)
Other designations: Other designation (RDA 9.19.1.7)
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Date of Birth and/or Death(RDA 9.19.1.3)
From the RDA glossary:
33
Date of Birth and/or Death(RDA 9.19.1.3)
(RDA 9.19.1.2, LC-PCC-PS for 9.19.1.1)
Added to distinguish between access points
Apply the option to add even if not needed for this purpose
Style:
1920-2012 (born 1920, died 2012)
1833- (born 1833)
-1970 (died 1970)
approximately 1930- (born approximately 1930)
34
Date of Birth and/or Death(RDA 9.19.1.3)
Examples
100 1 $a Smith, John, $d 1978-
100 1 $a Smith, John, $d 1718-1791
100 1 $a Smith, John, $d -1773
100 1 $a Smith, John, $d approximately 1787-
Use a hyphen after the date of birth (LC-PCC-PS for 9.3.2.3)
Use a hyphen before the date of death (LC-PCC-PS for 9.3.3.3)
35
Fuller Form of Name(RDA 9.19.1.4)
From the RDA glossary:
36
Fuller Form of Name(RDA 9.19.1.4)
(RDA 9.19.1.4)
Added to distinguish between access points
Apply the option to add selectively, if this helps to identify the person
Add expansions of initials if this helps to identify the person:
100 1 $a Smith, J. $q (James)
But add unused forenames only to distinguish:
100 1 Smith, James $q (James Alan)
37
Period of Activity of the Person(RDA 9.19.1.5)
From the RDA glossary:
38
Period of Activity of the Person(RDA 9.19.1.5)
Add to distinguish one access point from another Option to add even if there is no need to distinguish
Style:
active 1900-1920 (active 1900-1920)
active 1743 (active in 1743)
active 18th century (active 18th century)
active 16th century - 17th century (active 16th-17th centuries)
39
Period of Activity of the Person(RDA 9.19.1.5)
Examples
100 1 $a Smith, John, $d active 1705
100 1 $a Smith, John, $d active 17th century
100 1 $a Smith, John, $d active 17th century - 18th century
Use “active” and “century” rather than abbreviations “fl.” and “cent.” (LC-PCC-PS for 9.3.4.3)
40
Profession or Occupation(RDA 9.19.1.5)
From the RDA glossary:
41
Profession or Occupation(RDA 9.19.1.5)
A person’s job or pursuit
Can be professional, occupational, unpaid or recreational
Add to distinguish one access point from another
Or to a name not conveying the idea of a person
Option to add even if there is no need to distinguish
42
Profession or Occupation(RDA 9.19.1.5)
Examples
100 1 $a Niven, William $c (Clergyman)
100 1 $a Waters, Chris $c (Poet)
100 1 $a Green, Kevin $c (Angler)
100 1 $a Davies, Simon $c (Crime fiction author)
100 1 $a Turner, Martin $c (Travel writer)
100 0 $a Big Hand $c (Musician)
43
Other Term of Rank, Honour or Office(RDA 9.19.1.6)
From the RDA glossary:
Other Term of Rank, Honour or Office is a sub-element of Title of the Person
44
Other Term of Rank, Honour or Office(RDA 9.19.1.6)
(9.19.1.6)
Terms indicating academic office
Terms of respect for clergy
Terms indicating military rank
Other terms of honour that are not noble titles
45
Other Term of Rank, Honour or Office(RDA 9.19.1.6)
Add to distinguish one authorized access point from another:
1001 $a Wood, John, $c Captain1001 $a Young, Thomas, $c Rev.1001 $a Bishop, Paul, $c Professor
Option to add even if there is no need to distinguish
1001 $a Appleby, Robert, $c Sir
46
Other Term of Rank, Honour or Office(RDA 9.19.1.6)
Does not include terms that indicate gender or marital status
Such terms are only allowed in two cases:
Persons Known by a Surname Only RDA 9.2.2.9.3
1001 $a Read, $c Miss
Married Person Identified Only by a Partner’s Name RDA 9.2.2.9.4
1001 $a Davis, Maxwell, $c Mrs.
