RADIO BOARD Interoperability Committee Committee/IOC...Gary Peterson/Vacant – HSEM Region 6 Rick...

RADIO BOARD Interoperability Committee

January 17, 2012

Mn/DOT Arden Hills Training Facility 1900 West County Road I

Shoreview, MN 55126

Meeting Minutes

Attendance: Present Members/alternates present:

X Chair: Cari Gerlicher – MN Dept of Corrections X Clif Giese/Dan DeSmet– MN Ambulance Association Bill Schmidt/Vacant – MN Department of Health Jim Halstrom/Vacant – AMEM Brian Askin/Dan Kuntz – MN DNR

X Tim Lee/Mukhtar Thakur/Jim Mohn – Mn/DOT X Bob Norlen/Kim Thon – MN EMSRB X Brandon Abley/Tom Johnson – 700 MHz RPC X Chris Kummer/Chris Breitbach – MESB X Vince Pellegrin/Thomas Humphrey – Metropolitan Council X Bill Hughes/Terry Stoltzman – MEMA X John Sanner/Rich Stanek – MN Sheriffs Association X Ulie Seal/Vacant – MN Fire Chief’s Association Jon Priem/Vacant – Prairie Island Tribal Police

X Cari Gerlicher /Vacant – MN Chiefs of Police Association X Pat Coughlin/Vacant – MIFC Jeff Karel/Vacant – Immigrations and Customs Enforcement

X Brian Zekus/Barry Berg – U.S. Coast Guard Mike Martin/Dale Gannott – FBI Vacant / Don Gordon – U.S. Border Patrol

X B.J. Battig/Roger Laurence – UASI Vacant/Robert Graves – U.S. Secret Service Troy Tretter/Nikia McKinney – MN National Guard

X John Dooley/Brad Peters – HSEM Matt Haas/Kevin Torgerson HSEM Region 1 Scott Camps/Vacant – HSEM Region 2

X Brian Halbasch/Bryan Green – HSEM Region 3 X Randy Willis / Michael Wisniewski / HSEM Region 4 X Mike Hennen/John Maatz – HSEM Region 5 Gary Peterson/Vacant – HSEM Region 6 Scott McNurlin/Vacant – SE MN RAC Vacant/Vacant SW MN RAC Brett Miller/Darrin Haeder – SC MN RAC

X Micah Myers/Jay Sikkink– Central MN RAC Vacant / Vacant – NE MN RAC

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X Pat Novacek / Brian Zastoupil – NW MN RAC Vacant /Vacant – Tribal Governments

X Rick Juth – Minnesota State Patrol *Members attending marked with highlight.

Guests: Jill Rohret Jackie Mines Cathy Anderson John Thompson Call to Order: Chair Gerlicher calls meeting to order at 1:00 pm. Chair Gerlicher notes that a quorum is present. Approval of Agenda: Rick Juth wants to add a discussion on encryption under new business. Bill Hughes moves to approve the agenda. John Sanner seconds. The motion carries. Approval of Meeting Minutes: Clif Giese has a change to page 3. The spelling of his name is incorrect. Micah Myer’s name is spelled incorrectly on page 3. Clif Giese moves to approve the previous meeting’s minutes as corrected. Ulie Seal seconds. The motion carries. Action Items:

1. Approval of additional Goals for the Minnesota SCIP and recommend forwarding to the SRB for approval. Tom Johnson discusses the 6 goals of the Minnesota SCIP Plan which are suggested additions. One under Governance, three under Technology, and two under Usage. It is the recommendation of the Workgroup that the Interoperability Committee approve these additions and move forward to the Statewide Radio Board. Ulie Seal moves to adopt the additions to the Minnesota SCIP Plan. John Sanner seconds. The Motion Carries. 2. Review of Standard 5.2.0 Chair Gerlicher introduces the Action Item stating that she, Tom Johnson, and John Dooley have put together amended language for the standard to allow Disaster Relief Organizations use of the ARMER system without having to go through the SRB Process. 2

In October 2011, Civil Air Patrol expressed a desire to have access to use of the ARMER System. The interoperability workgroup initially responded by stating the Civil Air Patrol would need a Participation Plan and an agreement with MnDOT. Later, it was learned that the Metro Area had already put together a Standard that works with the Disaster Relief Organizations to get them on the air and a procedure to follow. Sheriff John Sanner motions to Approve Standard 5.2.0 Bill Hughes seconds. The motion carries. Discussion Items: EMS Workgroup Chris Kummer discusses the EMS Best Practices Guide, changed to Plan changed best practice language to plan language with “teeth.” Kummer explains that the EMS, Hospital, and Public Health Workgroup seeks to convert the EMS Best Practices Guide to a formal Communications Plan. Kummer explains that the document’s contents are not substantially changed. Changes to the plan are limited to changing recommendations to requirements, such as by changing terms like “should” to “shall”. Kummer adds that this Communications Plan is for EMS specifically, and not hospitals. Kummer defers to the hospital communications best practices guide for hospital communications issues. Attendance Report: Chair Gerlicher reminds members of the importance of attending the Committee Meetings. Standing reports: Grants workgroup: No report. Interoperability Workgroup: Tom Johnson updates the group on the various workgroups. Best Practices Work Groups: Best practices Work Groups have been formed in each of the following disciplines Fire, Law Enforcement, Dispatchers, Emergency Management/Public Health and Public Works. Fire, Law Enforcement and Dispatchers have had their initial meeting and will be meeting monthly to complete their plans. Each of the groups is now developing a table of content for their plan and from this table they will develop the verbiage to support their document. Emergency Management/Public Health will have its initial meeting on January 24, 2012 at 10:00 AM and Public Works will have their initial meeting on January 18, 2012 at 10 AM.

The State of Minnesota is now at 71 of 87 counties either on the ARMER system or they have passed resolutions to migrate to ARMER. With the recent addition of Stevens and Freeborn and Pope Counties we currently have 27 counties on the ARMER system. Counties are in the process of developing participation plans, developing talkgroups and codeplugs, approving the purchasing of radio equipment, completing train the trainer classes and end user training and where towers are on the air they are testing this equipment. We will see a lot of migration starting in the state in the 1st and 2nd quarter of 2012.

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The VHF Interoperability Cross Spectrum Operational Plan: ECN has entered into a contract with Federal Engineering to develop an Operational Plan defining how the Overlay including SWAP Radios, Control Stations, hard patching of County SO mains to ARMER talk groups, the VHF overlay and ROIP systems will be used to provide cross spectrum interoperability for public safety agencies throughout the state. This would include both ARMER System users and conventional system users and to develop learning objectives and training outlines necessary to support the implementation of the operational plan.

A steering committee for this project has been formed representing each Radio Region and several State Agencies. The Steering committee had its initial face to face meeting in December 14, 2011 and will have a follow up meeting via conference call on February 2, 2012 at 1 PM. If you would like to be a part of this steering committee please contact Tom Johnson and we will add you to the committee list. Manitoba/Minnesota Interoperability: We are working with our Manitoba Counterparts to establish interoperability via the use of the Motobridge. We are starting to purchase the equipment needed to complete this project.

Ontario/Minnesota Interoperability: We will be meeting with our Ontario Counterparts in International Falls on February 7, 2012 at 10:00 AM. At that time Pat Novacek will be doing a presentation on the use of Motobridge as a possible Interoperability solution between our two countries.

Training development is ongoing with Alex Vo Tech. The Alexandria Tech College Dispatch Center is now complete and up and running. ECN staff will be taking a road trip to Alexandria on January 19, 2012 in order to tour their facility and the new dispatch center. We will also be given an update on the web based training that is now available to all end users on line.

Planning for the 2012 Interoperability Conference Continues. The Conference committee is meeting regularly. The committee has developed several excellent ideas for training that will be of benefit for veterans of the ARMER system and newly appointed or elected officials. The dates have been set they are April 16 to 18, 2012 in St Cloud, Minnesota. Lu Ann rice and Odyssey Group are now under contract as is the Kelly INN and St Cloud Civic Center. Key note and end note speakers have been confirmed and we are working at confirming presenters.

Interoperability Work Group: The Interoperability Work Group is currently working on three draft standards, Statewide Disaster Relief Organizations which was presented to the Interoperability committee on 1-17-12, Statewide National Weather Service Standard, and the Statewide Pursuit Standard which will hopefully be presented to the Interoperability Committee next month.

Rick Juth asks when conf agenda will be available. Johnson believes agenda should be ready in a couple of weeks. When the Agenda is ready, it will be available on the website. Barry Berg requests that agenda be sent via email to members. Johnson agrees to email members. Chair Gerlicher recognizes the hard work of the group. Strategic Technology Reserve: Brandon Abley updates the committee on the prototype. The Strategic Technology Reserve (STR) Project the trailer type tower prototype reviews have been completed and the group has submitted a list of changes they want. All 6 trailer towers will be constructed and shipped by late February. Trainings will be held the last week of March in Bemidji and Blue Earth County. Those interested in training or prototype review should contact Brandon Abley.

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A formal announcement soliciting interested parties throughout the state to participate in training will be issued shortly through the Statewide Radio Board’s Website. New Business Rick Juth states that he believes to be at a point in migration and deployment to ARMER to address encryption in a state standard. Standard should provide guidelines for use, but not be restrictive. Chair Gerlicher asks if the Interoperability Workgroup would look at that language. Johnson states that only one area is doing it and suggests the SE Region. Juth states that SW RAC has created 4 regional talkgroups. Chair asks if Juth would be willing to begin working on putting together language for the Interoperability Workgroup to work with. Juth agrees to do so. Thomas Humphrey motions to adjourn. Clif Giese seconds. Motion carries. Meeting is adjourned at 2:15 pm.

