SOFTWARE PROJECT

RAILWAY EMPLOYEE MANAGEMENT

Signed by: Submitted by:Ms. Neha Gupta (Internal Guide)

Railway Employee ManagementSoftware Project 2009

Submitted for the partial fulfillment of the requirement

for the award ofBACHELOR OF BUSINESS ADMINISTRATIONBACHELOR OF BUSINESS ADMINISTRATION

(CAM)(CAM)

Submitted By:

UNDER THE GUIDANCE OFMs. NEHA GUPTA

CERTIFICATE

This is to certify that the project titled RAILWAY EMPLOYEE

MANAGEMENT is a bona fide work carried out by and in the

partial fulfillment of the requirement for the award of the degree of

BBA(CAM) from I.P. University, Delhi.

This project or any similar project on this topic has not been

submitted for any other examination and does not form part of any

other course undergone by the candidate.

Signature of Project Guide

Ms. Neha Gupta

CONTENTS

1. PROJECT OVERVIEW

2. OBJECTIVE/PURPOSE

3. PROBLEM DEFINITION

4. FEASIBILITY STUDY

o ECONOMIC FEASIBILITY

o TECHNICAL FEASIBILITY

o OPERATIONAL FEASIBILITY

5. SOFTWARE REQUIREMENT SPECIFICATION (SRS)

6. IMPLEMENTATION OF THE SYSTEM

7. TESTING

8. HARDWARE/SOFTWARE REQUIREMENTS

9. SNAPSHOTS

10. CODINGS

5. CONCLUSION

Acknowledgement

We would like to take this opportunity to express our gratitude towards all the people who have in various ways, helped in the successful completion of our project.

We must convey our gratitude to Ms. Neha Gupta for giving us the constant source of inspiration and help in preparing the project, personally correcting our work and providing encouragement throughout the project.

We also thank all our faculty members for steering us through the tough as well as easy phases of the project in a result oriented manner with concern attention.

Project Overview

Indian Railways abbreviated as IR is the state-owned railway company of India, which owns and operates most of the country's rail transport. It is overseen by the Ministry of Railways of the Government of India.

Indian Railways has one of the largest and busiest rail networks in the world, transporting over 18 million passengers and more than 2 million tonnes of freight daily. It is the world's largest commercial or utility employer, with more than 1.4 million employees. The railways traverse the length and breadth of the country, covering 6,909 stations over a total route length of more than 63,327 kilometres (39,350 mi). IR owns over 200,000 wagons, 50,000 coaches and 8,000 locomotives of rolling stock.

Railways were first introduced to India in 1853. By 1947, the year of India's independence, there were forty-two rail Managements. In 1951 the Managements were nationalised as one unit, becoming one of the largest networks in the world. IR operates both long distance and suburban rail Managements on a multi-gauge network of broad, metre and narrow gauges. It also owns locomotive and coach production facilities.

Objective/Purpose

The aims and objectives of the Union are,

1)To organise the employees of the South Central Railway and to regulate their relations with their employers.

2)To promote,protect,improve and safeguard the rights,interests,status and privileges of the South Central Railway employees by all recognised Trade Union methods.

3)To promote economic social cultural and political interests of the employees in alliance with the rest of the working class. To promote friendly feeling and foster a spirit of brotherhood,solidarity and cooperation amongst the railwaymen.

4)To improve efficiency of the railway services.

5)To maintain a Library and make propaganda for the better understanding of rights and obligations of Railwaymen.

6)To cooperate federate affiliate with orbeaffiliated to any Federation, Association, Union, Confederation or Society in India and abroad having kindred aims and objectives and All India Railway Men's Federation, Hind Mazdoor Sabha, and International Transport Worker's Federation.

7)To take part in any democratic and socialist movement for the general advancement of the working class.

PROJECT-CATEGORY

RDBMS (Relational database management system)

USER INTERFACE

GUI (Graphical User Interface) of the Software will be

implemented through Visual Basic.

TOOLS / ENVIRONMENT

Language : Visual basic

Back end : Oracle8

VISUAL BASIC

Visual basic covers every aspect of programming, from

educational applications to databases, and from financial

applications to Internet components. Visual basic has two-

database access technology.