47
Other Term of Rank, Honour or Office(RDA 9.19.1.6)
Record terms in the language and form in which they are found “Principle of Representation”
1001 $a White, James, $c Doctor1001 $a Price, Meg, $c Dr.1001 $a Thomas, Jean, $c docteur1001 $a Shishkin, N. I., $c doktor1001 $a Zayn, ʿAli, $c al-Duktur1001 $a Polaczek, Stanisław, $c doc. dr.
Prefer a full form over an abbreviated form if both are found
48
Other Term of Rank, Honour or Office(RDA 9.19.1.6)
Do not extrapolate fuller forms of titles and terms of address
Dr. might stand for Doctor, Docteur, Doktor, etc.;
Fr. could stand for Father, but also for Frater, Fray or Frere;
Prof. could stand for Professor, Profaisar, Profaisara, Profesar, Profesor, Profesora, Professeur, Professora, etc.
Record terms in the language and form in which they are found “Principle of Representation”
49
Other Designation(RDA 9.19.1.7)
From the RDA glossary:
Other Designation is a sub-element of Other Designation Associated with the Person
50
Other Designation(RDA 9.19.1.7)
“Record an appropriate designation in the language preferred by the agency creating the data”
This element is intentionally broad Designed to remove remaining cases when an access point can not be made unique
51
Other Designation(RDA 9.19.1.7)
Any appropriate designation, that is not within the scope of another element that can be used in an access point:
1001 $a Woods, George $c (Gentleman)1001 $a Jones, William $c (Defendant)1001 $a Budd, Henry $c (Cree Indian)1001 $a Yasodhara $c (Wife of Gautama Buddha)1001 $a Nichols, Chris $c (Of the North Oxford Association)1001 $a Independent Burgess $c (Of Nottingham)
52
Recording at the Element Level
Authorized Access Points are required by MARC 21 Authorized Access Points are required by current systems However, RDA is designed to work at the element level Linked data (BIBFRAME, etc.)
So
Future systems may not require Authorized Access Points Discretely recorded elements can be retrieved, matched, linked and combined into displays Element-level recording is the real substance of the RDA NAR Elements are recorded for the present in discrete MARC 21 fields
Not all RDA elements can be added to the authorized access point
53
Recording at the Element Level
046 – Special coded dates (R)
368 – Other attributes of person or corporate body (R)
370 - Associated place (R)
371 – Address (R)
372 – Field of Activity (R)
373 – Associated group (Affiliation) (R)
374 – Occupation (R)
375 – Gender (R)
376 – Family information
377 – Associated language (R)
378 – Fuller form of personal name (NR)
54
Date Associated with the Person(RDA 9.3)
From the RDA glossary:
55
046 - Special Coded Dates (R)(RDA 9.3)
Date Associated with the Person (RDA 9.3)
$f - Birth date (NR)$g - Death date (NR)
$s - Start period (NR)$t - End period (NR)
$u - Uniform Resource Identifier (R)$v - Source of information (R)
$2 - Source of date scheme (NR)
56
046 - Special Coded Dates (R)(RDA 9.3)
Dates are given following ISO 8601http://dotat.at/tmp/ISO_8601-2004_E.pdf
19990314 = 1999 March 14th1999-03 = 1999 March1999 = 199919 = 20th century
Uncertain and approximate dates follow the extended date and
time format (EDTF) http://www.loc.gov/standards/datetime/pre-submission.html
57
046 - Special Coded Dates (R)(RDA 9.3)
046 $f 1931 100 1 $a Munro, Alice, $d 1931-
046 $f 19360505
100 1 $a Smith, John, $d 1936 May 5-
046 $g 19970315
100 1 $a Jones, Peter A., $d -1997
58
046 - Special Coded Dates (R)(RDA 9.3)
046 $f 1901 $g 1997
100 1 $a Peters, Simon, $d1901-1997
046 $f 18990721 $g 19610702
100 1 $a Hemingway, Ernest, $d 1899-1961
