3rd Edition

Presented by the

Macomb Intermediate School District

Lisa Guzzardo Asaro, Ed. S and Jennifer Parker-Moore, Ed. D.

with Jim Gullen, Ph.D.

Data Reference Points for the

Michigan School Improvement Process: Manual for Data Inquiry and Access

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Macomb Intermediate School District

44001 Garfield Road Clinton Township, MI 48038-1100

www.misd.net

Board of Education John A. Bozymowski, President; Max D. McCullough, Vice President; Theresa J. Genest, Secretary;

Edward V. Farley, Treasurer; Donald Hubler, Trustee

Michael R. DeVault, Superintendent

MISSION

Macomb Intermediate School District:

Service, Support and Leadership

VISION

We are the Macomb Intermediate School District.

We provide quality service to special education and general education students, instructional and

technical support to school staff, and cutting-edge educational leadership in Macomb County.

We are committed to all the students of Macomb County. To serve them well, we are resolute in

involving parents, school personnel, and the community at large, including business, government,

and civic organizations as active partners in planning, delivering and evaluating our services.

We work directly with individuals with disabilities who reside in Macomb County School

Districts. We serve students of all ages, from newborns to adults, meeting their unique learning

needs and supporting their families all along the way.

Within the twenty-one local districts and public charter schools, we focus our efforts on

building capacity with school staff. Through quality training and instructional support, we

increase their knowledge, skills and abilities so all students receive a rigorous and effective

educational experience.

We promote all aspects of the educational process through our development and support of

technology. We provide training in the use of essential technology tools that enhance curricular,

instructional and administrative services in our schools and, as a result, opportunities are

expanded for all.

We work collaboratively with colleges and universities and are leaders in state and national

programs. We anticipate needs and opportunities, all with the single purpose of identifying,

developing and implementing programs and practices that, through education, improve the quality

of life in Macomb County.

The Macomb Intermediate School District (MISD) is an Equal Opportunity Employer. It is the policy of the MISD that no person on the basis of

race, creed, color, religion, national origin, age, sex, height, weight, marital status, or disability shall be discriminated against, excluded from

participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which the MISD is responsible.

Inquiries regarding compliance with Section 504, Title IX, or the Americans with Disabilities Act may be directed to: Rosetta K. Mullen, Assistant

Superintendent of Human Resources/Legal Affairs and Coordinator under Section 504, Macomb Intermediate School District, 44001 Garfield Road,

Clinton Township, Michigan 48038-1100, (586) 228-3309.

The MISD will provide, upon request with advance notice, appropriate auxiliary aids and services necessary to afford a qualified individual with a

disability equal opportunity to participate in the services, programs and activities conducted by the MISD. To request auxiliary aids or services,

call 586/228-3309; Text Telephone (TTY/TDD) 586/286-8040.

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Greetings Educators! Welcome to the 3rd ed. of Data Reference Points for the Michigan School Improvement Process: Manual for Data Inquiry and Access! School Improvement Teams and administrators will appreciate the many updates and tools added to this version. This manual will provide you with a variety of resources to complete school improvement reports. Two big changes are in this edition: the inclusion of AdvancED’s ASSIST tool and the MISchoolData portal. Step by step directions on locating Diagnostics, Goals, and Plans, and more in the AdvancEd ASSIST tool are included as well as links to Online Resources. Completing diagnostics and reports couldn’t be easier with help from the MISchoolData portal, with how-to’s to get you started. Each section of the updated manual now includes a spotlight on the School Improvement process, investigation into the diagnostic or report, suggestions for data inquiry and access, and directions for entering into the ASSIST tool. Also added to this version is an exciting guided entry into the Title I reports using the work of Michigan Department of Education Consultant, Sybil Lenzi. In addition, Jim Gullen has added additional perspective to our School Data Analysis Diagnostic section. It couldn’t be easier to start the school improvement process with these guiding documents. We hope you find these helpful, and we appreciate your feedback and comments. Yours in Education, Lisa Guzzardo Asaro, Ed.S. Jennifer Parker-Moore, Ed.D. lasaro@misd.net jpmoore@misd.net

