Quarterly Status Report - SamTrans
29
Capital Projects Quarterly Status Report 1 st Quarter FY2015: July 1 – September 30, 2014 Prepared for the December 3, 2014 SamTrans Board Meeting San Mateo County Transit District
Transcript of Quarterly Status Report - SamTrans
Capital Projects
Quarterly Status Report 1st Quarter FY2015: July 1 – September 30, 2014
Prepared for the December 3, 2014 SamTrans Board Meeting
San Mateo County Transit District
San Mateo County Transit District
QUARTERLY CAPITAL PROGRAM STATUS REPORT Status Date: September 30, 2014
TABLE OF CONTENTS
Capital Program – Budget Status Summary ..................................................................... 1
Traffic Light Report ........................................................................................................... 3
Revenue Vehicles Replacement Projects: 21317,8,9 – Replacement of 62 – 1998 Gillig Buses ........................................................ 5
21400 - Replace 19 2007 Eldorado Cutaways ................................................................. 6
Information Technology Projects: 20815 – Business Optimization Program .......................................................................... 7
20816 – Business Continuity & Disaster Recovery Plan Implementation Project ............. 8
20902 – Interactive Voice Response System Project ....................................................... 9
21021 – Phone System Replacement Project ................................................................ 10
21203 – Radio Backbone Upgrade Project ..................................................................... 11
21405 – Replace & Upgrade Servers & Out of Warranty Equipment Project ................. 12
Facilities / Construction Projects: 21111 – Bus Stop Improvement Project ......................................................................... 13
21232 - Bus Lift Overhaul Project ................................................................................... 13
21237 - San Carlos Transit Center Project ..................................................................... 14
Safety and Security Projects: 21211 – Receptionist Area Security Improvement Project ............................................. 15
21212 - Emergency Op. Center Relocation to 4th Floor ................................................. 16
21213 – Sequoia Station U/G Garage Security Improvement Project ............................ 17
21310 - Central Office Access Control Improvements Project ........................................ 18
21411 – Install CCTV to enhance safety at Central & North & South Bases Project ...... 19
DBE Status Report .......................................................................................................... 21
Definition of Terms .......................................................................................................... 22
Performance Status (Traffic Light) Criteria ..................................................................... 24
This page is intentionally left blank.
FY10 FY11 FY12 FY13 FY14 FY15
1. Revenue Vehicles Replacement $12,966 $603 $1,000 $31,363 $2,092 $48,193
2. Revenue Vehicle Support $1,288 $2,243 $1,117 $949 $1,431 $1,883
3. Information Technology $510 $2,326 $13,815 $5,010 $5,659 $1,938
4. Development $1,321 $1,000 $1,424 $1,165 $786 $894
5. Facilities/Construction $2,146 $652 $1,901 $445 $297 $804
6. Safety and Security $0 $0 $0 $1,990 $1,000 $1,370
7. Contingency $500 $1,800 $250 $250 $250 $250
$18,731 $8,624 $19,507 $41,172 $11,515 $55,332
Total Audited Expenditures by FY (2) $62,341 $14,480 $11,049 $10,466 $33,113 (3) $15,169 (4)
Some of the major projects completed include, but are not limited to the following:
Portable Radios Replacement
Brewster Depot Improvements Project
Revenue Collection System
South Base Bus Washer ProjectReplacement of ten 2005 El Dorado Cutaway VehiclesFire Alarm System UpgradeSafety and Risk Management Office Remodel Project
Comprehensive Operational Analysis ProjectEmergency Operation Center Relocation Project
Technology Refresh Projects
Note: (1) The "Total Board Approved Budget by FY" reflects the annual budget approved by the SamTrans Board of
(2) "Total Audited Expenditures by FY" reflects total cost expended in the fiscal year; funding source for theexpenditures could be from prior fiscal years.
projects. Unspent budget in a fiscal year will be carried forward to subsequent budget years.Directors at the beginning of each fiscal year. This authorizes the amount that could be spent on
Replacement of 10 Paratransit Cutaway VansReplacement of 14 Paratransit Vans
Park and Ride Lot Pavement Rehabilitation
(3) Expenditures shown for FY2014 through June 30, 2014 have not been audited. (4) Expenditures shown for FY2015 through September 30, 2014 are unaudited.
North Base Emergency Generator Upgrades ProjectReplacement of 135 Fixed Route Buses
South Base Generator Replacement Project
Network Maintenance and Technology Refresh ProjectTransit Fleet Vehicle 2010 California Air Resource Board (CARB) Regulation Project
Implementation of Hastus ATP, Minbus & GEO Scheduling and Operation Modules
Total Board Approved Budget by FY (1)
SamTrans - Capital Program - Budget Status Summary
Programs
Q1 FY2015 - July 1 to September 30, 2014
All Costs in $1,000's
Page 1
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Page 2
July 1, 2014 - September 30, 2014 SamTrans Quarterly Report Active Capital Projects
PageQ4 FY14 Q1 FY15 Q4 FY14 Q1 FY15 Q4 FY14 Q1 FY15 Q4 FY14 Q1 FY15
(1) Revenue Replacement
21317,8,9 - Replacement of 62 - 1998 Gillig Buses 5
21400 - Replace 19 2007 Eldorado Cutaways 6
(2) Information Technology Projects:
20815 - Business Optimization Program 7
8
20902 - Interactive Voice Response (IVR) System Project 9
21021 - Phone System Replacement Project 10
21203 - Radio Backbone Upgrade Project 11
12
(3) Facilities / Construction Projects:
21111 - Bus Stop Improvement Project 13
21232 - Bus Lift Overhaul Project 13
21237 - San Carlos Transit Center Project 14
(4) Safety and Security Projects:
21211 - Receptionist Area Security Improvement Project 15
21212 - Emergency Op. Center Relocation to 4th Floor 16
17
18
1921411 - Install CCTV to enhance safety at Central & North & South Bases Project
21405 - Replace & Upgrade Servers & Out of Warranty Equipment Project
FUNDING
The following projects represent a sub-set of the total Capital Program and have been selected for inclusion into the Quarterly Report due to project value, operational significance, and/or impact on customers.
SCOPE BUDGET
21310 - Central Office Access Control Improvements Project
21213 - Sequoia Station U/G Garage Security Improvement Project
20816 - Business Continuity & Disaster Recovery Plan Implementation Project
SCHEDULE
G G GGG G G G
G G G G
G G GGG G G G
G G GGG G G G
G G GG G G
G G GGG G G G
G G GGG G G G
G G GG G G
G G GG G G
G G GG G G
G G GG G G
G G GG G GRR
G G GG G GRR
Y
G GGG
G G G G
G G G G
G G G G
G G G G
Y
G
R
G G G G
R
G
G G G G
G
G
Page 3
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Page 4
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
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= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
1 FY
2015
Jul
01,
201
4 to
Sep
30,
201
4
Key
Act
iviti
es
This
Qua
rter
:(1
) C
ompl
eted
pro
duct
ion
of 2
9' D
iese
l bus
and
40'
Die
sel
buse
s.(2
) Beg
an a
ccep
tanc
e pr
oces
s fo
r the
40'
Die
sel b
uses
.(3
) Rec
eive
d th
e fir
st 2
9' D
iese
l bus
on
prop
erty
on
08/0
5/20
14.