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March 20, 2012


Shoreview, MN 55126

Meeting Minutes



X Tim Lee/Mukhtar Thakur/Jim Mohn – Mn/DOT X Bob Norlen/Kim Thon – MN EMSRB X Brandon Abley/Tom Johnson – 700 MHz RPC Chris Kummer/Chris Breitbach – MESB Vince Pellegrin/Thomas Humphrey – Metropolitan Council

X Bill Hughes/Terry Stoltzman – MEMA John Sanner/Rich Stanek – MN Sheriffs Association Ulie Seal/Vacant – MN Fire Chief’s Association Jon Priem/Vacant – Prairie Island Tribal Police Cari Gerlicher/Vacant – MN Chiefs of Police Association Pat Coughlin/Vacant – MIFC Jeff Karel/Vacant – Immigrations and Customs Enforcement Brian Zekus/Barry Berg – U.S. Coast Guard Mike Martin/Dale Gannott – FBI Vacant / Don Gordon – U.S. Border Patrol

X B.J. Battig/Roger Laurence – UASI Vacant/Robert Graves – U.S. Secret Service

X Troy Tretter/Nikia McKinney – MN National Guard X John Dooley/Brad Peters – HSEM Matt Haas/Kevin Torgerson HSEM Region 1

X Scott Camps/Vacant – HSEM Region 2 X Brian Halbasch/Bryan Green – HSEM Region 3 Randy Willis / Michael Wisniewski / HSEM Region 4

X Mike Hennen/John Maatz – HSEM Region 5 Gary Peterson/Vacant – HSEM Region 6 Rick Freshwater/Mark Darnell – SE MN RAC Vacant/Vacant SW MN RAC Brett Miller/Darrin Haeder – SC MN RAC

X Micah Myers/Jay Sikkink– Central MN RAC Kerry Swenson/Bruce Hegrenes– NE MN RAC

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X Pat Novacek /Vacant – NW MN RAC Vacant /Vacant – Tribal Governments

X Vice Chair Rick Juth /Vacant– Minnesota State Patrol *Members attending marked with highlight.

Summary of Action Items:

Guests: Brad Barber John Gundersen Jill Rohret Jackie Mines John Tonding Mike Fink Bill Bernhjelm Stacey 'Ace' Bonnema Beryl Wernberg Call to Order: Chair Gerlicher calls meeting to order at 1:00 pm. Chair Gerlicher notes that a quorum is present. Approval of Agenda: Micah Myers moves to approve the agenda. Scott Camps seconds. The motion carries. Approval of Meeting Minutes: Jay Sikkink moves to approve the previous meeting’s minutes. Pat Novacek seconds. The motion carries. Presentation by Brad Barber Mr. Barber gives a presentation on Cross Spectrum Interoperability System Operations Plan. Tom Johnson asks whether this should be left in the form of a Plan or would it be better to develop Standards. Johnson wants to be sure that whatever the committee decides to do, it be utilized. Further states that it should be user-friendly and easy to turn to for clear directions. Gerlicher asks whether people are more inclined to read a plan or a standard. Gerlicher also wonders what is the best way to ensure everyone is doing things the same way. Troy Tretters agrees that there needs to be a standard or a procedure.

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Pat N states there will need to be a standard to limit interference and guidelines need to be laid out. Tretter states that a statewide resource needs to have a statewide standard. Chair agrees that it should be statewide and adds that it’s easier to hold people accountable to a standard. Wants something for dispatchers to have readily available and used. Standard can be more formal and the plan can be more user-friendly Beryl Wernberg states that dispatchers only need a checklist. Barber states they will be doing a review of training plan Interop conference. Will come back to IOC with train the trainer plan. Action Items:

1. Statewide Pursuit Communications Standard draft (Tom Johnson) Johnson presents the standard as written. Interoperabililty work group went through the standard several times and through the regions as well. Only issue was #4 protocol. Remove vergabe after LTAC talkgroups are required for psap console Looking for approval to be sent to the Statewide Radio Board Chair checklist Beryl Wernberg yes Johnson should that be done at the individual psaps Wrnberg states they could do their own however, perhaps get together as regions and then individualize Chair draft checklist, model checklist Wernberg likes the idea Juth believes that everything that is necessary is captured witn in the language of the standard. Put it on the region to train Chair agrees Pat N asks about VLAW resources Juth thinks that is a training issue and covered under the last bullet in #5 Bernhjelm asks about the Not all four ltacs would be necessary in every psap Rorhet states that other language states that ltacs not be unbundled. Pat says that the control stations may not have the capacity. Add the language full armer participants Juth

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Chair pro All ltac talkfroups are #4 all ltac tgs are required for all psaps with fully exec consoles and a min of two ltac tgs are required for Asks for comments of questions. Sikkink Should be 3 and 4 Pat n stes that partnership with state patrol. Micah states that the changes are covered in standard already regardi provisions moves to approve as amended BJ Battig seconds. The motion carries.

2. Change Management (Brandon Abley, DECN) Brandon Abley gives a history of the Change Management process and informs group that these change management items have gone through OTC.

a. Standard 3.18.0; standardized channel naming OTC thought this was a major operational change. Mr. Johnson states that in 5/2010 the SRB chair sent back to IOC. Concern was the amount of time it would take to reprogram radios. Period of time to accomplish. Abley states that it is the committee’s role now to determine whther it is op tech or maj or min All see as a major change Op or tech All see as op change Major operational change Abley asks wheter change is nessessary or not it is substantial Bernhjelm states that all radios will need to be touched anyway because of narrowband issue Chair staets that it needs to be done by 2012 All agree that Troy trotter motions to approve s o c Rick Juth seconds. The motion carries.

b. Standard 1.15.0; voluntary sunset of 700 MHz voice Also submitted by ECN strictly voluntary Generous allotment of narrowband spectrum/ Presented as information as moved through OTC Minor technical change

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No action required motions to approve seconds. The motion carries.

c. Standard 3.15.0; 700 and 800 MHz SOAs, Standard 3.16.0 and sub-standards; IC,

Standard 3.19.0; LTAC, LSCRAM & SIU talkgroups, and Standard 3.33.1; STR cache radio standard 3 mandatory zones in the radio, statewide, conventional 800, and the SOAs that exist

Submitted by MESB Major operational changes John Gundersen presents a summary of proposed changes Proposed zones that would result as an adoption of changes. Goes through the bullets Regional zones Would be mandatory Abley states that the proposal was initially 4 separate items (4 separate standards being impacted.) OTC wants bundled into one Beryl asks John Tonding states that it would not require a program. Major operational change Tretter states that if everyone does it at the same time, it would be a huge change Treterr is in favor of it being necessary Bill Hughes motions to approve Tretter seconds. The motion carries.

d. 3.xx.xx; LTAC talkgroups Submitted by MESB, Scott County Gundersen states that MESB supports proposal Clif Giese motions to approve minor operational change Rick Juth seconds. The motion carries.

e. Site trunking talkgroup

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Lee states that county specific trunking groups, have the radio Juth states there is a substantial financial Bill Hughes states that can see how Lee states the metro is easoer greater minn sites all spaced out. Major technical/operational change Rick Juth makes a motion tpo move motions to approve Micah seconds. The motion carries.

f. Use of PSOA2 for jail communications Brandon Abley states that the change was a sentence to allow SOAs Not a change to OTC come back as a regular standard. Rick Juth suggests that it is a policy change. Rick Juth makes a motions to approve Micah seconds. Giese states that he wants to make sre that it with hennepin’s proposal. The motion carries. Discussion Items:

Standing reports: Grants workgroup: Interoperability Workgroup: Best Practices Work Groups:

The VHF Interoperability Cross Spectrum Operational Plan:

Look forward to hearing from hBrad Barber again at the interop conference. Manitoba/Minnesota Interoperability:

Ontario/Minnesota Interoperability:

Continuing efforts

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Training with alex VoTech

Interoperability Work Group:

Strategic Technology Reserve: Brandon Abley states that all 7 trailers have been delived to mn,. Training will begin next week. Let B know if you would like to squeeze in for training That’s that New Business: Bill hughes motions to adjourn. Bj battigseconds. Motion carries. Meeting is adjourned at pm.

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MAY 15, 2012


Shoreview, MN 55126

Meeting Minutes



X Tim Lee/Mukhtar Thakur/Jim Mohn – Mn/DOT X Bob Norlen/Kim Thon – MN EMSRB X Brandon Abley/Tom Johnson – 700 MHz RPC X Chris Kummer/Chris Breitbach – MESB Vince Pellegrin/Thomas Humphrey – Metropolitan Council

X Bill Hughes/Terry Stoltzman – MEMA X John Sanner/Rich Stanek – MN Sheriffs Association Ulie Seal/Vacant – MN Fire Chief’s Association Jon Priem/Vacant – Prairie Island Tribal Police

X Cari Gerlicher/Vacant – MN Chiefs of Police Association Pat Coughlin/Vacant – MIFC Jeff Karel/Vacant – Immigrations and Customs Enforcement Brian Zekus/Barry Berg – U.S. Coast Guard Mike Martin/Dale Gannott – FBI Vacant / Don Gordon – U.S. Border Patrol

X B.J. Battig/Roger Laurence – UASI Vacant/Robert Graves – U.S. Secret Service

X Troy Tretter/Nikia McKinney – MN National Guard X John Dooley/Brad Peters – HSEM Matt Haas/Kevin Torgerson HSEM Region 1

X Scott Camps/Vacant – HSEM Region 2 Brian Halbasch/Bryan Green – HSEM Region 3

X Randy Willis / Michael Wisniewski / HSEM Region 4 Mike Hennen/John Maatz – HSEM Region 5 Gary Peterson/Vacant – HSEM Region 6 Scott McNurlin/Vacant – SE MN RAC Vacant/Vacant SW MN RAC Brett Miller/Darrin Haeder – SC MN RAC Micah Myers/Jay Sikkink– Central MN RAC Vacant / Vacant – NE MN RAC

X Lance Lehman/BCA Pat Novacek / Brian Zastoupil – NW MN RAC Vacant /Vacant – Tribal Governments

X Vice Chair: Rick Juth– Minnesota State Patrol

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*Members attending marked with highlight. Guests: John Gundersen Jill Rohret Cathy Anderson Brandon Abley Mike Fink Scott Haas Call to Order: Chair Gerlicher calls meeting to order at 1:08 pm. Chair Gerlicher notes there is no quorum Approval of Agenda: Clif Giese moves to approve the agenda. Troy Tretter seconds. The motion carries. Approval of Meeting Minutes: Clif Giese moves to approve the previous meeting’s minutes. Troy Tretter seconds. The motion carries. Action Items will be reviewed though no formal action may be taken by committee – NO QUORUM Action Items:

1. Change Management: Determination of Review Requirements for Major Changes (ABLEY) ACTION ITEM Brandon Abley introduces the change Management items and describes assessment process as previously written by Statewide Radio Board committees. Committee needs to decide which of the assessment options they want to put the changes through. After the assessment, committee would then seek RRB approval. Abley recommends approval come concurrently with assessment process. Chair suggests that going through the changes individually is optimal. Chair asks if assessment includes same review process for each item. Abley states the same set of criteria would be imposed for each change and he recommends looking at items as one change. Rohret believes we should look at the items separately. They are not all the same. States further that only the board can decide whether they are all one or whether they are separate. B.J. Battig states that he agrees. Tom Johnson states that he also agrees.

