RDA AND AUTHORITY CONTROL Name: Hester Marais Job Title: Authority Describer Email:...

RDA AND AUTHORITY CONTROL

Name: Hester Marais

Job Title: Authority Describer

Email: [email protected]

Tel: 012 429 3187

Your institution's

logo

OBJECTIVE

• Not training

• Where are we coming from?

• Start of a journey to…?

OUTLINE

• Introduction• FRBR and FRAD and their relationship• What is RDA?• Structure of RDA vs. AACR2• Authority control in RDA• Connecting the dots• Things to remember• Summary

INTRODUCTION

• Resource Description and Access • Released 2009• Implemented 2010• Aim: consistent

flexible framework

extensible

FRBR AND FRAD

What is FRBR?

• conceptual model• purpose:

- improve catalogue record (product)

- improve cataloging (process)

- improve the catalogue (technology)

FRBR AND FRAD …

What is FRAD?

• conceptual model

• FRAR• purpose:

- provide understanding of functionality

of current authority files

- clarify underlying concepts for refining and

improving current practices

FRBR AND FRAD …

RELATIONSHIP BETWEEN FRBR AND FRAD

• FRBR bibliographic entities• Relationships between and among entities• FRBR no rules to describe entities and relationships in

access points• FRAD construction of controlled access points

WHAT IS RDA?

• content standard• set of instructions how to describe a resource• focus on information users needed (attributes)• description of relationships between related resources• description of relationships: resources persons,

corporate bodies, families responsible• packaged in bibliographic record, etc.

STRUCTURE OF RDA

• AACR2 Part I (chapters 2-12) – description of different formats

Part II (chapters 20-26) – headings• RDA Divided into 10 sections

Each section into chapters

AUTHORITY CONTROL IN RDA

Terminology

• Authority control Access point control

• Attribute – Is a property or characteristics. Information

about entities

AUTHORITY CONTROL IN RDA …

Terminology

• Corporate body - Organization or group of persons identified by

particular name and that acts, as a unit

• Family – Two or more persons identified as a family unit

• Person – Human or non-human individual or an identity established

by an individual (alone or in collaboration with other

individuals)


Terminology

• Access point – Name, title, etc. under which information of a work or

expression, or person, family will be found

• Preferred access point – Standardized access point representing an

entity

• Variant access point – Alternative to the preferred access point

representing an entity


Functions of the authority file in RDA

• Document decisions

• Serves as a reference tool

• Control the forms of controlled access points

• Support access to the bibliographic file

• Link bibliographic and authority file


User tasks in authority records in RDA

• Find

• Identify

• Contextualize

• Justify


Significant changes between AACR2 and RDA

• No English language bias

• Pseudonyms and multiple bibliographic identities simplified

• Family names are new

• Uniform title rules are expanded


Significant changes between AACR2 and RDA

• “Rule of three” falls away

• Pseudonyms and multiple bibliographic identities simplified

• Terms of address, titles or associated terms part of name

• Terms to distinguish a person reviewed

CONNECTING THE DOTS

• FRBR entity-relationships models

• No more “”Rule of three”

• RDA is a content standard

CONNECTING THE DOTS …

Hypothetical RDA bibliographic record in MARC 21

100 $a Preferred name for the person $d Date of birth ¹240 $a Preferred title for the work $l Language of the expression²245 $a Title proper $c Statement of responsibility relating to title proper250 $a Designation of edition260 $a Place of publication $b Publisher's name $c Date of publication300 $a Extent500 $a Nature of content710 $a Preferred name of a corporate body ³730 $a Preferred title for the work $d Date of the work ¹¹740 $a Variant title


Hypothetical RDA name authority record in MARC 21

100 $a Preferred name for the person $d Date of birth400 $a Variant name for the person $d Date of birth

Identifier for the person


Hypothetical RDA name-title authority record in MARC 21

100 $a Preferred name for the person $d Date of birth $t Preferred title forthe work $l language of expression

530 $a Preferred title for the work $d Date of workIdentifier for the work


Hypothetical RDA corporate name authority record in MARC 21

110 $a Preferred name for the corporate body410 $a Variant name for the corporate name410 $a Variant name for the corporate name

Identifier for the workIdentifier for the work

THINGS TO CONSIDER

• Retrospective work

• MARC21 is changing

011 Work or expression record (NR)This field identifies whether the record represents a work or an expression.

Indicators

First – Undefined

Second- Undefined

Subfields

$a – Entity typeValues: work, expression, manifestation

$2 - Source of type terms

THINGS TO CONSIDER …

• OCLC

• Budget

• Training

• Human factors

SUMMARY

• Librarians are divided on RDA

• Adapt or die?

• What do catalogue records offer that electronic full text cannot?

• What elements in a catalogue record are not useful?

• “The highest principle for the construction of cataloguing codes

should be the convenience of the users of the catalogue”

BIBLIOGRAPHY

• Calhoun, Karen. The changing nature of the catalog and its

integration with other discovery tools: final

report. Last accessed: July 1, 2009. Available:

http://www.loc.gov/catdir/calhoun- report-final.pdf

• Carlyle, Allyson. “Understanding FRBR as a conceptual model: FRBR

and the bibliographic universe,” Library resources &

technical services, 50, no 4 (Oct. 2006): 264-273

BIBLIOGRAPHY …

• Coyle, Karen & Hillman, Dianne. “Resource Description and Access

(RDA): cataloguing rules for the 20th century, “ D- Lib

magazine 13, no. 1-2 (2007). Available:

http://dx.doi.org/10.1045/january2007-coyle

Last accessed: June 15, 2009

• Functional requirements for bibliographic data: final report. 1998.

Available: http://archive.ifla.org/VII/s13/frbr/frbr1.htm Last

accessed: June 15, 2009

• Functional requirements for authority data: final report. 1998. Available:

http://archive.ifla.org/VII/s13/frbr/frbr1.htm Last accessed: July

9, 2009

BIBLIOGRAPHY …

• Gorman, Michael. “AACR3? Not!” in Future of descriptive cataloguing rules:

papers from ALCTS preconference, AACR2000. Chicago: ALA, 1998.

• Identifying work and expression records in the MARC21 bibliographic and authority

formats ... MARC proposal no. 2008-05/2. Available:

http://www.loc.gov/marc/marbi/2008/2008-05-2.html

Last accessed: July 9, 2009

• International Federation of Library Associations and Institutions. “Statement of

international cataloguing principles.” April 2008 draft. Available:

http://archive.ifla.org/VII/s13/icc/imeicc-statement_of_principles-2008.pdf


BIBLIOGRAPHY …

•OCLC research activities and IFLA’s Functional requirements for bibliographic

records. 2009. Available: http://www.oclc.org/research/projects/frbr


• Patton, Glenn. An introduction to Functional Requirements for Authority Data

(FRAD), in Understanding FRBR: what it is and how it will affect

our retrieval tools, edited by Arlene G. Taylor. Chicago: Libraries

Unlimited, 2007

• Patton, Glenn. Understanding the relationship between FRBR and FRAD, in

Understanding FRBR: what it is and how it will affect our

retrieval tools, edited by Arlene G. Taylor. Chicago: Libraries

Unlimited, 2007

RDA AND AUTHORITY CONTROL Name: Hester Marais Job Title: Authority Describer Email:...

Documents

Transcript of RDA AND AUTHORITY CONTROL Name: Hester Marais Job Title: Authority Describer Email:...