(4) R
esol
ved
issu
es o
n th
e 29
’ Die
sel b
us a
nd 4
0’ D
iese
l bu
s M
aste
r Res
olut
ion
List
.
Nex
t Qua
rter
: (1
) Com
plet
e ac
cept
ance
pro
cess
for a
ll 29
' and
40'
Die
sel
buse
s.(2
) All
vehi
cles
go
into
ser
vice
.(3
) Pur
chas
e sp
are
parts
.
93.9
%01
/07/
13/
01/0
7/13
A$3
0,69
8,40
605
/01/
16/
05/0
1/16
Scop
e:
(1) T
o pu
rcha
se (6
2) 1
998
Gilli
g Ph
anto
m b
uses
to re
plac
e th
ose
that
hav
e ex
ceed
ed th
eir u
sefu
l life
. The
exi
stin
g (6
2) 1
998
sub-
fleet
bus
es h
ave
been
in s
ervi
ce fo
r 14
year
s an
d w
ill ex
ceed
ed 1
5 ye
ars
of s
ervi
ce b
y th
e tim
e th
ey a
re re
tired
.(2
) The
new
bus
es w
ill m
eet t
he re
com
men
datio
ns fr
om
the
Sam
trans
Ser
vice
Pla
n (S
SP).
The
pro
ject
als
o in
clud
es $
900K
for
purc
hasi
ng o
f maj
or b
us c
ompo
nent
s,
in a
ccor
danc
e w
ith F
TA a
llow
ance
for s
pare
com
pone
nts.
Issu
es:
(1) T
he p
roje
ct h
as b
een
split
into
3 s
mal
ler p
roje
cts
to
miti
gate
any
pot
entia
l del
ay in
pur
chas
es.
(2) D
urin
g co
ntra
ct n
egot
iatio
n, p
rice
of b
uses
, lab
or fo
r in
spec
tion
and
mod
ifica
tion,
and
con
tinge
ncy
wer
e re
aliz
ed
to h
ave
been
und
eres
timat
ed. T
he c
urre
nt E
AC h
ave
been
in
crea
sed
to re
flect
the
abov
e ch
ange
s. A
dditi
onal
fund
ing
will
be re
ques
ted.
$36,
185,
388
REV
ENU
E VE
HIC
LES
REP
LAC
EMEN
T PR
OJE
CTS
:
$6,8
64,3
41$3
7,56
2,74
7($
1,37
7,35
9)81
.7%
2131
7,8,
9
Rep
lace
men
t of
62 -
1998
Gilli
g Bu
ses
2131
7 -
Rep
lace
men
t of
16-1
998
29'
Die
sel B
uses
2131
8 -
Rep
lace
men
t of
21-1
998
40'
Die
sel B
uses
2131
9 -
Rep
lace
men
t of
25-1
998
40'
Hyb
rid B
uses
$35,
631,
381
$35,
631,
381
$554
,007
Page 5
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
1 FY
2015
Jul
01,
201
4 to
Sep
30,
201
4
Key
Act
iviti
es
This
Qua
rter
:(1
) Beg
an p
rodu
ctio
n of
200
7 El
Dor
ado
Cut
away
s on
10
/07/
2014
.
Nex
t Qua
rter
: (1
) Del
iver
firs
t veh
icle
to th
e D
istri
ct.
(2) B
egin
pay
ing
invo
ices
.(3
) Beg
in a
ccep
tanc
e pr
oces
s.
11.2
%36
.9%
7/1/
2014
/7/
10/1
4A
07/1
5/15
/ 07
/15/
15$0
$1,8
88,1
25$2
11,0
19$1
,677
,106
$1,8
88,1
25$0
Scop
e:
Purc
hase
repl
acem
ent c
utaw
ays
for t
he n
inet
een
2007
El
Dor
ado
cuta
way
s th
at h
ave
reac
hed
the
end
of th
eir u
sefu
l lif
e. T
he E
l Dor
ado
cuta
way
is m
odifi
ed to
acc
ept a
fib
ergl
ass
body
and
inte
riors
for d
eman
d re
spon
se
serv
ices
, suc
h as
whe
elch
air t
ie-d
owns
and
a w
heel
chai
r lif
t.
Issu
es:
Non
e.
REV
ENU
E VE
HIC
LES
REP
LAC
EMEN
T PR
OJE
CTS
(Con
tinue
d):
2140
0R
epla
ce 1
9 20
07
Eldo
rado
C
utaw
ays
$1,8
88,1
25$1
,888
,125
Page 6
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
1 FY
2015
Jul
01,
201
4 to
Sep
30,
201
4
The
scop
e of
this
pro
ject
is to
re-e
ngin
eer t
he D
istri
ct's
bu
sine
ss p
roce
sses
, lev
erag
ing
best
pra
ctic
es a
nd r
e-im
plem
entin
g th
e fo
llow
ing
Peop
leSo
ft ap
plic
atio
ns: (
1)
Hum
an C
apita
l Man
agem
ent (
HC
M),
(2) F
inan
ce a
nd
Supp
ly C
hain
Man
agem
ent (
FSC
M),
and
(3) E
nter
pris
e Pe
rform
ance
Man
agem
ent (
EPM
). Th
e pr
ojec
t will
driv
e ad
optio
n th
roug
h ef
fect
ive
orga
niza
tion
chan
ge
man
agem
ent
and
train
ing
of th
e D
istri
ct S
taff
to o
pera
te
optim
ally
in th
e ne
w e
nviro
nmen
t. Th
e bu
sine
ss a
reas
af
fect
ed a
re F
inan
ce a
nd A
ccou
ntin
g, C
ontra
cts
and
Proc
urem
ent,
Proj
ect C
ostin
g, G
rant
s, C
apita
l Fin
ance
, Pl
anni
ng a
nd B
udge
ting,
Hum
an R
esou
rces
, Pay
roll
and
Tim
e re
porti
ng. P
hase
1 w
as c
ompl
eted
suc
cess
fully
. Ba
sed
on th
e de
ploy
men
t stra
tegy
, the
Dis
trict
app
rove
d th
e al
l-in-
one
appr
oach
vs.
the
phas
ed a
ppro
ach
that
was
or
igin
ally
con
tract
ed. T
he C
urre
nt B
udge
t, Es
timat
e at
C
ompl
etio
n an
d Sc
hedu
le in
clud
e Ph
ases
1 (P
lan
and
Prot
otyp
e), 2
a (D
esig
n an
d Bu
ild) a
nd 2
b (T
est,
Trai
n &
Del
iver
).
Issu
es:
Non
e.