046 $s 1820 $t 1860
1001 $a Smith, John, $d active 1820-1860
59
046 - Special Coded Dates (R)(RDA 9.3)
046 $s 1746
100 1 $a Bank, Theophilus, $d active 1746
046 $s 16
100 1 $a Purley, Jedediah, $d active 17th century
046 $s 19
100 1 $a Peskitt, Jane
60
046 - Special Coded Dates (R)(RDA 9.3)
046 $f 1746~ $2 edtf
100 1 $a Simmons, James, $d approximately 1746-
046 $f [1860,1861] $g 1923 $2 edtf
100 1 $a Purley, Jedediah, $d 1860 or 1861 - 1923
$u and $v not given if source is already given in 670
61
Other Designation Associated with the PersonTitle of the Person(RDA 9.6, 9.4)
From the RDA glossary:
62
368 – Other Attributes of Person or Corporate Body (R)(RDA 9.6, 9.4)
Other Designation Associated with the Person (RDA 9.6)Title of the Person (RDA 9.4)
$a - Type of corporate body$b- Type of jurisdiction$c - Other designation (R) $d - Title of person (R)
$s - Start period (NR)$t - End period (NR)
$u - Uniform Resource Identifier (R)$v - Source of information (R)
$2 - Source (NR)
63
368 – Other Attributes of Person or Corporate Body (R)(RDA 9.6, 9.4)
Other Designation Associated with the Person (RDA 9.6)
Saints (9.6.1.4)Spirits (9.6.1.5)Persons Named in Sacred Scriptures… (9.6.1.6)Fictitious and Legendary Persons (9.6.1.7)Real Non-human Entities (9.6.1.8)Other Designation (9.6.1.9)
64
368 – Other Attributes of Person or Corporate Body (R)(RDA 9.6, 9.4)
Other Designation Associated with the Person (RDA 9.6)
Use LCSH terms when they are available and appropriate
368 $c Saints $2 lcsh368 $c Spirits $2 lcsh368 $c Prophets $2 lcsh368 $c Fictitious characters $2 lcsh368 $c Animals, Mythical $2 lcsh368 $c Gods, Greek $2 lcsh368 $c Horses $2 lcsh368 $c Spaniels $2 lcsh
65
368 – Other Attributes of Person or Corporate Body (R)(RDA 9.6, 9.4)
Other Designation Associated with the Person (RDA 9.6)
Use an uncontrolled term if an LCSH term is not available
368 $c Gentleman368 $c Defendant
Or make a SACO proposal if literary warrant can be shown
66
368 – Other Attributes of Person or Corporate Body (R)(RDA 9.6, 9.4)
Other Designation Associated with the Person (RDA 9.6)
An Other designation used in an Authorized Access point need not be recorded in 368 $c, if adequately recorded in other 3XX fields
100 1 $a Sharp, John $c (Of Hoddam)370 $c Great Britain $c Scotland $e Hoddam (Scotland)
$2 naf
No need also to add:
368 $c Of Hoddam
67
368 – Other Attributes of Person or Corporate Body (R)(RDA 9.6, 9.4)
Title of the Person (RDA 9.4)
Record whether or not included in the authorized access point
Titles of Royalty (9.4.1.4)Titles of Nobility (9.4.1.5)Popes (9.4.1.6)Bishops, Etc.(9.4.1.7)Other Persons of Religious Vocation (9.4.1.8)Other Term of Rank, Honour or Office (9.4.1.9)
$d may not yet be used in LC/NACO authority records (October 2013)
68
368 – Other Attributes of Person or Corporate Body (R)(RDA 9.6, 9.4)
Title of the Person (RDA 9.4)
Record as found - “Principle of Representation”
368 $d King of Sweden368 $d Marchese368 $d Pope368 $d Archbishop368 $d Rabbi368 $d Captain368 $d Reverend368 $d Sir
69
368 – Other Attributes of Person or Corporate Body (R)(RDA 9.6, 9.4)
Title of the Person (RDA 9.4)
Controlled vocabulary is not appropriate for Title of the PersonCorresponding Profession or Occupation recorded in 374
1001 $a Arnold, John, $c Very Rev.368 $d Very Rev.374 $a Clergy $2 lcsh
Prefer a full form over an abbreviated form if both are foundDo not extrapolate fuller forms of titles and terms of address:
Prof. could stand for Professor, Profaisar, Profaisara, Profesar, Professeur, Professora, Professore, etc.
