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Lansing Community College RFP 1300-604-15SSP

You are invited to submit a proposal for Grant Writer Services Pool in accordance with the enclosed specifications.

Estimated RFP Timeline Release Request for Proposal 09/13/15Responses due back Open PoolFinalist Presentations/Interviews TBD As NeededAnticipated Contract Start Date TBD

Proposals must be submitted via Bid4Michigan.Com. Proposals received by any other method than noted above cannot be considered. LCC will not accept faxed bid responses.

Expenses for developing and presenting proposals shall be the entire responsibility ofthe contractor and shall not be chargeable to the College. The College will clarify, correct, or respond to any questions received at [email protected] by the issuance ofan Addendum on www.bid4michigan.com.

NOTICE: Any communications regarding this RFP to College employees other than the assigned Buyer may be grounds for d i s q u a l i fi ca t i on of a firm from consideration for award of this RFP.

Proposals submitted must remain in effect for a minimum of 90 days from the date of submission, and may be subject to further extensions as negotiated.

Note: The term “vendor” or “contractor” will be used interchangeably throughout this document.

Sincerely,

LANSING COMMUNITY COLLEGE

NOTE: THIS IS AN OPEN POOL. THERE IS OPEN ENTRY AND OPEN EXIT. SERVICES WILL BE REQUESTED ON AN AS NEEDED BASIS WHEN GRANT WRITING OPPORTUNITIES ARE IDENTIFIED.

1August 2015 Grant Writer Services

http://www.bid4michigan.com/


GENERAL PROJECT INFORMATION.....................................................................................3Overview of Lansing Community College.............................................................................3Purpose/ Background...............................................................................................................3Scope of Work...........................................................................................................................3Deliverables...............................................................................................................................4Acceptance of Deliverables.....................................................................................................4Work Performance....................................................................................................................5Place of Performance...............................................................................................................5College Furnished Property/Services....................................................................................5Applicable Regulations and Specifications...........................................................................5LCC Contract Manager............................................................................................................6

REQUIRED BID SUBMISSION FORMAT................................................................................6AWARD/CRITERIA.......................................................................................................................8

Form A: Proposal Certification Form..................................................................................11Form B: Non-Collusion Affidavit..........................................................................................12Form C: Confidentiality and Nondisclosure Agreement...................................................13Form D: Use of College Owned Property – Indemnity Clause.......................................15Form E: Vendor/Contractor Compliance...........................................................................16

EXHIBITS.....................................................................................................................................20Exhibit A: Grant Writer Project Evaluation Experience Summary..................................21Exhibit B: Proposed Pricing..................................................................................................22Exhibit C: Service Agreement Terms..................................................................................23



GENERAL PROJECT INFORMATION

Overview of Lansing Community CollegeLansing Community College (LCC) is a major urban community college, situated on a 32 acre, nine-city block area in downtown Lansing, Michigan. Founded in 1957, Lansing Community College is the third largest community college in the State of Michigan. LCC is a comprehensive college focused upon offering learning opportunities in four areas: career and workforce development, general education, developmental education, and personal enrichment. LCC is recognized as a local, state, national, and international leader in forging educational partnerships with business, industry, and government to better meet the needs of an ever changing, world-wide market place.

LCC has the third largest enrollment of all the community colleges in Michigan with a total enrollment of more than 20,000 a year. In addition to the Downtown Campus, the college owns and operates West Campus in Delta Township and Mason Aviation Center in Vevay Township. The College leases spaces for the satellite operations at LCC East in East Lansing, the Livingston Center at Parker Campus in Howell, Livingston EMS in Howell, and Clinton County Center in St. Johns.

The college offers more than 280 degree and certificate programs and 2,960 courses, to match career and workforce development pursuits, transfer curriculums, developmental, or special interest needs. LCC is accredited by the North Central Association of Colleges and Schools.

Purpose/ BackgroundLansing Community College is seeking a contractors who can provide Lansing Community College grant writing services. LCC seeks a grant professionals who has experience and expertise in preparing competitive local, state or federal government; foundation or corporate grant proposals to meet College needs, such as:

Educational and/or community services and programs; Student recruitment, retention and success; Faculty and staff development; and Facility construction and upgrades.

Scope of Work Work will include proposal writing and editing, and might include any or all of the following:

Project development and Request for Proposal (RFP) guidance; Research funding opportunities; Prepare market data and research necessary for various grant

opportunities; Preparation of comprehensive grant applications in accordance with

published requirements; Meeting facilitation; Organizing and formatting of grant documents.



Note: Awarded Contractor(s) for this solicitation will not be eligible to provide grant evaluation services to the College for any grant that they are providing grant writing services.

Deliverables

Contractors are advised that:

Services will be requested on an as needed basis when grant writing opportunities are identified;

Timelines for completion will vary based on funding announcement and submission dates;

Project phases will be established to meet required submission dates; Work will be completed in cooperation with an established team of LCC

staff and/or faculty; Contractor will be overseen by LCC Contract Manager; and Selection for award does not guarantee a minimum or maximum amount

of work as this is dependent upon the College’s needs.

Expectations for task results or outcomes include: Competitive grant proposal written; Successful work with writing team accomplished; On-going feedback on team progress, outcomes, challenges and issues;

and Participation in process evaluation completed.

Meeting Requirements: Meets with Educational Resource Development (ERD) staff weekly or as

needed with contractor to assess project and performance; and Meets with ERD staff (and others as needed) at end of project to review

outcomes and overall performance.

Note: Contractor responsibilities may not be limited to the above mentioned deliverables. Additional tasks may be assigned as the need develops

Acceptance of Deliverables Reports and all other deliverables are subject to LCC review and written acceptance prior to payment. Please note the following:

The College has the right to review, require correction, if necessary, and accept the work products produced by the Contractor. Such review(s) shall be carried out within 45 days so as to not impede the work of the Contractor. Any product of work shall be deemed accepted as submitted if the College does not issue written comments and /or required corrections with 45 days from the date of receipt of such product from the Contractor.