Key
Act
iviti
esTh
is Q
uart
er:
(1) C
ompl
eted
Hum
an C
apita
l Man
agem
ent (
HC
M) d
ata
conv
ersi
on v
alid
atio
n.
(2) C
ompl
eted
HC
M S
yste
m In
tegr
atio
n Te
st 1
(SIT
1) a
nd
SIT2
. (3
) Con
duct
ed H
CM
trai
ning
ses
sion
s fo
r Use
r Ac
cept
ance
test
ers.
(4
) Ini
tiate
d U
ser A
ccep
tanc
e Te
st (U
AT) t
rain
ing
on
Peo p
leSo
ft H
CM
. (5
) Ini
tiate
d re
view
of F
inan
ce S
IT1
and
prov
ided
fe
edba
ck.
(6) I
nitia
ted
test
scr
ipts
for H
CM
UAT
. (7
) Ini
tiate
d U
AT fo
r Cor
e H
uman
Res
ourc
es (H
R) t
estin
g.
(8) C
ontin
ued
data
con
vers
ion
anal
ysis
and
con
vers
ion
/ va
lidat
ion.
(9
) Con
tinue
d cr
eatio
n an
d re
view
of t
rain
ing
mat
eria
l for
Fi
nanc
ial S
uppl
y C
hain
Man
agem
ent (
FSC
M).
Nex
t Qua
rter
:
(1) C
ompl
ete
HC
M U
AT te
stin
g fo
r Cor
e H
R.
(2) C
ompl
ete
SIT2
val
idat
ion
for H
CM
.(3
) Con
tinue
dat
a co
nver
sion
ana
lysi
s an
d co
nver
sion
. (4
) Con
tinue
UAT
pre
para
tion
FSC
M a
nd in
itiat
e EP
M.
(5) I
nitia
te U
AT fo
r Pay
roll
and
Tim
e &
Labo
r. (6
) Beg
in F
SCM
SIT
1 an
d SI
T2 re
view
and
val
idat
ion.
(7
) Beg
in ro
le b
ase
appl
icat
ion
secu
rity
conf
igur
atio
n.
65.7
%$1
4,21
2,10
8 02
/17/
11/
02/1
7/11
A64
.4%
$21,
637,
112
$7,4
25,0
04
$20,
837,
112
INFO
RM
ATI
ON
TEC
HN
OLO
GY
PRO
JEC
TS:
2081
5Bu
sine
ss
Opt
imiz
atio
n Pr
ogra
m
02/1
7/15
/04
/21/
15$0
$2
1,63
7,11
2 $1
1,19
9,41
0 $1
0,43
7,70
2
Page 7
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
1 FY
2015
Jul
01,
201
4 to
Sep
30,
201
4
Scop
e: T
he s
cope
of t
his
proj
ect i
s to
mov
e fo
rwar
d,
impl
emen
t and
test
the
Dis
aste
r Rec
over
y Pl
an
proc
edur
es c
ompl
eted
by
Booz
, Alle
n, H
amilt
on d
ated
Apr
il 17
, 200
7.
Is
sues
: The
del
ay in
sch
edul
e is
due
to th
e fo
llow
ing
reas
ons:
(1
) A R
eque
st fo
r Pro
posa
l (R
FP) t
hat w
as to
be
com
plet
ed in
Jan
uary
201
2 ha
s be
en c
hang
ed a
s th
e Pe
ople
soft
(PS)
Sys
tem
will
be o
utso
urce
d, a
nd th
e PS
Sy
stem
com
pris
ed o
f the
maj
ority
of t
he D
R S
erve
r re
plic
atio
n pl
an in
the
RFP
. (2
) Del
ay in
pre
para
tion
of D
ata
Cen
ter (
Pow
er, c
oolin
g,
Serv
er c
abin
ets
and
data
com
mun
icat
ion)
for t
he D
isas
ter
Rec
over
y (D
R) e
quip
men
t.
Key
Act
iviti
es
Th
is Q
uart
er:
(1) C
ontin
ued
conf
igur
atio
n an
d in
stal
latio
n of
Del
l eq
uipm
ent a
nd n
etw
ork
equi
pmen
t.
Nex
t Qua
rter
: (1
) Con
tinue
con
figur
atio
n an
d in
stal
latio
n of
Del
l eq
uipm
ent a
nd n
etw
ork
equi
pmen
t.(2
) Pro
cure
add
ition
al n
etw
ork
serv
er a
nd n
etw
ork
equi
pmen
t.
$340
,100
$340
,100
2081
6
Busi
ness
C
ontin
uity
&
Dis
aste
r R
ecov
ery
Plan
Im
plem
enta
tion
Proj
ect
INFO
RM
ATI
ON
TEC
HN
OLO
GY
PRO
JEC
TS (C
ontin
ued)
:
$340
,100
$0$3
40,1
00$2
43,9
23$0
12/3
1/11
/12
/31/
14
07/0
1/08
/
07
/01/
08A
79.0
%71
.7%
$96,
177
Page 8
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
1 FY
2015
Jul
01,
201
4 to
Sep
30,
201
4
Scop
e: Im
plem
ent a
n in
tera
ctiv
e vo
ice
resp
onse
sys
tem
fo
r the
Dis
trict
's R
edi-W
heel
s pr
ogra
m to
aut
omat
ical
ly c
all
pass
enge
rs to
info
rm th
em o
f the
imm
inen
t arr
ival
of t
heir
pick
-up.
The
sys
tem
is in
tend
ed, i
n pa
rt, to
redu
ce
cust
omer
no
show
s, v
ehic
le re
turn
s an
d ve
hicl
e dw
ell
times
.
Issu
es:
(1) E
ngho
use
has
com
plet
ed th
eir p
ortio
n of
the
syst
em to
a
satis
fact
ory
leve
l, bu
t due
to in
terfa
ce w
ith th
e Tr
apez
e so
ftwar
e th
e im
min
ent a
rriv
al a
ccur
acy
is n
ot a
t the
leve
l th
at S
amtra
ns w
ould
like
.(2
) Sam
trans
is w
orki
ng to
impr
ove
the
imm
inen
t arr
ival
ac
cura
cy p
robl
em a
nd w
ill re
tain
Tra
peze
to a
ssis
t us
in
impr
ovin
g ac
cura
cy.
(3) S
amtra
ns is
cur
rent
ly re
tain
ing
Stan
tec
Con
sulti
ng
Serv
ice
to m
anag
e th
e Tr
apez
e up
grad
e.
Key
Act
iviti
es
Th
is Q
uart
er:
1) C
ontin
ued
test
ing
the
new
ver
sion
of T
rape
ze s
oftw
are
in th
e te
st e
nviro
nmen
t.3)
Con
tinue
d in
-hou
se im
min
ent a
rriv
al a
ccur
acy
mea
sure
s.
N
ext Q
uart
er:
1) C
ontin
ue te
stin
g th
e ne
w v
ersi
on o
f Tra
peze
sof
twar
e in
th
e te
st e
nviro
nmen
t.2)
Con
tinue
in-h
ouse
imm
inen
t arr
ival
acc
urac
y m
easu
res.