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Abley reviews the previously determined major operational changes for the committee. 3.15.0 Site 3.16.0 Trunking 3.18.0 3.19.0 Talkgroup

3.33.1 Table top scenarios through Homeland Security Emergency Management

No

Yes

No

State Communications Interoperability Plan (SCIP) conformity review

Yes

Yes

No

Tactical Interoperability Communications Plan (TICP) conformity review

Yes

Yes

No

Cost/benefit analysis No* Yes Yes Mn/DOT technical review for backbone impacts

No

Yes**

yes

Operations and technical committee review and comment

Yes

Yes

Yes

Training needs assessment Yes Yes Yes Other stakeholder review groups

Yes, Regions

Yes***

Yes****

Any additional assessments required by the Committee

Yes, NECP Yes, NECP Yes, NECP

*if radios are being reprogrammed anyway, a cost/benefit analysis is not needed **technical impact (Consoles) ***send through MSA, Mn Police Chiefs, Mn Fire, EMS, Emergency Mgrs by Committee Members representing those groups Battig moves that the Chair bring to the Statewide Radio Board with a strong recommendation from the Committee. John Dooley seconds. Recommendation carries. Abley states that “from this day, the work needs to be completed in 90 days” and asks for volunteers to assist in the process. Chair volunteers to help. Terry Stoltzman suggests that originator of change proposal should be of assistance. Abley notes the suggestion.

2. Change Management: Minor Change; restrict use of LTAC to Law Enforcement Only (Haas) ACTION ITEM

or create new TACs for Law Enforcement Only Haas presents the standard and the change proposal as written. Change would create/reclassify four statewide tactical talkgroups for incidents (i.e., pursuits, shooters, critical incidents, and multi region response). These talkgroups would be restricted to Law Enforcement radios only with no encryption. Chair asks whether this proposal it has been run through Mn Chiefs or the Sheriffs Association. Haas replies that it has not. Sheriff Sanner states that it makes sense that in a stressful situation easy access is important. That said, he had not heard of it being an issue. Sanner asks if Sheriff Willis would comment. 3

Willis states that though he has not heard anything about it, he agrees with the proposal. Chair asks Johnson whether this proposal affects one be proposed by Tom Johnson. Johnson states that it is not an issue in that regard. However, states that there is a proposal from Hennepin County to change everything to STACs and this would put back four LTACs. Johnson wonders whether Hennepin County could they rewrite their proposal and leave the LTACs in. He also states that while outstate many people wear “different hats” and they don’t want to have to carry separate radios. Gundersen states that the vision was that existing LTACs would be reserved and are supportive of Scott County’s request. They don’t see it as a conflict. Johnson asks why two proposals. Haas explains that the proposals are not the name, but there is not a conflict. Johnson asks whether they still need four. Haas replies that he feels it is an appropriate number. Dooley states that he supports the standard. Sees a challenge training the end user. Tabled until July

3. Standard 3.15.0: Use of PSOA2 for jail/correctional facility (ABLEY) ACTION ITEM

Abley states that this was brought to the IOC last meeting. Added one sentence to Standard 3.15.0 and cleaned up typos. The Committee had previously determined that this was not a change and asked to have it presented again. Sanner states that he supports this Standard and recommends moving it forward. Chair states that the Standard must be tabled until next meeting. Standing reports: Grants workgroup: No report. Best Practices Work Groups:

Best practices Work Groups are meeting monthly in the following disciplines: Fire, law Enforcement, Dispatchers, Emergency Management/Public Health, and Public Works and are working on their Best Practices Guides.

ARMER Migration is progressing well and is up to 32 counties on the System. It is expected that several counties will go on in the next quarter. The VHF Interoperability Cross Spectrum Operational Plan:

Johnson reports that the Plan and Training are complete. 40 people across the state (St. Cloud and Mankato) participated in the training. Training materials are being finalized. 4

Ontario/Manitoba/Minnesota Interoperability:

Johnson reports that a letter of support was received for the Ontario side. Equipment is being programmed and the Minnesota/Manitoba connection is fast becoming a reality.

Alex Tech:

Johnson reports that DECN is putting together contract to continue training. The training put together by Alex Tech was awarded the Customized Trainer Product of the Year.

Additional information is available on the Alex Tech training site.

Interoperability Conference:

Johnson reports that based upon the evaluations received, the 2012 Interoperability Conference was a great success with the highest attendance so far with over 317 attendees.

DECN is working on developing the 2013 Conference and Johnson thanks everyone who took part in the 2012 Conference.


Johnson reports that the group is working on two draft standards, a National Weather Service Standard and a Statewide Encryption Standard.

Strategic Technology Reserve: Abley reports that all of the trailers and most of the radio equipment delivered. Some equipment was damaged during shipment and was sent back. Most of the purchasing and configuring is done. New Business: Chair reports that the Department of Corrections has one institution left to come on the system. Meeting is adjourned at 2:32 pm.

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Statewide Radio Board Interoperability Committee

July 17, 2012

1


July 17, 2012


Shoreview, MN 55126

Meeting Minutes


Chair: Cari Gerlicher – MN Dept of Corrections Clif Giese/Dan DeSmet– MN Ambulance Association Bill Schmidt/Vacant – MN Department of Health Jim Halstrom/Vacant – AMEM Brian Askin/Dan Kuntz – MN DNR

X Tim Lee/Mukhtar Thakur/Jim Mohn – Mn/DOT X Bob Norlen/Kim Thon – MN EMSRB John Priem – Prairie Island Tribal Police

X Brandon Abley/Tom Johnson – 700 MHz RPC X Chris Kummer/Chris Breitbach – MESB X Bill Hughes/Terry Stoltzman – MEMA John Sanner/Rich Stanek – MN Sheriffs Association Ulie Seal/Vacant – MN Fire Chief’s Association Lance Lehman /Bill O’Donnell –MN Bureau of Crim Apprehension Cari Gerlicher/Vacant – MN Chiefs of Police Association Pat Coughlin/Vacant – MIFC

X Mike Martin/Brian Smith – Federal Seat B.J. Battig/Roger Laurence – UASI Troy Tretter/Nikia McKinney – MN National Guard

X John Dooley/– HSEM Matt Haas/Kevin Torgerson HSEM Region 1 Scott Camps/Vacant – HSEM Region 2 Brian Halbasch/Bryan Green – HSEM Region 3

X Randy Willis / Michael Wisniewski / HSEM Region 4 X Mike Hennen/John Maatz – HSEM Region 5 Gary Peterson/Vacant – HSEM Region 6 Rick Freshwater/Mark Darnell – SE MN RAC Vacant/Vacant SW MN RAC Lance Lehman BCA Brett Miller/Darrin Haeder – SC MN RAC

X Micah Myers/Jay Sikkink– Central MN RAC Bruce Hegrenes /Kerry Swenson – NE MN RAC

X Pat Novacek / Brian Zastoupil – NW MN RAC Monte Fronk – Tribal Government

X Vice Chair: Rick Juth– Minnesota State Patrol

*Members attending marked with highlight. Guests: Jackie Mines


July 17, 2012

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Cathy Anderson Jill Rohret Call to Order: Vice Chair Rick Juth calls meeting to order at 1:05 pm. Vice Chair notes there is no quorum and committee will be unable to take any formal actions. Approval of Agenda: Add Action Item, Number 5, Motorola SMA/SUAII. Hear it as first item. Under Old Business, PSOA2 was already approved in March 2012 Approval of Meeting Minutes: Vice Chair asks for any changes to previous meeting’s minutes. No Changes. Action Items will be reviewed though no formal action may be taken by committee – NO QUORUM Action Items: Action Item Number 5 will be heard first.

5. Motorola SMA/SUAII (Tim Lee, MnDOT) ACTION ITEM Lee explains that the Motorola System Maintenance Agreement (SMA) covers technical support but hardware and software are additional. The System Upgrade Agreement (SUA) covers hardware and software. Features do not include options. No recommendations or actions.

1. Final Approval Minnesota Public Safety Mobile Radio Cross Spectrum Interoperability Operations Plan and Training (Tom Johnson)

a. Operations Plan for Greater Minnesota ACTION ITEM b. Operations Training Plan ACTION ITEM c. Operations Training Manual ACTION ITEM d. Train the Trainer Power Point ACTION ITEM

Johnson gives a background of the operations and training plans. All items will come before the committee at the next meeting.

2. Draft Standards (Johnson)

a. 3.16.3 Cross Spectrum Interoperability System 800 MHz ACTION ITEM National Mutual Aid Resources

b. 3.16.4 Cross Spectrum Interoperability System VLAW31 Resources ACTION ITEM


July 17, 2012

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c. 3.16.5 Cross Spectrum Interoperability System VHF Variable ACTION ITEM Frequency Station (VFS) Resources Standards were reviewed by Steering Committee and Interoperability Workgroup. Standards were timed to go with training. There are other draft standards which were omitted from the Agenda. Standards will be added to the agenda of next meeting.

3. Request to Approve Minnesota Dispatcher Best Practice Guide (Johnson) ACTION ITEM Jill Rohret states that the Pursuit Language in Best Practices should match the Pursuit Standard.

4. Request to Approve Fire Best Practice (Johnson) ACTION ITEM

Committee encourages workgroups to use same font and colors for all Best Practices Guides.

Old Business

1. Approve ARMER Major Change Assessment Review Process ACTION ITEM 2. Change Management: Minor Change; restrict use of LTAC to Law Enforcement

Only (Haas) ACTION ITEM or create new TACs for Law Enforcement Only

3. Approve Standard 3.15.0: Use of PSOA2 for jail/correctional facility (ABLEY) ACTION ITEM

These items were carried over from the May 2012 IOC Meeting. They will be presented at the next meeting of the IOC. Standing reports: Grants workgroup: No report. Best Practices Work Groups:

Best practices Work Groups are meeting monthly in the following disciplines: Fire, law Enforcement, Dispatchers, Emergency Management/Public Health, and Public Works and are working on their Best Practices Guides.

ARMER Migration is progressing well and is up to 37 counties on the System. It is expected that several counties will go on in the next quarter. The VHF Interoperability Cross Spectrum Operational Plan:

Johnson reminds committee that the training plan, manual and a final version of the training will be presented at the next meeting of the IOC. Ontario/Manitoba/Minnesota Interoperability:

Johnson reports that equipment has been purchased using PSIC grant money but will not be installed until towers are complete in the required areas. The Minnesota State Patrol has offered to assist with this initiative by agreeing to monitor the hailing talkgroup that will be used.

