Rachel ShanklesAR Alpha Epsilon

Google Your Docs

Go to http://www.google.com

and sign in or sign upWe will talk about using: Google SpreadsheetsGoogle FormsFor our chapter needs

Spreadsheets to Collect InfoTo collect accurate phone numbers

and addresses of membersTo be able to print the memb ership

info or share it on the web when filled out

Set up a computer at a meeting, make a shareable google spreadsheet

Have each person fill in the blanks as she enters

Saves automatically every few seconds

Share the info via a link back to them and they have right to change it at any time

Spreadsheet Sample http://goo.gl/ppWLVGo to your browser on your phone or ipad and go to this url

Try to enter your last name, first then state then chapter—anywhere between 2 and 89

Every can’t hit 2nd box at once

My list of Google Docs

To make a form go to your google drive1. Go to ‘more’ in the menu/ to Drive if you have Chrome2. Go to ‘documents’ in the menu3. Select the red box ‘Create’ from the page4. Click on ‘Form’ from the list of types of documents

(Document, Presentation, Spreadsheet, Form, Drawing, or Table)

5. Select a background6. Set privacy and share options(share with anyone with the

link is always a wise choice or list the google acct. names of persons to share it with). You are owner and they don’t need rights to edit a form or survey but would a spreadsheet or collaborative doc.

7. Decide if you want the first question to be ‘What is your name?’ or if you want the answers anonymous.

8. Start using the pull down menus to select what types of questions

Small edit icons show up when you hover your mouse over the top right area

EditDuplicateTrash

Text type answer

Example:Question title What is your last name?

Answer box is small for one or two words

Paragraph Text Type Questions

Example:What is your address?

This type of box allows for a two or three sentence answer.

Mutliple Choice type questionsExample:What shape is a chromozone?Help Text=put a dot by one answer

•Round•Square•Oval

Checkboxes for answers

Example: Why do you check out library books?Help text- you may check as many as apply•Pleasure reading•Book reports•Photo browsing•research

Pick from a list

Do you agree with this statement: All pit bull dogs are dangerous.Choose from the pull down menu list one answer.•Totally•Somewhat•Not at all

Scale Rate your satisfaction with the cafeteria food.Help text: 1 is highest --5 is lowest; choose only one answerLabels:1. Great food every day2. Great food most of

the time.3. Average food all the

time.4. Average food half the

time.5. Terrible food most of

the time.

Grid

RememberCopy the url link on the form and email that

to those you want to take the survey or fill out the form

You can make it shorter by using http://goo.gl but save the shortened link somewhere

Under ‘Form’ put checkmark by ‘accepting responses’ til your deadline then uncheck it

Next time you open it you will see the spreadsheet view of respondents’ answers and if you need the live form again that is in the ‘Form’ menu and select ‘go to live form’

Using the ResultsUnder ‘Form’ you can go to ‘summary of

responses’ after your deadline and you have charts and graphs showing percentages on those that were scales and grids or multiple choice questions

Rachel Shankles

My business card has my wiki address and that is where you can print out this slide show or teach with it

http://aaimlibrarywiki.wikispaces.comEmailshankles@cablelynx.comArkansas Alpha EpsilonFormer AR Pres, SCReg Sec, SC Reg Ex in Ed ChairRetired Library Media Specialist after 42 years Works as tech consultant to schools and educational

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