$299
,680
$3
50,0
00
2090
2In
tera
ctiv
e Vo
ice
Res
pons
e (IV
R)
Syst
em P
roje
ct$0
$5
0,32
0 03
/31/
11/
03/3
1/15
85.6
%09
/01/
08
/09
/01/
08 A
98.8
%$0
$3
50,0
00
$350
,000
$3
50,0
00
INFO
RM
ATI
ON
TEC
HN
OLO
GY
PRO
JEC
TS (C
ontin
ued)
:
Page 9
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
1 FY
2015
Jul
01,
201
4 to
Sep
30,
201
4
Scop
e: T
his
proj
ect c
over
s th
e ob
ject
ive
anal
ysis
of
poss
ible
tele
phon
y so
lutio
ns a
t the
Dis
trict
that
is e
nter
ing
end
of s
uppo
rt da
te fr
om th
e ve
ndor
, Cis
co b
y M
ay 1
5,
2011
. Cur
rent
dire
ctio
n is
to g
o ou
t for
form
al R
FP in
co
nsid
erat
ion
of th
e D
istri
ct’s
cur
rent
env
ironm
ent,
incl
udin
g its
abi
lity
to p
rovi
de in
tern
al s
uppo
rt, it
s fu
ture
te
leph
ony
need
s, a
nd it
s in
tern
al in
frast
ruct
ure
capa
city
.
The
orig
inal
sco
pe w
as a
men
ded
and
appr
oved
by
the
Tech
nica
l Wor
king
Gro
up (T
WG
) to
incl
ude
the
purc
hase
of
new
IP p
hone
han
dset
s by
util
izin
g th
e bu
dget
und
erru
n of
abo
ut $
200K
.
Issu
es: P
roje
ct s
ched
ule
was
del
ayed
as
ther
e w
as n
o st
orag
e sp
ace
for t
he n
ewly
pur
chas
ed IP
pho
ne h
ands
ets
and
the
proj
ect h
as to
be
com
plet
ed in
pha
ses.
The
rem
aini
ng b
alan
ce o
f $23
K w
ill be
use
d fo
r pr
ocur
emen
t of s
pare
equ
ipm
ent,
hand
sets
and
ac
cess
orie
s.
Key
Act
iviti
es
Th
is Q
uart
er:
(1) C
ontin
ued
to d
eplo
y an
d te
st n
ew IP
pho
ne fe
atur
es.
Nex
t Qua
rter
: (1
) Con
tinue
to d
eplo
y an
d te
st n
ew IP
pho
ne fe
atur
es.
$636
,000
81.0
%$6
36,0
00
INFO
RM
ATI
ON
TEC
HN
OLO
GY
PRO
JEC
TS (C
ontin
ued)
:
$636
,000
$0$6
12,7
7806
/30/
12/
12/3
1/14
07/0
1/10
/
07
/01/
10A
$096
.3%
$636
,000
2102
1$2
3,22
2Ph
one
Syst
em
Rep
lace
men
t Pr
ojec
t
Page 10
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
1 FY
2015
Jul
01,
201
4 to
Sep
30,
201
4
Scop
e: T
he s
cope
of t
he p
roje
ct is
: (1)
to e
xpan
d th
e da
ta
and
voic
e co
mm
unic
atio
ns c
apac
ity (p
rovi
de a
dequ
ate
band
wid
th to
sup
port
curr
ent a
nd fu
ture
ope
ratio
ns);
and
(2) t
o re
plac
e ag
ing
and
unsu
ppor
ted
mis
sion
crit
ical
co
mm
unic
atio
ns e
quip
men
t (R
adio
and
Aut
omat
ic V
ehic
le
Loca
tion)
on
the
Dis
trict
bus
flee
t.
Is
sues
: Pr
ojec
t sch
edul
e sl
ippe
d by
abo
ut 1
7 m
onth
s du
e to
:(1
) Iss
uanc
e of
Req
uest
for P
ropo
sal (
RFP
) was
del
ayed
by
four
mon
ths.
(2
) Neg
otia
tion
with
pot
entia
l con
tract
or w
as n
ot c
ompl
eted
un
til M
ay, 2
013.
(3) C
ontra
ctor
's p
ropo
sed
inst
alla
tion
sche
dule
is 6
mon
ths
mor
e th
an th
e or
igin
al e
stim
ated
12
mon
ths.
(4
) Des
ign/
Build
was
del
ayed
by
two
mon
ths
beca
use
of
the
softw
are
issu
es fo
und
durin
g te
stin
g.
(5
) For
the
abov
e re
ason
s, th
e Pr
ojec
t Man
ager
is h
ereb
y re
ques
ting
appr
oval
from
sen
ior m
anag
emen
t for
sch
edul
e re
-bas
elin
ing.
If a
ppro
ved,
the
re-b
asel
ined
sch
edul
e w
ill be
refle
cted
in th
e ne
xt Q
uarte
rly re
port.
$13,
400,
000
$13,
400,
000
49.0
%55
.3%
$16,
635
11/0
1/11
/
11/0
1/11
A
12/3
1/13
/05
/31/
15
INFO
RM
ATI
ON
TEC
HN
OLO
GY
PRO
JEC
TS (C
ontin
ued)
:
2120
3R
adio
Bac
kbon
e U
pgra
de P
roje
ct
Key
Act
iviti
es
Th
is Q
uart
er:
(1) C
ondu
cted
Sys
tem
Inte
grat
ion
Test
and
the
test
pa
ssed
suc
cess
fully
.(2
) Com
plet
ed th
e m
ini-f
leet
test
ing
and
inve
stig
ated
all
the
issu
es fo
und
durin
g th
e m
ini-f
leet
test
ing.
(3) C
ompl
eted
the
Fina
l Acc
epta
nce
Re-
test
suc
cess
fully
.(4
) Fin
ishe
d al
l pun
ch li
st it
ems
for t
he s
yste
m.
Nex
t Qua
rter
: (1
) Tes
t the
new
sof
twar
e.(2
) Pla
n an
d sc
hedu
le th
e fu
ll fle
et d
eplo
ymen
t ins
talla
tion
star
ting
with
the
Para
trans
it ve
hicl
es.
$10,
700,
000
$2,7
00,0
00
$6,5
59,8
10
$6,8
23,5
55
$13,
383,
365
Page 11
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
1 FY
2015
Jul
01,
201
4 to
Sep
30,
201
4
Scop
e: T
his
proj
ect w
ill re
plac
e D
istri
ct’s
ser
vers
, net
wor
k ro
uter
s, s
witc
hes
and
othe
r app
lianc
es th
at a
re a
t the
end
of
thei
r exp
ecte
d se
rvic
e lif
e. T
he p
roje
ct w
ill co
ver
proc
ure
new
equ
ipm
ent t
o re
plac
e ol
d an
d ou
t of w
arra
nty
equi
pmen
t in
Cen
tral’s
Dat
a C
ente
r, N
orth
Bas
e, S
outh
Ba
se a
nd B
rew
ster
as
wel
l as
prof
essi
onal
ser
vice
s fo
r se
tup
and
conf
igur
atio
n.