To design desktop we can use VB-script, which is a subset of

visual basic, and object oriented technology. Visual basic have

several tools for automating the development of WebPages like

HTML & DHTML and development of web application.

Visual basic provides IDE (Integrated Development

Environment) and the basic principles of developing

applications with visual tools and event programming. A

project in visual basic is the central mechanism used to verify

and coordinate the elements of a visual basic application.

Creating project is usually the first step in the process of

developing a visual basic application. Project keeps track of the

locations of the components used within the project and access

related libraries of the program that are stored in a common

directory and used by many applications. An exe file is

generated in order to run the project. When an EXE is

generated from a project all the elements of the project are

gathered and run according to the action performed. ADOB is

V.B database technology used to access the data from the

databases.

ORACLE DATABASE DRIVER

Oracle database connectivity is used to connect V.B and oracle.

MDSQL is a set of API used for executing SQL statements.

ADOB consists of a set of classes and record set objects and

interfaces to enable programmer to make connections and to

write SQL statements.

CONNECTION

Connection between the database and the front-end

application is very important. Without a proper

connection errors may occur while saving the data in the

table. In my project I have used ODBC to connect my

front-end application with Oracle. For connection to

work properly I have to first create a service name using

Oracle Net Assistant. After creating the service we have

to create ODBC driver, with the help of which I will

connect to Oracle. While creating driver we have to

keep an account of the DSN (Data Source Name)

because while connecting to the Oracle we have to pass

DSN for connection.

PROBLEM DEFINITION

The definition of our problem lies in manual Management and a fully automated Management.

Manual Management : The Management is very time consuming and lazy. This Management is more prone to errors and sometimes the approach to various problems is unstructured.

Technical Management : With the advent of latest technology if we do not update our Management then our business result in losses gradually with time. The technical Managements contains the tools of latest trend i.e. computers printers, fax, Internet etc. The Managements with this technology are very fast, accurate, user-friendly and reliable.

.

Need of Railways ManagementA few factors that directs us to develop a new Management are given below -:1) Faster Management2) Accuracy3) Reliability4) Informative5) Employee s and cancellations from any where to any place

TECHNICAL MANAGEMENT

FEASIBILITY STUDY

Feasibility study is to check the viability of the project under consideration. Theoretically various types of feasibilities are conducted, but we have conducted three type of feasibilities explained as under.

ECONOMIC FEASIBILITYWith the manual Management the operating cost of the Management is about 60 Lacks P.A.. This cost comprises salary of 25 people, stationary, building rent, electricity, water, telephone etc. But with the new Management this reoccurring cost comes out

Railway Management

Promotion Employee Employee

TTTTIONTTTTION

RetiremenRetirementt

to be about 20 Lacks P.A. Hence the new Management is economically feasible.

TECHNICAL FEASIBILITYThe new Management requires only 6 trained person to work with the Management and in overall 10 people per office are sufficient. So we will identify 6 best people from existing Management and train them.

As our existing Management is purely manual, so we need a one time investment of Rs 4 Laks for the purchase of 7 computers, 5 Ticket printers, a laser printer, AC and networking etc. It requires 20 Lacks PA as a operating cost.

With the above details our Management is technically feasible as after investing 24 Lacks in a year, the company is still saving Rs 25 Lacks PA.

OPERATIONAL FEASIBILITY

The new solution is feasible in all sense but operationally it is not. The new Management demands the expulsion of at least 15 people from the company. It creates an environment of joblessness and fear among the employees. It can lead to an indefinite strike in the company also. So the management must take corrective actions prior in advance in order to start the further proceedings.

SOFTWARE REQUIREMENT

SPECIFICATION

System Analysis

System Analysis refers to the process of examining a

situation with the intent of improving it through better process and

methods. System analysis is, therefore, the process of gathering

and interpreting facts, diagnosing problem and using the

information to recommend information in system or in other

words, it means a detailed explanation or description. Before

computerizing a system under consideration, it has to be analyzed.

We need to study how it function currently, what are problems and

what are requirements that proposed should meet.

The main components of making software are :

1. System and software requirements analysis.

2. Design and implementation of software.

3. Ensuring verifying and maintaining software integrity.

Information Gathering The team paid a visit to a union meeting to have a smell of

existing system. All relevant personnel were consulted and no

information was over-looked. The strategy consisted of:

1. Identify information sources.

2. Revolving a method of obtaining information from identified

source.

