QUICK START GUIDE -NEW SUPPLIER LISTING

INTRODUCTION TO NEW SUPPLIER LISTING

© METRO Sourcing International Limited 2

In order to become our registered suppliers, new suppliers are required to register their

company data in our MBS system according to below steps :

1. Review and Accept the Contractual Document

2. Enter their company data in the Vendor Profile

3. Submit the Vendor Profile for approval by our Purchase Department

To facilitate new suppliers to prepare all essential information in advance, please browse

through the Appendixes below first to learn the essential data required for supplier listing

and the useful tips in MBS :

Appendix A1 - Data Required for New Supplier Listing

Appendix A2 – Useful Tips on Using MBS

TABLE OF CONTENTS.

© METRO Sourcing International Limited 3

1. HOW TO ACCESS METRO BUYING SYSTEM (MBS) LOGIN PAGE

2. ACCEPT CONTRACTUAL DOCUMENT

3. ENTER VENDOR PROFILE

4. REVIEW AND SUBMIT VENDOR PROFILE

A1. DATA REQUIRED FOR NEW SUPPLIER LISTING

A2. USEFUL TIPS ON USING MBS


27.09.2017 © METRO Sourcing International Limited 5

1. Access METRO Buying System via https://webapps.metro-sourcing.hk/login.html

2. For China users, please go to our China website https://webapps.metro-sourcing.cn/login.html

which has better performance if you are accessing from China.

3. Select New Supplier Registration to create a vendor profile

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https://webapps.metro-sourcing.hk/login.html



https://webapps.metro-sourcing.cn/login.html







1. Click the link to read Copyright,

Disclaimer of Warranty,

Protection of Privacy and

Terms & Conditions in our

website.

2. Click “AGREE” to continue the

registration.

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1.

Supplier must select the correct

Country, Office and Purchase

Department to forward the

registration to relevant

department for approval.

Otherwise, the registration will

be rejected. In case of

uncertainty, please clarify with

relevant merchandiser first.

2. Click “GO” to navigate to the

corresponding document.

3. Click the name of document to

download and check after

review the document.

4. Check to accept all

contractual documents.

5. Click “ACCEPT” to continue

the registration.

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Important



Please fill in the necessary information in below sections of the Vendor Profile for supplier listing:

• GENERAL INFORMATION

• BUSINESS LICENSE

• COMPANY BACKGROUND

• BUSINESS PARTNER INFORMATION

• RANGE OF CUSTOMERS

• PRODUCT INFORMATION

• PRODUCTION INFORMATION

• LOGISTIC INFORMATION - SEA / AIR TRANSPORT

• LOGISTIC INFORMATION - ROAD TRANSPORT

• USER REGISTRATION

• DOMAIN NAME

3.1 GENERAL INFORMATION


1.

To reactivate your old Vendor

Profile, supplier must input

“Our Reference” (A) according

to “Request for Vendor

Profile” email in the “For Re-

Activate Supplier Only”

section. Otherwise, a new

Vendor Profile will be created

New supplier is not required to

input this section.

2. Please input necessary data in

“General Information”

section.

There are three Address Types

- Postal, Debit Credit Note

and Invoice (B). Supplier has

to enter Address, Postal

Location & Postal Code

respectively.

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A

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B

Important

Important

3.1 GENERAL INFORMATION (CONT)


1. Input correct Building / Street Name and District / City / Province of your company in the fields Address

and Postal Location under Postal, Debit Credit Note, Invoice Address.

Do not input Company Name, Postal Code, Postal Location again in the Address as there are separate fields

for them. Do not just input abbreviation like “N/A” in the Address as missing Building / Street Name or wrong

Postal Location of your company will cause rejection of TT payment via bank and related bank charge.

2. Click button to input / edit Debit Credit Note Address and Invoice Address.

Only two address lines are available for Invoice Address due to limitation of our Payment System. Please

edit Building / Street Name of the Invoice Address into two address lines.

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Important

3.1 GENERAL INFORMATION (CONT)


1. Please refer to below as an correct example with proper input of Company Name, Street / Building

Name, Postal Location, Country, Postal Code in the Postal, Debit Credit Note and Invoice Address.

