Questions and Answers (SRs Part-I).doc

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NOTES

Service Regulations Part-I

1. The to and from journeys performed by the employee and the day(s)

of the departmental examination is treated as duty or not?

Ans:- The number of days actually required by a Board servant for

proceeding to and returning from the station at which an obligatory

departmental examination or an optional departmental examination

which he is permitted to attend is held will be treated as a period of

duty in addition to the day or days of examination. The concession

shall not be granted more than twice for the same optionalexaminations.

(Regulation-10 of S.Rs. Part-I)

2. A post vacated by a Board servant who has been dismissed can be

filled up substantively or not?

Ans:- A post vacated by a Board servant who has been dismissed should

not be filled substantively pending the result of such appeal as the

regulations permit.


3. What is age of retirement on superannuation of the employees?

Ans:- The date of retirement on superannuation of an employee of the

Board other than Class IV employees is the date on which he

attains the age of 58 years and of a Class IV Employee the date on

which he attains 60 years.

(Regulatin-16 of S.Rs. Part-I)

4. The day of retirement on attaining the age of superannuation is a

working day or not?

Ans:- The day of retirement on attaining the age of superannuation is not

a working day.

When an employee is required to retire, revert or cease to be on

leave, on attaining a specified age, the day on which he attains

that age is reckoned as a non-working day and the employee must


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retire, revert or cease to be on leave (as the case may be) with

effect from and including that day.

Regulation-10 of S.Rs. Part-I)

5. An employee on promotion has assumed charge of a post after

12 Noon on 31-7-07; given date of promotion as option for pay

fixation and he is claiming that his Annual Grade Increment shall be

released in the higher post on 1-7-08. How to regulate his case?

Quote the relevant Regulation.

Ans:- No.

If an employee assumed or relinquishes charge of a post after

12 Noon on any day, he shall be deemed to have assumed or

relinquished the charge on the following day. Hence, his AGI will

be released on 1-8-08 only.(Regulation-18 of SRs Part-I)

6. Two employees Mr.X and Mr.Y assumed and given up charges of a

post at the same station at which are on camp, which is not their

Headquarters. Is it permissible as per Regulations, if not why?

Ans:- Ordinarily, the duties of a post shall be assumed and given up by

the relieving and relieved employee simultaneously at headquartersboth of them being present. In the case of employees in Class I or II

service both should sign a certificate indicating the place and the

date and hour at which the change in the incumbency of the post has

taken place.

The Board in the case of the Chief Engineer, the Chairman in

the case of the Secretary, the Deputy Manager to the Board and other

officers of the Personnel & General Services and the Chief Engineerin the case of other Class I and II service employees may direct that

the transfer shall be effected at a specified place other than the

headquarters or that the two employees concerned shall

communicate to one another by post or telegram that they have

respectively assumed or given up the duties of a post with effect

from the specified date.

The above direction may be issued only for special reasons of

a public nature. The exact nature of the reasons should be recorded

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as a part of the order, full consideration being given to the financial

effect which the order will produce.


7. Does the employee who is placed under suspension possess lien on thepost on which he is substantively holding?

Ans:- Yes. Even though the employees is under suspension, he does

possess lien on the post which he is substantively holding.


8. An employee was sanctioned EOL for a period of 5 years on

securing employment at abroad and went abroad. After expiry of the

EOL sanctioned, he has not assumed charge. What is the status ofsuch employee?

Ans:- He is deemed to have resigned and shall accordingly cease to be in

Board employment.

Where a Board servant does not resume duty after remaining

on leave for a continuous period of five years, or where a Board

servant after the expiry of his leave remains absent from duty,

otherwise than on foreign service or on account of suspension,

for any period which together with the period of the leave

granted to him, exceeds five years he shall, unless the Board in

view of the exceptional circumstances of the case otherwise

determines, be deemed to have resigned and shall accordingly

cease to be in Board employment.

(Regulation-28(2) of S.Rs. Part-I)

9. What will be status of the employee who is unuathorisedly absent

from duty for a period exceeding one year?

Ans:-

An employee of APTRANSCO shall be deemed to have

resigned from the service if he

1. is absent without authorisation for a period exceeding

one year or

2. remains absent from duty for a continuous period

exceeding five years, with or without leave; or

3. continues on foreign service beyond the periodapproved by APTRANSCO.

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Provided that a reasonable opportunity to explain the reason for

such absence or continuation on foreign service shall be given to the

employee before the provisions of this regulations are invoked.

(Regulation-28 (3) of S.Rs. Part-I)

10. An employee after drawing his AGI on 1-4-2003 was placed under

suspension on 31-1-2004 and he is reinstated to duty on 18-8-2006

and he is inflicted with the punishment of withholding of one

increment without cumulative effect and the period of suspension is

treated as such vide final orders dated 17-8-2006. Regulate his case.