3. Using information from module of organization.

Information SourcesThe main sources of information were:

1. Users of the system

2. Presentations an documents using organization

3. Prospectus, manuals and the rulebooks, which specify how

various activities are carried out in the organization.

4. Computer Presentation of existing system.

UNDERSTANDING THE EXISTING SYSTEMExisting system here is manual i.e. all the transaction or

information is recorded in the registers and as simple text files on

the computers. The person needy of particular information has to

go through the registers and the text files and then prepare the

information needed by him manually. Besides this, there are many

other drawbacks with the existing system which are listed as under:

Flexibility in generation of information : The generation of

information in the proposed system takes long time and they

are manually prepared.

Long time taken to draw conclusions : As individual files are

maintained for each information, it is very difficult to compile

information, measure performance over a period and draw

conclusions from the information stored in two different files.

User Friendliness : The system is not easy to learn and

understand. A native user cannot use the system effectively.

User Satisfaction : The system is such that it does not stand

up to the user expectations like easy and faster retrieval of

information.

Response Time : Being manually driven, the response of all the

operations is very slow.

Error Handling : In case there arise some error in recovering

or computation of information, it is very cumbersome to trace

it.

Safety and Robustness : The informative media is accessible

by everyone. As information being the most crucial for the

organization, there are no safety measures for the security of

information. Furthermore, information is lying in the

organization in an unorganized manner and does not resemble

the real world model.

Lack of Accuracy : Information being prepared manually

cannot be said as accurate which is the first and the foremost

condition for taking a crucial decision by the management.

More Time Consuming : Work carried out by the staff at

various stages is highly time consuming.

Error Prone Resources : Resources being used by the

informative media were provided by the organization long ago.

Due to wear and tear with the resources, they are highly error

prone.

PROPOSED SYSTEMAfter a detailed study of the existing system, it is evident that is

does not fulfill the objectives of the organization. To make the

objective possible for the organization, it is required to have a

computerized information system with the help of which all tasks

can be processed more accurately and quickly. To achieve this, it is

necessary to design and develop a new system which will have the

following benefits over existing system :

Flexibility in generation of information : The generation of

reports in the proposed system will take minimal time and they

are electronically prepared. As a result, it is highly accurate.

Less time is taken to draw conclusions : It will be easy for the

user(s) of the system to compile information at a very high

pace, measure the performance over a period and draw

conclusion form the information retrieved by using the

proposed system.

Ease in maintaining information : As new information are

being added to and released from their respective courses every

year, it will be highly user friendly to track and maintain the

presentation of all the students.

User satisfaction : The system is much that is stands up to the

user expectations like easy and faster retrieval of information.

Safety and Robustness : The system will be accessible by only

the authorized users. As information being the most crucial for

the organization, there are safety measures for the security of

information.

Furthermore, data is stored by the system in an organized

manner and resembles the real world model.

Highly accurate : Information being prepared electronically,

can be said as accurate which is the first and the foremost

condition for taking a crucial decision by the management.

Less time consuming : Work carried out by the staff at various

stages will be less time consuming.

Error free resources : Resources being used by the system will

be compatible with the latest technologies available in the

market. As proposed system uses highly technically compatible

resources, there will be very-very less wear and tear. So the

resources are error free.

Besides this, the proposed system will have the following

capabilities :-

Multiple viewer facility : Proposed system is being designed in

such a way that many users can have a view with the system

simultaneously. It makes effective and perfect utilization of

man power and resources.

User-friendly interfacing : Since main interaction of the

system will be with the user, the user interface will be

interactive and meaningful.

Formatted output : The information generated by the

proposed system us highly formatted and help the users to

reach the conclusion quickly.

Better organization of information : Proposed system has the

capability to express the information in a better and more

meaningful way. Proposed system uses modern techniques for

storage and retrieval of information.

Accurate round the clock : Proposed system is capable of

giving accurate information round the clock.

Exception Handling : To ensure that the system does not halt

in case undesired situation or events, the system capable

enough to handle these unpleasing circumstances. Proposed

system will be capable of taking necessary decisions so that

there is no loss information.