The Contractor shall make any required corrections promptly at no additional charge and return a revised copy of the product to the College within 7 days of notification or a later date if extended by the College.

Failure by the Contractor to proceed with reasonable promptness to make necessary corrections shall be a default. If the Contractor’s submission of corrected work remains unacceptable, the College may terminate any established contract agreement (or the project involved) or reduce the contract price or cost to reflect the reduced value of services received.

The LCC Contract Manager will accept/reject Deliverables on behalf of the College.

Work PerformanceOverall Performance and Deliverables will be reviewed as follows

Performance Measures Grant proposal completed on time; Grant proposal well written, complete and coherent;

Performance Expectations Receive positive feedback/assessment from group members; Work well as part of the team; Maintain flexible schedule to meet project deadlines; Communicate and provide reports on project progress, as requested; Participate/complete an evaluation of the project/process; Use Microsoft Office Word, Excel, PowerPoint and other electronic

applications as needed; and Provide all deliverables to the College in a format that can be edited.

Place of Performance It is expected that most meetings and services will take place on LCC campuses (Main, East, West, Extension Centers or partnering agencies – primarily Main), but may be conducted remotely as agreed upon by LCC and the awarded Contractor(s).

College Furnished Property/Services If LCC request that work be performed on campus, office space, telephone, internet access, printer/copier connection, and access to ERD staff will be provided. Contractor would be required to provide a laptop for use while on LCC campus.

Applicable Regulations and Specifications Contractor’s staff may be required to sign a non-disclosure agreement as they may have access to confidential College data and records. Contractor agrees to compliance with the College’s Acceptable Use and Mobile Device policies.

Project activities will be conducted with integrity, honesty and truthfulness to maintain standards of privacy, proprietary information and public confidence, including:

Contractor not working on competitive proposals at the same time.



Contractor not sharing grant proposal concepts and content in either verbal or written form.

Contractor not sharing privileged information to unauthorized sources.

LCC Contract ManagerLCC will assign a Contract Manager to be the single point of contact for the awarded Contractor. The Contract Manager will review periodic progress reports on progress, outcomes, challenges and issues.

REQUIRED BID SUBMISSION FORMAT

Section 1: Contractor Experience & Qualifications:a) Provide a general overview of your company or business, to include, number of

years in business, number of employees, type of services, and where business is or has been located. Include any changes in the name of the company. Highlight noteworthy qualifications that distinguish your company from your competitors including awards and industry affiliations.

b) Describe experience providing grant writing services for institutions of higher education. Include the following:

Number of grants written; Success rate; Types of grants written (local, state or federal government;

foundation or corporate); Educational institution grant writing experience; Community college grant writing experience; Grant-related certification or training; and Describe any special areas of expertise.

c) List proposed key staff members who will be involved in providing the requested services, include resumes or detailed qualification statements as well as longevity of each staff member with your firm. Provide a listing of the professional licenses, designations and certifications held by each member of the team. Include an organizational chart (if applicable). Be sure to identify the proposed lead staff member. Note: Only provide information for individuals that would be available to service the College.

d) Provide at least three (3) references of previous clients (outside of LCC) who can speak to the Contractor’s ability to provide grant writer services. Reference information must include: reference organization, contact person, title, e-mail address, telephone number, dates of service, a brief description of the work performed and the name of the person from your firm that operated as the team lead or primary contact for each reference.

e) Give the name, title, address, telephone number, and email address of the contact person for this RFP response.

f) Provide at least one letter of reference from leaders, decision makers, and/or grant project director employed with higher educational institutions, preferably a community college. The letter must be dated within the last two years and may be from organizations located in this or other states. This reference must have



worked directly with the Contractor and know firsthand the quality of the Contractor’s work.

g) Complete Exhibit A: Grant Writer Project Evaluation Experience Summary

Section 2: Professionalism : a) Provide a writing sample that includes a 500-1000 word summary of grant-

related achievements (10 point Arial or 12 point Times New Roman; 1” margins).

b) Provide a statement regarding your abilities as it relates to: Knowledge of advanced principles, techniques and methodologies

of grant writing; Technical writing and research ability as well as good

communication skills and proficiency in meeting specific requirements of each grant;

Providing well-developed research, writing, communication, critical thinking, and project and team development skills;

Proficiency in spoken and written English; Proficiency in Microsoft Word, Excel, Outlook and other electronic

applications; Experience in obtaining federal and state funding for complex

initiatives; broad knowledge of community college mission.

c) Explain your ability to do the following: Work collaboratively with both internal and external stakeholders

such as community partners, state/local government agencies, educational institutions, and others;

Provide exemplary communication skills with ability to persuade and provide logical, accurate and technical information to various audiences on a range of topics;

Exhibit strong management and interpersonal skills; Maintain a highly organized environment; Multi-task; Work well under pressure and meet deadlines; and Maintain a flexible schedule that can accommodate a variable

schedule of project deadlines.

Section 3: Consultants/ Subcontractor(s) Experience : a) Does this proposal include the use of consultants/ subcontractors? If so, identify

all consultants/ subcontractors. Identify specialty area of each consultant/subcontractor(s) if applicable.

b) Identify consultants/subcontractor team members and the roles they will play. c) Provide a statement regarding previous projects that the Contractor and the

proposed subcontractors have completed as a team.

Section 4: Price Proposal: a) Complete Exhibit B: Proposed Pricing



Section 5: Terms and Conditions : Statement of Agreement to Terms and Conditions (Exhibit C) outlined in this RFP and Statement of Work. Identify/describe any exceptions for LCC review and provide a sample of any agreement that the College would be asked to sign if your company was chosen to provide the services listed in this RFP to the College. In addition, state which insurance carrier you will use to comply with the insurance requirements outlined in Exhibit B of this RFP.