Issu
es: P
roje
ct s
ched
ule
was
del
ayed
as
the
war
rant
y of
eq
uipm
ent w
ill no
t exp
ire u
ntil
the
end
of th
is y
ear o
r ear
ly
next
yea
r.
This
Qua
rter
: (1
) Con
tinue
d to
pro
cure
add
ition
al s
erve
rs a
nd n
etw
ork
equi
pmen
t.(2
) Con
tinue
d to
con
figur
e an
d se
tup
desk
tops
, lap
tops
, se
rver
s an
d ne
twor
k eq
uipm
ent.
Nex
t Qua
rter
: (1
) Con
tinue
to p
rocu
re a
dditi
onal
ser
vers
and
net
wor
k eq
uipm
ent.
(2) C
ontin
ue to
con
figur
e an
d se
tup
desk
tops
, lap
tops
, se
rver
s an
d ne
twor
k eq
uipm
ent.
95.0
%97
.8%
$890
,000
$0
Rep
lace
&
Upg
rade
Ser
vers
&
Out
of
War
rant
y Eq
uipm
ent
$890
,000
INFO
RM
ATI
ON
TEC
HN
OLO
GY
PRO
JEC
TS (C
ontin
ued)
:
$890
,000
$007
/01/
13/
07/0
1/13
A
06/3
0/14
/12
/31/
14$8
70,4
08$1
9,59
221
405
$890
,000
Page 12
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
1 FY
2015
Jul
01,
201
4 to
Sep
30,
201
4
Scop
e: T
his
proj
ect w
ill up
grad
e an
d re
plac
e bu
s st
op
amen
ities
and
enh
ance
bus
sto
p si
te in
frast
ruct
ure
resu
lting
in a
dec
reas
e in
repa
ir an
d am
enity
repl
acem
ent
cost
s an
d an
incr
ease
in ri
ders
hip
by p
rovi
ding
pat
rons
sa
fe, c
lean
and
attr
activ
e bu
s st
op fa
cilit
ies.
Th
e sc
ope
incl
udes
pro
cure
men
t of n
ew, u
pgra
ded,
bus
st
op b
ench
es a
nd tr
ash
cans
. The
impr
oved
mod
els
will
be
com
pris
ed o
f pow
der c
oate
d st
eel t
o w
ithst
and
hars
h w
eath
er c
ondi
tions
and
van
dalis
m. B
oth
amen
ities
will
be
bolte
d to
a c
oncr
ete
surfa
ce fo
r sta
bilit
y.
Issu
es:
(1) D
elay
in p
roje
ct s
ched
ule
is d
ue to
del
ay in
the
revi
ew
of R
FP b
y th
e Le
gal D
epar
tmen
t.(2
) Sol
icita
tion
pack
age
is to
be
deliv
ered
to C
&P b
y 11
/1/2
014.
Key
Act
iviti
es
This
Qua
rter
:(1
) Pro
ject
is o
n ho
ld a
t thi
s tim
e, d
ue to
lim
ited
staf
f.
Nex
t Qua
rter
: (1
) Pro
ject
is o
n ho
ld a
t thi
s tim
e, d
ue to
lim
ited
staf
f.
Scop
e: T
his
proj
ect w
ill ov
erha
ul h
ydra
ulic
lift
cylin
ders
an
d th
eir c
ontro
l sys
tem
loca
ted
at N
orth
and
Sou
th B
ase.
Th
e in
-floo
r hyd
raul
ic li
fts a
re u
sed
to ra
ise
and
low
er
buse
s fo
r ins
pect
ion
and
mai
nten
ance
of D
istri
ct re
venu
e ve
hicl
es. T
hey
are
the
orig
inal
lifts
inst
alle
d w
hen
the
base
s w
ere
built
in 1
985
and
1988
, and
hav
e ne
ver b
een
over
haul
ed.
The
purp
ose
of th
is p
roje
ct is
to o
verh
aul t
he in
-floo
r hy
drau
lic li
ft sy
stem
s by
re-fu
rbis
hing
the
hydr
aulic
(lift
) cy
linde
rs, r
epla
cing
con
trol v
alve
s, s
eals
, and
oth
er w
orn
parts
of t
he s
yste
m. I
n ad
ditio
n, lo
ckin
g co
mpo
nent
s th
at
secu
re th
e lif
t will
be in
spec
ted
and
repl
aced
as
need
ed.
Issu
es: N
one.
Key
Act
iviti
es
This
Qua
rter
:(1
) Con
tract
was
aw
arde
d at
the
Augu
st B
oard
.
Nex
t Qua
rter
: (1
) Aw
aitin
g on
the
vend
or to
sig
n th
e co
ntra
ct b
efor
e m
ovin
g on
to th
e ne
xt p
hase
of t
he p
roje
ct.
$246
,084
Bus
Stop
Im
prov
emen
t Pr
ojec
t$0
$246
,084
$246
,084
5.0%
0.2%
$0
FAC
ILIT
IES
/ CO
NST
RU
CTI
ON
PR
OJE
CTS
:
$246
,084
2111
1$5
19
Bus
Lift
Ove
rhau
l Pr
ojec
t$9
16,5
99
$245
,565
04/0
2/13
/04
/02/
13A
01/1
7/12
/01
/17/
12A
04/3
0/14
/ TB
D
$932
,500
$0$9
32,5
00$1
5,90
121
232
03/3
1/15
/ 03
/31/
151.
7%33
.0%
$932
,500
$932
,500
$0
Page 13
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
1 FY
2015
Jul
01,
201
4 to
Sep
30,
201
4
Scop
e: T
he S
an C
arlo
s Tr
ansi
t Cen
ter P
roje
ct w
ill cr
eate
a
mul
ti-m
odal
tran
sit c
ente
r to
serv
e th
e Sa
n C
arlo
s C
altra
in S
tatio
n (th
e Tr
ansi
t Cen
ter)
and
to fa
cilit
ate
impr
oved
saf
ety
and
conn
ectio
ns b
etw
een
Sam
Tran
s fix
ed
rout
e bu
s se
rvic
e, C
altra
in c
omm
uter
rail,
loca
l shu
ttles
an
d pe
dest
rians
and
bic
yclis
ts.
Con
stru
ctio
n of
the
Tran
sit C
ente
r, w
hich
will
be lo
cate
d So
uth
of th
e ex
istin
g st
atio
n pa
rkin
g lo
ts, w
ill en
able
the
prop
erty
und
erne
ath
the
exis
ting
lots
to b
e de
velo
ped
with
ho
usin
g, re
tail
and
offic
e co
mm
erci
al u
ses,
and
will
supp
ort t
rans
it us
age
and
incr
ease
ped
estri
an a
cces
s at
th
e st
atio
n.
Issu
es: N
one.