Minimum efforts : Proposed system ensures that very less

efforts will be required to start the presentation.

Capable of adapting to the changes in the outside

environment : The system will have scope to foresee

modification and enhancement i.e. it is able to cope up with the

business changes in-order to be compatible with the latest

changes in the industry. Any enhancement to the information

can be done without much effort and is available instantly.

IMPLEMENTATION OF THE SYSTEM

The overall software of Railway Employee Management

System is implemented using Visual Basic and Oracle-8. The

Visual Basic provides a perfect graphical user interface to

implement the employee union system into the forms to make

the system user friendly and interactive. The system is

implemented in forms, which are connected to oracle database,

which in its turn is used to held data or records for the further

details. Railway Employee Management System is

implemented into Visual Basic forms used to take input i.e.

details required for the system. Detail manipulation and

calculations are also performed via the forms and the

correspondent data is sent to the tables of the oracle database.

TESTING

System testing is vital to the success of the system. This phase

of the system development life cycle is immediately after the

coding phase. System testing takes a logical assumption that if

all parts of the system are correct, the goals will be

automatically achieved. Inadequate testing or non-testing leads

to errors that may not appear until months later. Another

reason for testing is its utility as user – oriented vehicle before

implementation since even best program is worthless if it does

not meet user requirements.

Testing which are performed on the system. They are as

follows:

UNIT TESTING

Data was separately prepared and tested for sub-modules of

database management system, under all relevant conditions.

This process helps in finding out the bugs if any. In the

software thereby requiring the rectification in the modules

again. Unit testing is for the program is done in parallel with

the construction of the programs. E.g. here in RAILWAY

EMPLOYEE MANAGEMENT SYSTEM all the modules are

tested separately. All interface testing, control flow testing is

done.

INTEGRATED TESTING

After the completion of errors at levels of unit testing for all

the programs in a module, the module is tested for integration

with other modules in the system. The goal of this testing is to

detect design errors, while focusing on testing the

interconnection between modules.

E.g. Here In this project all modules are integrated and then

tested as one.

SYSTEM TESTING

System testing tests the entire flow of data of data through the

entire system. Data flows from the tables were checked. This

also includes the preparation of test data, checking the entire

system with this data to see if all the requirements are met and

the system performs as specified by the requirements.

ACCEPTANCE TESTING

After the system testing is performed, finally acceptance

testing is performed to demonstrate to the client the operation

of the system on the real life data of the client.

e.g. here in RAILWAY EMPLOYEE MANAGEMENT

SYSTEM ,the programmer visited and explained about project

in detail. And showed all functionalities a working of the

project, then acceptance is taken from the client.

SYSTEM SECURITY MEASURES

AN EVALUATION OF RISK

The objectives, functions and performance of the system are

evaluated after analyzing the assumptions and dependencies of

the proposed system. The considerations made are

development risk, resource availability and technology. The

possible risks associated with the system are:

Unavailability of the skilled personnel to develop the project

on the web related technologies.

Unavailability of the hardware and software required to

develops the project.

Frequent leaves taken by the project team members

resulting in the delay of the project.

Unavailability of the technology to support the features

estimated of the project.

HARDWARE SOFTWAREPentium II to IV Windows-9x, 2000, 2000 ServerAttempt 200 MHz MS AccessRAM-32 MB MS ExcelH.D.Space: 4x GB MS Word

F.D.DCD ROM DRIVE-52x

Hardware/Software Requirements

SNAPSHOTS

FORM 1

FORM 2

FORM 3

FORM 4

FORM 5

FORM 6

CODING

FORM 1

Private Sub LAF_Click()

End SubPrivate Sub MLF_Click()

End Sub

Private Sub

End Sub

Private Sub

End Sub

Private Sub exit_Click()EndEnd Sub

Private Sub Image3_Click()

End Sub

Private Sub Form_Load()

End Sub

Private Sub leavea_Click()Me.Hideleave_app.ShowEnd Sub

Private Sub n_employee_Click()

Me.Hideemployee.ShowEnd Sub

Private Sub ret_form_Click()