AWARD/CRITERIARFP’s will be evaluated on a Pass/Fail basis. Each participating Contractor will receive a Pass or Fail Rating for their response to the below RFP Requirements:

1. Contractor Experience and Qualifications2. Professionalism3. Consultant(s)/ Subcontractor(s) Experience4. Terms and Conditions

Oral Presentations and InterviewsContractors receiving a Pass rating may be required to make an oral presentation and/or participate in an interview process. Any such oral presentations and/or interviews will not be scored. However, participants will be ranked. All meetings will be scheduled by the Purchasing Department.

Additional InformationContractors receiving a Pass Rating for each RFP Requirement may be asked to provide additional information (including but not limited to copies of credential information including licenses and financial information). Failure to provide this information within the requested time period after communication of the request by the College will be grounds for the College to reject an offer, and/or declare the offer as non-responsive. Furthermore, the Awarded Contractor may be required to fill out additional Contractor Forms including but not limited to a vendor application and W-9 Form.

Price EvaluationPrice proposals will be a primary factor in the award of the proposed project. However, the College is not bound to accept the lowest priced proposal.

Award RecommendationRFP Responses will be reviewed upon receipt. Contractors that are invited to participate in the Pool will receive a Blanket Purchase Order.

Submission of a proposal indicates Respondent’s acceptance of the evaluation technique and Respondent’s recognition that the College must make some subjective judgments during the evaluation process.

Notice of Required Online Bid Submission



Proposals must be submitted on line at www.bid4michigan.com . You must be registered with the website in order to submit a proposal. The system will not accept late proposal responses. Contractors are encouraged to register with the site prior to the day that you need to submit the proposal. If you have questions about registration you must call (800) 835-4603, Monday through Friday, 8:00 A.M. - 8:00 P.M. Eastern Time.

Reservations The College reserves the right to reject any and all proposals, wholly or in part,

waive any irregularities in bidding, and to make awards that, in the opinion of the College, are in its best interest. The College does not herein limit the methods or factors to be used for evaluation.

The College reserves the right to enter into private negotiations with the selected Contractor(s), for further scrutiny, even though these negotiations may result in changes to the College’s specifications and/or to the Contractor(s) equipment, price quotations, service agreement, etc.

The College reserves the right to award contracts to more than one Contractor in order to meet the needs of the College at all on campus and off campus locations. The College further reserves the right to extend the expected contract period by way of option years. In addition, the College reserves the right to not extend an award to any Contractor.

The College reserves the right for an on-site visit before recommending award to any participating Contractor.

The College reserves the right to consider regional economic impact when evaluating proposals.

The College reserves the right to reject and/or not award to contractors whose previous performance with LCC resulted in documented negative Contractor performance report(s).

The College reserves the right to not make an award as a result of this solicitation.

The College reserves the right to negotiate with the awarded Contractor to obtain other related services not specifically covered herein.

Note: This solicitation is open to all interested Contractors that currently provide the

services outlined in this proposal. Budgetary information is not available. We are seeking competitive proposals

which will help determine the appropriate pricing for this type of service. Any awarded Contractor(s) will remain independent contractor(s), not an

employee of the College, under the terms of this Agreement and as such is not entitled to unemployment or Worker’s Compensation Insurance benefits for the College as a result of this personal services agreement.


http://www.bid4michigan.com/


REQUIRED CONTRACTOR FORMS



Form A: Proposal Certification Form

The undersigned duly authorized to represent the person, firms and corporations joining and participating in the submission of this Proposal, states that the Proposal contained herein is complete and is in strict compliance with the requirements of the subject Request for Proposal except as noted in the “Alternate Proposal” section of the Proposal. Any notice required under the Agreement shall be personally delivered, faxed, emailed, or mailed by first class or certified mail, with proper postage, prepaid, to the subject vendor at the following address: (All items must be completed to be a responsive proposal).

CompanyName:________________________________________________________________

Attention:______________________________________________________________

Address:_______________________________________________________________

City/State/Zip Code: ___________________________________________________________

Vendor Federal Tax Id Number: ________________________________

Telephone: ______________________________________________

Fax: ______________________________________________

Email: ______________________________________________

Authorized Officer/Agent Signature:______________________________________________

Typed Name:_______________________________________________________________

Title:__________________________________________________________________

Date:_________________________________________________________________

PLEASE COMPLETE THE FOLLOWING:

______ Firm is located within the LCC Tax District. (This information can be found on your Property Tax bill).

______ Firm is not located within the LCC Tax District.



Form B: Non-Collusion Affidavit

The Contractor making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any bidder or person, to put in a sham bid, or that such other person shall refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, communication or conference, with any person, to fix the bid price of this proposal, or another bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage against Lansing Community College or any person or persons interested in the proposed contract; and that all statements contained in said proposal or bid are true, further, that such bidder has not, directly or indirectly submitted this bid, or the contents thereof, or divulged information or data relative thereto to any association or to any member of agent thereof. Bidder has not authored, written, or provided assistance in the creation of the specifications, and has not communicated, or provided gifts or money to any college employee to obtain information, unfair advantage, or contract award.

Authorized Officer/Agent Signature:______________________________________________

Typed Name:_______________________________________________________________

Title:__________________________________________________________________

Date:_________________________________________________________________

Sworn and subscribed this _________ day of ____________________________2011.

Signature (Witness) ____________________________________________________________

Typed Name:_______________________________________________________________

Title:__________________________________________________________________

*This does not need to be signed by a Notary.