70
368 – Other Attributes of Person or Corporate Body (R)(RDA 9.6, 9.4)
Title of the Person (RDA 9.4)
Record Title of the Person as it appears, to avoid confusion with Profession or Occupation:
The name of an academic appears as Dr. Peter Smith
1001 $a Smith, Peter, $c Dr.368 $d Dr.374 $a Physicists $2 lcsh
This avoids giving the misleading impression that he is a medical practitioner
71
368 – Other Attributes of Person or Corporate Body (R)(RDA 9.6, 9.4)
When recording both $c and $d, repeat the field if one term is LCSH but the other is not
368 $c Fictitious characters $2 lcsh368 $d Captain
but
368 $c Defendant $d Dr.
72
Place Associated with the Person(RDA 9.8, 9.9, 9.10, 9.11)
From the RDA glossary:
73
370 - Associated Place (R)(RDA 9.8 - 9.11)
Place of Birth (RDA 9.8)Place of Death (RDA 9.9)Country Associated with the Person (RDA 9.10)Place of Residence, Etc. (RDA 9.11)
$a - Place of birth (NR)$b - Place of death (NR)$c - Associated country (R)$e - Place of residence/headquarters (R)$f - Other associated place (R)
$s - Start period (NR)$t - End period (NR)
$u - Uniform Resource Identifier (R)$v - Source of information (R)
$2 – Source of term (NR)
74
370 - Associated Place (R)(RDA 9.8 - 9.11
Take jurisdictional place names from LC/NAF Take non-jurisdictional place names from LCSH Otherwise, construct as appropriate following RDA Not necessary to establish on LC/NAF or LCSH file Use $2 subfield only if name is found in LC/NAF or LCSH file
370 $c Great Britain $2 naf 370 $e London (England) $2 naf
370 $f Africa, West $2 lcsh 370 $f Wighill (England)
75
370 - Associated Place (R)(RDA 9.8 - 9.11
$2 subfield always goes after all alphabetical subfields
370 $e Lake District (England) $2 lcsh
370 $e East Anglia (England) $2 lcsh $s 2003
Only repeat 370 field if $2 does not apply to all place names
370 $c Great Britain $2 naf 370 $f Europe, Central $f Europe, Eastern $2 lcsh
76
370 - Associated Place (R)(RDA 9.8 - 9.11
PCC Policy
Use Authorized access points, not App. B.11 abbreviations
100 1 $a Schwarzenegger, Arnold
370 $c United States $e California $2 naf
not
100 1 $a Schwarzenegger, Arnold
370 $c U.S. $e Calif. $2 naf
77
370 - Associated Place (R)(RDA 9.8 - 9.11
100 1 $a Singer, Isaac Bashevis, $d 1904-1991
370 $a Radzimyn (Poland) $b Surfside (Fla.) $2 naf
[born in Radzimyn, Poland; died in Surfside, Fla.]
100 1 $a Jenkins, Sara $c (Artist)
370 $c Great Britain $f Cornwall (England) $2 naf
[Associated country: Great Britain; Other associated place: Cornwall]
78
370 - Associated Place (R)(RDA 9.8 - 9.11
100 1 $a Parker, Bobby $c (Poet)
370 $c Great Britain $e Kidderminster (England) $2 naf
[Associated country: Great Britain; Place of residence: Kidderminster]
110 2 $a Schwarzenegger, Arnold
370 $c United States $e California $2 naf
[Associated country: United States; Place of residence: California]
79
370 - Associated Place (R)(RDA 9.8 - 9.11
$c, $e and $f are repeatable:
100 1 $a Hemingway, Ernest, $d 1899-1961
370 $a Oak Park (Ill.) $b Ketchum (Idaho) $e Oak Park (Ill.) $e Toronto (Ont.) $e Chicago (Ill.) $e Paris (France) $e Key West (Fla.) $2 naf
$a and $b are not repeatable
80
370 - Associated Place (R)(RDA 9.8 - 9.11
$s and $t are not repeatable, and can only be used with elements to which they apply
370 field may need to be repeated
100 1 $a Ondaatje, Michael, $d 1943-370 $a Colombo (Sri Lanka) $2 naf370 $e England $2 naf $s 1954 $t 1962370 $c Canada $e Canada $2 naf $s 1962
[born in Colombo, Sri Lanka; lived in England from 1954-1962; moved to Canada in 1962]