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Table of Contents

Chapter 1: Introduction to School Improvement 1 MI-CSI Stages and Steps: Process 3 SI Process Monthly Checklist 5 Resources and Reporting 14 Resources 15 Reporting 16 Getting Started with ASSIST 19 Navigating ASSIST Home 20 Help with ASSIST 23 Chapter 2: Ed YES! Reporting 24 Ed YES! Reporting Diagnostic 28 System Selection 29 Key Activities & Processes 30 Complete the School Process Rubrics in ASSIST 32 Chapter 3: School Improvement Plan - Component I 33 School Executive Summary Diagnostic 36 Market Your School 37 School Executive Summary Diagnostic in ASSIST 38 Chapter 4: School Improvement Plan - Component II 39 Improvement Plan Stakeholder Involvement Diagnostic 40 Improvement Plan Stakeholder Involvement Diagnostic in ASSIST 43

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Chapter 5: School Improvement Plan – Component III 44 School Data Analysis Diagnostic (SDAD) 47 Entering the SDAD in ASSIST 48 Using the MISchoolData Portal to Locate Data for the SDAD 49 Gathering Four Data Points for the SDAD 53 Student Enrollment Data 54 Student Achievement Data:

All Students 65 Subgroups 81

Process 90 Staffing 91

Perception Data 95 Other 102 Perception Survey Analysis Tool (Optional) 103 Matrix 3: School-wide Data Profile and Monitoring Tool 104 Chapter 6: School Improvement Plan - Component IV 105 School Additional Requirements Diagnostic 108 Uploading Professional Development Calendars/Plans in ASSIST 109 Entering the School Additional Requirements Diagnostic in ASSIST 112 Chapter 7: School Improvement Plan - Component V 114 Health and Safety Diagnostic 117 Entering the Health and Safety Diagnostic in ASSIST 119

Chapter 8: School Improvement Plan - Component VI 120 Title I Targeted Assistance Diagnostic – Sybil Lenzi template 123 Title I School-wide Diagnostic – Sybil Lenzi template 131 Entering Title I Diagnostics in ASSIST 142

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Chapter 9: School Improvement Plan - Component VII 144 School Improvement Plan Components Flow Chart 147 School Improvement Plan Components in ASSIST 149 Step One: Developing a Goal 151 Step Two: Creating a Plan 156 Step Three: Submitting a Plan 157 Chapter 10: Additional Tools 159 MISchoolData Portal 161 Navigation within MISchoolData 162 Early Childhood 164 K-12th Grade – Dashboard & School Report Card 164

District/School Information 167 Student Counts 168 Student Testing 168 Career & Technical Education 169 Postsecondary Outcomes 170 Staffing 173 Financial Information 174 Postsecondary Summary 176 College Enrollment 176 Workforce 178 Special Education/Early On 179 Special Education Inquiries 179 Annual Public Reporting 180 Data Portraits 181 Other 182 Annual Education Report 182 Data Files 183 Data for Student Success Inquiries 183

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Chapter 10: Additional Tools (Cont’d) Data and Assessment Tools 184 Survey & Assessment 184 Quick Start: Google Forms 186

Project Based Learning 189 Technology Planning and Professional Development 190

Additional Resources 192 Acknowledgements & References 193

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Michigan Continuous School Improvement

PROCESS

SIP Components for Submission

Component IV.

Additional Requirements

DIAGNOSTIC

ALL SCHOOLS

Chapter 6

Due SEPTEMBER

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In This Section… SIP Component IV for Submission in September Additional Requirements Diagnostic The Additional Requirements Diagnostic (AR) is an opportunity for schools to certify their school and include Title I required Assurances. Michigan schools respond to Michigan certification questions. Uploading Documents Each question is equipped with an upload button. At this time, the state is asking for three Title I required documents be uploaded: The School-Parent compact, School Professional Learning Plan and School Professional Learning Plan calendar. How to directions are included in the section. At this time, the state is not expecting you to load your entire AER report. Instead, type the appropriate URL from your school website for easy access by MDE. If you choose to upload your entire AER report, it is suggested that you do this in PDF form. Additional Requirements Diagnostic in ASSIST The Additional Requirements Diagnostic (AR) is accessed by clicking on the Diagnostic & Survey tab in ASSIST. To complete this required diagnostic click on the Start a Diagnostic button, select the Additional Requirements Diagnostic Report from the drop down menu, write a description label using the next school year and name of this report (Date/Additional Requirements), and then by clicking the Start a Diagnostic button your report is ready for responses.

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Component IV. Additional Requirements Diagnostic

School Additional Requirements Diagnostic

The School Additional Requirements diagnostic contains certification requirements for Michigan schools. This diagnostic must be completed by all

schools. .

School Additional Requirements Diagnostic

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This diagnostic contains certification requirements for Michigan schools. This diagnostic must be

completed by all schools.