Alex Tech:


July 17, 2012

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Johnson reports that ECN has entered into a new contract with Alexandria VO Tech for the next year and are working on a training for Motobridge. Interoperability Conference:

Johnson reports that the 2012 Interoperability Conference was a great success according to the feedback received and planning for 2013 has begun.


Johnson reports that the group is working on two draft standards, a National Weather Service Standard and a Statewide Encryption Standard.

Strategic Technology Reserve: Abley reports that the project is closed out. Training Manual is nearly ready for the website. Abley also states that the SRB Interoperable Data Committee had its first meeting. New Business: n/a Meeting is adjourned at 2:12 pm.

StatewideRadioBoardInteroperabilityCommittee

September18,2012

1

STATEWIDERADIOBOARD

INTEROPERABILITYCOMMITTEE

September18,2012Mn/DOTArdenHillsTrainingFacility

1900WestCountyRoadIShoreview,MN55126

MEETINGMINUTES

Attendance:

Present Members/alternatespresent:

X Chair:CariGerlicher/–MNDeptofCorrectionsX ClifGiese/DanDeSmet–MNAmbulanceAssociationX BillSchmidt/Vacant–MNDepartmentofHealth JimHalstrom/Vacant–AMEM BrianAskin/DanKuntz–MNDNRX TimLee/MukhtarThakur/JimMohn–Mn/DOTX BobNorlen/KimThon–MNEMSRB JohnPriem–PrairieIslandTribalPoliceX BrandonAbley/TomJohnson–700MHzRPCX ChrisKummer/ChrisBreitbach–MESB BillHughes/TerryStoltzman–MEMAX JohnSanner/RichStanek–MNSheriffsAssociation UlieSeal/Vacant–MNFireChief’sAssociationX LanceLehman/BillO’Donnell–MNBureauofCrimApprehensionX CariGerlicher/JimCrace–MNChiefsofPoliceAssociationX PatCoughlin/Vacant–MIFCX MikeMartin/BrianSmith–FederalSeatX B.J.Battig/RogerLaurence–UASIX TroyTretter/TomSimota–MNNationalGuard JohnDooley/–HSEM MattHaas/KevinTorgersonHSEMRegion1 ScottCamps/Vacant–HSEMRegion2 BrianHalbasch/BryanGreen–HSEMRegion3 RandyWillis/MichaelWisniewski/HSEMRegion4X MikeHennen/JohnMaatz–HSEMRegion5 GaryPeterson/Vacant–HSEMRegion6X RickFreshwater/MarkDarnell–SEMNRAC


September18,2012

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JohnMaatz/JeannaSommersSWMNRACX LanceLehmanBCAX BrettMiller/DarrinHaeder–SCMNRACX MicahMyers/JaySikkink–CentralMNRACX BruceHegrenes/KerrySwenson/–NEMNRACX PatNovacek/BrianZastoupil–NWMNRAC MonteFronk–TribalGovernment ViceChair:RickJuth–MinnesotaStatePatrol

*Membersattendingmarkedwithhighlight.

Guests:WendySurprise,DPS‐ECNScottHaas,ScottCountyDanAnderson,STRSubcommitteeJohnTonding,DPS‐ECNMikeFink,MotorolaJillRohret,MESBBradPeters,MnDOTCathyAnderson,DPS‐ECNCurtMyer,HennepinCounty

CalltoOrder:

Chairnotesthatthereisaquorum

ApprovalofAgenda:

ChairasksforamotiontoapproveAgenda.

ClifGiesemotionstoapproveAgenda.PatCoughlinseconds.AgendaApprovedApprovalofMeetingMinutes:

ChairasksifthereareanychangestotheMinutesfromtheJulyandMaymeetings.

ChrisKummerstatesthatheattendedJulymeetingandMinutesshouldreflecthisattendance.

BruceHegrenesstatesthatheisthePrimaryMemberfortheNEMNRAC,nottheAlternate.

BrandonAbleystatesthatthedateontheJulyMinutesshouldbechangedto“July”not“May”.

Nofurtherchanges.

GiesemotionstoapproveJulyandMayMinutes.RickFreshwaterseconds.MotionCarries


September18,2012

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ACTIONITEMS

ChairasksTomJohnsontogothrougheachitem.

1. FinalApprovalMinnesotaPublicSafetyMobileRadioCrossSpectrumInteroperabilityOperationsPlanandTraining(TomJohnson)

TomJohnsongivesadescriptionandbackgroundofallitems.RemindsCommitteethatinlate2010,FederalEngineeringwashiredtohelpputtogethertheoperationsplansalongwithtraining.Asteeringcommitteewasformedandseveralmeetingsandpresentationstookplaceduring2011.Thesearenowreadytobeapprovedintheirfinalformat.Onceapproved,dispatchersacrossthestatewillbetrainedusingthetrainersthatwereputthroughtheTraintheTrainerprogramoverthepastyear.ThisalsoincludesthreeStandards(Item2).

a.OperationsPlanforGreaterMinnesota

Chairasksforcomments.

RogerLaurence states that it is an excellentpieceofwork. Heasks aboutmissing channels variable frequencystationsfromthestatewideVHFICzone.HealsostatesthatHennepinCountyandMnDOTarenotclearabouttheCTCSSprogrammingforthebasestations.Therewasconfusionaboutwhethertheinfrastructurewassupposedtotransmittoneornot.Thedocumentsmightbeconfusingandcanbedeterminedacoupleofdifferentways.

LaurencesaysthatthroughoutthedocumenttherearetablesthatshowthefrequencyandthetoneforthoseVHFfrequencies. Itonlyshowsasinglecolumnfortonesoonemighthaveto interpretwhether it is fortransmitorreceiveorboth.Hesuggeststhatiftherewillbeafinalcleanupofthedocument,expandthetablesabittoshowtransmitfrequencyreceive,frequencytransmittonereceivetonefortheinfrastructureandthesubscribers.Thiswouldnotbeasubstantivechangebutjusttweakingthetableswouldmakethingsclearer.

ChairasksJohnsonifitispossibletocleanupalateredition.

Johnsonstatesthattheywillbringthesuggestionbacktointeroperabilityworkgroup.Healsohopesthatitcanbeapprovedandbroughtbackwhencleanedup.

Johnsonstatesthatsomelanguagewaschangedsincethelastmeeting.Someconcernshadbeenraisedabouttheverbiage not stating the relationship with the Metro Region. That verbiage is on the second page of theOperationalPlan.

CoughlinstatesthattheDNRwillhaveachangeduetointerferencefromWisconsin.DNRTAC1willhaveatoneontransmit.ThiswillbeinitiatedbytheDNRattheendofNovember.

Chairasksforamotion.

TroyTrettermakesamotiontoapproveKummersecondsMotionCarries

b.OperationsTrainingPlan


September18,2012

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Nodiscussion.

ClifGiesemakesamotiontoapproveTrettersecondsMotionCarries

c.OperationsTrainingManualChairasksforcomments.PatNovacekasksifthedocumentswillbepostedonthewebsite.Johnsonsaystheywill.

TrettermakesamotiontoapproveGiesesecondsMotionCarries

d.TraintheTrainerPowerPoint

ChairasksifthereareanyfurthercommentsfromJohnson.

JohnsonstatesthatthePowerPointsincludeinstructornotesinordertohelptheTraintheTrainerinstructors.

If instructors need support, Johnson states that the one of the regional coordinators, or Johnson himself, willsupportthem.

CoughlinmakesamotiontoapproveKummerSecondsMotioncarries

2. DraftStandards(Johnson)a. 3.16.3CrossSpectrumInteroperabilitySystem800MHzNationalMutualAidResources

JohnsondescribesStandard.

Chairasksforcommentsorquestions.

Nodiscussion.

FreshwatermakesamotiontoapproveTrettersecondsMotionCarries

b. 3.16.4CrossSpectrumInteroperabilitySystemVLAW31Resources

JohnsonstatesthatthisistoestablishproceduresforuseinpatchingofVLAW31ResourcesincludedintheARMERCrossSpectrumInteroperabilitySystemforinteragencycommunications.Johnsonnotesthatthereareexistingstandards,1.1.1,1.1.12and3.50,onthebooksandtheinteroperabilityworkgroupproposesleavingthoseonthebooksuntilJanuary1,2013,sincewewillbeworkinginbothnarrowandwidebandenvironmentuntilthen.Atthattime,overacoupleofmonths,interoperabilityworkgroupwilllookatwhatmayneedtobeincludedinoneofthe3standardsbeinglookedattoday,andsunsetonJanuary1,2013.


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NovacekasksaboutVLAW31Transmittone.Onthereceiveside,arewegoingtohavethosetonesgoingsquelchonthereceivesideorjustaninaudiblesquelch.

LaurenceaskswhetherNovacekisreferringtofixedstationsorsubscribers.

Novacekstatesthatitshouldbeclarified.

Laurencestatesthathisunderstandingisfixedstationswouldusetoneontransmitandreceive.Subscriberswouldusetoneonbothtransmitandreceive.

Johnsonstatesthatitisconsistentwithnationalnamingnomenclature.

Novacekasksifsurroundingstatesarealsodoingthat.

Johnsonstatesthatishisunderstanding.

Laurenceagrees.

FreshwatermakesamotiontoapproveLanceLehmansecondsMotionCarries

c. 3.16.5CrossSpectrumInteroperabilitySystemVHFVariableFrequencyStation(VFS)Resources

Johnsonintroducesstandard.


Nodiscussion.

KummermakesamotiontoapproveTrettersecondsCoughlinnotesthatdefaultoperationsshouldbecarriersquelchreceive,butwejustsaidthatithastobePLtoneandthereisadiscrepancy.

Ableystatesthatthroughoutthesedocumentsisthatoverandoverthephrase“defaultoperationiscarriersquelchonreceiveunlessnecessarytomitigateinterference.”Hestatesthatitisagoodideathatwedon’tspecifyindocumentswhatwerecommenddoingonthereceiveside.

LaurencestatesthattheNIFOGreferstothesubscriberconfigurationandthatiswastheMinnesotaplanstalkabout;carriersquelchisthenormalconfiguration.Allsubscribersarerequiredtotransmittonesoifyourinfrastructurehastonereceive,thatisadifferentmatter.Heagainrecommendsthatthetablesgetcompleted/tweaked.