Key
Act
iviti
es
This
Qua
rter
:(1
) Con
tinue
d to
wor
k w
ith th
e C
ity o
f San
Car
los
rega
rdin
g sh
uttle
/bus
sto
ps a
nd p
arki
ng lo
t lay
outs
. (2
) Con
tinue
d aw
aitin
g fo
r app
rova
l of t
he c
once
ptua
l de
sign
layo
ut fr
om th
e C
ity o
f San
Car
los.
Nex
t Qua
rter
: (1
) Con
tinue
to w
ork
with
the
City
of S
an C
arlo
s re
gard
ing
shut
tle/b
us a
nd p
arki
ng la
yout
s.
(2) B
egin
Pre
limin
ary
re-d
esig
n to
acc
omod
ate
City
of S
an
Car
los
com
men
ts.
$259
,075
FAC
ILIT
IES
/ CO
NST
RU
CTI
ON
PR
OJE
CTS
(Con
tinue
d):
San
Car
los
Tran
sit C
ente
r$4
,724
,925
9.5%
$4,9
84,0
00$4
,984
,000
$4,9
84,0
00$4
,984
,000
04/3
0/15
/ 04
/30/
15
10/3
0/12
/10
/30/
12A
2123
7$0
$05.
2%
Page 14
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
1 FY
2015
Jul
01,
201
4 to
Sep
30,
201
4
Nex
t Qua
rter
: (1
) Con
tinue
the
bidd
ing
proc
ess,
with
the
goal
of a
war
ding
th
e co
nstru
ctio
n co
ntra
ct a
t the
Feb
ruar
y 20
15 B
oard
m
eetin
g.
$1,0
00,0
00$1
,000
,000
$1,0
00,0
00$3
00,0
00$7
00,0
00
SAFE
TY A
ND
SEC
UR
ITY
PRO
JEC
TS:
2121
1
Scop
e: T
he s
cope
of t
his
proj
ect i
s to
add
sec
urity
ca
mer
as a
nd a
bul
let p
roof
gla
ss e
nclo
sure
to th
e C
entra
l O
ffice
Rec
eptio
nist
are
a on
the
2nd
floor
. The
exi
stin
g w
all
in fr
ont o
f the
rece
ptio
nist
des
k w
ill be
repl
aced
by
one
havi
ng a
dequ
ate
stru
ctur
al c
apac
ity to
hol
d th
e ne
w b
ulle
t-pr
oof g
lass
and
ste
el p
late
s. A
dditi
onal
sco
pe in
clud
es: (
1)
Rel
ocat
ion
of th
e R
egio
nal T
rans
it C
ard
(RTC
) pho
to ID
m
achi
ne fr
om th
e w
est s
ide
of th
e el
evat
ors
to th
e re
cept
ioni
st a
rea;
(2) C
ondu
ct a
Crim
e Pr
even
tion
Thru
En
viro
nmen
tal D
esig
n (C
PTED
) stu
dy; (
3) Im
prov
e ac
cess
ar
ound
rece
ptio
nist
wor
kspa
ce; (
4) Im
prov
e er
gono
mic
of
wor
kspa
ce; a
nd (5
) Im
prov
e H
VAC
, pow
er, a
nd c
ompu
ter
netw
ork
func
tions
.
Issu
es:
(1) T
his
proj
ect a
nd th
e C
entra
l Offi
ce A
cces
s C
ontro
l Im
prov
emen
t Pro
ject
will
be c
ombi
ned
into
one
co
nstru
ctio
n co
ntra
ct (C
ost w
ill be
trac
ked
sepa
rate
ly).
Key
Act
iviti
es:
Th
is Q
uart
er:
(1) C
ompl
eted
fina
l des
ign
with
con
sulta
nts
(ref
lect
ing
proj
ect r
eloc
atio
n).
(2)
Initi
ated
the
bidd
ing
proc
ess
for c
onst
ruct
ion
with
the
Con
tract
s &
Proc
urem
ent d
epar
tmen
t.
Rec
eptio
nist
Ar
ea S
ecur
ity
Impr
ovem
ents
Pr
ojec
t
7/01
/12A
/7/
01/1
2A20
.4%
09/3
0/15
/09
/30/
15$0
$796
,216
$203
,784
22.0
%
Page 15
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
1 FY
2015
Jul
01,
201
4 to
Sep
30,
201
4
Issu
es: P
roje
ct 2
0940
- C
entra
l Offi
ce, 4
th F
loor
R
enov
atio
n –
will
proc
eed
on it
s ow
n.
Key
Act
iviti
es
This
Qua
rter
:(1
) Met
with
inte
rnal
sta
keho
lder
to fi
naliz
e fin
al d
esig
n.(2
) Pro
vide
d in
tern
al s
take
hold
ers
with
alte
rnat
e de
sign
s.(3
) Int
erna
l sta
keho
lder
s de
term
ined
that
ava
ilabl
e fu
nds
wer
e in
suffi
cien
t to
mee
t the
ir ne
eds.
(4) W
ith in
tern
al s
take
hold
ers’
con
curr
ence
the
pro
ject
w
as c
lose
d.
Nex
t Qua
rter
: (1
) Pro
ject
clo
sed.
No
furth
er a
ctio
n pl
anne
d.
This
will
be
the
final
Qua
rter
ly re
port
for t
he p
roje
ct.
SAFE
TY A
ND
SEC
UR
ITY
PRO
JEC
TS (C
ontin
ued)
:
$85,
000
29.1
%21
212
Emer
genc
y O
pera
tions
C
ente
r (EO
C)
Rel
ocat
ion
to
Four
th F
loor
05/3
1/14
/ 09
/15/
14A
$85,
000
$74,
000
$159
,000
$4
6,23
2 10
/01/
11/
10/0
1/11
A$1
59,0
00
Scop
e: T
he p
roje
ct w
ill re
loca
te th
e D
istri
ct’s
Em
erge
ncy
Ope
ratio
ns C
ente
r (EO
C) f
rom
its
curr
ent l
ocat
ion
on th
e 3r
d flo
or (“
Gal
lagh
er” c
onfe
renc
e ro
om) o
f the
Cen
tral
Offi
ce to
the
4th
floor
(“D
inin
g” c
onfe
renc
e ro
om).
The
proj
ect a
lso
incl
udes
the
purc
hase
of a
dditi
onal
equ
ipm
ent
(suc
h as
radi
os, p
hone
s, T
V m
onito
rs) a
nd in
stal
latio
n of
se
cure
clo
set a
reas
and
cab
inet
s to
hou
se th
is e
quip
men
t.
Emer
genc
y po
wer
and
com
mun
icat
ion
lines
will
be
prov
ided
in th
e ne
w lo
catio
n.
At th
e C
apita
l Pro
ject
Sta
tus
Rev
iew
(CPS
R) m
eetin
g on
3/
28/1
3, s
taff
and
man
agem
ent d
ecid
ed to
com
plet
e th
e C
entra
l Em
erge
ncy
Gen
erat
or C
apac
ity S
tudy
bef
ore
com
plet
ing
the
com
bine
d bi
d do
cum
ents
for p
roje
cts
2094
0 an
d 21
212.