1. Literacy and math are tested annually in grades 1-5.

2. Our school published a fully compliant annual report. (The Annual Education Report (AER)

satisfies this). If yes, please provide a link to the report in the box below.

3. Our school has the 8th grade parent approved Educational Development Plans (EDPs) on file.

4. Our school reviews and annually updates the EDPs to ensure academic course work

alignment.

5. The institution complies with all federal laws and regulations prohibiting discrimination and

with all requirements and regulations of the U.S. Department of Education. It is the policy of

this institution that no person on the basis of race, color, religion, national origin or ancestry,

age, gender, height, weight, marital status or disability shall be subjected to discrimination in

any program, service or activity for which the institution is responsible, or for which it

receives financial assistance from the U.S. Department of Education.

References: Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of

1973, The Age Discrimination Act of 1975, The Americans with Disabilities Act of 1990,

Elliott-Larsen prohibits discrimination against religion.

6. The institution has designated an employee to coordinate efforts to comply with and carry out

non-discrimination responsibilities. If yes, list the name, position, address and telephone

number of the employee in the comment field.

7. The institution has a School-Parent Involvement Plan (that addresses Section 1118 activities)

that is aligned to the District's Board Policy. If yes, please attach the School-Parent

Involvement Plan below.

8. The institution has a School-Parent Compact. If yes, please attach the School-Parent

Compact below. (All Title I Schools must upload their School Parent compact here.)

9. The School has additional information necessary to support your improvement plan

(optional). (All Title I Schools must upload their School Professional Learning Plan and

Calendar here.)

Source: With Permission from AdvancED Michigan

ATTENTION Title I Schools

Professional Learning Plans and Calendars need to be uploaded into the Additional Requirements Report

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Uploading Professional Development

Calendars/Plans in ASSIST

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School Parent

Compact must be

uploaded.

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ATTENTION Title I Schools

Professional Learning Plans and

Calendars need to be uploaded into the Additional Requirements report at the

last question about providing additional information.

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Entering the School Additional Requirements

Diagnostic in ASSIST

Using the Diagnostics & Surveys tab within ASSIST, select the Diagnostics tab.

Click on “Start a Diagnostic” to select/add the School Additional Requirements Diagnostic

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Double click on the Name of the Diagnostic to begin editing your report.

As you progress through the reporting requirements, watch the progress bar for completion.

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Acknowledgements & References

Lisa Guzzardo Asaro, Ed.S.

School Improvement Consultant

Department of Consultant Services

Macomb Intermediate School District

44001 Garfield Road

Clinton Township, MI 48038

Diane Fleming

Michigan Department of Education

Office of Improvement & Innovation

School Improvement Support Unity

608 West Allegan St.

Lansing, MI 48933

Jim Gullen Ph.D.

Testing and Accountability Consultant

Department of Consultant Services

Macomb Intermediate School District

44001 Garfield Road

Clinton Township, MI 48038

Ben Boerkoel, Ed.S.

School Improvement Consultant

Kent Intermediate School District

2930 Knapp Street NE

Grand Rapids, MI 49525

MISchoolData Grant Project

Macomb Intermediate School District

Shiawassee Regional Educational School District

Center for Educational Performance Information

Red Cedar Solutions Group

Data for Student Success

Professional Development Resources

Calhoun Intermediate School District

Doug Greer

School Improvement/Instructional Data

Ottawa Area ISD

13565 Port Sheldon Street

Holland, MI 49424

Cover Art by Rank 1 Design

anthony.asaro@gmail.com

Jennifer Parker-Moore, Ed.D.

Instructional Technology/School Data Consultant

Department of Instructional Technology

Macomb Intermediate School District

44001 Garfield Road

Clinton Township, MI 48038

Sybil P. Lenzi, Ed.S.

Contracted Title I Consultant

Michigan Department of Education

Office of Field Services

608 West Allegan St.

Lansing, MI 48933

Diane Joslin-Gould

Michigan Department of Education

Office of Improvement & Innovation

School Improvement Support Unit

608 West Allegan St

Lansing, MI 48933

Kristina Martin

Director - Department of Management Technology

Macomb Intermediate School District

44001 Garfield Road

Clinton Township, MI 48038

Fiona Hinds

Associate State Director

AdvancED Michigan

826 Municipal Way

Lansing, MI 48917

MISchoolData

Center for Education Performance and Information

530 W. Allegan Street

Lansing, MI 48915

ASSIST/AdvancEd

9115 Westside Parkway

Alpharetta, Georgia

All images Copyright 2013 AdvancED®