LaurencesuggestshavinglinksintwoplacesontheStatewideRadioBoardwebsite,oneunderReportsandPlansandalsoatthebottomoftheStandardspage.

BillSchmidtstatesthatit’simportanttoknowwhattheStandardssaybutitisalsoimportanttoknowthereasonswhywearemakingdecision.Ifabasestationisontonesquelch,thereisaprobablyagoodreasonwhy.

Laurenceremindseveryonethatallradioswillnotonlyneedtobenarrowbandedbuthavetoneputintoallofthesefrequencies.HesuggestsmakingsurethateveryonehasalinktotheVHFplanandcertainlyaregiventhestandardizedICzonewiththefrequencytonetable.


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MotionCarries

3. ChangestotheSCIPPlan(Abley)

AbleydiscusseschangesmadetheSCIPplan.

Page27hadsomeupdates updatedtimeline paragraphaboutDblockwasstricken

Undersection4.1,benchmarkshavebeenlistedthatwediscussedattheworkshop.

EstablishabodyundertheStatewideRadioBoardtorepresentthestate DevelopafullassessmentofstateandlocalassetsthatmaycontributetotheMinnesotabuildoutofthe

NPSBN(PlanthePlan) Developabroadbandplanbaseduponactivitiesandresearch Statementaboutdatainteroperabilitystandards Investigateformalpartnerships ContinuetofosterPublicSafetyInteroperabilityplanningonaregionalbasis

Ableystatesthattherewereacoupleoftyposthatwerecorrected.

HegrenesmakesamotiontoapproveMyerssecondsMotionCarries

4. MNDutyOfficerTalkgroupMNDOStandard3.28.2(Johnson)

JohnsonstatesthatthepurposeofthestandardisstandardproceduresfortheuseoftheMinnesotaDutyOfficerTalkgroup(MNDO).Itisavailabletobeprogrammedintodispatchconsoles,EOCconsolesandradiosandanyfielduserradiowherecontactwiththeDutyOfficermaybeneeded.

ChairasksiftheDutyOfficerknowsthisisbeingputintoplace.

Johnsonstatesyes.

FreshwatermakesamotiontoapproveKummersecondsMotioncarries


September18,2012

7

OLDBUSINESS

1. ChangeManagement:MinorChange;restrictuseofLTACtoLawEnforcementOnlyorcreatenewTACsforLawEnforcementOnly

Central MN L TAC Change Management Proposal

AbleystatesthatinAugust,CentralMinnesotasentamemostatingthattheScottCountychangemanagementitembeconsideredamajorchange.ThereasoningbeingthatitinhibitsthefunctionalcommonalityprovidedforintheallbranchICzone,thatitwouldrequirethereprogrammingofallradiosandwouldrequiresomesortofrefreshertrainingforalargenumberofusers.

AbleygoesonstatingthatDPSAssistantCommissionerMarkDunaskisentaletterexplainingthattheoriginalchangedidincludethequalificationthatitwouldn’tbeimplementeduntileverythingelsewasimplementedthereforevolunteersitselftowhateverimplementationtimelinewehaveforlargerandmoresweepingchanges.

Ableystatesthatthischangehasnotyetbeenapproved.

ScottHaasstatesthathehaspresentedthischangetwicepreviouslytotheInteroperabilityCommittee,butunfortunatelythosemeetingsdidnothaveaquorum.Hestatesthattheuniquedynamicoflawenforcementpresentsaneedtomaintaineasyaccesstointeroperabilityresourcesforspecificthingssuchaslawenforcementpursuits.Thestandardgoestothepointofretainingorrecreatingfouradditionalstatewidelawenforcementspecifictalkgroupsforthatpurpose.ThiswasoriginallysubmittedinthemajorchangeprocessandwasviewedbytheInteroperabilityCommitteeandtheOperationsandTechnicalCommitteetobeaminorchange.ItwasthereforereferredbacktoIOCasanoperationalchange.Haasasksforquestions.

MicahMyersstatesinaudible.

Haasstatesthatatthelastmeeting,JaySikkinkaskedthequestionabouttherequirementtoreprogramalloftheradios.Haasfurtherstatesthathisintentionwastohavethisgowithothermajorchangesthroughtheprocess.Hesaysitisacceptabletodelayimplementationofthestandardtothepointwhereotherchangesareimplemented.Haasstatesthatultimatelyitwillbeuptotheboardtodeterminetheimplementationschedule.

MyersstatesthatthechangeshouldbepartoftheMetroChanges.

HaasstatesthathisproposalwasdoneindependentlyoftheHennepinCountydiscussionandhedidnotknowallofthedetailsofwhattheywereproposing.Healsosaysthereareafewslightdifferences.

Chairstatesthatacoupleoflawenforcementagencieshavereachedouttoher.TheseagencieshavebeenonthesystemforalongtimeandhaveolderradiosandareconcernedthattheirportablesdonothavethecapacitytodoSTAC1‐16andadditionalLTACs.Shestatesthatiftheyhadtogooutandreplaceapproximately2000radios,thecostwouldbeprohibitive.Likewise,evensmallagenciesthathavetoreplacetheirhandheldswouldfeelanimpact.Sheasksiftherewouldbeagrandfatherclauseorhowwouldthecostissuebedealtwith.

RickFreshwaterstatesthataboutfouryearsago,hearguedthesamefactatthestatewideleadershipconference.Atthattime,CentralMinnesotaproposedgettingridofsilos.Freshwaterasksifwearenowbringingthatbackinafterspendingsomuchtimetryingtogetawayfromthat.Hesaysthatlawenforcementshouldhavesomeisolation.


September18,2012

8

ChairagreeswithFreshwaterbutstatesthattherearemanypeoplenowinlawenforcementwhowantthatisolation.

Freshwateraddsthathearguedforthisfouryearsagoandexpressesfrustrationatthetimewasted.

HaasstatesthatitistruethatsomeonecanlistenonascannertowhatisbeingsaidonanLTAC.However,hestatestheyhavelearnednottounbundlethetalkgroups.

Laurencestatesthatbecausebothproposalscameoutofthemetroregion,principalsshouldgettogetherandwriteaunifiedstandard.HerecommendscontinuingasamajorchangeandcouplewithHennepinCountyproposal(3yeartransitionalperiod).

Ableystatesthatthenatureoftherequestisthatthereisastakeholderwhorequeststhatweputthisthroughthewholeprocess.Thespecificmeritsoftheproposalshouldnotbediscussedherebecausewebuiltawholeprocesstotakecareofthatproblem.

HaasstatesthathisproposalwassubmittedinthemajorchangeprocessandboththeIOCandOTCdeterminedittobeaminorchangeandthatiswhywearewhereweare.Hestatesthatitshouldbeapprovedwithanimplementationdateequaltothechangecyclethatisineffect.

ChairasksHaashowhefeelsaboutHennepinCounty’slanguagebeingnearlythesame.

Haasstatestherearesomedifferencesinthestandards.

Chairasksifalthoughtherearedifferences,couldHaasworkwithHennepinCounty.

Ableystatesthatitisnottoolateforthemtocollaborate.

LaurencestatesthatthetwoproposalsarecomplimentaryandbothsubmittedatthesametimeaspartofthesameChangeManagementprocess.TheseproposalsshouldnotbecompetingandScottCountyProposalshouldnotbeapprovedwhileHennepinisstillgoingthroughthechangemanagementcycle.

ChairasksAbleywhatthetimeframeis.

Ableystatesthatheisatthemercyoftheregions.Heanticipatesbeingdonebytheendofnextmonth.

Chairsuggeststablinguntiltheprocessiscompleted.

Haasstatesthathewantstomakesurethatitcontinuestomoveforward.

BJBattigsuggeststhatthechangesallseemtobemajor.

Laurencestatesthattherearestandardswithtalkgroupsthatarebeingapprovedwithoutgoingthroughchangemanagementprocess.Therearesomethingsstillslippingthroughtheprocess.

MyersmakesamotiontotabletheScottCountyproposaluntiltheprocessiscompletedKummerseconds

Laurencestatesthatifitistabledandgoesnowhere,itbereferredbacktostafftocontinueitswaythroughtheChangeManagementprocess.

Chairclarifiesthatthiswouldbeanamendmenttothemotion.


September18,2012

9

Myersagreestoamendedmotion.Kummeragreestosecondtheamendedmotion.MotionCarries

DISCUSSION:

ChangeManagementReviewProcess(Abley)

Ableydirectscommitteetogotopage321ofthemeetingmaterials.Theassessment’sintentistorecordimpactsandconcernswithalloftheproposedchanges.Ableystatesthatheputtogetheraninformalgroupandconductedconferencecallsandtabletopexercises.Thisassessmenthasnowbeendisseminatedtotheregionsforcomment.TheinputfromeachregionwillrevisethedocumentandAbleyhopesthatbythetimeofthenextInteroperabilityCommitteemeetingwillhaverecordedalloftheimpactsandconcernsasevaluatedbytheState,theworkgroupandbyeachoftheRegionalRadioBoards.Ableyasksforcomments.

ChairasksforcommentsandcommendsAbleyforallofhisworkonChangeManagementprocess.

LaurencestatesthatintheHennepinCountyCostAssessment,hehadsomediscussionswithAbleyregardingpotentialcostsofprogrammingradiosandpotentialcostsforreplacingradios.LaurencestatesthatheandAbleyagreedthatwouldbeworst‐case‐scenarioiftheStatewideRadioBoarddidnotacceptHennepinCounty’sproposedtransitionplanandrequiredashortprogrammingtimecycleanddidnotgrantcategoricalvariancesfortypeoneradios.Costshavebeenmitigatedbytheproposedvariancesandimplementationplan.

STANDINGREPORTS:

Grantsworkgroup:

Chairasksifwehaveagrantsworkgroup.

JohnsonstatesthatJackieMinesislikelyoverseeingit.

JillRohretstatesthatwedon’tknowifthereisanygrantmoneyavailable.

MyersstatesthattherearestillradiospurchasedwithPSICgrantmoney.Thoseradiosstillneedtobedisbursed.

ChairstatesthattheSRBwillhavetoaddresstheissueoftheGrantsWorkgroupandwhoisoverseeingit.

InteroperabilityWorkGroup:

JohnsonstatesthattheworkgroupwillbereviewingtheMinnesotaFOGforitsnextprintingandaskscommitteememberstolethimknowiftheyhaveanychanges.