Fin
al b
id d
ocum
ents
will
now
be
prep
ared
by
the
Sam
Tran
s G
ener
al E
ngin
eerin
g C
onsu
ltant
(GEC
) bef
ore
send
ing
to th
e C
ontra
cts
and
Proc
urem
ent d
epar
tmen
t.
$112
,768
30
.0%
$0
Page 16
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
1 FY
2015
Jul
01,
201
4 to
Sep
30,
201
4
Scop
e: T
he o
bjec
tive
of th
is p
roje
ct is
to re
duce
va
ndal
ism
and
crim
e at
the
Sequ
oia
Stat
ion
Und
ergr
ound
Pa
rkin
g Fa
cilit
y.
The
proj
ect w
ill st
art w
ith a
sec
urity
eva
luat
ion
by a
qu
alifi
ed c
onsu
ltant
. Pr
ojec
t ele
men
ts to
be
cons
ider
ed
will
incl
ude
CC
TV c
amer
as, a
larm
sys
tem
s, a
nd o
ther
co
mm
unic
atio
n im
prov
emen
ts.
Follo
win
g th
is e
valu
atio
n an
d ap
prov
al o
f des
ign
conc
epts
, the
con
sulta
nt w
ill le
ad
the
desi
gn p
hase
and
pre
pare
con
stru
ctio
n im
prov
emen
t pl
ans
and
spec
s fo
r com
petit
ive
bids
. Con
stru
ctio
n w
ill be
th
e fin
al p
hase
of t
he p
roje
ct.
It is
ant
icip
ated
that
co
nstru
ctio
n ac
tiviti
es w
ould
not
requ
ire te
mpo
rary
clo
sure
of
the
park
ing
faci
lity.
Issu
es:
Non
e.
Key
Act
iviti
es
This
Qua
rter
: (1
) Con
tinue
d w
orki
ng o
n IF
B pr
oces
s.(2
) Rec
eive
d th
ree
bids
for c
onst
ruct
ion
from
con
tract
or’s
.(3
) Sch
edul
e w
as re
-bas
elin
ed a
s ap
prov
ed.
Nex
t Qua
rter
: (1
) Con
tinue
the
IFB
proc
ess
and
eval
uatio
n of
bid
s re
ceiv
ed, w
ith th
e go
al o
f obt
aini
ng B
oard
app
rova
l of t
he
cons
truct
ion
cont
ract
in N
ovem
ber 2
014.
05/3
1/15
/ 05
/31/
15$2
47,9
28$7
02,0
72$9
50,0
00$0
2121
3$9
50,0
00
Sequ
oia
Stat
ion
U/G
Gar
age
Secu
rity
Impr
ovem
ents
Pr
ojec
t
$0$9
50,0
0026
.1%
07/0
1/12
/07
/01/
12A
42.0
%
SAFE
TY A
ND
SEC
UR
ITY
PRO
JEC
TS (C
ontin
ued)
:
$950
,000
Page 17
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
1 FY
2015
Jul
01,
201
4 to
Sep
30,
201
4
Scop
e: T
o im
prov
e se
curit
y of
the
Dis
trict
pro
perti
es a
t the
C
entra
l Offi
ce a
nd th
e N
orth
and
Sou
th b
us b
ases
.
Acce
ss c
ontro
l at t
he D
istri
ct C
entra
l Offi
ce in
San
Car
los
is c
urre
ntly
lim
ited
to th
e pr
esen
ce o
f Sec
urity
Gua
rds
in
the
first
floo
r lob
by a
nd a
ppro
xim
atel
y 20
pro
xim
ity c
ard
cont
rolle
d do
or lo
cks
(at v
ario
us lo
catio
ns in
this
five
leve
l bu
ildin
g).
The
prop
osed
impr
ovem
ents
will
incr
ease
the
num
ber o
f car
d co
ntro
lled
door
s (r
ough
ly d
oubl
e th
e cu
rren
t num
ber)
, upg
rade
the
lobb
y ar
ea a
cces
s co
ntro
l fe
atur
es (w
ith n
ew w
alls
and
doo
rs),
and
impr
ove
the
over
all s
ecur
ity o
f the
bui
ldin
g. T
he p
roje
ct a
lso
incl
udes
co
nver
sion
of t
he k
eyed
lock
s sy
stem
at t
he tw
o D
istri
ct
bus
base
s to
ele
ctro
nic/
card
acc
ess
cont
rol.
Issu
es:
(1) S
ecur
ity im
prov
emen
t ele
men
ts w
ill ne
ed to
be
care
fully
sel
ecte
d to
redu
ce d
elay
s fo
r em
ploy
ees
ente
ring
the
build
ing,
whi
le p
rovi
ding
the
nece
ssar
y le
vel o
f con
trol
over
vis
itor a
cces
s.(2
)Thi
s pr
ojec
t and
the
Rec
eptio
nist
Are
a Se
curit
y Im
prov
emen
ts P
roje
ct w
ill be
com
bine
d in
to o
ne
cons
truct
ion
cont
ract
(Cos
t will
be tr
acke
d se
para
tely
).
Key
Act
iviti
es
This
Qua
rter
:(1
) Com
plet
ed c
onsu
ltant
des
ign
and
the
bid
docu
men
t pr
epar
atio
n.(2
) Ini
tiate
d th
e bi
ddin
g pr
oces
s fo
r con
stru
ctio
n co
ntra
ct
with
the
Con
tract
s &
Proc
urem
ent d
epar
tmen
t.(3
) Pro
ject
was
re-b
asel
ined
as
appr
oved
.
Nex
t Qua
rter
: (1
) Con
tinue
the
bidd
ing
proc
ess,
with
the
goal
of a
war
ding
th
e co
nstru
ctio
n co
ntra
ct a
t the
Feb
ruar
y 20
15 B
oard
m
eetin
g.
$0
SAFE
TY A
ND
SEC
UR
ITY
PRO
JEC
TS (C
ontin
ued)
:
$0$8
50,0
00$8
50,0
0007
/01/
12/
07/0
1/12
A38
.0%
09/3
0/15
/ 09
/30/
1521
310
Cen
tral o
ffice
Ac
cess
Con
trol
Impr
ovem
ents
Pr
ojec
t
$850
,000
$850
,000
$556
,885
$293
,115
34.5
%
Page 18
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
1 FY
2015
Jul
01,
201
4 to
Sep
30,
201
4
Scop
e: T
his
proj
ect w
ould
add
Clo
sed
Circ
uit T
elev
isio
n (C
CTV
) cam
eras
and
sup
port
equi
pmen
t (re
cord
ers,
w
iring
, etc
.) to
the
Cen
tral O
ffice
in S
an C
arlo
s an
d at
the
two
Dis
trict
bus
bas
es in
San
Car
los
and
Sout
h Sa
n Fr
anci
sco.