Ans:- If a Board employee is suspended for misconduct, neither the

period of suspension nor any period of service preceding hesuspension shall be allowed to count towards the period necessary to

earn an increment.

(Regulatin-32, Note-2 of S.Rs. Part-I)

11. An employee joined service as A.E. on 1-6-2003 and his services

were regularised on 15-11-2003 and placed on probation

w.e.f. 1-6-2003 with a condition he has to pass the departmental test

during the period of probation. As he failed to pass the departmental

test within the prescribed period of probation, his probation is

extended by one year and passed the test held on 21-12-2007. How

to release his increments.

Ans:- The following provisions prescribe the conditions on which service

counts for increments in a time scale:-

In cases where the passing of an examination or test confers

on a Board employee the right to any benefit or concession, such

titles should be deemed to have accrued on the day following the

last day of examination or test which he passed.

In is hereby clarified that the ruling given above shall be

conferred only to the sanction of increments and its scope should

not be widened out of context to matters relating to seniority,

promotions etc.

(Regulation-33 (1) of S.Rs. Part-I)

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12. The CGM (HRD) has sanctioned EOL on MC for a period of three

months to an employee. Does this 3 months EOL period counts for

increment or otherwise?

Ans:- No. If the EOL is sanctioned by the JMD (HRD) / Director (HRD)with the concurrence of Director (Finance), then only it counts for

increment.

(Note (4) (b) under Regulation-33 (aa) of S.Rs. Part-I)

13. How to release the increments to the probationer whose period of

probation is two years and whose period of probation is one year?

Ans:- Probationer whose period of probation is two years:-

A probationer, whether he is direct recruit, transferee or

promotee, shall be entitled to draw the first increment after

putting in the service necessary to earn the increment; his next

increment shall, however, be drawn only with effect from the

date of satisfactory completion of probation, but he period of

his service from the date of the first increment shall count for

subsequent increments.

Probationers whose period of probation is one year:-

They shall be entitled to draw increments only with effect from

the date of satisfactory completion of probation, but the period

of service from the date of appointment shall count for

subsequent increments.

(Regulation-40 (2)(i) of S.Rs. Part-I)

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Regulation 54 of S.Rs. Part-I:

Combination of Appointments / Additional Charge Appointments:

The APTRANSCO/DISCOMs may appoint an employee to holdsubstantively, as a temporary measure or to officiate in not more than two

independent posts at one time.

Additional charge appointments are made

(i) to equal post or higher post; and

(ii) One should not be subordinate to the other.

Additional charge pay:

Additional pay is admissible if the full additional charge is held for

a period exceeding 14 working days excluding public holidays, optional

holidays, and casual leave, or local holidays if any, and in respect of

current duties one month.

For first 3 months:

1/5th of his pay or the minimum pay of the additional post whichever is

less. He may draw compensatory allowances, if any of the second post in

full and if CA is attached to both the posts larger of the two.

For above 3 months and upto 6 months:

1/10th of his pay or the minimum pay of the additional post whichever

is less.

Note: Above 6 months: No additional charge pay is admissible

Regulation 54(1)(c): CURRENT DUTIES;

If an employee is appointed to discharge only the current duties of

second post in addition to his own, the additional pay should be 1/10th of

his substantive pay or 1/4th of the minimum of the 2nd post, whichever is

less and CA of his own post.

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Regulation 56 of S.Rs. Part-I: Payments during suspension period:

Subsistence Allowance:- Payments.

Compulsory Deductions:

(i) Income Tax,

(ii) House Rent and allied charges i.e., Electricity, Water, Furniture

etc.,

(iii) Repayment of Loans and Advances.

Optional Deductions:

(i) Premia due on Postal Life Assurance Policies;(ii) Amounts due to Co-operative Stores and Co-operative Credit

Socieities;

(iii) Refunds of advances taken from GPF.

Deductions not to be made from subsistence allowance:

(i) Subscription to GPF;

(ii) Amounts due on Court Attachments;

(iii) Recovery of loss sustained to the Company for which an

employee is responsible;

16. Calculation of joining time:

Not more than one (1) day is allowed to an employee in order to

join new post when appointment to such post does not necessarily involve

change of residence. A holiday or Sunday counts as a day for purpose of

this Regulation.

Where appointment/transfer to new post involves change ofresidence the joining time is calculated as follows:

(a) 6 days preparation

(b) 1 day public holiday (Sunday)

(c) 1 day Journey time for every 500 KM travel by train and

additional day for fraction over and above 500 KM /

1 day for every 150 KM if the journey by Motor Vehicle.

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ROSTER

Roster Point No. Roster of SC / ST

W = Woman2 SC (W)

7 SC

8 ST (W)

16 SC

22 SC(W)

25 ST

27 SC

33 ST

41 SC47 SC(W)

52 SC

58 ST(W)

62 SC

66 SC(W)

72 SC

75 ST

77 SC

83 ST87 SC(W)

91 SC

97 SC

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