End Sub

Private Sub Objectives_Click()Form1.Show

End Sub

Private Sub pf_Click()Me.Hidepromotion.ShowEnd Sub

Private Sub Sub_Click()Me.Hidesubscription.ShowEnd Sub

FORM 2

Public Function SFIND(N As Double)

End FunctionPublic Sub ADD()

End Sub

Public Sub assigntext()

End SubPublic Sub EDIT()

End Sub

Public Function RSFIND(N As Double)

End FunctionPublic Function FINDS(SS As String)

End Function

Public Function RMFIND(N As Double)

End Function

Private Sub CommandButton1_Click()Adodc1.Recordset.AddNewEnd Sub

Private Sub CommandButton2_Click()Adodc1.Recordset.UpdateMsgBox ("Recordset Saved")End Sub

Private Sub CommandButton3_Click()Adodc1.Recordset.CancelUpdate

End Sub

Private Sub CommandButton5_Click()Adodc1.Recordset.DeleteAdodc1.Recordset.MoveNext

End Sub

Private Sub CommandButton7_Click()Me.Hidemain.ShowEnd Sub

FORM 3

Private Sub CommandButton1_Click()Adodc1.Recordset.AddNew

End Sub

Private Sub CommandButton2_Click()

End Sub

Private Sub CommandButton3_Click()Adodc1.Recordset.UpdateMsgBox ("Your Subscription has been Updated")End Sub

Private Sub CommandButton4_Click()Adodc1.Recordset.CancelUpdate

End Sub

Private Sub CommandButton5_Click()

End Sub

Private Sub CommandButton6_Click()Me.Hide

main.Show

End Sub

Private Sub Form_Load()

End Sub

FORM 4

Private Sub Command1_Click()Me.Hidemain.ShowEnd Sub

Private Sub Form_Load()

End Sub

FORM 5

Private Sub CommandButton1_Click()Adodc1.Recordset.Update

End Sub

Private Sub CommandButton2_Click()Me.Hidemain.ShowEnd Sub

Private Sub Form_Load()

End Sub

FORM 6

Private Sub Text5_KeyUp(KeyCode As Integer, Shift As Integer)

End SubPrivate Sub Text6_KeyUp(KeyCode As Integer, Shift As Integer)

End Sub

Private Sub Text7_GotFocus()

End Sub

Private Sub Text7_LostFocus()

End SubPublic Function RSFIND(N As Double)

End Function

Public Function RMFIND(N As Double)

End FunctionPublic Sub assigntext()

End Sub

Private Sub Command1_Click()Me.Hidemain.Show

End Sub

Private Sub Command2_Click()Adodc1.Recordset.AddNewEnd Sub

Private Sub Command3_Click()Adodc1.Recordset.UpdateMsgBox ("Recordset Saved")End Sub

Private Sub Form_Load()

End Sub

TABLE STRUCTURE

EMPLOYEE

Name TYPE

Emp id Number

Emp Name VARCHAR2(30)

Community VARCHAR2(30)

Designation VARCHAR2(10)

Department VARCHAR2(10)

Ticket No. Number

PROMOTION

Name TYPE

Emp id Number

Emp Name VARCHAR2(30)

Community VARCHAR2(30)

Designation VARCHAR2(10)

Department VARCHAR2(10)

Comments VARCHAR2(50)

SUBSCRIPTION

Name TYPE

Emp id Number

Emp Name VARCHAR2(30)

Recipient

No.

VARCHAR2(30)

Fees Number

Designation VARCHAR2(10)

LEAVE

Name TYPE

Emp id Number

Emp Name VARCHAR2(30)

Designation VARCHAR2(10)

Department VARCHAR2(10)

No. of Days Number

Reason VARCHAR2(50)

CONCLUSION

A package can be only developed successfully if the project team has a widespread understanding about the nature of problems faced by the employees and members of the union. Obviously, the project team members try to tackle each and every problem regarding the coding in the project. It is evident most of the time; it is not possible to make such package that can solve all the problems: some bugs are always there.

Railway Employee Management System is completely user’s friendly system which can be access by a person having not much knowledge of computers. The railway employee management system looks for the requirement related to the members & employees and also provide some of the security features. It will be unjustified if it is claimed that this project is complete in all respects. Therefore this project has certain limitations and persuades us to provide perfection to this system.

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