Eac
h of
the
thre
e lo
catio
ns w
ill ne
ed
appr
oxim
atel
y 20
cam
eras
add
ed a
t var
ious
loca
tions
(w
hich
will
be d
eter
min
ed d
urin
g th
e de
sign
pro
cess
).
The
proj
ect w
ill in
clud
e a
secu
rity
cons
ulta
nt e
valu
atio
n of
th
e se
lect
ed D
istri
ct lo
catio
ns in
ord
er to
iden
tify
the
optim
al c
amer
a co
vera
ge, w
ith th
e in
tent
of m
axim
izin
g th
e se
curit
y be
nefit
of e
ach
new
cam
era.
Issu
es: N
one.
Key
Act
iviti
es
Th
is Q
uart
er:
(1) C
ontin
ued
deve
lopm
ent o
f fin
al d
esig
n do
cum
ents
.
Nex
t Qua
rter
: (1
) Con
tinue
dev
elop
men
t of f
inal
des
ign
docu
men
ts.
$84,
020,
302
$70,
982,
600
$14,
465,
709
$85,
448,
309
$54,
907,
663
$31,
901,
370
$86,
809,
033
($1,
360,
724)
63.3
%70
.1%
07/0
1/13
/
01
/06/
14A
06/3
0/15
/06
/30/
15$1
32,9
77$8
67,0
23$1
,000
,000
$013
.3%
16.0
%21
411
Inst
all C
CTV
to
enha
nce
safe
ty
at C
entra
l &
Nor
th &
Sou
th
Base
s
$1,0
00,0
00$1
,000
,000
$0$1
,000
,000
Tota
l Sam
Tran
s - M
ajor
Cap
ital P
roje
cts
SAFE
TY A
ND
SEC
UR
ITY
PRO
JEC
TS (C
ontin
ued)
:
Page 19
This page is intentionally left blank.
Page 20
Federalized Projects
Status FFY14
Amount of Contracts Awarded $6,758,722
Amount of Contracts Awarded to DBEs $326,912
Overall Annual Goal in % 1.0%
% DBE Attainment 4.8%
% Over/(Under) Goal 3.8%
As of: Q4 Federal Fiscal Year (FFY) 2014(From October 1, 2013 through September 30, 2014)
The following is a summary of DBE Status for SamTrans:
San Mateo County Transit District
Disadvantaged Business Enterprise (DBE) Status Report
$6,758,722
$326,912 1.0%
4.8%
0.0%
2.0%
4.0%
6.0%
8.0%
10.0%
12.0%
14.0%
16.0%
18.0%
20.0%
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
Amount of ContractsAwarded To Date
Amount of DBEContract Awarded
To Date
Overall Annual DBEGoal in %
% DBE Attained ToDate
DBE Goals & Achievements in $ and %
$ %
SamTrans - Disadvantage Business Enterprise (DBE) Status 3rd Quarter - Federal Fiscal Year 2014
(Cumulative From October 1, 2013 to September 30, 2014)
Page 21
SamTrans
CAPITAL PROJECTS – Quarterly Status Report
Definition of Terms
Approved Changes – Changes to the original budget and/or transfers of budget from one segment code to another that have been approved by management and/or by the SamTrans Board of Directors.
Approved Funding – The amount of funding that has been approved by the SMCTD Board for the execution of the project.
Current Budget – The current budget reflects the original budget plus approved changes or internal budget transfers which has been approved by the program manager and/or the project manager.
Expended % of EAC – This is the % of Money Spent (Not Physical Progress) as compare to the EAC.
Estimate at Completion (EAC) – The forecasted final cost of the project.
Estimate to Complete – Forecast of the cost to complete the remaining work, including anticipated and pending changes.
Estimated Physical % Complete – An estimation of the physical work completed as compared to the budgeted work expressed in %.
Expended + Accrual to Date – The cumulative project costs that have been recorded through the current reporting period in PeopleSoft + accrual cost of the work performed that has not been recorded in PeopleSoft.
Issues – Exceptions / concerns as identified for information or further actions.
Key Activities - Identifies key activities being undertaken for the project for the current month and identifies the work anticipated for the next month.
Original Budget – Budget as originally approved by senior management for execution of the approved scope of work.
Original Start / Current Start – The original planned start date and the current or actual start date of the project.
Original Finish / Current Finish – The original planned completion date and the current forecasted completion date of the project.
Page 22
SamTrans
CAPITAL PROJECTS – Quarterly Status Report
Scope - A concise description of the work elements to be performed and delivered by the project.
Variance at Completion (VAC) – Difference between the Current Budget and the Estimate at Completion. A positive value reflects potential underrun, whereas a negative amount indicates possible overun.
Page 23
San Mateo County Transit District SamTrans - Capital Programs Quarterly Status Report
Performance Status (Traffic Light) Criteria
SECTIONS On Target (GREEN)
Moderate Risk(YELLOW)
High Risk(RED)
1. SCOPE
(a) Scope is consistent with Budget or Funding.
(a) Scope is NOT consistent with Budget or Funding.
(a) Significant scope changes / significant deviations from the original plan.
(b) Scope is consistent with other projects.
(b) Scope appears to be in conflict with another project.
(b) Current Budget forecast exceeds current approved budget by more than 10%.
(c) Scope change has been mitigated.
(c) Scope changes have been proposed.
(d) Current Budget forecast exceeds the current approved budget by 5% to 10%.
2. BUDGET(a) Estimate at Completion forecast is within plus /minus 5% of the Current Approved Budget.
(a) Estimate at Completion forecast exceeds Current Approved Budget between 5% to 10%.
(a) Estimate at Completion forecast exceeds Current Approved Budget by more than 10%.
3. SCHEDULE
(a) Project milestones / critical path are within plus/minus two months of the current baseline schedule.
(a) Project milestones / critical path show slippage. Project is more than two to six months behind the current baseline schedule.
(a) Project milestones / critical path show slippage more than two consecutive months.
(b) Physical progress during the report period is consistent with incurred expenditures.
(b) No physical progress during the report period, but expenditures have been incurred.
(b) Forecast project completion date is later than the current baseline scheduled completion date by more than six months.
(c) Schedule has been defined.
(c) Detailed baseline schedule NOT finalized.
(c) Schedule NOT defined for two consecutive months.
4. FUNDING
(a) Expenditure is consistent with Available Funding.
(a) Expenditure reaches 80% of Available Funding, where remaining funding is NOT yet available.
(a) Expenditure reaches 90% of Available Funding, where remaining funding is NOT yet available.
(b) All funding has been secured or available for scheduled work.
(b) NOT all funding is secured or available for scheduled work.
(b) No funding is secured or available for scheduled work.
Note: Schedule variance for (a) Purchase of maintenance equipment; (b) Purchase of major bus components; (c) Maintenance of facilities; and (d) Upgrading of computer systems will not be monitored, as schedules for these types of projects are only a reflection of the year that funding has been allocated.
Page 24
Page 25