$u and $v not given if source is already given in 670
81
Address of the Person(RDA 9.12)
From the RDA glossary:
82
371 - Address (R)(RDA 9.12)
Address of the Person (RDA 9.12)
$a - Address (R)$b - City (NR)$c - Intermediate jurisdiction (NR)$d - Country (NR)$e - Postal code (NR)$m - Electronic mail address (R)
$s - Start period (NR)$t - End period (NR)
$u - Uniform Resource Identifier (R)$v - Source of information (NR)$z – Public note (R)
83
371 - Address (R)(RDA 9.12)
100 1 $a Smith, Arthur
371 $a Box 1216 $b Barrière $d Canada $e V0E 1E0
Give business addresses of individuals, if in public domain
Avoid giving private addresses of individuals
$u and $v not given if source is already given in 670
84
Field of Activity of the Person(RDA 9.15)
From the RDA glossary:
85
372 - Field of Activity (R)(RDA 9.15)
Field of Activity of the Person (RDA 9.15)
$a - Field of activity (R)
$s - Start period (NR)
$t - End period (NR)
$u - Uniform Resource Identifier (R)$v - Source of information (R)
$2 – Source of term (NR)
86
372 - Field of Activity (R)(RDA 9.15)
LCSH terms are preferred
100 1 $a Shelley, Percy Bysshe, $d 1792-1822372 $a Poetry $2 lcsh
100 1 $a James, Charles, $d 1989-372 $a Philately $a Philosophy $2 lcsh
100 1 $a Hudson, David $c (Didjeridu player)372 $a Music $2 lcsh
Repeat 372 field without $2 for a non-LCSH term
87
372 - Field of Activity (R)(RDA 9.15)
$s and $t are not repeatable, and can only be used with the elements to which they apply
372 field may need to be repeated
100 $a Salmon, Peter, $d 1954-372 $a Missionary work $2 lcsh $s1985 $t 2000372 $a Acrobatics $2 lcsh $s2000
Note use of term for the activity, not the agent
$u and $v not given if source is already given in 670
88
Affiliation(RDA 9.13)
From the RDA glossary:
89
373 – Associated Group (R)(RDA 9.13)
Affiliation (RDA 9.13)
$a - Associated group (R)
$s - Start period (NR)$t - End period (NR)
$u - Uniform Resource Identifier (R)$v - Source of information (R)
$2 – Source of term (NR)
90
373 – Associated Group (R)(RDA 9.13)
100 1 $a Oddy, Pat
373 $a British Library $2 naf
100 1 $a Adams, Gerald
373 $a British Broadcasting Corporation $a Channel Four $2 naf
91
373 – Associated Group (R)(RDA 9.13)
$s and $t are not repeatable, and can only be used with the elements to which they apply.
373 field may need to be repeated
100 1 $a Ashton, John373 $a University of Leeds. Faculty of Biological Science $s 2000 $t 2005373 $a University of Manchester. Faculty of Life Sciences $2 naf $s
2005
$u and $v not given if source is already given in 670
92
373 – Associated Group (R)(RDA 9.13)
Use Preferred Name Terms may be taken from LC/NAF (best practice) For LC/NAF terms, use $2
373 $a British Library $2 naf
Repeat 373 field if $2 does not apply to all names (e.g. one or more name is not on LC/NAF)
373 $a Bramham Poetry Society373 $a British Library $a Wetherby and District Historical Society $2 naf
93
Profession or Occupation(RDA 9.16)
From the RDA glossary:
94
374 - Occupation (R)(RDA 9.16)
Profession or Occupation (RDA 9.16)
$a - Occupation (R)
$s - Start period (NR)$t - End period (NR)
$u - Uniform Resource Identifier (R)$v - Source of information (R)
$2 – Source of term (NR)
95
374 - Occupation (R)(RDA 9.16)
LCSH terms are preferred
100 1 $a Hancock, Mary $c (Architect)
374 $a Architects $2 lcsh
100 1 $a Potter, Peter
374 $a Bankers $2 lcsh
100 1 $a Brown, Philippa
374 $a Composers $a College teachers $2 lcsh
96
374 - Occupation (R)(RDA 9.16)
$s and $t are not repeatable, and can only be used with the elements to which they apply.