Nearly1000copieshavebeendisbursedandECNwouldliketoprintanother1000.

JohnsonstatestheyareworkingontheNationalWeatherServiceStandardandwillbereviewingthetablesfortheVHFInteroperabilityPlanforchanges.Standards1.1.1,1.1.2,and3.50withaneyetowardssunsettingthem.

TheCOMTcoursetookplaceinAugustandwentverywell.34peoplearenowCOMTs.


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10

13peoplewentthroughtheNIFOGcourse.Johnsonsstatesthatifwasaverygoodcourse.However,hesaysthatitwasonlyfourhoursandsoldas8.TherewasalotofgoodinformationandtheyinterjectedtheMinnesotaFOGintothetrainingandstatedthattheywereimpressedwiththeFOG.

Johnsonasksforquestionsandremindscommitteethatheisstilllookingforideasforthe2013InteroperabilityConference.

LaurenceasksifJohnsonwillwaitfortheoutcomeofthemajorchangeprocessincaseICzones,etc.change.

JohnsonstatesthathewillcheckwithMinesregardingfundingandseeifitcanwait.

Laurencestatesitmaybeobsoleteifwedon’twait.

MyerssuggeststhatitbeprintedtoincorporatedcardssoasnottohavetoreprintentireFOG.Hestateshehasacopyofit.

Johnsonstatesthathehasasampleofthatbutthattheissueistheprice.HetellscommitteethatourswasprintedthroughMNCorrectionalInstitutewhichissignificantlylessexpensive.

Chairasksiftheycanprintifwithreplaceablecards

Johnsonstatesthathewillask.

Ableystatesthatitshouldn’tbeaproblemtoordernewcoversandnewpages.

StrategicTechnologyReserve:

Ableystatestheprojectisclosed.DanAnderson,subcommitteeChair,statesthattheyareinthemiddleofatransitioninroles.TheyarenowtakingontheroleofUserGroupandarereachingouttotheregionstoseeiftheSTRUserscanstartparticipatinginphoneconferences.Andersonstatestheyarestaringtouncoverissuesandtheseissuescanbebestaddressedinausergroupsetting.

NewBusiness:

TroyTretterintroducesTomSimota,thenewNationalGuardalternate.TretterstatesthatSimotaisaCOML.

WendySurprisestatesthenextmeetingoftheSRBIOCwillnotbeheldattheArdenHillssite.Shestatesthatshewillsendoutanemailadvisingdateandlocation.

GerlicherstatestheymaylikelybeabletouseDOC’sfacilities.However,theywouldnothaveaccesstovideoconferenceequipment.

TretterstatesthattheNationalGuardwouldhavemanyoptions.

Surprisestatesthatshewillcoordinatesomething.

Laurencemovestoadjourn.Kummerseconds.Motioncarries.

Meetingisadjournedat2:26pm.

STATEWIDE RADIO BOARD

INTEROPERABILITY COMMITTEE November 26, 2012


Shoreview, MN 55126

MEETING MINUTES

Attendance:

Present Members/alternates present:

Chair: Cari Gerlicher/Victor Wanchena – MN Dept of Corrections Clif Giese/Dan DeSmet– MN Ambulance Association Bill Schmidt/Vacant – MN Department of Health Jim Halstrom/Vacant – AMEM Brian Askin/Dan Kuntz – MN DNR Tim Lee/Mukhtar Thakur/Jim Mohn – Mn/DOT Bob Norlen/Kim Thon – MN EMSRB John Priem – Prairie Island Tribal Police Brandon Abley/Tom Johnson – 700 MHz RPC Chris Kummer/Chris Breitbach – MESB Bill Hughes/Terry Stoltzman – MEMA John Sanner/Rich Stanek – MN Sheriffs Association Ulie Seal/Vacant – MN Fire Chief’s Association Lance Lehman /Bill O’Donnell –MN Bureau of Crim Apprehension Cari Gerlicher/Jim Crace – MN Chiefs of Police Association Pat Coughlin/Vacant – MIFC Mike Martin/Brian Smith – Federal Seat B.J. Battig/Roger Laurence – UASI Troy Tretter/Tom Simota – MN National Guard John Dooley/– HSEM Matt Haas/Kevin Torgerson HSEM Region 1 Scott Camps/Vacant – HSEM Region 2 Brian Halbasch/Bryan Green – HSEM Region 3 Randy Willis / Michael Wisniewski / HSEM Region 4 Mike Hennen/John Maatz – HSEM Region 5 Gary Peterson/Vacant – HSEM Region 6 Rick Freshwater/Mark Darnell – SE MN RAC John Maatz/Jeanna Sommers SW MN RAC


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Brett Miller/Darrin Haeder – SC MN RAC Micah Myers/Jay Sikkink– Central MN RAC Bruce Hegrenes /Kerry Swenson /– NE MN RAC Pat Novacek / Brian Zastoupil – NW MN RAC Monte Fronk – Tribal Government Vice Chair: Rick Juth– Minnesota State Patrol

*Members attending marked with highlight.

Guests: Wendy Surprise, DPS-ECN John Tonding, DPS-ECN Mike Fink, Motorola Jill Rohret, MESB Cathy Anderson, DPS-ECN Brandon Abley, DPS-ECN Brad Peters, DPS-ECN Steve Borchardt, DPS-ECN John Gundersen, MESB Rod Olson, City of Minneapolis

Call to Order:

Chair notes that there is a quorum

Approval of Agenda:

Chair asks for a motion to approve Agenda.

Giese motions to approve Agenda. Kummer seconds. Agenda Approved Approval of Meeting Minutes:

Chair asks if there are any changes to the September Minutes.

No changes.

Giese motions to approve September Minutes. Kummer seconds. Motion Carries

ACTION ITEMS

1. PUBLIC WORKS BEST PRACTICES GUIDE (TOM JOHNSON) Tom Johnson reminds Committee that workgroups were developed for the five disciplines and they used the EMS Hospital Best Practices Guide as a boilerplate. Workgroups met monthly over the past year putting together drafts of the guides. Johnson states that the workgroups consider these guides final drafts of the guides.


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Each is designed to be a guide for those who are coming on to the System or are currently on the System needing help with an issue they may have. Members of this workgroup are: Cathy Anderson Charles Koetter DJ Goman Jack Stansfield John Tonding

Kerry Sorenson Mike Moser Steve Olson Steve Borchardt Tom Johnson Bill Bernhjelm

This group did not have a chair but was coordinated by Tom Johnson. Johnson states that this document is both a training plan and a resource document and will provide a basic outline for the development of talkgroup layouts, programming and SOPs. Chair asks about page 8, state standard 3.15.0 State Standard 3.15.0, Use of Scene of Action (SOA) With six available SOA channels, limiting the use of mobile radios on specific SOA channels will address the emergency scene needs of the fire service and still meet the needs of greater range of mobiles for all other users on the system. Chair asks if “fire service” is what was meant. Seal states that it is no longer accurate and the sentence may be from an older standard. Committee agrees to strike the sentence. Seal states that there is a TICP reference in this guide but not in the others and would anyone in Public Works activate a TICP? He also states there is a reference to the Air Ambulance Landing standard and Strategic Technology Reserve? Johnson states that all of these items were put in guides in the event they come up, a public works person would know what they were and have a reference. He also states that the State people were put in for reference on getting copies of them because by state standard everyone has to annually has to send an updated one to John Dooley, State Communications Officer. He states they are also sent to himself as the State SWIC. Seal states that his question is whether we want people contacting you guys. He states that you guys didn’t create the documents and you are not the holders of the documents. He says that they should contact their RACs. Seal also says if TICP is an important reference to this guide, should it be in the others as well. Kummer states that the EMS plan doesn’t reference TICP but does push people to look to their regions. He suggests the same TICP language be in each guide. Seal states that the regions are the ones who do the work and own the documents and they should be the ones releasing them. Chair asks if Seal is suggesting they be made available not through the State but through the region. Seal agrees with Chair and adds that it takes the onus off the State. Chair asks what the will of Committee is.


November 26, 2012

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Stoltzman states there should be consistency between the documents. Chair requests Johnson remove State Communications Officer and State Interoperability Program Manager and change to Regional Advisory Committee. Johnson tells the group that the meetings held be the workgroups were held independently of each other and each group was allowed to write their guides how they wanted. Because of this, no two will be identical. Chair states that it wouldn’t be in the best interest of the Committee to do side by side comparisons of the guides. She says that over time, if changes need to be made, that’s fine. Seal asks if the purpose and definition of STR needs to be in guides. He says if these are discipline specific best practices, there are things in the documents that aren’t. Chair states that it’s not a bad idea. She says that some disciplines deal with issues often while others, like Public Works, don’t. Pat Novacek asks about the DNRTAC1 and asks if the receive still be carrier squelch. Pat Coughlin states that it will. Novacek asks if it is the 156.7. Coughlin says yes. Chair asks if there is a change to be made to the chart. Novacek asks if any of them will be let into the base. Pat Coughlin states that they don’t use as a base configuration and is just for their mobiles and portables. Johnson asks Coughlin what should be changed on the table. Coughlin states that what they have done with the DNR program is put it in on transmit and receive with the option to leave it open on receive. For practical purposes and to keep everything clear, he says put in in on receive also. Johnson asks if should be removed from the base. Coughlin states they don’t use it as a base and can be removed. Abley asks Coughlin if DNRTAC1 would be used in a base at a command center. Coughlin states that when they set up their ICP situations, they do put it in the mobile at the trainer. However, Coughlin says, he thinks of a base as something fixed, not portable. Abley states that this table will be changed in other documents as well. Chair agrees. B.J. Battig asks about Training on page 6. He says it reads here is the training and then here is the suggested training, and perhaps should read something like in addition to the required training listed in the Standard, the


November 26, 2012

4

following is suggested training. We don’t want to imply that the training from Alex tech is all that they need because there is additional stuff in the Standard itself. He states there should be more clarity. He suggests language should read: In addition to the training mandated by state standard, below is suggested additional training. Abley suggests working out the language for training at ECN. Cari asks for a motion to move forward with the changes. Seal makes a motion to approve. Stoltzman seconds. Motion Carries

2. MINNESOTA LAW ENFORCEMENT BEST PRACTICES GUIDE (TOM JOHNSON) Members of this workgroup are: Brian Smith Cathy Anderson Heath Landsman John Tonding Keith Ruffing

Randy Donahue Scott Camps Curt Meyer Stacey Bonnema Steve Borchardt

Tom Justin (Chair) Tom Johnson Troy Langlie Bill Bernhjelm

Johnson states the Law Enforcement Best Practices Workgroup was created in 2012 to develop a Best Practice Guide for those who serve in the public safety field. Law enforcement officers provide a vital role in the delivery of public safety services. This guide is designed to serve as both a training plan and a resource document Chair states that depending upon what happens with major change process, the verbiage may change over time. However, as it sits now, it is accurate. Novacek states the new P25 standards list AES as the encryption of choice. Those purchasing encrypted radios with grant funds need to be looking at the AES/DES protocols in the radios to meet federal grant guidelines and also to be able to go onto the ARMER system with the DES. He feels this should be addressed on page 9 under encryption. Chair states that as it is today, the encryption piece is accurate as to what is acceptable. Abley states that it is true that the federal government has recommended AES for all of their encryption, at least 256 bits. However, as far as what Minnesota is doing this is all accurate. Hegrenes states that it sounds like committee is considering making policy about an encryption standard that has not been vetted by Change Management or by any of the other committees. Chair states that Hegrenes is making a good point. Hegrenes states it is a 300 dollar up charge from Motorola, which for St. Louis County alone would be 300 thousand dollars. This has been discussed by a lot of different committees without a recommendation. Chair agrees and states that it makes sense to leave as is. Hegrenes makes a motion to approve.