Form C: Confidentiality and Nondisclosure Agreement

In consideration of the engagement of Independent Contractor by LCC and consideration to be paid and provided to Independent Contractor in connection with such engagement and the support services and facilities to be provided to Independent Contractor by LCC in connection with his/her engagement, Independent Contractor and LCC agree as follows:

1. As used herein, the term “Confidential Information” shall mean all existing and future trade secrets, records, and other confidential information of LCC including, but not limited to:a) all information relating to business, sales, organization and operations

including, but not limited to, all memoranda, notes, letters, documents, policies, plans, files, manuals, forms corporate books and records, agreements, marketing and business development plans, strategies and materials and operational policies;

b) all accounting and financial information of any kind:c) all information relating to products and services offered and proposed to be

offered;d) all computer software materials (including source code and object code

program listings, flow charts, algorithms and subroutines), computer hardware and software designs and all other materials utilized in the processing, storing and retrieving of data;

e) all information relating to business sources, including names, addresses, and terms of relationships; and

f) all information relating to clients and prospective clients ( including, without limitation, actual and potential clients, purchasers of training or other services, Independent Contractors of clients and prospective including, but not limited to, the following information:i) names, addresses, and telephone numbers;ii) any and all client information, without limitations iii) amounts and types of training contracted for, purchased and/or

received, dates and other agreements regarding such trainingiv) plans, presentations, formats, training designs, analyses, and other

information and documentation.

2. While Independent Contractor is engaged by LCC he/she will not transmit, nor will he/she consent to the transmission of client or prospect data, either verbally, in writing, in computerized form or in any other manner, nor will the Independent Contractor use or consent to the use of the facts and information contained in the Confidential Information except in the ordinary course of his/her engagement with LCC. Independent Contractor agrees that the Confidential Information is the sole proprietary information of LCC and shall at all times be treated by Independent Contractor as confidential. In the event of the termination of Independent Contractor’s engagement by LCC for any reason, Independent Contractor will return all Confidential Information, whether in original, computerized, duplicated or copied form, or any other form that he/she has removed or has consented to be removed from the premises of LCC. After his/her termination, Independent Contractor shall not be permitted to keep any Confidential Information, however copied or duplicated. Independent Contractor agrees that following the termination of his/her engagement with



LCC for any reason he/she will not divulge any Confidential Information to any person or entity or use any Confidential Information for any purpose.

3. During the term of and in the scope of his/her engagement with LCC, all works produced by Independent Contractor, relating to the business of LCC, including, but not limited to, computer software, designs, drawings, generic letters, and other intellectual works, shall be the property of LCC and LCC shall be the sole owner thereof.

4. In the event of a breach or threatened breach by Independent Contractor of any of the covenants contained in this Agreement, Independent Contractor agrees that such breach would cause LCC irreparable injury and damage. Therefore, LCC shall be entitled to injunctive relief or other equitable relief, without the necessity of showing any evidence of actual monetary loss, restraining Independent Contractor from any breach of such covenants. LCC also shall be entitled to any other available remedies at law for such breach or threatened breach, including the recovery of damages from Independent Contractor. Should a court of competent jurisdiction declare any of these covenants unenforceable due to an unreasonable restriction of duration or otherwise, Independent Contractor and LCC agree that such court shall be empowered and shall grant injunctive relief reasonably necessary to protect the interest of LCC.

5. This Agreement shall be construed, and the validity, performance and enforcement thereof shall be governed by the laws of Michigan.

6. This Agreement contains the entire agreement of the parties relating to the subject matter hereof. This Agreement may be amended only by an agreement in writing signed by both parties.

7. Independent Contractor has read this Agreement and has had an opportunity to ask representatives of LCC about it. Independent Contractor has had an opportunity to consult with an attorney of his choice (at his/her own expense) prior to signing this agreement.

INDEPENDENT CONTRACTOR

_____________________________________ Date: ___________________ (Signature)

______________________________________ (Print Name)

Form D: Use of College Owned Property – Indemnity Clause

7131 – Purchasing Department14

August 2015 Grant Writer Services


Lansing Community CollegeP. O. Box 40010

Lansing, Michigan 48901-7210Phone: (517) 483-1785 Fax: (517) 483-5289

Date: __________________________

Vendor: ____________________________________________________________________________________________

Use of College Owned Property – Indemnity Clause

Contractor agrees to indemnify, hold harmless, and defend to the maximum extent permitted by law, Lansing Community College, Board of Trustees, and its employees and agents from any and all liability, loss, suits, claims, damages, costs, judgments, and expenses which in whole or in part are claimed to result from or to arise out of the usage or operation, including the malfunctioning of or any injury caused by, use of any College owned property; or any acts, errors, or omissions of Contractor, its employees, representatives, subcontractors, or agents in connection with the use of College owned property.

“College owned property” is defined as (i) equipment owned or leased by LCC and (ii) third party equipment located on LCC property or within LCC’s control.

By signing this agreement, the Contractor acknowledges and agrees that (a) LCC is making no representations or warranties regarding (i) the condition of the College owned property to be utilized by the Contractor or (ii) the College owned property’s suitability for any particular task contemplated by the Contractor; (b) Contractor is being provided a reasonable opportunity to inspect the College owned property; (c) Contractor will be utilizing the College owned property at Contractors sole risk; and (d) Contractor has all necessary knowledge and skill required to utilize the College owned property and that LCC will not be providing any instruction or training regarding its use.

This Agreement of Indemnity is intended to cover claims and causes of action of any kind or character, including but not limited to actions alleging breach of contract, tortuous acts or omission or infringement of intellectual property rights.

_____________________________Contractor

______________________________Date

Form E: Vendor/Contractor Compliance

FEDERAL, STATE, OR LOCAL LAW



The bidder certifies, to the best of its knowledge that within the past (3) years, the bidder, an officer of the bidder, or an owner of a 25% or greater interest in the vendor:

1) Has _____, Has Not ______ been convicted of a criminal offense incident to the application for or performance of a federal, state, or local contract or subcontract;

2) Has _____, Has Not ______ been convicted of any offense which negatively reflects on the vendor’s business integrity, including but not limited to embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, federal, state, or local antitrust statutes;