374 field may need to be repeated
100 1 $a Hedley, Jane, $d 1925-1999
374 $a Librarians $2 lcsh $s 1940 $t 1951
374 $a Air pilots $2 lcsh $s 1951 $t 1952
374 $a Carpenters $2 lcsh $s 1952
Note use of term for the agent, not the activity
$u and $v not given if source is already given in 670
97
374 - Occupation (R)(RDA 9.16)
LCSH preferred in 374, for retrieval, matching and linked data 100 has a different purpose – unique and informative access point LCSH terms almost always need adapting for use in 100 $c
Singular vs plural
100 1 $a Smith, John $c (Librarian)
374 $a Librarians $2 lcsh
Narrow vs broad
100 1 $a Jackson, Richard $c (Motion picture director)
374 $a Motion picture producers and directors $2 lcsh
98
374 - Occupation (R)(RDA 9.16)
LCSH term may itself have a qualifier, inapppropriate in 100 $c
100 1 $a Roberts, Susan $c (Soprano)
374 $a Sopranos (Singers) $2 lcsh
Sometimes a free text term is preferable in 100 $c
100 1 $a Jones, Peter $c (University lecturer)
368 $a College teachers $2 lcsh
99
374 - Occupation (R)(RDA 9.16)
Sometimes a specific LCSH term is not available Can use broader term in 374 and bring out Field of Activity in 372
100 1 $a Paterson, Craig $c (Lecturer in criminology) 372 $a Criminology $2 lcsh374 $a College teachers $2 lcsh
Can apply whether or not a 100 $c qualifier has been used
100 1 $a Hamid, A., $c 1967- 372 $a Swahili language $2 lcsh374 $a Teachers $2 lcsh
100
Gender(RDA 9.7)
From the RDA glossary:
101
375 - Gender (R)(RDA 9.7)
Gender (RDA 9.7)
$a - Gender (R)
$s - Start period (NR)
$t - End period (NR)
$u - Uniform Resource Identifier (R)$v - Source of information (R)
$2 – Source of term (NR)
102
375 - Gender (R)(RDA 9.7)
100 1 $a Nabokov, Vladimir, $d 1869-1922
375 $a male
100 1 $a Morris, Jan, $d 1926-
400 1 $w nne $a Morris, James, $d 1926-
375 $a male $s 1926 $t 1972?
375 $a female $s 1972?
$u and $v not given if source is already given in 670
103
Language of the Person(RDA 9.14)
From the RDA glossary:
104
377 - Associated Language (R)(RDA 9.14)
Language of the Person (RDA 9.14)
$a - Language code (R)
$l – Language term (R)
$2 – Source of code (NR)
100 1 $aNabokov, Vladimir, $d 1899-1977
377 $a rus $a eng
100 1 $a Zingani, Willie T.
377 $a nya $l Chewa
Chewa dialect is under the collective code nya (Nyanja)
105
Fuller Form of Name(RDA 9.5)
From the RDA glossary:
106
378 – Fuller Form of Personal Name (R)(RDA 9.5)
Fuller Form of Name (RDA 9.5)
$q – Fuller form of personal name (R)
$u – Uniform resource identifier (NR)
$v – Source of information (NR)
107
378 – Fuller Form of Personal Name (R)(RDA 9.5)
100 1 $a Johnson, A. W. $q (Alva William)
378 $q Alva William
100 0 $a H. D. $q (Hilda Doolittle)
378 $q Hilda Doolittle
1001 $a Jacoby, R. S.