November 26, 2012

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Seal seconds Motion Carries

3. MINNESOTA FIRE SERVICE COMMUNICATIONS BEST PRACTICES GUIDE (TOM JOHNSON) Members of this Workgroup are: Cathy Anderson Curt Meyer Dan Lallier Dean Wrobbel Erik Jonassen

James Van Eyll John Tonding Mark Marcy Steve Borchardt Thomas Humphrey

Tom Johnson Ulie Seal, Chair Vince Pellegrin Bill Bernhjelm

Seal states that on page 15, section 15 should read “to fire for ARMER” not “to ems for ARMR” and also add a bullet point for AFG Grants. Seal makes a motion to approve Stoltzman seconds Motion Carries

4. EMERGENCY MANAGEMENT – PUBLIC HEATH BEST PRACTICES GUIDE (TOM JOHNSON)

Johnson states member of this Workgroup are:

Bill Schmidt BJ Kohlstedt Cathy Anderson Jeanna Sommers John Tonding

Kimberly Hall Mark Marcy Monte Fronk Scott Camps Scott McKellep

State Borchardt Tom Johnson Vince Pellegrin Bill Bernhjelm

Johnson says this document describes the recommended best practice, standards, and contact information for Minnesota Emergency Management/Public Health and radio regions to assist in planning for interoperability with Emergency Management/Public Health and other public safety disciplines.

Johnson asks for questions.

Seal makes a motion to approve. Giese Seconds. Novacek asks that the DNRTAC get updated on all of the documents. Johnson agrees. Motion carries.

5. DISPATCHERS BEST PRACTICES GUIDE (TOM JOHNSON) Member of this Workgroup are: Bill Lewis Bob Dickhaus Brandon Hendrickson

Cathy Anderson Christine Kuennen Craig Brekke

Curt Meyer Dawn Goman Joe Reith


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John Tonding Lynette Ancel Rick Juth

Steve Olson Steve Borchardt Tom Johnson

Toni Clarin Wendy Lynch Bill Bernhjelm

This document describes the recommended best practice, standards, and contact information for Minnesota dispatchers to assist in planning for interoperability with other public safety disciplines. Johnson asks for questions. Juth makes a motion to approve. Seal seconds. Motion Carries. Chair thanks Johnson for all of his hard work.

6. ECN REQUEST TO MOVE GRANTS WORKGROUP FROM INTEROPERABILITY COMMITTEE TO FINANCE COMMITTEE (JACKIE MINES)

Mines gives a history of the Grants workgroup. She states that the workgroup was developed at a time when ECN received large amounts of Homeland Security grants for the purpose of furthering interoperability communications. Recently, the funding of these grants has reduced drastically and the majority of grants available are from the ECN collection of 911 fees or the annual allocation to the Statewide Radio Board of $1 million. Mines also states that the makeup of the workgroup would stay exactly the same and the same members are free to hold their positions. The current makeup of the group of one primary and one alternate from each regional radio RAC and one primary and one alternate from each HSEM region. Mines states that the Interoperability Committee would still approve any grants distributed for the express purpose of interoperable communications or HSEM grant-type money. Chair asks for a motion. Battig makes a motion to approve. Dooley seconds. Camps states that his region discussed this and don’t see what the benefit will be. Chair states the representation will be the same. She states that as a member of the Grants Workgroup it has been awkward to approve things on the interoperable side without knowing whether funding was placed correctly. She states that she understands the request is just flip flopping the steps in the process. Mines states that Chair is correct that it will be more straightforward. Novacek states that his region discussed it and did not see an issue. He states that one of the advantages to moving the Workgroup is the issue the Interoperable Committee has had meeting quorum and moving things forward. Camps states that the 6 member Finance Committee has 2 members who are state department reps and this is not all inclusive. Camps states that he has a problem with that. Mines replies that in the most recent distribution of the proposed Statewide Radio Board bylaws, it was encouraged that the Finance Committee should have representation from each region to address those concerns. She agrees with Camps that there should be someone on the Finance Committee someone from each region.


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Motion Carries.* *Camps and Hegrenes opposed.

7. STANDARD 3.15.0 USE OF SCENE OF ACTION (BRANDON ABLEY)

Abley states that this standard was presented to the Committee before, but without a quorum. Seal makes a motion to approve. Juth seconds. Motion Carries.

8. CHANGE MANAGEMENT PUBLIC COMMENT (BRANDON ABLEY)

Through the months of September and October, ECN invited comments on major change proposals for 2012. ECN received formal written comments directly from MESB and the Central Minnesota Regional Radio Board. MESB noted that few of its recommendations received a unanimous vote. ECN received a summary of consensus comments from Southeast, Southwest, and South Central Region Users’ and Owner and Operators’ Groups through the Southern Minnesota RIC; none of these three regions directly submitted formal written comments. Northwest Minnesota submitted abbreviated written comments and otherwise deferred to its representatives on the IOC. South Central Minnesota’s RAC generally endorsed the proposals as written, but without a unanimous vote, stating that its member counties did not have significant experience with ARMER and may not be fully aware of any negative impacts associated with the proposals, and provided no formal comments in writing. MESB expressed significant technical concerns related to some of the proposals, principally related to system loading, and called for an in-depth technical analysis

Major Change 1: Standard to 3.18.0: Standard Naming Convention

This change was strongly supported throughout the state. This proposal seeks to adopt ANSI national channel naming standards that are already widely supported by public safety agencies in Minnesota. Several regions commented that their members are already following this channel naming convention.

Motion to maintain as an operational change with no need for further technical review.

Giese makes a motion to approve. Juth seconds. Motion Carries.

Major change 2 Various Updates to Standard Radio Configuration

Abley states this is the Hennepin County Proposal and goes through each portion individually. The first is a recommendation for THREE MANDATORY INTEROPERABILITY ZONES.

This proposal is generally supported by outstate regions. However, the proposal is supported only in concept by MESB, who cites concerns about specific interoperability channels required, the provisions for waivers and variances, training requirements, and a need to perform additional technical analysis of system loading.

A process for obtaining variances and waivers is included in the original proposal from Hennepin County. Such a variance would apply to up to an estimated 2236 radios in Minnesota.


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Jill Rohret states that the fact that it was only supported in concept was more an equipment issue. A number of agencies that don’t have room in their radios and they would like the radios to live out their useful life.

Seal states that 3 years may not be enough time. It is enough time to reprogram radios but does not change the fleetmap issues with existing radios that do not have the capability. Some of the radios are only 3-capable and would bump everything out from day-to-day operations.

Chair states that it sounds like the reality is that some radios don’t have all the channels.

Seal states that the Chair is correct, for the foreseeable future.

Abley states there will be over 2000 radios that only have 48 channels and would not be capable.

Chair asks where they are from.

Kummer states the City of Minneapolis and the City of Bloomington.

Chair asks if there is successor planning being done in those two cities so that it can be done in 3 years.

Seal says no.

Standard would accommodate variances.

Chair asks if this is operationally necessary, or do we need more technical review, and are people in agreement to allow for a variance for those agencies that currently do not have radios that have the capacity to hold 3 mandatory interop zones.

Abley says the next item would be ADDITION OF STAC5-8.

This proposal is generally supported throughout the state of Minnesota, but MESB declined to make a recommendation, citing technical concerns related to site loading. MESB calls for a thorough technical analysis for this proposal before it has the information it needs to make a recommendation.

Abley states that adding more STACs may mean adding more STACs to patches which will mean using more channels in patches and busy out our five channel sites outstate. The MESB feels there needs to be more analysis.

Rod Olson says that when a patch these talkgroups will start using multiple resources at each site which could busy out a site quickly. Also, adding more regional talkgroups is also going to add a loading issue because the regionals are patched to STACs. Depending upon how these talkgroups are home zone mapped, it will cause more loading and there is a large training piece that goes along with this.

Chair says it sounds like the consensus from the responses is that more technical review needs to be done.

Abley agrees.

Abley moves on to ENCRYPTION ON STAC7-8

He says commenters generally supported the proposal to create statewide, shared, encrypted talkgroups that are not specifically designated for law enforcement. However, the option for selectable encryption on a statewide tactical talkgroup was almost universally rejected throughout the state. Commenters recommended that shared, non-law enforcement talkgroups should have encryption strapped and should be named accordingly (e.g., to create a separate talkgroup named STAC-17-E, instead of having the option to encrypt STAC-7). MESB suggested that encrypted talkgroups should never be mandatory in all radios in the state, because not all radios support encryption.


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Abley moves on to RENAMING OF FTAC1-4 AND ETAC1-4 TO STAC9-16

This proposal was generally supported throughout the state outside of the metro area. The Minnesota Fire Chiefs Association representation in MESB TOC objected to the pooling of FTACS. There were no strong objections to pooling of ETACs; MESB commented that “ETACs are rarely used and are a good candidate for renaming”.

MESB declined to endorse this proposal in the absence of a thorough technical review.

RENAMING OF LETACS AND LESIUS

Abley says this proposal was supported throughout the state. Central MN disagreed with the talkgroup name LSCRAM, and recommended names LTAC-E1-4.

Chair states that she does not like the name LSCRAM.