3) Has _____, Has Not ______ been convicted of any other offense, violated any other federal, state, or local law, as determined by a court of competent jurisdiction or an administrative proceeding, which, in the opinion of the Department, indicates that the vendor is unable to perform responsibly or which reflects a lack of integrity that could negatively impact or reflect upon Lansing Community College. An offense or violation under this paragraph may include, but is not limited to, an offense under or violation of: Natural Resources and Environmental Protection Act, 1994 PA 451, MCL §§ 324.101 – 324.90106; the Michigan Consumer Protection Act, 1976 PA 331, MCL §§ 445.901 – 445.922; 1965 PA 390 (law relating to prevailing wages on state projects), MCL §§ 408.551 – 408.558; 1978 PA 390 (law relating to payment of wages and fringe benefits) MCL §§ 408.471 – 408.490; or a willful or persistent violation of the Michigan Occupational Safety and Health Act, 1974 PA 154, MCL §§ 408.1001 – 408.1094;

4) Has _____, Has Not ______ failed to substantially perform a College contract or subcontract according to its terms, conditions, and specifications within specified time limits;

5) Has _____, Has Not ______ violated Department bid solicitation procedures or violated the terms of a solicitation after bid submission;

6) Has _____, Has Not ______ refused to provide information or documents required by a contract including, but not limited to information or document necessary for monitoring contract performance;

7) Has _____, Has Not ______ failed to respond to requests for information regarding vendor performance, or accumulated repeated substantiated complaints regarding performance of a contract/purchase order; and

8) Has _____, Has Not ______ failed to perform a College contract or subcontract in a manner consistent with any applicable federal, state, or local law, rule, regulation, order, or decree.

9) The vendor certifies and represents, to the best of his knowledge that the vendor and/or any of its Principles:



A. Are _____, Are Not _____ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of a purchase by any federal, state, or local agency

B. Has _____, Has Not ______ not with in a 3-year period preceding this bid, been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) purchase.

C. Are _____, Are Not _____ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, the commission of the any of the offenses enumerated in this document.

D. The vendor Has _____, Has Not ______ within a 3-year period preceding this solicitation had one or more purchases terminated for default by any federal, state, or local agency.

_________ (Initial)

CERTIFICATION REGARDING DEBARMENT AND PROPOSED DEBARMENT

1) Principals for purposes of this document means officers, directors, owners, partners, and any other persons having primary management or supervisory responsibilities within a business entity

2) The vendor shall provide immediate written notice to the College if, at any time before the purchase award, the vendor learns that its certification was erroneous when submitted or has since become erroneous because of changed circumstances

3) A certification that any of the items of this provision exists will not necessarily result in withholding an award under this solicitation. However, the certification will be considered in connection with a determination of the vendor’s responsibility. Failure to furnish the certification or provide such information as requested by the Department may render the vendor non-responsive

4) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a vendor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of commercially reasonable dealings.

5) If it is later determined that vendor knowingly rendered an erroneous certification under this provision, in addition to the other remedies available to the College, the College may terminate this purchase for default.

_________ (Initial)



VENDOR CAN REVIEW THE COLLEGE’S DEBARMENT POLICY AT: http://equator/purchasing/supplier_information/debarred_vendor_list.aspx

DEBARMENT OF SUB-CONTRACTORS

Contractor shall require each primary sub-contractor, whose sub contract will exceed $25,000, to disclose to the contractor, in writing, whether as of the time of the award of the sub contract, the sub-contractor, or its principals, is or is not debarred, suspended, or proposed for debarment by the College, federal, state, or local agency. The contractor shall then inform the Department of the sub-contractor’s status and reasons for contractor’s decision to use such sub-contractor, if contractor so decides.

_________ (Initial)

ETHICS: GRATUITIES and INFLUENCE

Gratuities

The right of the contractor to proceed may be terminated by written notice, if the purchasing director or buyer determines that the contractor, its agent, or its representative has offered or gave a gratuity, kickback, money, gift, or anything of value to an officer, official, or employee of the College intended, by the gratuity, to obtain a contract or favorable treatment under a contract.

Vendor/Contract Has _____, Has Not ______ given or offered to give a gratuity, kickback, money, gift, or anything of value to a College official, officer, or employee intended to effectuate the awarding of a contract or favorable treatment under a contract.

_________ (Initial)Influence

The vendor/contractor by signing its proposal/bid hereby certifies to best of his or her knowledge that no funds have been given to any College officer, official, or employee for influencing or attempting to influence such officer, official, or employee of the College.

Iran Economic Sanctions Act – 2012, Public Act 517

Section 3 of 2012 PA 517 imposes a contractor certification requirement on request for proposals issued by public entities in Michigan.

(1) Beginning April 1, 2013, an Iran linked business is not eligible to submit a bid on a request for proposal with public entities in Michigan.

(2) Beginning April 1, 2013, Michigan public entities shall require a person that submits a bid on a request for proposal with the public entity to certify that it is not an Iran linked business.


http://equator/purchasing/supplier_information/debarred_vendor_list.aspx


In response to this legislation, Lansing Community College requires the following information.

The Contractor certifies that:

____ IT IS ____ IT IS NOT

an Iran linked business as defined in MCL 129.312.

Authorized Agent Name (print or type)

Authorized Agent Signature

________________________________

Date



EXHIBITS



Exhibit A: Grant Writer Project Evaluation Experience Summary

ORGANIZATIONAL SUMMARY OF GRANT WRITING EXPERIENCETOTAL NUMBER OF YEARS WRITING GRANTS

TOTAL NUMBER OF GRANTS WRITTEN

For each category below, indicate the number of years you or your organization has been writing grants

For each category below, indicate the number of grant projects you or your organization has written

By Type of Funding Agency/Organization

# of Years


# of Years

Federal FederalState State

Region/City/County Region/City/CountyFoundation Foundation

Corporate CorporateBy Customer Type # of

YearsBy Customer Type # of

Years4-year educational institution 4-year educational institution2-year educational institution 2-year educational institution

Secondary educational institution Secondary educational institution

SUMMARY OF INDIVIDUAL STAFF MEMBER/SUBCONTRACTOR GRANT WRITING EXPERIENCE

For each staff member/subcontractor who may be assigned to work with LCC, provide the following information:Name:

Grant-related training:

Grant-related Certification(s):

TOTAL YEARS OF EXPERIENCE IN WRITING GRANTS


# of Years

By Organization(s) Served

# of Years

Federal 4-year educational institution

State 2-year educational institution

Region/City/County Secondary educational

institutionFoundation

Corporate



Exhibit B: Proposed Pricing

HOURLY RATES: Cost:

Meeting Participation/Facilitation $__________ per hour

Writing/Editing $__________ per hour

Development $__________ per hour

Project Specific Research $__________ per hour

List other costs that are not included in hourly rates:

Description: Cost:

________________________________ $__________

________________________________ $__________

________________________________ $__________

Note: Use separate sheet of paper if necessary



Exhibit C: Service Agreement Terms

TermThe term of the proposed Contract Agreement is expected to be one (1) year. The parties may agree in writing to extend this Contract Agreement for three (3) additional one year periods thereafter. There are no automatic contract renewals.

General Contractor ResponsibilitiesA. Contractor shall be responsible for compliance with all federal, state and local laws,

codes, ordinances, rules and regulations applicable to its performance under this Contract Agreement.

B. Operate at its own expense and upon its own credit. C. Collect and pay any taxes that are required by law.

Relationship of the PartiesIndependent ContractorA. Contractor is an independent contractor and will not, under any circumstances, be

considered an employee, servant, or, agent of LCC, nor will the employees, servants or agents of the Contractor be considered as employees, servants or agents of LCC. Similarly, the employees, servants or agents of LCC will not be considered as employees, servants or agents of the Contractor. Neither the Contractor nor their employees, servants or agents have any authority to bind LCC in any respect whatsoever. Contractor will not act or represent that it is acting as an agent of the College or incur any obligation on the part of the College without written authority of the College.

B. Contractor shall not, during the term of this Contract Agreement, or any renewals or extensions thereof, sell, assign, transfer, sublet, or sublease all or any part of this Contract Agreement without the prior written consent of the College.

Contractor PersonnelA. Contractor agrees to assign for duty only qualified and professional employees

acceptable to the College. Contractor shall not re-assign, replace or reduce the labor commitment of any key personnel without the prior written consent of the College.

B. The College reserves the right to request the replacement of any key personnel, in writing with thirty (30) day notice, due to operating difficulties determined to be the result of inferior practices or performance.

C. The College has the right to request removal of any Contractor employee who is reasonably perceived by LCC as a threat to the health, safety or welfare of the College, its students or staff or their property, provided that such request by LCC is made in writing and does not violate any applicable federal, state or local laws, codes, or ordinances and Contractor will remove such employees based on such request. All such removals will be made in the name of the Contractor, who will assume responsibility for the dismissal.

D. Contractor Personnel are not allowed to have concealed weapons (including fire arms) on LCC property even if those individuals are licensed to carry such concealed weapons.



E. Contractor is responsible for timely payment and withholding of all employment taxes, payroll taxes, workers compensation insurance, and other employee and fringe benefits associated with Contractor personnel assigned to duty at LCC. Contractor assumes full responsibility for payment of all state and federal taxes for unemployment insurance, old age pensions or any other Social Security legislation for all its employees engaged in the performance of this Contract Agreement.

F. During the term of this Contract Agreement and for six (6) months thereafter both the College and the Contractor will refrain from recruiting and/or hiring each other’s management employees without the express written consent of the other party. This provision shall not restrict the right of either party to solicit or recruit generally in the media.

G. Any personal injury to the Contractor, its successors, assigns, employees, agents, subcontractors or third parties or any property damage incurred in the performance of responding the Contract Agreement, and any resulting contract agreement shall be the responsibility of the Contractor.

SubcontractorsThe awarded Contractor must perform all work unless LCC specifically approves subcontracting in writing prior to the commencement of any work related to this RFP.

LCC PoliciesContractor must review and adhere to the following College policies: Americans with Disabilities Reasonable Accommodation; Equal Opportunity and Nondiscrimination; Ethics and Conduct; Facilities Use; Health, Safety, and Safe Work Environment; Hiring and Contract Approval; Information Security; Intellectual Property; Prohibited Discrimination and Harassment; Smoking; Standard of Conduct in Our Workplace; Sustainability; Workplace Consensual Relationships; and Workplace Violence. All of these policies are located at http://www.lcc.edu/policy/ . These policies may be updated throughout the life of the Contract and the Contractor will be responsible for adherence to the updated policies. LCC has the right to demand Contractor remove any employee if conduct of the employee violates the Colleges policies, or violates any applicable laws, codes, or ordinances.

Confidential InformationContractor and the College each acknowledge that the other possesses, and will continue to possess, Confidential Information, that has been developed or received by it. Both parties shall keep such information confidential and shall so instruct its agents, employees, and independent contractors to do the same. Use of such information by either party in any manner shall not affect ownership or the confidential nature of such information. The parties shall not photocopy or otherwise duplicate any such materials without the prior written consent of the other party. Sales and financial information related to the LCC Copy Center shall not be considered Confidential Information.

Freedom of Information Act (FOIA)The College as a public entity is subject to FOIA. Contractor shall defend its own “Proprietary Materials” at Contractor’s expense, or at the Colleges option Contractor shall pay the costs and expenses incurred by the College to defend the disclosure of any such “Proprietary Materials”. All responses to this RFP become the sole property of LCC and are subject to Freedom of Information Act requests.



Insurance Coverage A. Contractor will include LCC and its Board of Trustees as an additional insured on its

liability policies but only as respects to accidents arising out of said contract.B. Any insurance coverage that Contractor provides for LCC and their respective

directors, officers and employees shall only cover liability assumed by Contractor in this Contract Agreement; such insurance coverage shall not cover liability in connection with or arising out of the wrongful or negligent acts or omissions of LCC and their respective directors, officers, trustees and employees.

C. In no event will either party be liable to the other party for any loss of business, business interruption, consequential, special indirect or punitive damages.