378 $q Robert Simon
670 $a E-mail from author, 1 April 2013 $b (Robert Simon Jacoby)
108
663 – Complex See Also Reference (NR)
Used in NARs for multiple and joint pseudonyms Explains the relationship between identities
$a – Explanatory text$b – Heading referred to
663 $a Works by this author are entered under the name used in the item. For a listing of other names used by this author, search also under $b Harris, John, 1916-
109
667 – Cataloguer’s Note (R)
Intended for cataloguers, not the public Free text, no required format
Some commonly used phrases:
667 $a Not the same as …
667 $a Formerly on undifferentiated name record…
667 $a SUBJECT USAGE: This access point is not valid for use as a subject
667 $a THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED
110
670 – Source Data Found (R)
Sources of information for all elements recorded One 670 field for each source
$a – Source citation
$b – Information found
$u – Uniform resource identifier
670 $a Trout fishing, 2013: $b t.p. (John Smith)670 $a Author’s website, viewed 15 August 2013: $b home
page (lived across Europe and Asia) $u http://www.shaw92.co.uk/home.html
111
670 – Source Data Found (R)
Sources of elements in 046/3XX can alternatively be recorded in
$u and $v, in those fields
1001 $a Pratchett, Terry370 $a Beaconsfield, England $e Salisbury, England $v Wikipedia, viewed 27 July 2012
However, sources for access points (1XX, 4XX, 5XX) must always be given in 670
112
670 – Source Data Found (R)
Illustration of use of 670, instead of $u and $v
046 $f 196005141001 $a Shaw, Simon, $d 1960-370 $a London, England 372 $a Poetry373 $a Brixton Dining Club 374 $a Poet 670 $a My life in bricks, 1999: $b t.p. (Simon Shaw) p. 1 (poet,
born in London 14th May 1960)670 $a Author’s website, 21 June 2012: $b Home page (poet
Simon Shaw, founder of the Brixton Dining Club)
113
670 – Source Data Found (R)
Illustration of use of $u and $v
046 $f 19600514
1001 $a Shaw, Simon, $d 1960-
370 $a London, England
372 $a Poetry
373 $a Brixton Dining Club
$v Author’s website, 1 November 2012
$u http://www.shaw92.co.uk/home.html
374 $a Poet
670 $a My life in bricks, 1999: $b t.p. (Simon Shaw) p. 1
(poet, born in London 14th May 1960)
If $u is used it must always be preceded by $v
114
675 – Source Data Not Found (NR)
Source consulted in which no information is found Sources you think other cataloguers might search
$a – Source citation
675 $a BL database, 13 Nov. 2009; $a ODNB, 13 Nov. 2009; $a
Anderson, W. Scottish nation, 1863; $a Biographical dict. eminent Scotsmen; $a VIAF, 16 Nov. 2009
Use 670 instead if no data in resource being catalogued
670 $a |a Dificultad imaginada, facilidad verdadera ..., 1714 : $b t. p. (name not given)
115
678 – Biographical or Historical Note
Free text, intended to be read by the public
$a - Biographical or historical data (R) $b - Expansion (NR)
First indicator:
0 = Biographical sketch1 = Administrative history
678 0 $a Joseph Smith, Jr. (1805-1844) was a Mormon prophet and founder of the Church of Jesus Christ of Latter-day Saints.
116
Undifferentiated Name Authority Records
Created when authorized access points can not be made unique Contain data for more than one person 008/32 set to b
100 1 $a Smith, Simon
670 $a [Author of The musicians of Bremen]
670 $a The musicians of Bremen, 2000: $b t.p. (Simon Smith)
670 $a [Co-author of The Parish Church of St John Baptist Cirencester]
670 $a The Parish Church of St John Baptist Cirencester, 2011:
$b t.p. verso (Simon Smith)
Separate NARs are created when new information becomes available
117
Undifferentiated Name Authority Records
NACO cataloguers are discouraged from creating or adding to them The British Library does not do this any more RDA provides sufficient means to make access points unique
100 1 $a Smith, John, $d 1978- Date of Birth/Death
100 1 $a Smith, James $q (James Alan) Fuller Form of Name
100 1 $a Smith, John, $d active 17th century Period of Activity
100 1 $a Waters, Chris $c (Poet) Profession Or occupation
1001 $a Wood, John, $c Captain Other Term of Rank, Honour or Office
1001 $a Woods, George $c (Gentleman)Other Designation
Examples of Authority RecordsPersonal Names
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120
121121
122
123123
124124
RDA Authority Records Personal Names
THE END