(Remark: Postal Code may not be required in some countries.)

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3.2 BUSINESS LICENSE


1. Click “ADD FILE” button to upload valid Business License of your company.

For suppliers in India, only final GST Registration Certificate (Form GST REG-06) will be accepted.

2. Input Name of Business, Address, Expiry Date according to the uploaded Business License.

Name of Business and Address must be identical to and in the same language as printed on your

Business License, e.g. input Name of Business & Address in Chinese characters if Business License is

in Chinese. Otherwise, the Business License will be rejected.

Tick check box “Never Expire” if there is no Expiry Date in the Business License.

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3.2 BUSINESS LICENSE (CONT)


Sample Business License in India (Form GST REG-06) [1], China [2] and Hong Kong [3]

Input of “Name of Business”, “Address”, “Expiry Date” must be in same language as printed on the license.

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3.3 COMPANY BACKGROUND, BUSINESS PARTNER INFORMATION AND RANGE OF CUSTOMERS


1. Input data on your Company Background.

2. Input data on your Business Partner Information

3. Input data on Range of Customers of your Company.

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3.4 PRODUCT INFORMATON & PRODUCTION INFORMATION


1. Input data on Product Information of your Company.

2. Input data on Production Information of your

Company.

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3.5 LOGISTIC INFORMATION


1. Click [+] to add new transport method (Sea, Rail, Air)

and port of loading if necessary.

2. Input Transport Method (Sea, Rail, Air) and Port of

Loading in “Logistic Information - Sea/Air

Transport” section.

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For Sea / Rail / Air Transport

Below section is only required if your orders are dispatch

by Road Transportation to our customers. Please skip this

section if Road Transport method is not required.

3. If Road transport method is necessary, input

necessary data to create Road Dispatch Location

in “Logistic Information – Road Transport Detail”

section.

4. If more than one Road Dispatch Location are

required, click [+] to add more Road Dispatch

Location.

For Road Transport

Important

3.6 DOMAIN NAME AND USER REGISTRATION


1. Input your Company Domain Name for registration of MBS user account. To prevent any person with

Public Domain Name to access your company data, we do not accept Public Domain Name

(e.g.163.COM, GMAIL.COM, YAHOO.COM) as your company Domain Name.

2. Domain Name of Email Address in “User Registration” section must be included as one of your

company Domain Name. Please ensure it is a valid email address and you can access mailbox of this

Email Address. System will send link or token to this Email Address if you want to reset MBS user

account password or input / update bank details.

3. Click “NEXT” to continue the registration.

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Example: [email protected]

Example: fuji.com



After reviewing the entered information,

supplier can

1. Enter the characters of image in

“Confirmation” Section.

2. Click “SUBMIT” to complete the

registration and confirmation page

will be displayed if submitted

successfully.

After submission, the registration will be

sent for approval. A notification email will

be sent to registered supplier’s email

address after it is approved.

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Suppliers are required to provide below data of their companies during new supplier listing.

Please browse through this guide and follow the guideline specified in the sections below to

prepare all required data of your company before inputting data in MBS.

• Main Contact METRO Sourcing Office & METRO Sourcing Purchase Department

(Section 2)

• General Information including Company Name, Company Address & Contact Details

(Section 3.1)

• Business License (Section 3.2)

• Company Background, Business Partner Information & Range of Customers (Section 3.3)

• Product Information & Production Information (Section 3.4)

• Logistics Information (Section 3.5)

• Domain Name & User Registration (Section 3.6)



1. Logo means mandatory

information and Supplier must

complete data input in these

fields in order to proceed the

registration.

2. Logo means List Box and

Supplier should click on the

Logo to display and select from

the list of values for data input.

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1. Supplier can click on the logo to add

additional records for the data fields.

2. If wrong data records are entered, Supplier

can click on logo or to remove the

records from the data fields.

3. Some fields require you to input * in the field

to display and select from the list of

values for data input.

For “New Supplier Listing”, Supplier should

input * in the field “Product Categories”

under “Product Information” to display and

select from the list of values.

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CONTACT


Support Centre

METRO SOURCING INTERNATIONAL LIMITED

Phone: +852-2738 4145

Mail: [email protected]

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