D. All liability policies must be written on an occurrence form of coverage.E. The additional insured provision shall contain a cross liability clause as follows: "The

insurance afforded applies separately to each insured against whose claim is made or suit is brought, except with respect to the limits of the company’s liability."

F. Certificates of Insurance stating the minimum required coverage are to be forwarded to the Purchasing Office to be verified and authenticated with the Contractor’s agent and/or insurance company.

G. Certificates shall be issued by the Contractor’s insurance company on the industry accepted form (an ACORD form) or one containing the equivalent wording, and require giving a thirty (30) day written notice of cancellation or material change prior to the normal expiration of coverage.

H. Revised certificates must be forwarded to the Purchasing Office thirty (30) days prior to the expiration of any insurance coverage listed on the original certificate.

I. Exception to the insurance requirements is to be approved, in writing, by the Purchasing Department. Exceptions are determined by the type and nature of the contract and the individual Contractor.

J. Contractor agrees to provide LCC, at Contract Agreement inception and annually thereafter or upon written request, with certificates of insurance for the coverages listed below under Insurance Requirements, in a form acceptable to the College. Failure to maintain insurance coverage as specified in this Contract Agreement shall be considered a material breach of this Contract Agreement. Contractor shall require its subcontractors, if any, to maintain equivalent coverage.

Specific Insurance Requirements

A. Commercial General Liability Insurance $1,000,000 per occurrence, $2,000,000 aggregate. This policy shall include personal injury, contractual or assumed liability and completed operation; broad form property damage; broad form liability; and owned, hired and non-owned automobile insurance. It should also cover Professional liability.

B. Workers’ Compensation Insurance $1,000,000 per accident.C. Business Auto Liability Insurance as required per Michigan No Fault law. This policy

should cover owned, non-owned, and hired.



Failure to maintain the required insurance and furnish the required documents may terminate this Contract Agreement without waiver of any other remedy the College may have under law.

*Carrier must have an “A” rating or better. This insurance must be provided at the Contractor’s expense.

Right to CureIf the Contractor breaches this Contract Agreement, and the College, in its sole discretion, determines that the breach is curable, then the College will provide the Contractor with written notice of the breach and a time period (not less than 30 days) to cure the breach. The notice of breach and opportunity to cure is inapplicable for successive or repeated breaches or if LCC determines in its sole discretion that the breach poses a serious and imminent threat to the health or safety of any person or the imminent loss, damage, or destruction of any real or tangible personal property.

Dispute ResolutionEach party must meet as often as the parties reasonably deem necessary to gather and furnish to each other all information with respect to any item of dispute. Each party must discuss the item of dispute and negotiate in good faith in an effort to resolve the dispute without the necessity of any formal proceeding. During the course of negotiations, all reasonable requests made by one party to another for non-privileged information reasonably related to this Contract Agreement will be honored in order that each of the parties may be fully advised of the other’s position. Each party agrees to continue performing its obligations under this Contract Agreement while a dispute is being resolved except to the extent the issue in dispute precludes performance (dispute over payment must not be deemed to preclude performance) and without limiting either party’s right to terminate this Contract Agreement as provided in the Termination clause below.

Indemnification and Hold Harmless A. To the extent permitted by low, each party will indemnify and hold the other party, its

subsidiaries and affiliated companies, and their respective directors, officers, trustees and employees and agents (individually and collectively), harmless from any third party liability (including reasonable attorney’s fees and court costs) for expenses, demands and claims in connection with or arising out of any bodily injury (or alleged injury to persons), including death, or property damage (or alleged damage), by reason of the grossly negligent acts or omissions of the indemnifying party, its employees or agents in performing its obligations under this Contract Agreement but only to the extent of the other party’s liability, if any, in excess of amounts if any, paid to such other parties under insurance covering such claims or liability. Notwithstanding the foregoing, if any damages, injury, loss or claim is caused by the negligence of both parties, the apportionment of said damages, injury, loss or claim shall be shared between both parties based upon the comparative degree of each party’s negligence, and each party shall be responsible for its own defense and its own costs including but not limited to the cost of defense, attorneys’ fees and witnesses’ fees and expenses incident thereto.

B. Each party agrees to provide the other party with prompt written notice of all losses or claims for which it will seek indemnity under this Contract Agreement. Each party agrees not to incur any cost or expense with respect to any loss or claim for which it



seeks indemnity under this Section without the other party’s prior written approval; provided, however, that the foregoing shall not apply in the event that the other party has in writing rejected, denied or otherwise failed to provide a reasonable and timely respond to the indemnification request with respect to such loss or claim. Each party agrees to cooperate fully with the other party in the investigation, defense and settlement of all such losses and claims.

Protection of Work and PropertyThe Contractor shall be responsible to the Owner for the acts and omissions of all his/her employees and all Subcontractors, their agents and employees, and all other persons performing any of the work under a contract with the Contractor.

SeverabilityIt is understood and agreed that if any part, term, or provision of this Contract Agreement is by the courts held to be illegal or in conflict with any law of the state where made, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if this Contract Agreement did not contain the particular part, term, or provision held to be invalid.

SurvivalAny provisions of this Contract Agreement that imposes continuing obligations on the parties, including without limitation the parties’ respective warranty, indemnity and confidentiality obligations, survive the expiration or termination of this Contract Agreement for any reason. Specific references to survival in this Contract Agreement are solely for identification purposes and not meant to limit or prevent the survival of any other section.

ArbitrationIn the event of any disagreement over the terms or breach of this Contract Agreement, Contractor and LCC agree to promptly select an arbitrator mutually acceptable to the parties. Each party will bear its own costs and expenses. The failure by one party to pay its share of arbitration fees constitutes a waiver of such party’s claim or defense in the arbitration. All arbitration proceedings shall be confidential, except to the extent that disclosure is necessary to enforce an arbitration award in a court of competent jurisdiction.

