Customer Service and Operations Committee

Board Information Item III-B

November 4, 2010

Rail Mileage-Based Asset Management

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TITLE:

Rail Mileage-Based Asset Management Project

PURPOSE:

Provide the Customer Service and Operations (CSO) Committee with an overview of the Rail Mileage-Based Asset Management Project.

DESCRIPTION:

The Rail Mileage-Based Asset Management Project demonstrates Metro`s commitment to delivering quality service and using every resource wisely by reducing unnecessary and unscheduled maintenance and improving the overall reliability of the fleet.

A mileage-based system:

Aligns maintenance on individual vehicles with acutal wear;

Triggers maintenance schedules based on mileage;

Improves the accuracy of mileage calculation;

Improves forecasting for parts inventory and maintenance staffing requirements;

Permits efficient management of component requirements across the large variety of railcar configurations;

Reduces unnecessary maintenance; and

Improves the overall reliability of the fleet.

FUNDING IMPACT:

On the Board approved Plan of Contracts; CIP140.

RECOMMENDATION:

None.

Washington Metropolitan Area Transit Authority

Board Action/Information Summary

Action Information MEAD Number: Resolution:Yes No

Page 1 of 2

10/28/2010http://mead/prod/reports/bais.cfm?RequestTimeout=300

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Washington Metropolitan Area Transit Authority

R il Mil B d A tRail Mileage-Based Asset Management Project

Customer Service and Operations CommitteeCustomer Service and Operations Committee

November 4, 2010

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Purpose

• Update the CSO Committee on the status of the Rail Mileage-Based Asset Management Project

• Rail Mileage-Based Asset Management Project is a part of the Board approved FY2011 Plan ofpart of the Board approved FY2011 Plan of Contracts

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Railcar Mileage Today

• Presently, mileage is computed via software algorithms that l l d b d l destimate miles traveled based on manual data input

• This artificially computed mileage is subject to human input error and has an error rate of approximately 10% or 7.2M miles annually

• Current scheduled maintenance activities are based solely upon time intervals that may result in railcars receiving maintenance regardless of accumulated mileage and whether g gthey are in or out of service

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Benefits – Actual Mileage Based

• The new maintenance approach focuses on actual mileage that will improve cost controls overall reliability and minimizes unnecessary railcar movescost controls, overall reliability and minimizes unnecessary railcar moves and maintenance activities

• Wireless technology will allow actual railcar mileage data to be collected gy greal time using secure Wide Area Network (WLAN) network

• Common WLAN technology platform will enable full capability of the 7000 se ies i eless design to t ansmit and tili e maintenance data s stem ideseries wireless design to transmit and utilize maintenance data system wide

• Provides expandable capability for wireless diagnostics on existing fleets and identifies faults and issues before they impact serviceand identifies faults and issues before they impact service

• Standard approach of maintenance based upon actual miles is being done at Metropolitan Atlanta Rapid Transit Authority, Massachusetts Bay Transportation Authority, Denver Regional Transportation, Los Angeles County Metropolitan Authority and Portland (Oregon) Light Rail

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Benefits – Asset Management

• Asset configuration software expands the capability of Maximo to utilize railcar mileage data to develop maintenance on a mileage based scheduleschedule

• Mobile inventory software expands the capability of Maximo for improved management of parts and materialimproved management of parts and material

• Barcode requirements specified on new car contracts and new long term part procurement approachterm part procurement approach

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Project Cost & Major Deliverables

• Project Cost: $8 07MProject Cost: $8.07M

• Major Deliverables:

o Mileage-capture device installation on rail fleet

o Asset configuration manager software

o Mobile Maximo for inventory software

o WLAN – IT infrastructure upgrade at rail yardso WLAN – IT infrastructure upgrade at rail yards

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Project Schedule

• Pilot (8-months): Testing on limited number of railcars at one rail yard

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Wireless Electronic Odometer & Wireless LAN OverviewWireless LAN Overview

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APPENDIX

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Project Elements

• Mileage-capture device installation on rail fleet $2.0MMileage capture device installation on rail fleet $2.0M

• WLAN – IT infrastructure upgrade at rail yards $.77M

• Asset Configuration Manager Software Maximo 7 $2 0M• Asset Configuration Manager Software, Maximo 7 $2.0M

• Mobile Maximo for Inventory Software, Maximo 7 $.50M

/ S $2 8• Project Management/Engineering Services $2.8M

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