RENAMING OF EXISTING SOAS

This proposal was supported throughout the state. However, MESB and Minnesota Fire Chiefs Association representation in MESB recommended that FSOA remain dedicated to the fire service, and not placed into a pool (similar to reasoning behind the LTACs). Central Minnesota recommended that each SOA retain its discipline-specific label, and that the SOA channels are primarily but not exclusively for the stated discipline (e.g., that PSOA1-2 are primarily for public safety, but are available to all users if needed).

Seal states that he believes the Central Region also recommended keeping the FSOAs.

Abley states Seal is correct.

STANDARDIZED NAMING FOR 700 MHZ SOAS

Abley states this is the final item in Hennepin County proposal. This proposal was strongly supported throughout the state. MESB and Central MN commented that encryption as proposed for 7SOA 11 and 12 should be strapped with the statewide standard encryption key, and that the talkgroups are named accordingly (e.g., 7SOA-11E).

Central MN and MESB both commented that selectable encryption could be supported on 7SOA1-10 with a local key if needed.

Abley asks the committee to decide whether the proposal is a good idea or bad idea or how they would like to proceed.

Seal says he would like to make a motion that the technical review items of concern and RACs can re-evaluate.

Juth states that he does not see any need to add more regional or statewide talkgroups based upon what he has seen in the northern 2/3s of the state. He would suggest waiting for everyone who is going to migrate to the System to do so and then determine needs.

Chair asks if he means the STAC5- 8.

Juth says yes.

Chair asks if it makes sense to articulate the need for technical review on a couple of these. With the re-naming piece, there doesn’t need to be any further technical review.

Juth suggests it gets tabled based upon operational need until all the counties get on the system. In 2013, we should begin discussing the addition of talkgroups and whether there is a justifiable need for them.

Seal withdraws his earlier motion. Statewide Radio Board

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Juth’s motion is to table major change elements that have to do with creation of additional statewide talkgroups until such time as justification can be made for additional statewide talkgroups.

Seal seconds.

Abley asks for clarification of what is being tabled. Is this the entire change we are tabling.

Chair states the motion is to table the addition of STAC5-8 and the encryption of STAC7-8 until they have further technical review.

Chair asks for comments.

No comments.

Motion Carries.

Chair states that with regard to Renaming of FTAC1-4 and ETAC1-4 to STAC9-16, it seems that the majority have said they want to keep the FTAC1-4 where they are, but the ETACs can be changed to groups that can be shared more universally.

Abley agrees and says that was the sense of comments received. No large group seemed to object to pooling the ETACs.

Chair asks for a motion.

Seal makes a motion to rename the ETACs and leave the FTACs.

Wisniewski seconds.

Giese asks about opening it up to more people, wont that cause the same problem with patching just being talked about. He says until there is more technical review, this is not a good idea.

Hegrenes says “Point of Order – this was included in the technical review part and we have already agreed to table.”

Chair says the motion you just previously voted on was to table the first three sections of this Major Change No.2 so we tabled the 3 interop zones, the addition of STACs and encryption of STACs. We did not deal with the second page of these.

Hegrenes states that his understanding was anything that MESB had thought needed further technical review would be tabled and this was one of them.

Seal states that he is happy to amend motion and include this as a tabled item due to technical issues until they are further flushed out.

Wisniewski agrees to amended motion.

Motion carries.

Chair moves on to Renaming of LETACs and LESIUs. She asks if these are encrypted talkgroups.

Someone agrees.

Chair states that she is fine with tabling it. Her feeling is LSCRAM sounds a little unprofessional.

Seal makes a motion to table.


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Giese seconds.

Chair moves on to Renaming SOAs and asks if this should be tabled.

Seal makes a motion to standardize the naming for the 700 MHz and also that the names stay the same for existing SOAs with use be primarily, but not exclusively, for the stated discipline.

Juth seconds.

Motion carries.

Abley moves on to Major Change 3: SITE TRUNKING TALKGROUP

This proposal was widely supported throughout the state under an opt-in model; i.e., to standardize a site trunking talkgroup throughout the state that is to be used when an agency elects to use a site trunking talkgroup. No draft standard was written to accompany standard.

Chair asks if there is any need for further technical review.

Abley replies that commenters felt that if this is optional, no other review is necessary.

Hegrenes makes a motion to approve as optional

Jay Sikkink seconds.

Juth asks if there is a cost issue.

Lee says no if it is optional.

Motion carries.

Abley introduces Minor Change 1: RECLASSIFY OR ESTABLISH STATEWIDE TACTICAL TALKGROUPS FOR LAW ENFORCEMENT. The Central Minnesota Emergency Services Board requested that this proposal be evaluated and considered for implementation as a major change, expressing concern that restricting LTACs for law enforcement only would inhibit the functional commonality provided for in the ARMER state all branch IC zone, require reprogramming subscriber radios, and require retraining of all end users in the region. This proposal was generally supported, although inconsistently, throughout the state. Support generally coincided with the creation of STAC5-8 to fill the role that LTAC1-4 currently serve for non-law enforcement users as secondary general interoperability talkgroups.8 Specifically, Central Minnesota endorsed reclassifying LTACs exclusively for law enforcement and using them exclusively for emerging events, but also endorsed the creation of STAC5-8. All regions commenting expressed a preference that, should this proposal be implemented, that existing talkgroups be reclassified for this application and not that new talkgroups be created; i.e., that LTAC1-4 would retain their existing Talkgroup IDs. MESB commented that moving all pre-planned law enforcement traffic to STACs would create additional demand on the existing STACs. MESB supported assigning LTACs to law enforcement only, but did not support their being designated exclusively for emergency use. MESB deferred to the law enforcement community to determine their specific operational needs in the future and to set operational standards for use of LTAC as-needed. Hennepin County provided with its overall proposal a 3-year transition plan.


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Chair states that the law enforcement community would like to keep their LTACs. Are they for emerging events or for planned events as well. She states she has had numerous phone calls and heard different views. She states if moving to STACs, it should be tabled.

Seal states that the MESB is fine with keeping LTACs for law enforcement only, but wanted to keep for emergent and planned events. Seal would like to move that we keep them and use for emergent and planned events. In the future, if they want to move planned events to another zone that would be fine.

Chair states that the motion on the floor is to keep channels as LTACs and use them for planned and emergent events.

Giese seconds.

Chair states that her concern is for leaving them open for both emergent and planned events is if agencies decide to do a drill on the same day LTACs are gone. She would like to see no more than two used for preplanned events.

Seal states that emergent will take precedent over planned events.

Chair states no one should take all four LTACs.

Seal states he will amend motion to use 3 and 4 for pre-planned events, along with other STACs as available and 1 and 2 for emergent events.

Juth states that in some cases some better planning for the planned events and more consistent use of COMLs would be a good idea. He adds there are plenty of cache radios around and agencies could use region or county tactical talkgroups.

Sikkink states that last meeting we agreed to this as major change and most of the changes that should be part of it got tabled today. He adds that he thinks this is still part of the whole state IC zone change and to push through one small piece of it without having the whole picture is too soon. He would like to see this tabled until technical review is completed.

Hegrenes seconds motion to table until it’s totally reviewed with rest of items that were tabled.

Chair states that we can’t have two motions on the floor.

Seal offers to withdraw his motion.

Hegrenes states as a point of order that a tabling motion goes first without discussion.

Motion to table carries.

Abley states Hennepin County provided with its overall proposal a 3-year transition plan:

Benchmark Time From Passage by SRB Formal Statewide Radio Board Approval 0 days Infrastructure Implementation 90 days Training Development 120 days Subscriber Planning 20 days Subscriber Implementation 120 days – 3 years MESB commented that some of its members felt that a 3-year window was too long and might create interoperability issues, while other members thought they might need more time to plan and to secure funding to pay for costs associated with reprogramming radios, radio consoles, and managing other elements of the transition.


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Chair asks what the group would like to do with the three-year plan

Stoltzman motions to table Transition Plan until technical review comes back.

Kummer seconds.

Motion carries.

STANDING REPORTS:

Interoperability Work Group: Johnson states that 53 counties are on the system and 74 of the 87 counties have passed resolutions with the addition of Kittson County.

Manitoba-Minnesota interoperability is much the same. Johnson asks Novacek if he has been able to do any testing.

Novacek states that the priority right now is narrowbanding but should be able to test shortly.

Johnson continues and says Motobridge website training is progressing. Several Power Points and modules have been reviewed and Cathy Anderson is in the process of reviewing them as well. The website continues to be available to end-users. Linda Muchow from Alex Tech continues to do excellent working in putting together the website for Motobridge.

The planning phase for the 2013 Interoperability Conference continues. Save the date emails have been sent out to previous vendors also to APCO Vendor List. A sponsorship program was just approved by the state to allow vendors to sponsor meals or breakouts. The next meeting is December 7th.

NWS standard pursuit standard and Statewide Pursuit Communications Standard are being worked on. Addendums to Standards, 1.1.1, 1.1.2 and 3.5.0 are also being worked on and hope to have them completed for December meetings.

Johnson reminds Committee that the narrowbanding deadline 35 days away. Updates have been sent out to the regions by the RICs. VHF frequency plan will be updated.

ARMER Biennial Report is being mocked up.

Johnson states that he and Rick Juth will be traveling to Iowa on Friday to present on the History of Minnesota ARMER the Governance per the request of the Iowa State Radio Board.

Johnson is working on a COMT Train the Trainer course to come here next summer.

COML exercise will take place in St. Cloud on July 8th.

Strategic Technology Reserve:

Abley state trailers are not registered. You don’t have to pay sales tax on the trailers but Abley would like the certificates of origin, all 7, in order to get the exemption from DVS. MESB has a provisional registration on their trailer that is set to expire soon and would like to have a valid registration on the vehicle.

New Business:

Novacek thanks Jackie Mines, Brandon Abley and Tom Johnson for their help with radios.

Coughlin asks if Fire Center can use the VTAC14 repeater system. Statewide Radio Board

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Abley says there are seven repeaters licensed so more cannot fit on the license. If you plan to do more, there should not be a problem and the license can be amended.

Coughlin asks about patching feds to county or the state. He says they currently communicate with Feds on VLAW31 pm MINSEF with the future of going to VCALL 10.

Chair states it sounds accurate.

Chair adjourns meeting at 3:07 pm.


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RADIO BOARD Interoperability Committee Committee/IOC...Gary Peterson/Vacant – HSEM Region 6 Rick...

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