WaiverThe failure of Contractor or LCC to exercise any right or remedy available under this Contract Agreement upon the other party's breach of the terms, representations, covenants or conditions of this Contract Agreement or the failure to demand the prompt performance of any obligation under this Contract Agreement shall not be deemed a waiver of (i) such right or remedy; (ii) the requirement of punctual performance; or (iii) any right or remedy in connection with subsequent breach or default on the part of the other party.

Force MajeureNeither party shall be responsible to the other for any losses resulting from the failure to perform any terms or provisions of this Agreement, except for payments of monies owed, if the party's failure to perform is attributable to war, riot, or other disorder; strike or other work stoppage; fire; flood; tornado; power outage; or any other act not within the control of the party whose performance is interfered with, and which, by reasonable diligence, such party



is unable to prevent. Any such occurrence shall be referred to as a "Force Majeure". In the event of a Force Majeure which in the sole discretion of the College necessitate the temporary discontinuance of all or part of the Copy Center, or in the event that there is a voluntary closing of LCC for any reason by action of the Board of Trustees, College President or LCC Designee, both parties shall be relieved from their respective obligations under this Contract Agreement for the duration of the period of discontinuance. Once the period of discontinuance has ended, Contractor shall take all reasonable steps to continue to provide services upon terms and conditions satisfactory to Contractor and LCC.

ChangesCollege may, at any time and from time to time, by purchase order amendment issued to Contractor: a) increase or decrease services; or b) issue a suspension of work order. If such changes cause an increase or decrease in the amount of work hereunder, or in the cost of performance, an equitable adjustment shall be made in the contract price and/or the delivery schedule and the purchase order shall be amended in writing accordingly.

Correspondence/ AmendmentsAll correspondence concerning this order must be directed to the Lansing Community College Purchasing Department. No alteration, change, addition to or other modification of this purchase order or the terms there of is valid and binding on College unless in writing and signed by the LCC Purchasing Director.

TerminationThe agreement may be terminated by the College with or without cause upon 30 calendar days’ written notice. Once notified, Contractor will thereupon immediately stop work and notify its subcontractors to do likewise. Except where termination is caused by a default or delay of Contractor, Contractor shall be entitled to reimbursement for its actual costs incurred up to and including the date of termination, applicable to the termination and in accordance with recognized accounting practices. Contractor shall also be entitled to a reasonable profit on the work done prior to such termination at a rate not exceeding the rate used in establishing the original purchase price. The total of such claim shall not exceed the canceled commitment value of the Contract Agreement.

The agreement may also be terminated for lack of funds of the College. Lack of funds shall be construed to mean when the College, in the judgment of its Chief Financial Officer, determines that it cannot continue the funding of its contract services without undue hardship to the College.

Rights in DataAll technical communications and records originated or prepared by the Contractor pursuant to this agreement including papers, reports, charts, and other documents, but not including the Contractor’s administrative communications and records relating to this agreement shall be delivered to and shall become the exclusive property of the college and may be copyrighted by the College. The ideas, concepts, know-how, or techniques relating to data processing, developed during this agreement by the Contractor or jointly by the Contractor and the College can be used by either party in any way it may deem appropriate.

Conflict of Interest28

August 2015 Grant Writer Services


Contractor affirms that their company directors and/or principal officers are not employed by Lansing Community College. Further, Contractor agrees not to accept any employment or representation during the term of this Contract Agreement which is or may likely make the Contractor financially interested in any decision made by the College on any matter in connection with which the contractor has been retained pursuant to this Contract Agreement.

Other ContractorsThis Contract Agreement is not exclusive. The College may solicit additional proposals for the services outlined in this RFP. The Contractor shall fully cooperate with other contracts and College employees. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or College employee.

Dissemination or Disclosure of InformationNo information or material shall be disseminated or disclosed to the general public, the news media, or any person or organization without prior express written approval by the College.

ExpensesThe Contractor shall assume all expenses incurred in connection with performance except as otherwise provided in this agreement.

Reimbursements of Authorized ExpensesExpenses incurred by an independent contractor in connection with the performance ofServices to Lansing Community College must be business related. The standards listedin IRS Publication 463 (2003), Travel, Entertainment, Gift, and Car Expenses states thebusiness expenses that may be paid by the College, providing the following conditionsare met:1. It is appropriate to the conduct of official college business;2. If such expenses are approved prior to incurring by the vice president, dean, budget supervisor, or project manager;3. The group or individual incurring the expense is identified on the purchase order as being authorized for expense reimbursement;4. The business reason or benefit gained or expected to be gained is identified;5. Adequate documentation to support expenses is provided.* Note: The cost of alcoholic beverages is not an allowable expense. IRS Publication 463 (2003), Travel, Entertainment, Gift, and Car Expenses identifiesadequate documentation as: receipts, canceled checks, or bills. Independent contractors must submit photocopies of documentation for reimbursement.

Michigan Clean Indoor Act P.A. 198 OF 1986 Contractor shall comply with Lansing Community College Smoking policy which states “No smoking or use of a tobacco product is permissible (except in the designated smoking area only) on Lansing Community College property, including any building, facility, or structure and on real estate that is owned or leased. For the purposes of this policy, the following definitions apply: "Smoking" means the carrying by a person of a lighted cigar, cigarette, pipe or other lighted smoking device. "Use of a tobacco product" means inhaling or chewing



a tobacco product or placing a tobacco product within a person's mouth. As of May 12, 2008, the downtown campus is designated “tobacco free.”

ParkingUnless otherwise directed, all non-College personnel working on the campus of Lansing Community College will use available on-street parking or nearby parking ramps or lots. All parking will be at the Contractor’s expense.

ErrorsShould there arise an overcharge/undercharge, over-collection, duplicate payment, overpayment or underpayment claim, the parties shall use commercially reasonable efforts to resolve such claims of error as soon as practicable.

TaxesLansing Community College is exempt from State and Federal Taxes. Tax Exempt Number 38-1787641.

Law GoverningAny resulting contract shall be governed by and construed according to the laws of the State of Michigan.


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